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Technical Writing Exams

Technical Writing Slides

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121 views10 pages

Technical Writing Exams

Technical Writing Slides

Uploaded by

Aref
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Mid & final past papers for technical writing

1-What is the word that you must not use:


>note:
The following words can be used:
use, start, begin, end & meet.
But The following words can not be used:
utilize, commence, rendezvous, initiate and terminate.

2-Which sentence of the following was written in a wrong way:


>note:
The sentence that contains one of the following is written in a wrong
way:
basic fundamental.
very best.
sufficient enough.
exactly identical.

3-Gant chart shows:


the correct answer is : task & date.

4-The question is about punctuations & connectors Fill in the blank


question.
>note:
you must know the uses of each punctuation.
you must know the meaning of each connector to realize which one is
the most
correct one ( according to the context of the sentence ) to fill the blank
with it.

5-The uses of the colon:


a- divide parts of a book or article titles.
b- introduce a formal list.
c- a + b
the correct answer is : a
( b ) is a wrong answer because we use the colon to introduce an
informal list.

6-Question of hyphen.
Example : optimally achieved, when the word ( optimally ) occurs in a
sentence we
write it as this ( optimally ), do not use hyphen, so, you must not write
it as this (optimal-ly ) this is wrong.
7-Which sentence of the following was written in a correct way:
note:
The right choice should be as follows:
DANGER : sodium cyanide is extremely toxic !
As we see:
1-The exclamation point should come at the end of the sentence not
after the word "
DANGER ".
2-A colon should come after the word " DANGER ".
3-Each letter in the word " DANGER " should be a capital letter.

8-Which sentence of the following was written in a correct way:


>note:
The correct sentence is the one that the following rules are applied to
it:
Neither comes with a nor not an or. Either comes with an or not
a nor.
is, are, was, were should be consistent with the last noun.
for example :
neither they, nor he was prepared for the exam.
neither she, nor they were prepared for the exam.

9-Passive should be used to:


a-Conceal responsibility.
b-In procedures or instructions.
The correct answer is : a
>note:
passive should not be used in procedures or instructions.

10-The question is in the form of a sentence with a blank at the end,


so, if the
choices were Prepositions they are wrong; because the Prepositions do
not come at
the end of the sentences.

11-Letter of transmittal includes:


report name, italics, date of agreement, the purpose of the report &
overview of the
contents.
>note :
Be careful if there were any other options containing extra points they
are wrong.
12-Cover & label includes:
report title, your name, your organization, tracking number & date.

13-Page numbering:
uses Arabic numerals throughout the document & lowercase Roman
numerals before
the introduction.
>note:
Pay attention to the words underlined, they might be false if they
contain the
following:
before the abstract.
after the introduction.
Roman numerals throughout.

14-If there is a report consists of 45 pages, the abstract length should


be:
a- ( 1/10 ) of the report length.
b- ( 1/30 ) of the report length.
c- 3 pages.
d- a + b
the correct answer is : a

15-Be careful whether the question was : "which sentence is correct"


or : "which sentence is incorrect".
16-The tasks of the conclusion when writing a report are:
conclude, summarize and generalize.

17-Generalize means:
Move away to a general discussion of implications, applications &
future
developments .
It is not: draw logical conclusions from the discussion that has
preceded.
and it is not: review the key points, key facts from what has preceded.

18-When writing a report, the introduction includes:


a- specific purpose & topic of the report.
b- intended audience of the report-knowledge that readers need to
understand.
c- scope of the report-topics covered & not covered.
d- background concepts, definitions, history & statistics.
e- all of the above.
the correct answer is : a.
19-The limitations of using the phones:
permanent record,
( I cannot remember exactly what were the choices & the answers,
sorry ).

20-The wrong sentence when comparing the Email & the writing is:
the Email is more secure.

21-In-your-face factor means:


Written documents cannot be avoided & hard copy mail is more
convenient than
email.

22-When you write to a person within your organization you use:


Memoranda.

23-In the heading of the business letters there is:


sender address & date.
note:
the subject line in the business letters is optional.

24-The easiest format of the business letters is the:


the correct answer is : block format.

25-The simplified format of the business letters is to be without


salutation.
note:
examples of the false answers:
complimentary close or subject line.
26-Numbered lists:
a- to present steps in a procedure.
b- if there is order of importance.
c- a +b
the correct answer is : c.

27-Examples of vagueness and ambiguity.

28-Memorize the methods of sharing the load ( one of the guidelines


for good
writing ).
29-If there is a blank with a semicolon before it and a comma after it
you should fill
it with one of the following, according to the meaning of the sentence:
namely, therefore, however, consequently or accordingly.

30-The title is above tables, and below figures.

31-The components of the business letters are:


company or personal logo, inside address, heading, subject line,
salutation,
complimentary close, etc

32-One of the following is not a type of the personal document:


a- job descriptions.
b-work assignments.
c- personnel evaluations.
d- feasibility.
the correct answer is : d.

33-One of the following is not a type of the routine project reports:


a- progress & status reports.
b- periodic report.
c- recommendation reports.
the correct answer is : c.

34-The proposal is:


a- a document that proposes a solution to a technical problem.
b- a document that provides sufficient information.
c- a + b
the correct answer is : c.

35-The wrong sentence about the proposal :


a- a proposal is a three-legged stool.
b- in order to accept a proposal, management must be convinced.
c- gives multiple solutions & discusses one of them.
d-
( ( a ) & ( b ) are correct, but ( c ) I am not sure whether it is true or
not ).

36-Plan of attack:
a- overview of the solution.
b- scope.
c- task breakdown by phases.
d- all of the above.
the correct answer is : d.
>note:
plan of attack is in the technical section of the proposal.

37-Financial section:
costs, method of payment & cost savings.
>note:
this is one of the proposal sections.

38-Managerial section:
credentials, facilities, authorities, personnel available, experience &
accountabilities.
note:
this is one of the proposal sections.

39-Names of the report:


a- no standards.
b- there are standards.
c- ...
d-
---I'm not sure but I think that the correct answer is : a.

40-Factual discussion:
the correct choice is : describe the accident, facility, property &
proposed
equipment.

41-Headings of trip & accident reports:


to help the readers to skip to the sections they want to read.
>note:
You should know the difference between the headings of the technical
business
writings.

42-You should memorise the indication of each of the following:


danger, caution, attention & note.
>note:
Attention, indicates to two things:
to alert readers (1-) to a potential for ruining the outcome of the
procedure or (2-)
damaging the equipment.

43-In the instructions the style is:


imperative.
44-The background of the instructions is to:
enable readers to figure out much of the procedure.
>note:
You should know the difference between the role of the background
and the role of
the introduction in each of the technical and business types.

45-The interpretive is one of the contents of the:


the correct answer is: trip & accident reports.
>note:
Memorise the six contents of the trip & accident reports.
46-Tangible products:

field data, draft & progress reports, graphics, plans, modes, interim &
final reports,
technical bulletins, presentations.

47-Memorise the guidelines for dealing with emails.

48-Financial section includes:


rent, personnel costs, travel, etc
These are within the subject : General outline for proposals.

49-Steps of writing:
a-
1- start
2- generate
3- make
b-
1- to start
2- to generate
3- to make
c-
1- starting
2- generating
3- making
d-
1- starting
2- generate
3- make
Q1: Fill the blanks:
1) Examples of routine project reports:.&..

2) 2)The most type of internal writing is.

3) The people who write to .& &&.

4) 4).is the letters and memos that flow between individuals in organizations , to provide a
writer record or to serve as a brief exchanges of information on limited topics.

True or false
1) Business memoranda: external to an organization

2) Automatic reply saves a great time

3) The formal publication :the formal pieces of writing that go outside the organization and serve
to project the organization`s public image

4) Archival data reports :lists,tables and reports that serve immediate information or decision
making function

5)

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