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62 views

1 Prince2Intro

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Socrates Kontos
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Introduction: Managing business operations and business changes for

organization is always a challenging task as operations need to be


transformed continually in order to respond to the changing business
environments. Projects need to be implemented for business changes but at
the same time ensuring Business As Usual (BAU) for business operations.
Definition of a Project
According to PRINCE2, the definition of a project is:
Project is a temporary organization that is created for the purpose of delivering one or more
business products according to an agreed Business Case.
Projects are carried out owing to problems in the organization (the problem
can be the changing environment, business climate, legislations, etc.) and the
projects are expected to bring forth the expected changes to solve the
problems.

Characteristics of projects include:

introducing changes to the organization


has a definite start and end date (i.e. temporary in nature)
unique not carried out before
cross-functional resources (including human resources) are drawn from
varoius functional units across the organization
involve risks and uncertainties
Definition of Project Management
According to PRINCE2, the definition of a project management is:
Project management is the planning, delegating, monitoring and control of all aspects of the
project, and the motivation of those involved, to achieve the project objectives within the
expected performance targets for time, cost, quality, scope, benefits and risks.
Project managers are responsible for controlling the 6 aspects/variables of a
project mentioned in the definition above:

cost ensures the project spending is within the budget allowed by reducing the
likelihood of overspending
time plan the project activities so that the project can be finished within the
agreed timeframe
quality the products of the project must fit for purpose in order to bring about
benefits to the organization
scope the activities to be included and excluded from the project
risk prepare for uncertainties and act swiftly once risks materialized in order to
protect the project
benefits have a clear understanding of the purpose/intention of the project to
ensure the project can achieve the intended returns
Definition of a PRINCE2 Project
A project is called a PRINCE2 project ONLY IF it follows all the 7
PRINCE2 principles.
Integrated Elements for the PRINCE2 Methodology
PRINCE2 is a project management methodology that includes four
integrated elements of principles, themes, processes and project environment,
namely:

7 PRINCE2 Principles
7 PRINCE2 Themes
7 PRINCE2 Processes
Tailoring PRINCE2 to the project environment
Benefits of Using PRINCE2
PRINCE2 is well established best practices for managing projects as it is widely
practised/recognised across industries
can be applied to any type of project / integrated with many product development
method (e.g. Agile Project Management) and is independent of the industry,
domain and technology
ensures the project is viable, desirable and achievable
provides the project with structure of accountability, delegation, authority and
communication (has well-defined roles and responsibilities)
project controls are built-in for efficient use of senior management time (principle
of Management by exception)
Conclusion: PRINCE2 Foundation
Certification Study Notes
This PRINCE2 Foundation Certification Study Notes is mainly about the
introductory concepts covered in the PRINCE2 Foundation Certification
Exam and is aimed at preparing PRINCE2 Foundation Aspirants for the 18
lessons on the PRINCE2 principles, themes and processes that follow.

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