Connecticut Department of Transportation Digital Project Development Manual

CONNECTICUT DEPARTMENT OF
TRANSPORTATION

DIGITAL PROJECT DEVELOPMENT

MANUAL
Version 3.05

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 Connecticut Department of Transportation Digital Project Development Manual

INTRODUCTION
This document is for Consultant and State Employees responsible for the production or review of
digital contract plans, specifications, supplemental contract documents, and contractor submittals.
This document covers the development, review and commenting, and submission of digitally
signed contract plans in PDF format including revisions, the delivery of specifications in
Microsoft Word format, the delivery of supplemental contract documentation in PDF format, and
the delievery of contractor submittals in PDF format. This manual also includes sections on the
usability of these PDF documents.

Questions or inquiries regarding the subject matter can be forwarded to the following contacts:

William Pratt P.E.

Transportation Principal Engineer
AEC Applications
[email protected]
HU

860.594.3320

Bruce Bourgoin P.E.

Transportation Supervising Engineer
AEC Applications
[email protected]
HU

860.594.2760

Mathew Calkins P.E.

Transportation Engineer
AEC Applications
[email protected]
860.594.2988

Revision History
Digital Project Development Manual Revision History Includes Revision for Versions 3.05 thru
1.01

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Table of Contents
Table of Contents ...................................................................................................................................... 3
DEFINITIONS ............................................................................................................................................................. 5
SECTION 1 DIGITAL DOCUMENT REQUIREMENTS ....................................................................................... 6
1.1 Final Document Deliverable ............................................................................................ 6
1.2 Requesting a Digital Project............................................................................................ 6
1.3 Prerequisites and Policies ................................................................................................ 6
1.4 Format .............................................................................................................................. 7
1.5 File Naming .....................................................................................................................10
1.5.1 Contract Plans (discipline subsets) ............................................................................................................ 10
1.5.2 Specifications ............................................................................................................................................ 10
1.6 Contract Plan Drawing and Sheet Numbering.............................................................11
1.6.1 Drawing Number ....................................................................................................................................... 11
1.6.2 Final Plan Page Labels and Sheet Numbers............................................................................................... 11
1.6.3 Addendum and Design Initiated Change Order Page Labeling and Sheet Numbers .................................. 16
1.7 CTDOT For Information Only Sheets ..........................................................................18
1.8 CTDOT Standard Sheets ...............................................................................................19
1.9 Contract Plan Sheet Publishing .....................................................................................20
1.10 Example: Typ. Single Volume Digital Contract ...........................................................21
1.11 Example: Multiple Volume Digital Contract................................................................22
1.12 Set Files ............................................................................................................................23
1.12.1 When a Set File is Created and Updated ................................................................................................... 23
1.12.2 Creating a Set File ..................................................................................................................................... 24
1.12.3 Updating a Set File .................................................................................................................................... 30
SECTION 2 DIGITAL SIGNATURES FOR CONTRACT DOCUMENTS AND OTHER ENGINEERING
DOCUMENTS 35
2.1 Graphic Image of Signature ...........................................................................................36
2.2 Creating Graphic Image of Signature: .........................................................................39
2.2.1 Signature: .................................................................................................................................................. 39
2.2.2 For Consultant Staff PE Stamp:................................................................................................................. 39
2.3 Setting Digital Signature Appearance Preferences: .....................................................40
2.4 Watermarking Plans with Graphic Image of Signature ..............................................42
2.5 Digital Signature Fields ..................................................................................................45
2.5.1 Bluebeam - Creating Digital Signature Form Fields .................................................................................. 46
2.6 Applying Digital Signatures ...........................................................................................47
2.6.1 Applying Digital Signatures to 01_General Subset (FDP and Addendum Subsets) .................................. 47
2.6.2 Applying a Digital Signatures to 02_Revisions Subset.............................................................................. 49
2.6.3 All Other Discipline Subsets - Single Signature ........................................................................................ 50
2.6.4 Standard Drawing Subsets Single Signature ........................................................................................... 50
2.6.5 All Other Discipline Subsets Multi-Signatures ....................................................................................... 50
2.6.6 Working Drawings .................................................................................................................................... 51
2.6.7 Engineering Reports .................................................................................................................................. 51
2.7 Applying Digital Signature Workflows .........................................................................52
SECTION 3 SUBMITTING DOCUMENTS TO CTDOT PROJECTWISE ......................................................... 56
3.1 Discipline Subset Submittal Checklist ...........................................................................58
3.2 Projectwise.......................................................................................................................60
3.2.1 ProjectWise ............................................................................................................................................... 60
3.2.2 Projectwise Folders for Contract Documents ............................................................................................ 60
3.2.3 Uploading Documents - ProjectWise (Thin Client) ................................................................................... 62
3.2.4 Uploading Documents Projectwise (Thick Client) ................................................................................. 64
3.2.5 Combining and Uploading Contract Specifications and CSI Special Provisions ....................................... 67
3.2.6 Uploading Supplemental Contract Documents .......................................................................................... 69
3.2.7 CTDOT Contracts Finalizing of Contract Specifications .......................................................................... 69
3.2.8 Notification of Submittals ......................................................................................................................... 69
3.2.9 Contract Plans Workflow (FDP - Advertise) ............................................................................................. 70
3.2.10 ProjectWise Project folder Security........................................................................................................... 71
3.2.11 100_Contract_Plans (PDF) Folder (Dynamic Security) ............................................................................ 71
3.2.12 Changing the State of a Document ............................................................................................................ 72
3.2.13 Paper Plan Order Form .............................................................................................................................. 73
SECTION 4 CONTRACT PLAN AND SPECIFICATION REVISIONS (ADDENDA AND DESIGN
INITIATED CHANGE ORDER) ........................................................................................................................................ 75
4.1 Addenda ...........................................................................................................................75
4.1.1 Revised Plans - Addenda ........................................................................................................................... 76
4.1.2 New Sheets - Addenda .............................................................................................................................. 76
4.1.3 Adding New Subset Addenda................................................................................................................. 77
4.1.4 Voiding Sheets .......................................................................................................................................... 78
4.1.5 Addenda Plans Workflow.......................................................................................................................... 78
4.1.6 Addenda Specifications ............................................................................................................................. 79
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4.1.7 Addenda Report ........................................................................................................................................ 79
4.2 Design Initiated Change Order (DCO) .........................................................................79
4.2.1 Revised Sheets DCO .............................................................................................................................. 80
4.2.2 New Sheets DCO ................................................................................................................................... 81
4.2.3 New Subset DCO ................................................................................................................................... 82
4.2.4 Voided Sheets............................................................................................................................................ 82
4.2.5 DCO Specifications ................................................................................................................................... 82
4.3 02-Revisions Subset .........................................................................................................83
4.3.1 02_Revisions Subset Workflow - Addenda ............................................................................................... 85
4.3.2 02_Revisions Subset Workflow - DCO ..................................................................................................... 86
4.3.3 Adding a New Revisions Sheet to the 02_Revisions Subset ...................................................................... 86
4.3.4 Filling Out Revision Index Sheet .............................................................................................................. 86
4.4 Placing Stamps on Affected Sheets Revised, or Deleted Sheets ...............................87
SECTION 5 AS-BUILT COMMENTS - FINAL PLANS ........................................................................................ 90
5.1 As-Built Revisions (Digital Comments) Workflow ......................................................90
5.1.1 Post Construction As-Built ........................................................................................................................ 91
5.1.2 Active As-Built ......................................................................................................................................... 91
5.2 As-Built Markup of Contract Plans ..............................................................................91
5.3 Applying As-Built Comments to Contract Plans .........................................................92
5.3.1 Before Using Bluebeam for As-Builts ....................................................................................................... 92
5.3.2 Opening the Contract Plans from Projectwise ........................................................................................... 92
5.3.3 Applying Digital As-Built Stamps............................................................................................................. 94
5.3.4 Applying Digital As-Built Notes ............................................................................................................... 98
5.4 Notifications...................................................................................................................101
5.4.1 Completion of the As-Builts .................................................................................................................... 101
5.4.2 Notifying Department Personnel ............................................................................................................. 101
SECTION 6 CONTRACTOR SUBMITTALS ....................................................................................................... 102
6.1 Working Drawings ........................................................................................................102
6.1.1 Working Drawings for Permanent Structures .......................................................................................... 102
6.1.2 Working Drawings for Temporary Structures ......................................................................................... 103
6.2 Shop Drawings ..............................................................................................................104
SECTION 7 DIGITAL REVIEW AND COMMENTING .................................................................................... 105
7.1 Introduction ...................................................................................................................105
7.2 Prerequisites ..................................................................................................................106
7.3 Digital Review Workflow .............................................................................................107
7.4 Phase 1 Digital Document Preparation ....................................................................108
7.4.1 Organization ............................................................................................................................................ 108
7.4.2 Preparation and Format ........................................................................................................................... 108
7.4.3 Uploading ................................................................................................................................................ 109
7.5 Phase 2 Set Up Digital Review ..................................................................................114
7.6 Phase 3 Invitation to Review Session ........................................................................120
7.7 Phase 4 Digital Review...............................................................................................121
7.7.1 Joining a Review Session ........................................................................................................................ 121
7.7.2 Review Session Layout ........................................................................................................................... 125
7.7.3 Reviewing ............................................................................................................................................... 126
7.8 Phase 5 Closing the Digital Review...........................................................................136
7.9 Phase 6 Resolve Comments .......................................................................................138
7.9.1 Notify Authors ........................................................................................................................................ 138
7.9.2 Resolving Comments .............................................................................................................................. 138
7.10 Locking the Review Documents after the Review ......................................................144
SECTION 8 PROJECT AND PARCEL POLYGON ............................................................................................ 145
8.1 Project Polygon File Creation ......................................................................................146
8.2 Project Polygon File Submission .................................................................................149
8.3 Parcel Polygon File Creation .......................................................................................150
8.4 Parcel Polygon File Submission ...................................................................................152
APPENDIX A - INITIAL BLUEBEAM SETTINGS....................................................................................................... 154
Initial Log into Bluebeam .......................................................................................................154
Downloading the CTDOT Bluebeam Profile .........................................................................160
Bluebeam Stamps ....................................................................................................................160
APPENDIX B - USABILITY OF PDF DOCUMENTS ................................................................................................... 162
Usability of PDF Documents ...................................................................................................162
Structure of Digital Plans ........................................................................................................162
Functionality of PDF Digital Plans.........................................................................................162
Digital Plan Levels .................................................................................................................................................... 163
Searching Digital Plans ............................................................................................................................................. 164
Measuring on the Digital Plans ................................................................................................................................. 165
Digital Specification Package..................................................................................................166
Document Compare Tools ......................................................................................................167

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APPENDIX C - USING THE SET FILE .......................................................................................................................... 169

Opening the Set File ................................................................................................................169
Viewing the Plans Sheets within a Set File ............................................................................169
Marking Up a Set File .............................................................................................................170
Searching a Set File .................................................................................................................175
Printing the Entire Set File .....................................................................................................176
APPENDIX D CONSULTANT SUBMITTAL REVIEW STAMPS ........................................................................... 177

DEFINITIONS
ACD The attribute applied to a revision requested by the Processing unit to an ADP discipline
subset.

ACD2 The attribute applied to a revision requested by the Processing unit to an ACD discipline
subset.

ADP The attribute applied to an Addendum discipline subset.

Bluebeam PDF software similar to Adobe Acrobat. Bluebeam software will be required to
package and markup all Shop Drawing Submittals.

DCD The attribute applied to a revision requested by the Processing unit to an FDP discipline
subset.

DCD2 The attribute applied to a revision requested by the Processing unit to a DCD discipline
subset.

Discipline Subset A multi-page PDF document that includes all the contract plan sheets for a
discipline. Example would be all the structures sheets would be packaged in (1) multi-page PDF
document.

DCO The attribute applied to a design initiated change order discipline subset.

DPD Digital Project Development Manual.

Engineer of Record The engineers digital signature that is applied to the discipline subsets.
For CTDOT staff this would be the Principal Engineer.

FDP The attribute applied to a final design plans discipline subset.

FIO The attribute applied to a for information only discipline subset.

FPL The attribute applied to an advertised FDP discipline subset

Project Manager Lead designer on the project. For CTDOT staff this would be the TE 3 or
Supervisor of the lead discipline or consultant liaison TE3 or Supervisor.

Projectwise - CTDOT is currently using Bentleys ProjectWise as a data management software

for digital projects. Projectwise allows the CTDOT, and authorized business partners to access its
data anywhere internet access is available. Projectwise shall be used by all consultant engineers
delivering digital contract documents.

STD The attribute applied to the CTDOT Standard Drawings discipline subsets.

WDP The attribute applied to working drawing for permanent structures submittals. This
includes the plans, calculations, or any supplemental documents in the submittal.
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Section 1 Digital Document Requirements

1.1 Final Document Deliverable
The following contract documents shall be submitted into Projectwise when delivering a digital
project, see Section 3 of this document for submittal procedures for the above documents: For
CTDOT designed projects each discipline is responsible for uploading their documents into
Projectwise.

Contract Plans
Contract Specifications
Supplemental Contract Documents - Include but not limited to the following:
o Proposal Estimate, with signed checklist
o Federal Estimate
o Calendar Day Estimate
o Final Design Report
o Categorical Exclusion
o Design Approval Letter
o Environmental Permits
o DBE/SBE Approval with percentage
o Commitment list
o Agreements
o Proprietary Item Approval
o Standalone Transportation Management Plan Document, taken from the final
design report
Engineering Reports
o Hydraulic Report
o Scour Report
o Floodway Report
Project Polygon File (.dgn)
ROW Documents
o ROW Parcel Microstation File (.dgn)
o Property Map (.dgn)
o Property Map (pdf)
Working Drawings for Permanent Structures
Working Drawings for Temporary Structures
Shop Drawings

1.2 Requesting a Digital Project

The following fill able PDF form must be completed and returned to AEC applications by State
Design or CTDOT Consultant Liaison personnel to request a digital project: ProjectWise Project
Request Form

1.3 Prerequisites and Policies

1. All contract plans and engineering reports submitted to the Department shall be digitally
signed by a CT licensed Engineer or CT licensed Architect in accordance with this
manual. All contract plans, specifications, and supplemental contracts documents will
only be accepted by the CTDOT if they meet all the requirements of this manual.
Approval for additional development and testing of digital documents and procedures
shall come from the CTDOT Office of Quality Assurance.
2. Digital contract plans, in the following stages: Final Design Plans (FDP), Design
Completion Data (DCD), Addenda, Addenda Completion Data (ACD), Design Initiated
Change Order (DCO), and Working Drawing (WDP) and all engineering reports shall be
digitally signed in conformance with this manual.
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a. Digital signatures must meet the requirements of Adobes Certified Document

Services (CDS).
b. CDS, and CDS vendor information is provided at the following
website: http://www.adobe.com/security/partners_cds.html
U UH

c. Trial CDS Signatures will not be accepted by the Department, a signature must
be purchased from one of the CDS Vendors.
d. Digital contract plans shall be digitally signed using Bluebeam Revu.
3. After contract plans have been advertised, the digital signature is not allowed to be
removed.
4. Standard Computer Aided Design (CAD) Applications shall conform to those listed
here http://www.ct.gov/dot/digitaldesign .
HU UH

5. Use of digital signatures not conforming to the requirements of this manual must be
approved by both the Office of Quality Assurance, and the Office of Legal Services.
6. This manual is designed to be used with the latest CTDOT Digital Design Environment.
7. Digital Contract Specifications shall be prepared in accordance with the Departments
policies and procedures for Contract Development.
8. Supplemental contracts documents shall be submitted digitally in PDF format. See
Section 3.2.8 for supplemental contract document list and submission procedures.
9. The Consulting Engineer acknowledges and agrees that Contract Plans submitted using
the [Digital Submission Procedure set forth in this Manual] has the same force and effect
for the purposes of the Consulting Engineers agreement with the State as a signature and
seal of a Connecticut Licensed Professional Engineer or Architect as set forth in 20-
300-10 of the Regulations of Connecticut State Agencies or 20-293 of the Connecticut
General Statutes, as applicable. Nothing in this DPD serves as an authorization for, or
endorsement of, the use of this [Digital Submission Procedure] generally by the
Consulting Engineer, its subcontractor(s), or any Connecticut Licensed Professional
Engineer or Architect with respect to other work it performs for the State or work it
performs for other clients.
10. Bluebeam Revu was used in the production of all figures and procedures in this manual.
A license of Bluebeam Revu must be purchased to perform all the procedures in this
manual.
11. Bluebeam shall be the only PDF software supported by the Connecticut Department of
Transportation for the processes set forth in this manual. Import the Bluebeam profile as
shown in Appendix A. This will place all the tools and tool bars in the correct location.
12. When on call consultants are used for CTDOT projects, the title sheet shall be digitally
signed by CTDOT following the procedure in Section 2.6.1 of this manual.

1.4 Format
Contract Plans
1. Digital contract plans (preliminary, semifinal, FDP, etc.), working drawing plans and
shop drawing plans shall be in PDF format; PDF Plans must be sized either 36 x 24 for
projects created before 6/2007 or sized 34 x 22 for projects created after 6/ 2007; PDF
plans shall be measurable to scale in the PDF; PDF plans shall be able to be printed to
paper and scaled appropriately; text must be searchable; and all levels must have the
ability to be displayed on or off, unless approved otherwise. All information on the
digital contract PDF plans shall have been created from MicroStation or an approved
alternate. The only information that shall be added to the plans using a PDF editing
software are as follows:
a. Page labels (see Section 1.7)
b. Sheet numbers (see Section 1.6.2)
c. Watermarks and flatten comments(see Section 2.4)
d. Any digital signature fields (see Section 2.5)
e. Digital Signature (see Section 2.6)
f. Attach the PW Submittal Checklist (see Section 3.1)

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2. Contract plans shall be grouped, by discipline into individual multiple page PDF files
called discipline subsets. Discipline subsets are not to be combined in a PDF
Package/Portfolio. Examples of discipline subsets are: 01_General, 02_Revisions,
03_Highway, 04_Bridge, etc. See Section 1.11 & 1.12 for more examples of discipline
subsets.
3. Plans For Information Only (FIO) shall be submitted digitally, in individual subsets
based on the entity providing the information, Amtrak, CL & P, AT&T, Designer etc.
These subsets do not require a digital signature, but each sheet in the subset shall be
labeled; For Information Only. The subset numbers shall be selected by the lead
designer so that the FIO subsets are last. Each sheet shall be numbered correctly, see
Section 1.6.2. Upload and attribute in accordance with Section 3.2.
4. Utility drawings shall be submitted in accordance with the following:
a. Utility plans For Information Only (FIO) shall be submitted in a utility subset
based on the utility company, AT&T subset, CL&P subset, etc. These subsets do
not require a digital signature, but each sheet shall be labeled; For Information
Only. FIO utility subsets shall be numbered so that they are the last subsets.
Example Labels; 10_CL&P_FIO, 11_AT&T_FIO
b. Utility company designed plans that include work being done by the States
Contractor shall be submitted in a utility subset based on the utility company,
AT&T subset, CL&P subset, etc. These subsets do not require a digital
signature. Example Labels; 10_CL&P, 11_AT&T
c. Utility plans that are designed by Utility or State Consultant firms that include
work being done by the States Contractor shall be submitted in a utility subset
based on the utility company, AT&T subset, CL&P subset, etc., and shall be
digitally signed in accordance with this manual. Example Labels; 10_CL&P,
11_AT&T
5. See Section 3.2 for uploading and attributing Utility Plans. See Section 1.11 & 1.12 for
more examples of discipline subsets.
6. CTDOT Standard sheets shall also be delivered digitally. See section 1.8 for how to
prepare and submit CTDOT Standard Sheets.
7. The first and second subsets in the project must always be the 01_General and
02_Revisions respectively. The Project Manager is responsible for determining the order
of all other discipline subsets, Sections 1.11 and 1.12 show examples.
8. Discipline subsets shall contain a maximum of 150 sheets.
9. Discipline subsets shall be published directly from a CAD application. Scanned images
or raster image formats will not be accepted with the exception of For Information Only
sheets, these can be scanned.
10. Footers, displaying the sheet number, shall be placed on each page of each PDF subset.
See Section 1.6.2, Sheet Numbering
11. Each subset shall contain bookmarks; one for each page. Figure 1 displays an example of
bookmarks. See Publishing_MicroStation_Content_to _PDF_Format.pdf for more
instructions.
a. Figure 1 also displays examples of subgroup folders. While publishing,
subgroups may be created to contain similar sheets. See
Publishing_MicroStation_Content_to _PDF_Format.pdf for more instructions.
12. Levels with the appropriate CTDOT names shall have the ability to be displayed on or off
within the PDF document.
13. The first page of the subset 01_General shall be the CTDOT digital project title sheet
which includes an index of the subsets contained within the project, sheet count totals for
all subsets, a list of drawings for the 01_General Subset, and an area(s) reserved for
applying the digital signature(s).
Link to digital title sheet: Digital Title Sheet
CTDOT engineers can find the digital title sheet in the seed files on our W: drive.
14. The 01-General subset shall include all detailed estimate sheets.
15. The 02_Revisions subset must be included in each digital project and there shall only be
(1) revisions subset.
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16. Subset 02_Revisions shall contain only revision sheet(s), titled Index of Revisions, See
Section 4.3. These revision sheets are used for tracking all sheet changes due to addenda
and design initiated change order (DCO) with respect to the entire project. These sheets
are originally blank and unsigned, and shall be managed and updated as needed by the
Project Manager. The CTDOT Revision Contract Sheets can be obtained here:
CTDOT Designed Projects - 02-Revisions Subset
Consultant Designed Projects - 02-Revisions_CE_Subset
17. The first page of each subset shall be a subset cover sheet. This cover sheet shall contain
both; an index of drawings contained within the subset that includes both drawing
numbers and drawing titles and the form field place holder(s) which receives the digital
signatures. The following cell has a table for the index of drawings and the digital
signature cell place holder BDR_Discipline_Cover Sheet cell. See figure 1 for an
example.
18. As-built information shall be digitally applied to the contract subsets by District
Personnel after the job is complete using Bluebeam. See section 4.5.

Contract Specifications
19. Digital Contract Specifications shall be submitted in MS Word format and in accordance
with the Departments policies and procedures for Contract Development. CSI special
provisions shall be submitted in pdf format.
a. For projects where a consultant is the Project Manager on the project, the
Specification and CSI special provisions submittals shall be submitted in (1)
zipped folder, see section 3.2.6.
b. For projects where a CTDOT design unit is the Project Manager on the project,
the Specification and CSI special provisions shall be submitted in individual
zipped folders per discipline, see section 3.2.6.
c. Design Initiated Change Orders shall be place in (1) pdf document, with C#
and the date in the header. An example would be Rev. C1 - mm/dd/yy.
Supplemental Documents
20. Supplemental documents shall be 8.5 x 11 pdf documents, except the proposal estimate
which shall be in .est format. Documents that require signatures may be scanned with
a minimum resolution of 200 dpi, and size = 8.5x11. These documents do not need to
be digitally signed.

Contractor Submittals
21. See Section 6 for format requirements of Contractor Submittals, Working Drawings and
Shop Drawings.

Engineering Reports
22. The Hydraulic, Scour, and Floodway reports shall be formatted in accordance with the
following:
a. Shall be native PDF whenever possible.
b. Scanned sheets in the reports must have a maximum resolution of 200 dpi and a
minimum of 125 dpi.
c. All sheets except plans sheets shall be sized 8.5 x 11. Plan sheets can be sized
up to 34 x 22.
d. Shall be digitally signed in accordance with Section 2 of this manual.
e. Any data files that must accompany the PDF report shall be uploaded into
Projectwise in a zipped folder.
f. The reports and zipped folder for any data files shall be submitted into the
130_Engineering Reports folder in accordance with Section 3 of this manual.
Project Polygon File
23. See Section 8 for the format and submission requirements.
ROW (Rights of Way) Documents
24. See Section 8for the format and submission requirements.

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Using a discipline subset format streamlines both the development of contract plans and the
administration of the plans during preliminary design, FDP, DCD, Addenda, DCO and As-Built
submissions. Moreover, it also leverages the ability to digitally sign the individual discipline
based contract plan subsets per designer.

Figure 1 Discipline Subset Bookmarks, Index of Drawings, & Signature fields

See Section 2.5 for digital signature form field place holder cells.

1.5 File Naming

1.5.1 Contract Plans (discipline subsets)

The file name shall match the discipline subset name. For example, the 02-Revisions subset shall
have the file name 02-Revisions.pdf. However, this name will change during the uploading and
attributing of the file into Projectwise. See section 3.2 Project DataTransmission.

1.5.2 Specifications
FDP and Addendum
These specifications shall be individual word documents placed in a zipped folder. CTDOT
processing shall combine all specifications into (1) PDF document and upload this into
Projectwise. See section 3.2.5.
Design Initiated Change Orders
These specification(s) shall be packaged in (1) pdf document and uploaded into projectwise. See
section 3.2.5.

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1.6 Contract Plan Drawing and Sheet Numbering

1.6.1 Drawing Number

The drawing number is used primarily for sheet to sheet referencing, typically in, but not limited
to; section details, section cuts, and detail callouts. Drawing numbers in digital contracts shall
consist of the discipline designator followed by a hyphen and the sheet number. The discipline
designator shall remain constant across each discipline subset. For example; a highway subsets
discipline designator shall be HWY, therefore any sheets in the highway discipline subset
would contain the following drawing numbers; HWY-01, HWY-02, etc.

Discipline subsets can be as broad or specific as the Project Manager would like. An example
would be the highway sheets can be split out into multiple subsets. They can place all the profiles
in one discipline subset where the drawing number would be PRO - ## and they can place all
cross sections in another discipline subset, where the drawing numbers would be XSC - ##.

The CTDOT efficiently maintains the drawing numbers in MicroStation using the model
properties and project explorer, See the following workflow Project Explorer to Manage Drawing
Numbers

The first sheet in a discipline subset shall have 01 in the drawing number as shown below:

Figure 2 Contract Drawing Numbering

1.6.2 Final Plan Page Labels and Sheet Numbers

Page labels and sheet numbers are applied to the discipline subset after the contract plans are
published to PDF.

Page labels and sheet numbers shall be managed and placed on the discipline subsets, using the
number pages and header and footer tools within Bluebeam. Page labels and sheet numbers shall
be applied to all submissions of contract plans.

The first sheet in every subset shall start out at 01. For example the first sheet in the 05-Traffic
subset shall be 05.01.

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Figure 3 - Drawing and Sheet Numbering

The page label and sheet number place holder shall be determined by the total estimated sheet
count. For less than 100 sheets two place holders is adequate. For greater than or equal to 100
sheets three place holders are necessary. For subsets less than 10 sheets, two placeholders shall
be used i.e. 01.01 thru 01.04 for a four sheet subset.

The page labels and sheet numbers must be placed correctly because it is used to correctly
assemble the contract plans into a properly ordered consolidated set that District Construction
takes advantage of during construction of the project.

Single Volume Projects:

The page labels and sheet numbers, for single volume projects shall be a concatenation of the
discipline subset number, a decimal point, and the sheet number. For example; the page labels
and sheet numbers for subset 4 would be as follows; less than 100 sheets 04.01, 04.02, 04.03,
etc or Greater than 100 sheets 04.001, 04.002, 04.003 etc.

The Project Manager should determine the total number of subsets and give each discipline their
corresponding subset number, see section 1.11.

Multi Volume Projects:

For a multi volume project the page labels and sheet numbers shall be a concatenation of the
volume number, a decimal point, the discipline subset number, a decimal point, and finally the
sheet number. Example: Volume 2, Subset 5; 02.05.01, 02.05.02, 02.05.01.

Volume numbers shall be used on large projects. They are effective because the Project Manager
only has to deliver to the other engineers their perspective volume numbers, allowing them to
manage their subset numbers independently of the other discipline volumes and subset counts, see
section 1.12.

Subset numbers shall start at 01 for all volumes.

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BLUEBEAM - Applying Page Labels and Sheet Numbers

To apply page labels and sheet numbers in Bluebeam follow the figures below:
1. First page labels must be applied to the discipline subset. Go to the thumbnail pane as
shown below, right click on a thumbnail and select Number Pages:

Figure 4 - Adding Page Labels

For subsets that contain less than 10 sheets the page labels can be applied to all the sheets at once.
In the case where there are 10 or more sheets in the subset the following will have to be done
twice in order to get the correct number of place holders.

2. Select the correct style, insert correct prefix for the sheets being numbered, and apply to
the correct pages. For example, if the 04 subset has 99 sheets the prefix shall be 04.0
for sheets 1-9 and 04. For sheet 10 through 99.

Figure 5- Page Labeling

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3. Now the pages will be labeled:

Figure 6 - Labeled Pages

4. Next we will apply the sheet numbers. From Bluebeam select the Document tab and then
Header & Footer

Figure 7 - Header Footer Tool

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5. Place the sheet numbers, as shown below: Note the margins may have to be adjusted as
necessary. After you select the font, set the margins, and type in <<PageLabel>> as
shown below. Then click save for save settings. The next time you are going to apply
sheet numbers to a subset, you can simply select the saved settings. Then click OK.

Figure 8 - Insert Sheet Numbers

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1.6.3 Addendum and Design Initiated Change

Order Page Labeling and Sheet Numbers
Page labels and sheet numbers for an Addendum need to have .A# at the end and Change
Orders need to have .C# at the end (see section 4 for addendum and change order sheet
numbering requirements).

To apply page labels and sheet numbers in Bluebeam follow the figures below:
1. First page labels must be applied to each sheet in the addendum or change order. This
can only be done one sheet at a time.
2. Go to the thumbnail pane as shown below, right click on a thumbnail and select Number
Pages:

Figure 9 - Adding Page Labels

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3. Select None for a style, type in the sheet number of the addendum or change order sheet
in the prefix line. Then select which sheet you are labeling. This has to be done for each
sheet in the addendum or change order separately. See below:

Figure 10 - Applying Addendum Page Labels

4. After all page labels have been applied, the sheet numbers can be applied. From
Bluebeam select the Document tab and then Header & Footer

Figure 11 - Header Footer Tool

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5. Select your sheet numbers saved settings from before and click OK. Note the margins
and size may have to be adjusted as necessary.

Figure 12 - Applying Addendum or DCO Sheet Numbers

1.7 CTDOT For Information Only Sheets

Plans provided For Information Only (FIO) shall be submitted digitally, in individual subsets
based on the entity providing the information, Amtrak, CL & P, AT&T, Designer etc. These
subsets do not require a digital signature, but each sheet in the subset shall be labeled; For
Information Only. These sheets shall be placed on a border and numbered in accordance with
section 1.6.2.

The subset numbers shall be selected by the Project Manager so that the FIO subsets are last. See
Section 3.2 for uploading and attributing FIO Plans. See Section 1.11 & 1.12 for more examples
of discipline subsets. Information only sheets may be scanned, but must conform to the following
specifications; Minimum Size 22x34, Minimum dpi = 300.

This link shows a procedure that can be used to create a For Information Only subset using
Bluebeam: Preparing a For Information Only Subset

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1.8 CTDOT Standard Sheets

Standard sheets shall also be delivered digitally into Projectwise. The following shows how to
obtain the latest version of the CTDOT Standard Sheets and how to prepare them for a digital
project.
1. Download the latest standards from the following link for the project: CTDOT Standard
Drawings Website
2. Upload the standard subset into Projectwise in accordance with section 3.2.
3. Next open up the standards from Projectwise by double clicking on it. Once it opens
click on the index sheet.

Figure 13 - Preparing the Standard Subsets

4. Then enter the project number and check the standards to be included in the project.

Figure 14 - Enter Project Number and Check Boxes

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5. Delete the standards that are not included in the project as shown below:

Figure 15 - Deleting Drawings from Standard Set

6. Next digitally sign all index sheets in accordance with section 2.6

1.9 Contract Plan Sheet Publishing

CTDOT currently uses MicroStation V8i Print Organizer to publish contract plans to a PDF
format.

The workflow Publishing_MicroStation_Content_to _PDF_Format.pdf shows the fundamentals

of publishing contract plans to PDF from MicroStation.

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1.10 Example: Typ. Single Volume Digital Contract

Single volume digital contracts are used when each discipline or consulting firm designing the
project is responsible for 3 subsets or less. The following is an example of a single volume
project. Note: The first and second subsets shall always be 01-General and 02-Revisions. The
03 subset does not always need to be 03-Highways, the 04 does not always need to be 04-
Structure, etc. The FIO subsets shall be placed at the end of a project right before the STD
subsets.
Label File contents
(Discipline Subset) (but not limited to)
Title Sheet
01-General Detail Estimate Sheet
Etc
Index of Revisions Sheets
02-Revisions

Index of Plans Boring Logs

Survey Data Highway Plans
Alignments Breakout Drainage
ROW Highway Profile
03-Highways**
Typ Sections Highway X-
Misc Details Sections
Intersect Grading Landscape Plan
Wetland Mitigation
Index of Drawings
All Structure Sheets
04-Structure Note: Multiple subsets may required for multiple
Sites
Ex: 04_Structure_Br.No.1266
Index of Drawings
Signing
Pavement Markings
05-Traffic
MPT
Traffic Signal Plans
Etc.
Index of Drawings
06-Environmental
All Environmental Compliance Sheets required
07-Utiltiy Utility Design plans. For example 07_AT & T,
07_CL & P, 07_MDC, etc.
08-CL&P FIO*** CL & P For Information Only plans
09-AT&T FIO*** AT & T For Information Only plans

CTDOT Highway STD * CTDOT Highway Design Standard Index and

Sheets required
CTDOT Traffic STD * CTDOT Traffic Engineering Standard Index and
Sheets required
Figure 16 Typical Highway Project Discipline Subset Contents
* For using CTDOT Standard Sheets see 1.5 CTDOT Standard Sheet Assembly
X X X

** If a discipline has to be broken up into more than one subset See Section 1.11 for splitting up
the discipline subsets.
*** For Information only discipline subset shall be submitted as individual pdf files based on the
entity providing the information only.

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1.11 Example: Multiple Volume Digital Contract

Multiple volumes are used if the project has 1 or more of the following characteristics:
1. The majority of the discipline/firm designers are responsible for more than 3 subsets
each. This allows the individual designers to number their subsets independently of the
other disciplines.
2. There are multiple sites on the project. Splitting these sites up into volumes will provide
better organization of the project.
The larger the project is, typically the more subsets will be required and their labels will be more
specific. The Project Manager will need to organize the discipline volumes. The subsets shall
be split up by volume and each volume shall be controlled by its assigned designer. For example,
all the subsets designed by the highway designer shall be in the same volume (02) and each
subset shall have a unique subset number. For example, see subset 02.02_Alignments and
02.03_Plans as shown below.
Label File contents Designer/
(Discipline Subset) (but not limited to) Firm
01.01-General Title Sheet, Detail Estimate Sheet Etc Lead
01.02-Revisions Index of Revision Sheets Lead
01.03-Wtlnd Re-establish Wetland Reestablishment plans Designer 1
01.04-Stg Acc. Staging and Access Plans Designer 1
02.01-Typ Sections Typical Sections Designer 2
02.02-Alignments Alignment Geometry Designer 2
02.03-Plan Plans Designer 2
02.04-Profiles Profiles Designer 2
02.05-ROW Brk Right of Way Breakout Designer 2
02.06-Drain Drainage Plans Designer 2
03.01-Retaining Wall 1 Retaining wall details Designer 3
03.02-Retaining Wall 2 Retaining wall details Designer 3
03.03-Bridge 00456 Bridge_456 Designer 3
03.04-Bridge 01983 Bridge_1983 Designer 3
03.05-Bridge 01984 Bridge_1984 Designer 3
04.01-Stage 1 Stage Construction Details 1 Designer 4
04.02-Stage 2 Stage Construction Details 2 Designer 4
04.03-Stage 3 Stage Construction Details 3 Designer 4
05.01-SPM Signing and Pavement Marking Site 1 Designer 5
05.02-SPM Signing and Pavement Marking Site 2 Designer 5
05.03-SPM Signing and Pavement Marking Site 3 Designer 5
06.01-IMS IMS Plans and Details Site1,2,3 Designer 6
07.01-Env 1 Environmental Details Site 1 Designer 7
07.02-Env 2 Environmental Details Site 2 Designer 7
07.03-Env 3 Environmental Details Site 3 Designer 7

08.01-Utiltiy Utility Design plans. For example 07_AT & T, 07_CL Designer 8
& P, 07_MDC, etc.
09.01-CL&P FIO CL & P For Information Only plans Designer 8
09.02-AT&T FIO AT & T For Information Only plans Designer 8

CTDOT Highway STD * CTDOT Highway Design Standard Index and Designer 1
Sheets required
CTDOT Traffic STD * CTDOT Traffic Engineering Standard Index and Designer 5
Sheets required

Figure 17 Multiple Design Firms CTDOT Project Subsets

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1.12 Set Files

This section is still in development, not required at this time.

Bluebeam version 11 has a feature called Sets that allows all the discipline subsets to be viewed
as if they are a single document, without actually combining all the files. The set file places all
the discipline subsets plan sheets in the correct order by using the page label that is assigned
during the sheet numbering process when the discipline subsets are prepared.

The lead designer shall create a Set file for the project at FDP that contains all the discipline
subsets, with the exception of the highway and traffic standard subsets. When an Addendum or
Change Order is required for the project, the set file shall be updated by the lead designer to
include the Addendum or Change Order subsets.

The following shows when and how a set file will be created and updated throughout the life of a
project.

See Appendix C for general use of a set file.

1.12.1 When a Set File is Created and Updated

Set File Creation
1. The lead designer shall create a set file of all the discipline subsets at FDP, see section
1.12.2

Set File Updates

2. If any FDP subsets need to be revised during the DCD process, the set file shall be
updated to remove the FDP subsets that were changed and add the DCD subsets.
3. If any Addendum subsets are required for the project, these Addendum subsets shall be
added to the set file.
4. If any Design Imitated Change Order subsets are required for the project, these Design
Imitated Change Order subsets shall be added to the set file.

See section 1.12.3 for updating the set file.

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1.12.2 Creating a Set File

After all the discipline subsets have been submitted into Projectwise for FDP the lead designer
shall create the projects set file in accordance with the following:
1. Launch Bluebeam from the desktop icon on your computer.
2. Next Click on the Set Icon and select New Set as shown below:

Figure 18 - Creating a Set File

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3. Then click Add and then Projectwise and OK as shown below:

Figure 19 - Adding Files to the Set File

4. Next browse out to your projects 100 Contract Plans folder and select all plans except
the standard subsets. Then click Open: After you click Open it may take a minute for
Bluebeam to load all the files into the set, please be patient.

Figure 20 - Adding Files to the Set File

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5. Next Click on Relative Paths and make sure the options are selected as shown below:

Figure 21 - Set File Options

6. Next click on Advanced, type in ?# and select the options as shown below:

Figure 22 - Configuring the Set File

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7. Next click Save, this may take a minute for Bluebeam to respond, please be patient.
When the box pops up choose Projectwise and click OK:

Figure 23 - Saving the Set File

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8. Select the Advanced Wizard, and then on the Select target folder browse out to your
projects 100_Contract_Plans folder. Then click next until you get to the attributes page.
Attribute the Set File as shown below:

Figure 24 - Attributing the Set File

9. Click OK after the set file has been saved into Projectwise:

Figure 25 - Creating a Set File

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10. Now the set file has been created for use of the Set File see Appendix C:

Figure 26 - Set File

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1.12.3 Updating a Set File

The following will show how to update a set file.

1.12.3.1 Adding a File to the Set File

1. Double click on the set file from Projectwise and open as shown below: This may take a
while please be patient.

Figure 27 - Opening a Set File

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2. Next click on the Set icon and click Add as shown below:

Figure 28 - Modifying a Set File

3. Next browse out to your project and select the files to add to the set and click Open. This
may take a minute to add the additional file to the set so please be patient. After it
finishes click OK.

Figure 29 - Adding Files to the Set File

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4. Now the file will be added to the set, scroll down and you will see it.

Figure 30 - Set File

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1.12.3.2 Deleting a File from the Set

1. Double click on the set file from Projectwise and open as shown below: This may take a
while please be patient.

Figure 31 - Opening a Set File

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2. Next click on the Set Icon. Then select the file to remove from the set and click delete:

Figure 32 - Deleting a File from the Set File

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Section 2 Digital Signatures for Contract

Documents and Other Engineering
Documents
The follow contract documents must be digitally signed when submitted to the Department in
accordance with the following section:
Contract Plans FDP, Addendum, Change Orders
Engineering Reports
o Hydraulic Report
o Scour Report
o Floodway Report
Working Drawings for Permanent and Temporary Structures Plans and Calculations

This manual refers to digital signatures in two ways: certifying signatures, and signing signatures.
The Engineer of Record will always digitally sign using a visible certifying signature. If multiple
signatures are required per document, the sub-engineers shall always digitally sign using a visible
signing signature after the primary engineer has applied his certifying signature. Certifying
signatures allow controlled changes, to the now certified document. These controlled changes
include; allowing PDF digital comments, and the application of additional signatures. Signing
signatures should always be accompanied by a note listing the sheets the signer is responsible for
within a subset.

In order to digitally secure a PDF document the signer(s) applies a digital signature(s) to only the
first sheet of each discipline subset(s), engineering report, or contractor submittal, regardless of
the number of pages the document contains. This single digital signature secures the entire
document.

A graphic image of the signers signature must be created, and shall be used for the following
purposes.
It shall be attached to the digital signature and displayed when the digital signature is
applied.
It shall be placed as a watermark on all contract plan sheets a particular engineer of
record is responsible for (digitally signing for). The watermark shall be placed on all
contract plan sheets and all plan sheets contained in a working drawing submittal.
It shall be placed as a watermark for the Preparer and Checker of the Engineering Report
shall be placed on the first sheet of the report.

A digital ID must be purchased in order to apply a digital signature. Digital IDs must meet the
specifications of Adobes Certified Document Services (CDS). The necessary hardware and
software needed to apply the required digital signatures may be purchased from the vendor list
provided at the following website: http://www.adobe.com/security/partners_cds.html, additional
HU UH

information on Adobes CDS is also available at this website.

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2.1 Graphic Image of Signature

Contract Plans
The following figures display an example of both a state designer and a consultant designers
digital signatures, and their accompanying graphic image(s) of their signature(s).

The consultant engineers graphic image must contain his companies name and address; his
signature, his Professional Engineers stamp, or his Professional Architecture Stamp. The state
employees graphic image must contain only his signature. See Below.

1st page of Subset

Figure 33 - Graphic Image of Signature

In addition to a digital signature being placed on the first sheet of any contract plan, working
drawing plans, and working drawing calculations, CTDOT also requires that all subsequent pages
be watermarked with a copy of the engineer of records graphic signature before they are digitally
signed. Watermarks containing these signatures are applied using Bluebeam and are always
placed in the border of contract plans and working drawings for permanent structures. This is to
prove validation of a digital document if printed.

Watermark of State Design Graphic

Signature

Watermark of Consultant Designers

Graphic Signature

Figure 34 Watermarks

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Engineering Report
The following shows the watermarks that need to be placed on the first sheet of an Engineering
Report by the Preparer and the Checker and the digital signature of the Approved Hydraulic
Engineer.

Figure 35 - Engineering Reports

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Working Drawings for Permanent and Temporary Structures

The following shows the digital signature and watermarks of the engineer who prepared the
working drawing submittal: Working Drawing for Temporary Structures only require that the
first sheet in the submittal be digitally signed.

Working Drawing Plans

The first plan sheet in the submittal shall have a digital signature and a watermark placed on it as
shown below. All others sheets will only have the watermark.

Figure 36 - Working Drawing for Permanent Structures

Working Drawing Calculations
The first sheet of the calculations shall have a digital signature as shown below:

Figure 37 - Working Drawing for Permanent Structures

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2.2 Creating Graphic Image of Signature:

2.2.1 Signature:
The graphic signature will be used by CTDOT employees and the preparer and Checker of an
Engineering Report. P.E. stamps are not required.

The following CTDOT employees need to create graphic images of their signatures: Principal
Engineer (required to digitally sign plans), Manager of State Design, and the Engineering
Administrator. CTDOT graphic signatures shall be created as follows:

1. Signer must sign a blank piece of paper.

2. Scan this signature.
3. Crop the image so that the image is approximately 300 pixels wide by 100 pixels high.
4. Save the images, in PDF to an area on your PC.

Figure 38 (Example of CTDOT Graphic Image of Signature Used with Digital Signature and as a Watermark)

2.2.2 For Consultant Staff PE Stamp:

Consultant Engineers shall create two different graphic signature images: one that shall
accompany their digital signatures and a different one that shall be placed as a watermark on all
the sheets the designer is signing for.

This section shows an example of a Professional Engineer preparing their graphic image of their
signature; Architects shall follow this section when they are preparing their digital signature.

Graphic Appearance Attached to Digital Signature

The graphic signature that accompanies the digital signature only needs to include the designers
signature and P.E. Stamp. , and shall be created as follows:

1. Stamp and Sign a blank piece of paper.

2. Scan this signature.
3. Crop the image to approximately 250 pixels wide by 250 pixels high.
4. Save the image, in PDF to an area on your PC or server, where you can easily access it
for later use in the signature set-up procedure.

Figure 39 ((Example of Consultant Engineer Graphic image of Signature Applied to 1st page only with digital signature)

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Graphic Appearance used as a Watermark

In addition to the designers signature and P.E. Stamp, the graphic signature that is placed as a
watermark shall also include the designers company name and address, and shall be created as
follows:

1. On blank paper Print company name and address.

2. Place P.E. stamp next to company name and address.
3. Sign P.E. Stamp.
4. Scan the image created in steps 1 thru 3 above.
5. Crop the image to approximately 500 pixels wide by 250 pixels high.
6. Save the image, in PDF to an area on your PC or server, where you can easily access it
for later use in the watermarking procedure.

Figure 40 (Example of Consultant Engineer Graphic image of Signature applied to all pages as a watermark)

Once the graphic images have been properly created and saved, the digital signature appearance
preferences must be set as follows:

2.3 Setting Digital Signature Appearance Preferences:

Once the graphic signatures are created the digital signature appearance settings must be defined
as follows:
Bluebeam Digital Appearance
1. Make sure your CDS USB token is inserted into the computer then in Bluebeam go to the
Document tab and select Signatures>Digital IDs:

Figure 41 - Digital Appearance

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2. Next click on your ID and click Manage Appearances:

Figure 42 - Manage Appearances

3. Next follow the figure below:

Figure 43 - Setting the Digital Appearance

4. Now the digital appearance will be saved and can be used to digitally sign.
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2.4 Watermarking Plans with Graphic Image of

Signature
The Engineer of Record (Principal Engineers for State Design), for each discipline, shall place a
copy of their graphic signature as a watermark on each sheet of each discipline subset, or working
drawing submittal(Plans and Calculations) that they are responsible for. For Engineering Reports
the preparer and checker of the report shall place a copy of their graphic signature as a watermark
only on the cover of the report

Bluebeam - Watermarking Plans with Graphic Image of Signature (CTDOT and

Consultant Designed)
There are two ways to apply watermarks using Bluebeam, see below for options 1 and 2.

Watermarking Workflow:
Option 1
1. The watermark in Bluebeam is placed using the stamp function. First go to the Markup
tab and select Stamp and then choose your stamp. If your stamp is not in the list follow
Appendix A. If your stamp is in the list go to step 2.
2. Next Place the stamp in the border on the first sheet.

Figure 44 - Placing Watermark

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3. Next right click on the stamp and select Apply to all pages. If you are watermarking an
engineering report you do not need to apply to all pages.

Figure 45 - Placing Watermark on All Pages

If more than one group has to watermark this subset, browse to the pages the other group is
responsible for and delete the watermark. Then they can come in a place their watermark on
these sheets.

Flatten Markups
4. After the watermarks have been placed, the watermarks must be flattened to the PDF
document. Go to Document>Flatten Markups. Use the default settings and click OK.

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Option 2
1. Go to the Document tab and Pages>Apply Stamp.

Figure 46 - Applying Stamps

2. Select stamp, input scale and coordinates as necessary, and page range as shown below.

Figure 47 - Applying Stamps

Flatten Markups
3. After the watermarks have been placed on the subset, the watermarks must be flattened
to the PDF document. Go to Document>Flatten Markups. Use the default settings and
click OK.

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2.5 Digital Signature Fields

Contract Plans
Digital signature fields are form fields created using Bluebeam, and are used to house the digital
signatures. Digital Signature form fields shall be placed within the form field place holders. The
form field place holders are cells that are placed in the MicroStation file on the title sheet and the
subset cover sheets and on any Addendum or Change Order Subset. The figure below shows a
CTDOT designed project with the form field place holders (circled) on the title sheet and the
discipline subset cover sheet.

Figure 48 - Digital Signature Fields

The figure below shows a consultant designed projects title sheet and discipline subset cover
sheet with their form field place holders.

Figure 49 - Consultant Watermarks

Place holders determine the location and size of the digital signature form field.

Form field place holding cell library: CT_Digital_Sigs.zip

The digital signature place holder and form fields shall be created on the first page of each
discipline subset for each required digital signature.

Note: All signature form fields need to be created for both certifying and signing signatures
before any digital signatures is applied to the document.

Contractor Submittals
Contractor submittals will not be required to have a digital signature place holder.

Engineering Reports
Engineering reports will not be required to have a digital signature place holder.

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2.5.1 Bluebeam - Creating Digital Signature Form

Fields
The following example shows how to place the (3) digital signature form fields on the 01-General
title sheet of a CTDOT designed project. For a discipline subset or a consultant designed 01-
General title sheet, only one digital signature form field needs to be placed.

1. Go to the Document tab and select Signatures>Add Signature Field.

Figure 50 - Adding Signature Fields

2. Next place three signature fields in the appropriate location and hit save as shown below:

Figure 51 - Placing Signature Fields

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2.6 Applying Digital Signatures

This section describes how to apply digital signatures for contract plans, engineering reports,
working drawing plans, and working drawing calculations.

Contract Plans
Contract plan discipline subsets 01-General and 02-Revisions and the Highway and Traffic
Standard drawing subsets have unique requirements as described in the following sections.

CTDOT projects shall have their discipline subsets digitally signed after they have been uploaded
into projectwise because the Principal Engineer will be looking in projectwise to digitally sign
documents.

Discipline subsets designed by a single engineer shall be digitally signed, by the engineer of
record, using a single visible certifying signature, applied to the signature form field located on
the first page of each subset.

Discipline subsets designed by multiple engineers shall first be digitally signed by the Engineer of
Record who is responsible for the most sheets in the subsets. This engineer will apply a visible
certifying signature in the top most form field. The next Engineer of Record shall apply their
signing signatures in the subsequent form fields. This Engineer shall also include a reason, when
applying their digital signatures, listing the pages they are responsible for.

Digital signatures must be applied to digital form fields, previously created. See Section 2.5

Engineering Reports
Engineering Reports shall be digitally signed, by the CTDOT Approved Hydraulic Engineer
using a certifying. See section 2.7. for instructions on how to apply a certifying signature to an
engineering report.

2.6.1 Applying Digital Signatures to 01_General

Subset (FDP and Addendum Subsets)

CTDOT DESIGNED PROJECTS:

The following procedure applies to both the 01_General subset at FDP and any 01_General_A#
subset.

The project title sheet of the 01_General subset shall first be digitally signed by the lead
disciplines Principal Engineer, using a certifying signature. The Principal Engineer should
make sure that all three digital signature form fields (blue boxes in the signature block) are placed
before signing, as these forms cannot be added after the document is digitally certified. After
processing has approved the 01_general subset for Advertising, the Manager, and the
Transportation Engineering Administrator shall digitally sign the same sheet directly below the
principals signature, using a signing signature while the plans are in the Manager and
Engineer Admin. Sign state.

Processing shall notify the lead designer when the 01-General subset is placed in the Manager
and Engineer Admin. Sign state. The lead designer shall then coordinate the digital signing by
the Manager and Engineering Administrator of the 01_General subset. When both signatures are
applied to the plans, the lead designer shall then notify processing that the 01-General subset has
been signed.

See Section 2.7 Applying Digital Signature Workflows

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Note: When digitally signing the 01_General subset all signers shall leave the reason code blank.

The following image shows a typical project title sheet from the 01_General subset that is
digitally signed:

Figure 52 - Title Sheet Digital Signatures

Figure 53 Example: CTDOT 01_General.pdf, Project Title Sheet Digital Signatures

CONSULTANT DESIGNED PROJECTS:
The project title sheet of the 01_General subset shall be digitally signed by the lead consultant,
using a certifying signature.

See Section 2.7 Applying Digital Signature Workflows

When more than one consultant works on a CTDOT digital project the project manager (prime
consultant) shall apply a visible certifying signature to the first page of the 01_General subset.
By applying this signature the prime consultant is accepting responsibility for the entire set of
digital contract plans. However the individual subsets shall be signed by the corresponding firms.

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Note: When applying certifying or signing signatures leave the reason code blank.

2.6.2 Applying a Digital Signatures to 02_Revisions

Subset

This section applies to both CTDOT designed projects and Consultant designed projects. The
figures contained in this section show a CTDOT signature, but the workflows are the same.

This subset does not need to be signed at FDP. This subset must be signed when the sheet is
filled out for an Addendum or design initiated change order, whichever comes first.

The first index of revision sheet(s) located in the 02_Revisions subset shall be digitally
signed by the lead designer, using a certifying signature.

1. The lead designer shall apply a certifying signature as described in section 2.7 Applying
Digital Signature Workflows with the following EXCEPTION; the option No
Changes Allowed must be selected to eliminate unauthorized changes after certifying
the document. See the figure below:

Figure 54 Certifying Dialog Box for 02_Revisions.pdf

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2.6.3 All Other Discipline Subsets - Single

Signature

This section applies to both CTDOT designed projects and Consultant designed projects. The
figures contained in this section show a consultant signature, but the workflow is the same.

Each discipline subset shall be digitally signed with a visible certifying signature, by ONLY the
responsible design engineer. As shown below.

See section 2.7 Applying Digital Signature Workflows

Figure 55 CTDOT Certified Plan Subset

2.6.4 Standard Drawing Subsets Single Signature

This section applies to both CTDOT designed projects and Consultant designed projects. The
figures contained in this section show a consultant signature, but the workflow is the same.

Only the standard drawing subset index sheets, Highways and Traffic Standard Drawings, need to
be digitally signed with a visible certifying signature, by the responsible design engineer that
submits the subset to Projectwise. For example, in the case where the Traffic unit is submitting a
Highway standards subset, the Traffic Principal Engineer is responsible for digitally signing the
index sheets, not the Highway Principal Engineer.
See section 2.7 Applying Digital Signature Workflows

2.6.5 All Other Discipline Subsets Multi-

Signatures

This section applies to both CTDOT designed projects and Consultant designed projects. The
figures contained in this section show a consultant signature, but the workflow is the same for
CTDOT designed projects.

Multiple signatures per a single subset are required where two or more disciplines/firms are
responsible for one subset.

The lead designer that is responsible for most of the pages within a discipline subset shall
digitally sign the subset using a certifying signature, and leave the reason code blank. See
Section 2.7 Applying Digital Signature Workflows

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Once certified by the subset lead, the remaining designers(s) shall digitally sign the same subset
using a signing signature, and complete the reason code with a note stating which pages,
contained in this subset, that they are responsible for. See table 2-1 below:
See Section 2.7 Applying Digital Signature Workflows
Table 2-1 Reason Codes for Prime and Sub Consultants
Designer Certify Responsible Reason Code
or Sign Sheet
Numbers
Lead Designer Certify
Sub-Designer 1 Sign 03.78 Thru I am Signing for Sheet Nos. 03.78 thru
03.88 03.88
Sub-Designer 2 Sign 03.88 Thru I am Signing for Sheet Nos. 03.88 thru
etc. 03.98 03.98

2.6.6 Working Drawings

Working drawing submittals shall be digitally certified in accordance with section 2.7 Visible
Digital Signature using a Certifying signature, of this manual.

2.6.7 Engineering Reports

Engineering Reports shall be digitally signed, by the CTDOT Approved Hydraulic Engineer
using a certifying. See section 2.7. for instructions on how to apply a certifying signature to an
engineering report.

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2.7 Applying Digital Signature Workflows

This section applies to both CTDOT designed projects and Consultant designed projects. The
figures contained in this section show a CTDOT signature, but the workflows are the same.

Certifying Signature:
1. Left click on the signature field and then update the settings as shown below. Examples
below are for a CTDOT designed projects title sheet and the first sheet of an
Engineering Report:

Discipline Subsets

Figure 56 - Certifying Discipline Subsets

Engineering Reports

Figure 57 - Certifying Engineering Reports

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2. Next for document in located in Projectwise click Projectwise V8i as shown below and
then click OK. If the document is located on your computer click My Computer list
below:

Figure 58 - Certifying Signature

3. Then select yes to overwrite existing file as shown below for projectwise or if the
document is located on your computer overwrite the existing file or save to a new
location:

Figure 59 - Certifying Signature

4. If using Projectwise check the document back into Projectwise.

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Digital Signing Signature:

Once the prime engineer applies his certifying signature the additional signing signatures can be
applied by the sub-consultants as follows:

1. Left click on the signature field and then update the settings as shown below:

Figure 60 - Signing Signaure Bluebeam

2. Next for document in located in Projectwise click Projectwise V8i as shown below and
then click OK. If the document is located on your computer click My Computer list
below:

Figure 61 - Open from Projectwise

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3. Then select yes to overwrite existing file as shown below for projectwise or if the
document is located on your computer overwrite the existing file or save to a new
location:

Figure 62 - Overwriting a File

4. If using Projectwise check the document back into Projectwise.

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Section 3 Submitting Documents to CTDOT

Projectwise
The following documents must be submitted into CTDOTs Projectwise database and attributed
in accordance with this manual.

CONTRACT PLANS (Discipline Subsets):

The CTDOT will consider all digital contract plans submitted to CTDOT as official contract
documents; the engineer of record shall not alter these documents unless explicitly asked to by
the CTDOT, and shall only alter what was requested. Consultant engineers submitting changes
that were not requested or submitting requested changes outside the processes in this manual may
be held liable for damages.

Check the following for completeness prior to submitting digital contract plans to the CTDOT.
When submitting preliminary plans only step 1 is required to be performed. All steps shall be
completed in accordance with this manual.

1. Project Manager should obtain the number of discipline subsets and notify each
discipline of their subset number for sheet numbering. FIO subsets shall be last.
2. All pages of the discipline subsets are given a page label and contain a footer
displaying the sheet numbers.
3. All pages of the discipline subsets display a graphic signature of the engineer of
record (watermark) and this watermark is flattened to the PDF document.
4. The first sheet of each discipline subset shall be digitally signed by the engineer(s) of
record, and shall contain a list of drawings contained in that subset. In addition, the
first page of the 01-General subset must contain a list of subsets contained in the
project.
5. All sheets contained in any FIO subsets must be labeled, For Information Only

A discipline subset submittal checklist shall be completed and attached to each discipline subset,
see section 3.1.

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CONTRACT SPECIFICATIONS:
The Designer shall submit individual word documents for each specification into Projectwise, see
section 3.2.7. Specifications shall be prepared in accordance with the Departments policies and
procedures for Contract Development. CTDOT Processing shall combine all specifications into
(1) PDF document for the contract.

SUPPLEMENTAL CONTRACT DOCUMENTS:

Supplemental contract documents shall include but not limited to the list below:
Proposal Estimate, with signed checklist.
Federal Estimate
Calendar Day Estimate
Final Design Report
Categorical Exclusion
Design Approval Letter
Environmental Permits
DBE/SBE Approval with percentage
Commitment list
Agreements
Proprietary Item Approval
Stand alone Transportation Management Plan Document, taken from the final design
report

These documents shall be submitted to CTDOT in PDF format, except the proposal estimate, this
shall be in an .est format. If these documents do not need to be digitally signed, they may be
signed and scanned into PDF, however the minimum page size shall be 8.5 x 11 and the
minimum resolution shall be 200 dpi.

ENGINEERING REPORTS
The following final Engineering Reports shall be uploaded into Projectwise in accordance with
section 3.2.
Hydraulic Report
Scour Report
Floodway Report

PROJECT AND PARCEL POLYGON FILES

See section 8 for format and submittal requirements of these files.

WORKING DRAWINGS FOR PERMANENT STRUCTURES

Still in Development not required at this time.
The Design Engineer shall upload the complete set into the 120_Contractor Submittals folder in
Projectwise in accordance with section 3.2.

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3.1 Discipline Subset Submittal Checklist

The discipline subset submittal checklist shall be used by the engineer as a guide and verification
that all the PDF post processing steps have been completed correctly.

The following link is to the Discipline Subset Submittal Checklist: Discipline Subset Submittal
Checklist

This checklist shall be completed and attached to all discipline subsets when they are submitted
into Projectwise. This includes FDP, DCD, ADP, ACD, or DCO submittals. Note: The 01-
General is considered a discipline subset.

The following shows how to complete and attach the submittal checklist to each discipline subset,
both normal subsets and standards subsets. A checklist does not need to be completed or
attached to the 02-Revisions Subset:

An instructional video is also available here:

Discipline Subset Submittal Checklist Procedure Video

Normal Discipline Subsets

1. Click on the link above and save the checklist to your computer.
2. Next attach the checklist to the subset as shown below:

Figure 63 - Attaching the Submittal Checklist

3. Complete the tasks on the checklist and then type your name and a phone number in the
lines provided.
4. Forward a link to the Engineer of Record for digital signing.

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5. After the discipline subset has been digitally signed, open the discipline subset and apply
the QA/QC stamp as shown below: Note if you cannot place the stamp the discipline
subset was digitally signed incorrectly. If you do not have the stamp as shown below you
must first import the Bluebeam User profile as shown in Appendix A.

Figure 64 - QA/QC Stamp

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3.2 Projectwise
CTDOT is currently using Bentleys ProjectWise as a data management software for digital
projects. Projectwise allows the CTDOT, and authorized business partners to access its data
anywhere internet access is available. Projectwise shall be used by all consultant engineers
delivering digital contract documents.

3.2.1 ProjectWise
Consultant engineers may use either Projectwise thin client or Projectwise thick client.
Thin client is a web based version of Projectwise, which does not require any software
installations. All that is required to login to the appropriate webpage is a user name and password
supplied by CTDOT. Thin client allows access to the CTDOT dataset anywhere internet access is
available. The thick client conversely requires the installation of the Projectwise client software.
In addition to performing all the functions of thin client; thick client has the addition
functionality:

- Delta file transfer Improves speed of downloads

- Managed workspaces Eliminates the need to install the CTDOT DDE
- Attributing multiple documents at once

Users can get Projectwise Thick Client for free if they have an active license of Microstation.
Download Projectwise Client from Bentley using your select ID. Once Projectwise is installed on
your computer use this document to connect to the datasource:

Connecting to Datasource Using Thick Client

The following workflow shows how to log in and change your password: Projectwise Log in

If you do not have a Projectwise User name and password fill out the following form:
ProjectWise New User Form

Consultant firms are usually given (2) user names that can be used by the whole firm. More than
one person can use the user name at a time. It is the firms responsibility to manage the user
name and password in cases where employees leave and work at another firm. This way the
employee that leaves cannot use their old companys user name and password.

3.2.2 Projectwise Folders for Contract Documents

This section gives directions on which folder contract documents will be submitted in
Projectwise.

100_Contract Plans (PDF) This folder contains all Contract Plan Discipline Subsets. This
includes all Final plans, Addendum plans, Design Initiated Change Order, As builts, and FIO
Plans.

110_Contract Specifications (PDF) This folder contains the Final, Addendum, and
Construction Order Requests Contract Specifications packages. The designer will NOT submit
Final or Addendum specifications into this folder; they shall submit Final Specifications and
Addendum contract specifications in word format, into the 240_Contract Development folder.
The designer can only submit change order specifications into this folder.

CTDOT finalizes the FDP and Addendum Specification Packages into one PDF file and places
the final package into this folder.

120_Contractor Submittals (PDF) This folder contains all working and shop drawings
submittals.

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130_Engineering Reports This folder contains all the final engineering reports.

140_GIS This folder contains the project polygon and parcel polygon files and their associated
kmz files.

210_Construction Folders
Construction Survey This folder is still in development.
Office_Of_Construction This folder is still in development.

220_FHWA This folder is used for FHWA documents.

230_Contract Administration This folder is used by CTDOT Contracts.

240_Contract Development Designer shall submit the following supplemental contract

documents into this folder:

All contract specifications and Notice to Contractors (NTC), in word format, both final
and addendum specifications
Proposal Estimate
Federal Estimate
Calendar Day Estimate
Final Design Report
Categorical Exclusion
Design Approval Letter
Environmental Permits
DBE/SBE Approval with percentage
Commitment list
Agreements
Proprietary Item Approval
Standalone Transportation Management Plan Document, taken from the final design
report

310_Review_Documents The designer shall submit all non-final design documents into this
folder. This includes plans, specifications, reports, estimates, Property Maps (pdf), etc.

320_Permit_Applications This folder is still in development.

330_Design_Data Under this folder is a folder for each discipline that is used for all their
design documents.

340_Administration The lead designer shall upload the following documents into this folder:
A 2-D Microstation file that contains a polygon showing the project limits.

500_Pre_Design Folders
01_Planning This folder is still in development.
02_Concepts This folder is still in development.
03_Central_Surveys This folder is still in development.
04_District_Surveys This folder is still in development.
05_Property_Maps - CTDOT or Consultant Surveyors shall upload the following files
into this folder:
o Polygon ROW Parcel Microstation File (.dgn) for each affected parcel on a
project.
o Property Map (.dgn)
o Final Property Map (pdf)

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3.2.3 Uploading Documents - ProjectWise (Thin

Client)
The following shows how to upload Contract plans into the 100 Contract Plan folder in
Projectwise, but this procedure can be followed for uploading documents into any folder in
Projectwise.
1. Once logged into Projectwise browse out to project and folder you need to upload into.
Then go to View>Interfaces and select the CTDOT_Doc_Code Interface.
2. Next select Document>New as shown below:

Figure 65 - Uploading Document into Projectwise (Thin Client)

3. Next browse out to the document you want to upload. Then assign the applicable
attributes from the list on the next page: If you cannot assign attributes, the interface was
not selected as detailed in step 1 or this section.

Figure 66 - Thin Client Attributes

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Attributes:
Discipline: CT (shall be picked for all documents uploaded into the 100, 110, 120, and 130
folders). The users discipline shall be selected for all other documents.
Main Category: CON = Contract Plans & Specs (PDF), DOC = Documents
Sub Category: Plans, Specs, Contractor Submittals
FDP = Final Design Plans, DCD = Design Completion Data, DCD2= Design
Completion Data 2, FPL = Final Plans, ADP = Addendum Plans, ACD =
Addendum Completion Data, DCO = Design Initiated Change Order
WDP = Working Drawing for Permanent Structures, SDR = Shop Drawing.
Other Types of Documents
RPT = Reports, ANL = Analysis for report data.
Label (Type in Label):
Contract Plans
Name of the subset, 01-General for the General subset. The label should match what
is listed on the title sheet.
FDP and DCD submittals shall always have the same label.
ADP and ACD submittals shall always have the same label (01-General_A##)
DCO Submittals shall have the label 01-General_C##.
CTDOT standard drawing shall be CTDOT_HIGHWAY_STD and
CTDOT_TRAFFIC_STD.
For Information Only subsets, FIO must be included in the Label, 11_AT&T_FIO.
Contractor Submittals
Item Number (Item Name) i.e. 0262564(Bearings).
Engineering Reports
Type of report it is i.e. for the Hydraulic report the label should be Hydraulic. For
data files the label should be Hydraulic Data
Project Limits Polygon File
Project Limits
Property Map Files
Type in Property Map ## for the DGN and PDF of the property map, Type in the
Name of Parcel for the Polygon DGN file for the affected parcel.
Description:
Type in a useful Description of the submittal.

For Engineering Reports start the description with the date of the report. For example,
01/20/2014 Hydraulic Report

CTDOT Asset Tags:

The following documents must be tagged with the applicable asset tags:
Contract plan subsets that detail an asset in a high level detail. An example of this
would be the subset that includes the bridge plans. The 01-General, 02-Revisions,
CTDOT Highway Standards, and CTDOT Traffic Standards shall not be tagged
because it does not detail the asset in a high level of detail.
The following engineering reports shall be tagged with the applicable asset tag:
Hydraulic, Scour, and Floodway.

To assign the asset tag select the applicable bridge no(s), sign structure(s), or signal
intersection(s) that is/are associated with the document. Hold CTRL to select multiple asset
numbers.

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3.2.4 Uploading Documents Projectwise (Thick

Client)
The following shows how to upload Contract plans into the 100 Contract Plan folder in
Projectwise, but this procedure can be followed for uploading documents into any folder in
Projectwise.

1. Select the Interface CTDOT_Doc_Code as shown below, if the interface box is not
shown go to View>Toolbars and select interface.
2. Drag and Drop files into the correct folder in the Project.

Figure 67 - Uploading Into Projectwise (Thick Client)

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3. Select the Advanced Wizard

4. Click Next until you reach the figure below:
5. Fill in the appropriate attributes as shown below:

Figure 68 - Attributing (Thick Client)

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Attributes:
Discipline: CT (shall be picked for all documents uploaded into the 100, 110, 120, and 130
folders). The users discipline shall be selected for all other documents.
Main Category: CON = Contract Plans & Specs (PDF), DOC = Documents
Sub Category: Plans, Specs, Contractor Submittals
FDP = Final Design Plans, DCD = Design Completion Data, DCD2= Design
Completion Data 2, FPL = Final Plans, ADP = Addendum Plans, ACD =
Addendum Completion Data, DCO = Design Initiated Change Order
WDP = Working Drawing for Permanent Structures, SDR = Shop Drawing.
Other Types of Documents
RPT = Reports, ANL = Analysis for report data.
Label (Type in Label):
Contract Plans
Name of the subset, 01-General for the General subset. The label should match what
is listed on the title sheet.
FDP and DCD submittals shall always have the same label.
ADP and ACD submittals shall always have the same label (01-General_A##)
DCO Submittals shall have the label 01-General_C##.
CTDOT standard drawing shall be CTDOT_HIGHWAY_STD and
CTDOT_TRAFFIC_STD.
For Information Only subsets, FIO must be included in the Label, 11_AT&T_FIO.
Contractor Submittals
Item Number (Item Name) i.e. 0262564(Bearings).
Engineering Reports
Type of report it is i.e. for the Hydraulic report the label should be Hydraulic. For
data files the label should be Hydraulic Data
Project Limits Polygon File
Project Limits
Property Map Files
Type in Property Map ## for the DGN and PDF of the property map, Type in the
Name of Parcel for the Polygon DGN file for the affected parcel.
Description:
Type in a useful Description of the submittal.

For Engineering Reports start the description with the date of the report. For example,
01/20/2014 Hydraulic Report

CTDOT Asset Tags:

The following documents must be tagged with the applicable asset tags:
Contract plan subsets that detail an asset in a high level detail. An example of this
would be the subset that includes the bridge plans. The 01-General, 02-Revisions,
CTDOT Highway Standards, and CTDOT Traffic Standards shall not be tagged
because it does not detail the asset in a high level of detail.
The following engineering reports shall be tagged with the applicable asset tag:
Hydraulic, Scour, and Floodway.

To assign the asset tag select the applicable bridge no(s), sign structure(s), or signal
intersection(s) that is/are associated with the document. Hold CTRL to select multiple asset
numbers.

6. On the Document Properties page nothing needs to be edited.

7. On the create document page click next and the document will be uploaded into
Projectwise.
8. Once the document is uploaded the user may need to click F5 (refresh) to see the file
name update.

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3.2.5 Combining and Uploading Contract

Specifications and CSI Special Provisions
For projects that are led by a consultant designer, FDP and Addendum Contract specifications
and CSI Special Provisions shall be placed in (1) zipped folder. For projects that are led by a
CTDOT design unit, FDP and Addendum Contract specifications and CSI Special Provisions
shall be placed in individual zipped folders per discipline.

Addendum specifications shall be placed in (1) zipped folder and submitted into the 240 Contract
Development Folder. Each page of the specification section shall be marked in the bottom right
corner of the footer with Addendum No. Y, where Y equals the addendum number.

Design Initiated Change Orders specifications shall be placed in (1) PDF document and uploaded
into the 110_Contract Specifications folder. Each page of the specification shall have a C# and
the date in the bottom right corner of the footer. An example would be, C1 - 01/01/13.

The following shows an example of a consultant designed project, but the process shall also be
followed for a CTDOT designed project.

See the figures below for how to zip a folder:

1. Place all specifications (word documents) in one folder.
2. Right click on the folder and select Compress to option shown below:

Figure 69 - Compress Spec. Folder

Specifications shall be submitted in a zipped folder for every submittal into Projectwise.
Submittals include FDP, revised FDP specifications, Addendum specifications, and revised
addendum specifications. Revised FDP and addendum submissions shall only include the revised
specifications.

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Submitting Contract Specifications

Once logged into Projectwise the final contract specifications shall be submitted as follows:
1. Make sure the Interface CTDOT_Doc_Code is selected.
2. Drag and Drop the zipped specifications folder into the 240_Contract Development
Folder or the pdf of the change order specs into the 110_Contract Specifications folder.
3. Use the advanced wizard and select the attributes as follows:
Discipline = CT
Main Category= CON

Sub-Category = FSP FDP Specs.

FSR Revised FDP Specs. or Additional FDP Specs
ASP Addendum Specs.
ASR Revised Addendum Specs.
CSP Design Initiated Change Orders
Label:
Consultant projects
FDP Specs Should be FDP Specs or Revised FDP Specs
Addendum Specs Should be ASP# Specs or Revised ASP# Specs
Construction Orders Should be C# Specs
CTDOT Designed Projects
FDP Specs Should be Discipline-FDP Specs (Discipline = HWY, SB, TR,
etc.) Example = HWY-FDP Specs. or for a revised spec package Revised
HWY-FDP Specs.
Addendum Specs Should be same as FDP specs but change to ASP or ASR.
Example = HWY-ASP# Specs or Revised HWY-ASP# Specs.
Construction Orders Should be C# Specs
4. Click next until the document is uploaded. The document name and file name will be
automatically updated to match the CTCode when Projectwise is refreshed.

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3.2.6 Uploading Supplemental Contract Documents

Final Design Supplemental Contract Documents shall be submitted into the 240_Contract
Development folder in Projectwise. These documents shall be attributed as shown below:
Main Sub-
Document Discipline Category Category Label
Proposal Estimate CT DAT EST Proposal
Proposal Estimate
Proposal Esitmate Checklist CT DOC MDO Checklist
Federal Estimate CT DAT EST Federal
Calendar Day Estimate CT DAT EST Calendar Day
Final Design Report CT DOC RPT Final Design
Categorical Exclusion CT DOC AVL CAT EX
Design Approval Letter CT DOC AVL Design AVL Letter
Environmental Permits CT DOC AVL ENV Permits Name
DBE/SBE Approval with
percentage CT DOC AVL DBE_SBE
Commitment list CT DOC AVL Commitment List
Make specific to what
Agreements CT DOC AGR type of agreement
Proprietary Item Approval CT DOC AVL Proprietary Item
Standalone Transportation
Management Plan Document,
taken from the final design
report CT DOC MDO Trans. Man. Plan

Table 2 Final Design Supplemental Documents

If a supplemental document is revised, a new revised document shall be uploaded into
projectwise following the above attribution with the addition of Revised being included in the
Label.
The document name and file name will automatically update to match the CTCode when
Projectwise is refreshed.

3.2.7 CTDOT Contracts Finalizing of Contract

Specifications
CTDOT Contracts shall finalize the specifications working in the 110_Contracts_Specifications
Folder following this workflow CTDOT Contracts Workflow.

3.2.8 Notification of Submittals

When Contract Plans, Specifications, and supplemental contract documents are submitted into
Projectwise the applicable personnel must be notified as follows as applicable:

1. For consultant designed projects, the consultant will notify their Liaison Engineer, who
will then notify, by memorandum, processing that contract plans or specifications have
been submitted for review.
2. For state design projects, the project manager will notify, by memorandum, processing
that contract plans and specifications have been submitted.

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3.2.9 Contract Plans Workflow (FDP - Advertise)

Table 3-3 below shows how final digital design plans (FDP) flow from delivery through
processing to their final state in advertising.
Processing personnel shall use the following workflow: Projectwise for Processing

Final Design Submission (Subsets)

Step Group Responsibilities of Group

1 Designer -Submits FDP subsets into the 100_Contract Plans folder.

Processing
(CTDOT) - Change FDP subsets to the Processing State and digitally mark up with comments and save FDP plans. Keep FDP
Plans in the Processing State. If there are no comments proceed to step 7.
2
- Create a comment report of these comments and save on your computers desktop. Then upload and attribute this
report correctly into the 240_Contract_Development folder.

- Change subsets to reflect comments made by Processing

3 Designer
- Submits DCD subsets
- Change DCD subsets to Processing state
Processing
(CTDOT) - Perform a document compare on the FDP and DCD plans using Bluebeam.
4
- Digitally markup DCD subsets with comments and save. If there are no comments proceed to step 7.

- Create a comment report of these comments and save on your computers desktop. Then upload and attribute this
report correctly into the 240_Contract_Development folder.
- Change subsets to reflect comments made by Processing on DCD Plans
5 Designer
- Submits DCD2 subsets
- Changes DCD2 subsets to Processing state
Processing
(CTDOT) - Perform a document compare on the DCD and DCD2 plans using Bluebeam.
6
- Digitally markup DCD2 subsets with comments. If there are no comments proceed to step 7.

- Create a comment report of these comments and save on your computers desktop. Then upload and attribute this
report correctly into the 240_Contract_Development folder.
- Change the Sub Category Attribute of the approved subset from FDP or DCD(1,2..etc.) plans to FPL plans. STD and
Processing FIO plans shall not be change to FPL.
(CTDOT)
- Copy the CTCode and make the document and file name the CTCode. Make sure the file name has a .pdf on the
end.

-If is a CTDOT Design project, change all discipline subsets to the Manager and Engineering Admin. Sign State. Notify
Designer they have to have Manager and Engineering Admin sign the title sheet. When the Designer notifies processing
7 these signatures have been applied to the title sheet, change all discipline subsets to the Advertise state.

-If is a Consultant Designed Project, change discipline subsets to Advertise State.

-Delete all previous versions of plans, FDP, DCD, DCD2, etc.

-Keep Comment reports in the 240_Contract_Development folder for records if necessary

-Formally notify Contracts when all subset have been approved for Advertising

Table 3-3 Workflow for CTDOT Processing Unit (Contract Drawings)

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3.2.10 ProjectWise Project folder Security

Through the use of Workflows and States, Projectwise can provide dynamic securities to a folder
or document. Dynamic security allows a different level of security to each document at various
phases of its life cycle. This allows a document to reside in one location, in Projectwise,
throughout the project life cycle.

3.2.11 100_Contract_Plans (PDF) Folder

(Dynamic Security)
During the design submittal process the Projectwise workflow, Contract Plans Processing, shall
be applied to this folder. This workflow allows three different states (securities settings) to be
applied to documents within this folder. Each state provides a unique security. The CTDOT
Contracts Processing Unit shall determine which state a document in this folder shall be in.

The Contract Plans Processing workflow contains the following security states:

Document Transfer State allows either the Consultant or State Designer to upload, read and
alter a document.

Processing State Allows only the processing unit read, write access, allowing them to review
the documents in a secluded area. All other users shall have read access.

Manager and Engineering Admin. Sign Allows the Manager and Engineering Administrator
to sign the project Title sheet.

Advertise State - Allows all users file read access, allowing any user to open and read the
document.

Once the contract is awarded to the low bidder (Contractor), the documents will move into a new
workflow called Contract Plans Construction which hands control of the documents to the
CTDOT Office of Construction (all offices).

The Contract Plans Construction workflow contains the following security states:

Construction State allows construction to upload, read and alter a document. All other users
shall only have file read.

Perform As-Built allows construction to place as-built information on the plans. All other
users shall only have file read.

As-Built Complete All users will have read only when the documents are put in this state.

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3.2.12 Changing the State of a Document

The designer and district construction will be required to change the state of documents for
contractor submittals during the review process. To change the state of a document, follow the
figure below:
1. Right click on the document that you want to change the state of, then select change
state>change, as shown below:

Figure 70 - Changing the State

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2. Next drag the file(s) from one state to another as shown below:

Figure 71 - Changing the State

3. Click OK when the comment window opens up and the documents state will change.
Next close the change workflow state window.
4. Notice the State column, the state of the documents has been changed.

Figure 72 - State has been changed

3.2.13 Paper Plan Order Form

The Paper Plan Order Form was created to allow each unit in the Department to order contract
plans and specifications for DOT Projects. This form is located in each project in Projectwise
and each unit in the Department that needs paper copies of contract plans and specifications is
required to update this form for their paper needs. This form is then used by the Departments
Engineering Records unit to make the prints and send them out.

Any Addendum or Change Order that is submitted for a project will be printed and sent out using
the information indicated on the form. Addendums will be printed and sent out automatically.
When a Change Order is submitted, the designer must notify Engineering records that a Change
Order has been submitted and that paper copies of the Change Order need to printed and sent to
the applicable units indicated on the Paper Plan Order Form.

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This following shows the procedure for how the Paper Plan Order Form is filled out and the
prints are made.

Contact Information for Engineering Records:

Pascone Place: 860-666-6107 Plan Printing
Print Shop: 860-594-3086 Specification Printing

Step Project Group Action

Stage/Submittals
1 FDP Processing After the contract plans and specifications have
been submitted for FDP an email is sent to each
unit in the Department that requires paper copies
of contract plans and specifications.
2 FDP Units Open the Paper Plan Order Form from Projectwise
and fill out the form for their units needs. Save
the form and check the form back into Projectwise.
3 DCD Processing At DCD, lock the form by placing it in the
Processing state.
4 Advertise Contracts Notify Pascone place and the print shop that the
project is going to be advertised and they can print
the required paper copies indicated on the Paper
Plan Order Form.
5 Advertise Engineering Print the required paper copies indicated on the
Records Paper Plan Order Form.
6 All Addendums Contracts Notify Pascone place and the print shop that an
Addendum is going to be advertised and they can
print the required paper copies indicated on the
Paper Plan Order Form for this Addendum. Make
sure to tell Engineering Records which subsets are
included in the Addendum.
7 All Addendums Engineering Print the required paper copies indicated on the
Records Paper Plan Order Form for the Addendum. Make
sure to print all the subset that were affected by the
Addendum including the 02-Revisions subset.
8 All Change Lead Designer Option 1 - Notify Pascone place and the print shop
Orders that a Change Order has been submitted and they
can print the required paper copies indicated on the
Paper Plan Order Form. Make sure to tell
Engineering Records which subsets are included in
the Change Order. If a unit is not listed on the
Paper Plan Order Form, give Engineer Records
those units contact information so those units can
receive a copy of the Change Order.
9 All Change Engineering Print the required paper copies indicated on the
Orders Records Paper Plan Order Form for the Change Order and
for any other units requested by the Lead
Designer. Make sure to print all the subsets that
were affected by the Change Order including the
02-Revisions subset.

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Section 4 Contract Plan and Specification

Revisions (Addenda and Design Initiated
Change Order)
4.1 Addenda
Contract plans that are revised or added due to addenda shall be submitted in digitally signed PDF
discipline subsets containing only the changed sheets. The sheets being revised or deleted shall
not be included in the Addenda submittal. The first sheet of each addendum subsets shall be
digitally signed in a digital signature place holder, that is placed in Microstation as described in
Section 2.0 of this manual, DO NOT ADD an index of drawings sheet. Once digitally signed,
the addendum subsets shall be submitted to CTDOT using Projectwise, as described in Section
3.0 of this manual.

Addenda sheets from different subsets cannot be combined and submitted as one subset, they
must be submitted per their respected subsets.

The discipline Addenda subsets shall be attributed as follows, when uploaded into Projectwise
(See Section 3.0): The addenda subset shall have the same label as the original final plan subset
with the addition of (_A##) added to the end, where the ## equals the addenda number. The sub-
category attribute shall be ADP and ACD if the ADP plans are revised. See example below:
PROJECTWISE LABEL ATTRIBUTE

Original Discipline Subset: 04-Traffic

Addenda Discipline Subset: 04-Traffic_A01

2nd Addenda 04-Traffic_A02
6th Addenda 04-Traffic_A06

The contract sheets (previously submitted final plans or earlier addenda plans), being revised by
addenda shall NOT be modified except; the Engineer of Record shall place an addenda stamp on
U

the affected sheets. This addenda stamp crosses out the entire sheet with a red X and adds the
following note; "THIS SHEET REPLACED BY ADDENDUM NO."Y"; where "Y" equals the
addendum number. This stamp is placed over digital signatures therefore; removal of the
signatures is not required prior to placing the addenda stamp. For this process see Section 4.4.

WARNING When placing the stamps, removing the digital signature is not allowed.

The Index of Revisions Sheet(s) located in the 02-Revisions subset(s) shall be managed by the
project manager for all addenda, and submitted as described in Section 4.3.1. A new subset must
be updated for each addendum.

A watermark of the signers signature; signature only for (CTDOT), or PE Stamp for
(Consultants) shall be placed on all added or revised sheets. See Section 2.2

Paper copies for all Addendums will be requested by the Departments Contracts unit and sent to
all applicable units following section 3.2.13.

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4.1.1 Revised Plans - Addenda

Microstation Processes
A note shall be placed, directly above the bottom right hand corner of the title block, on the
replacement sheets stating ADDENDUM NO. Y, where Y equals the addenda number.
This note is a level in Microstation that needs to be turned on and edited.

For revised sheets the drawing numbers shall not be modified.

The areas on the sheet that are being revised shall be clouded and a numbered triangle shall be
placed within this clouded area. A like numbered triangle shall be placed in the revision block of
the changed sheet, accompanied by a description of the revision itself. The revision number is
specific to a particular sheet, and increases in consecutive order per revision and per addenda. If a
sheet is changed for the first time under addenda five the revision number is 1 NOT 5. If it is
changed again under addenda 7 the revision number becomes 2.

Note: If there are a lot of changes to a sheet, do not void out the existing sheet and create a
new sheet by following section 4.1.2. The revised addenda sheet be clouded just inside the
border and have sheet numbers applied in accordance with this section.

Note: When preparing an Addendum that will change quantities on a project that includes a
"Detailed Estimate Sheet", never revise the "Detailed Estimate Sheet." A "Detailed Estimate
Sheet" is never included in an addendum. Also, the "Quantities" box shown on the General Plan
sheet for any structure is never to be revised.

Bluebeam Processes
Sheet numbers for revised plans shall be as follows:
Original Final Plan Sheet;

Original: 02.25
Addenda 1: 02.25.A1
Previous Addenda Sheet;

Original: 02.25.A2
Addenda 4: 02.25.A4

If a sheet requires further revisions by a subsequent addendum, the addendum shall be prepared,
as detailed above. The previously revised sheet shall now be stamped using Bluebeam after
addendum approval, see Section 4.4.

4.1.2 New Sheets - Addenda

Microstation Processes
Changes that require a new sheet(s) to be added to a discipline subset shall be formatted in one of
two ways, as follows:

1. If the new sheet does not have to be placed in a specific location within the discipline
subset, the new sheet shall be placed last, and numbered sequentially from the last sheet
of the discipline subset. The total number of sheets noted on the project plans and
discipline subsets stays the same. A note shall be placed on the new sheet stating, "NEW
SHEET ADDED BY ADDENDUM NO."Y", where "Y" equals the addendum number.
This note shall be located directly above the right hand corner of the title block. This
note is a level in Microstation that needs to be turned on and edited. The revision block
on the added sheet, shall not be filled out.

2. If the designer determines that the new sheet must go in a specific location within the
discipline subset, the new sheet number shall be the number of the previous sheet
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followed by (-1.A#), where # is the Addendum Number. For example, if the new sheet
must be placed in a discipline subset right after sheet 02.57, the new sheet shall be
numbered 02.57-1.A1, if an additional sheet needs to be added, in this case it would be
02.57-2.A1. The total number of sheets noted on the project plans stays the same. A
note shall be placed on the new sheet stating, "NEW SHEET ADDED BY ADDENDUM
NO."Y", where "Y" equals the addendum number. This note shall be located directly
above the right hand corner of the title block. This note is a level in Microstation that
needs to be turned on and edited.

When adding a new sheet a new drawing number is also required. As with the sheet
number the drawing number of the new sheet shall be the drawing number of the
previous sheet plus a decimal and the sheet count. For example, if the new drawing must
be placed in the project plans right after drawing number S-5, the drawing number shall
be S-5-1.

Bluebeam Processes
Added sheet numbers, inserted NOT added to the end of Subset, shall be as follows:

Original Final Plan Sheet;

Original: 04.31
Addenda 3: 04.31-1.A3

Previous Addenda - Added Sheet;

Original: 03.24.A1
Addenda 4: 03.24-1.A4

Previous Addenda - Revised Sheet;

Original: 05.14-1.A1
Addenda 2: 05.14-1.A2

Previous Addenda - Added Sheet;

Original: 05.14-1.A1
Addenda 2: 05.14-2.A2

If adding sheets to the end of a subset, the new sheet number shall be a continuation of the
previous sheet number plus .A#, where # equals the addenda number.

Original Final Plan Sheet;

Original Last Sheet: 04.31

Addenda 3: 04.32.A3

4.1.3 Adding New Subset Addenda

The new subset shall be submitted by an Addendum and be prepared the same way as an FDP
discipline subset, with the addition of an A# in the sheet numbers and a note shall be placed,
directly above the right hand corner of the title block, on the sheets stating NEW SHEET
ADDED BY ADDENDUM NO. Y, where Y equals the addenda number. This note is a
level in Microstation that needs to be turned on and edited. The label attribute on the new subset
shall contain an _A##. The first sheet of a new subset to the contract will be a subset cover
sheet and contain an index of drawings.

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4.1.4 Voiding Sheets

Sheets submitted within final design plan subsets and addenda subsets shall NOT be deleted; but
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shall voided by the engineer of record with an addenda stamp, using Bluebeam. This addenda
stamp crosses out the entire sheet with a red X and adds the following note; "VOIDED BY
ADDENDUM NO.Y"; where "Y" equals the addendum number. See Section 4.4

4.1.5 Addenda Plans Workflow

X

Table 4-1 Contract Processing Addenda File Workflow for Contract Drawings below shows how
addenda subsets are delivered and processed for advertisement.
Table 4-1 Contract Processing Addenda File Workflow for Contract Drawings

Addendum Plans

Step Group Responsibilities of Group

1 Designer -Submits ADP subsets into the 100_Contract Plans folder.

Processing
(CTDOT) - Changes document to the Processing State and digitally mark up with comments and save. Keep ADP Plans in the
Processing State. If there are no comments proceed to step 7.
2
- Create a comment report of these comments and save on your computers desktop. Then upload and attribute this
report correctly into the 240_Contract_Development folder. Notify the designer when this is finished.

- Change subsets to reflect comments made by Processing

3 Designer
- Submits ACD Subsets
- Changes ACD subsets to Processing state
Processing
(CTDOT)
- Perform a document compare on the ADP and ACD plans using Bluebeam.
4
- Digitally markup ACD subsets with comments. If there are no comments proceed to step 7.

- Create a comment report of these comments and save on your computers desktop. Then upload and attribute this
report correctly into the 240_Contract_Development folder. Notify the designer when this is finished.
- Change subsets to reflect comments made by Processing on ACD Plans
5 Designer
- Submits ACD2 Subsets.
- Change ACD2 Subsets to Processing state
Processing
(CTDOT) - Perform a document compare on the ACD and ACD2 plans using Bluebeam.
6
- Digitally markup ACD2 subsets with comments. If there are no comments proceed to step 7.

- Create a comment report of these comments and save on your computers desktop. Then upload and attribute this
report correctly into the 240_Contract_Development folder. Notify the designer when this is finished.
- Change the Sub Category Attribute of the approved subset from ACD(1,2..etc.) plans to ADP plans
Processing
(CTDOT) - Copy the CTCode and make the document and file name the CTCode. Make sure the file name has a .pdf on the
end.

- Change discipline subsets to the Advertise State.

7 -Delete all previous versions of plans, ADP, ACD, ACD2, etc.

-Keep Comment reports in 240_Contract_Development folder for records if necessary

- Formally notify Contracts when all subset have been approved for Advertising

- Notify the designer that the plans are going to be advertised and they can put the addenda stamps on the affected
sheets.

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4.1.6 Addenda Specifications

Contract Specifications that are revised or added due to addenda shall be submitted digitally in
accordance with section 3.2.5.

4.1.7 Addenda Report

Addenda report shall contain all the changes to the plans and specifications and any contractor
questions and answers. This report shall be submitted in Word format into the
240_Contract_Development in Projectwise with the following attributes:

Discipline = CT
Main Category = DOC
Sub Category = RPT
Label = Addn. No. # Report, where # is the addendum number. If a report is revised the label
shall include Rev. at the end. If the report is revised a second time the label shall include Rev.
2 at the end, etc.
Description = Give a brief description of the submission.

4.2 Design Initiated Change Order (DCO)

Design Initiated Change Orders (DCO) are change order requests in which the designer alters the
original contract by:
A revision to an existing plan sheet(s) or specification(s)
The addition of a new plan sheet(s) or specification(s)
The deletion of an existing plan sheet(s) or specification(s)

The creation and management of DCOs shall be as specified in this section.

Contract plans changed or added due to DCOs shall be submitted in a digitally signed PDF
discipline subset(s) containing only the added or changed sheets. The sheets being revised or
deleted shall not be included in the Change Order submittal. The first sheet of each DCO subset
shall be digitally signed in a digital signature place holder, that is placed in Microstation as
described in Section 2.0 of this manual, DO NOT ADD a cover sheet. Once digitally signed the
DCO subset(s) shall be submitted, to the CTDOT, using Projectwise as described in Section 3.2
of this manual.

DCO sheets from different subsets cannot be combined and submitted as one subset.

The discipline DCO subsets shall be coded as follows, when uploaded into Projectwise (See
Section 3.0): The DCO subset shall have the same name as the original final plan subset with the
addition of (_C###) added to the end, where the ### equals the DCO number. The sub-category
attribute shall be DCO (Design Initiated Change Order) See Examples below:

PROJECTWISE LABEL
Original Discipline Subset: 04-Traffic

DCO Discipline Subset: 04-Traffic_C001

6th DCO 04-Traffic_C006

Original Addenda Subset: 04-Traffic_A03

DCO Discipline Subset: 04-Traffic_C001

3rd DCO 04-Traffic_C003
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The contract sheets (previously submitted final plans, addenda plans, or DCO plans), being
revised by DCO shall NOT be modified except; the Engineer of record shall place a DCO stamp
U

on the revised sheets using Adobe Acrobat. This digital DCO stamp crosses out the entire sheet
with a red X and adds the following note; "THIS SHEET REPLACED BY DESIGN INITATED
CHANGE ORDER NO."Y" mm/dd/yy; where "Y" equals the Design Initiated Change Order
number. This stamp is placed over digital signatures therefore; removal of the signatures is not
required prior to placing stamp. For this process see Section 4.4

WARNING When placing the stamps, removing the digital signature is not allowed.

The Index of Revisions Sheet(s) located in the 02-Revisions subset shall be updated by the
project manager for all DCO, and submitted as described in Section 4.3.2. This includes DCOs
that affect plan sheets as well as any DCOs that do not affect the plan sheets. Any DCO that
does not affect a plan sheet shall be recorded on the 02-Revisions set stating, No Change to
Plans.
A watermark of the signers signature, signature only for (CTDOT), or PE Stamp for
(Consultants) shall be placed on all DCO sheets. See Section 2.2

Paper copies for all change orders will be requested and sent to all applicable units following
section 3.2.13.

4.2.1 Revised Sheets DCO

Microstation Processes
A note shall be placed, directly above the right hand corner of the title block, on the replacement
sheets stating DESIGN INITIATED CHANGE ORDER NO. Y mm/dd/yy, where Y
equals the Design Initiated Change Order number. This note is a level in Microstation that needs
to be turned on and edited.

The areas on the sheet that are being revised shall be clouded and a numbered triangle shall be
placed within this clouded area. A like numbered triangle shall be placed in the revision block of
the changed sheet, accompanied by a description of the revision itself. The revision number is
specific to a particular sheet, and increases in consecutive order per revision and per change to the
sheet. If a sheet is changed for the first time under addenda #5 then change for DCO #1 revision
number is 2 NOT 1. If it is changed again under DCO 2 the revision number becomes 3.

Any details to be deleted shall be crossed out with an X on the revised sheet. Details shown on
the original PDF, but no longer required, shall not be deleted on the revised PDF, but shall be
crossed out. Engineering judgment must be used to produce clear and concise information for the
contractor.

Bluebeam Processes
Sheet numbers for revised plans shall be as follows:

Original Final Plan Sheet;

Original: 02.25
DCO 1: 02.25.C1

Previous Addenda Sheet;

Original: 02.25.A2
DCO 4: 02.25.C4

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Previous DCO Sheet;

Original: 02.25.C2
DCO 4: 02.25.C4

Drawing numbers shall not be modified on revised sheets.

Approval blocks on all new sheets shall be watermarked with a signature (CTDOT) or PE Stamp
(Consultant) and the first sheet of the subset shall be digitally signed in accordance with Section 2
of this document.

4.2.2 New Sheets DCO

Microstation Processes
Changes that require new sheet(s) to be added to a discipline subset shall be formatted in one of
two ways, as follows:

1. If the new sheet does not have to be placed in a specific location within a discipline
subset, the new sheet shall be numbered sequentially from the last sheet of the discipline
subset. The total number of sheets noted on the project plans and discipline subsets stays
the same. A note shall be placed on the new sheet stating, NEW SHEET ADDED BY
DESIGN INITIATED CHANGE ORDER NO. Y mm/dd/yy where mm/dd/yy
equals the month, day and year the change order request was submitted. This note shall
be located directly above the title block. This note is a level in Microstation that needs to
be turned on and edited.

2. If the designer determines that the new sheet belongs in a specific location within a
discipline subset, the new sheet number shall be the number of the sheet it most closely
relates to followed by (-1.C#). For example, if the new drawing should reside in the 03-
Highway discipline subset right after sheet 03.57 but before sheet 03.58, the new sheet
shall be numbered 03.57-1.C#.

The total number of sheets noted on the project plans stays the same. A note shall be
placed on the new sheet stating, NEW SHEET ADDED BY DESIGN INITIATED
CHANGE ORDER NO. Y mm/dd/yy where mm/dd/yy equals the month, day and
year the change order request was submitted. This note shall be located directly above
the bottom right hand corner of the title block. This note is a level in Microstation that
needs to be turned on and edited.

When adding a new sheet a new drawing number is also required. The drawing number
of the new sheet shall be the drawing number of the sheet it most closely relates to
followed by (-#). For example, if the new drawing must be placed in the project plans
right after drawing number HWY-10, the drawing number shall be HWY-10-1.

Bluebeam Processes
Added sheet numbers, to a specific location, shall be as follows:

Original Final Plan Sheet;

Original: 04.31
DCO 3: 04.31-1.C3

Previous Addenda Added Sheet;

Original: 03.24.A1
DCO 4: 03.24-1.C4

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Previous DCO Revised Sheet;

Original: 02.45.C1
DCO 2: 02.45.C2

Previous Addenda - Added Sheet;

Original: 05.14-1A1
DCO 2: 05.14-2.C2

Previous DCO Added Sheet;

Original: 02.45-1.C1
DCO 2: 02.45-2.C2
If adding sheets to the end of a subset, the new sheet number shall be a continuation of the
previous sheet number plus C#., where # equals the Design Initiated Change Order Request
number.

Original Final Sheet

Original Last Sheet: 04.35

DCO 4: 04.36.C4

4.2.3 New Subset DCO

The new subset shall be submitted by DCO and be prepared the same way as an FDP discipline
subset, with the addition of an C# in the sheet numbers and a note shall be placed, directly above
the right hand corner of the title block, on the replacement sheets stating NEW SHEET ADDED
BY DESIGN INITIATED CHANGE ORDER NO. Y mm/dd/yy, where Y equals the
Design Initiated Change Order number. This note is a level in Microstation that needs to be
turned on and edited. The label attribute shall contain _C##. The first sheet of a new subset to
the contract will be a subset cover sheet and contain an index of drawings.

4.2.4 Voided Sheets

Sheets submitted within final design plan subsets, addenda subsets, or design initiated change
order subsets shall NOT be deleted; but shall be voided by the engineer of record, with a DCO
U

stamp using Adobe Acrobat or Bluebeam. This DCO stamp crosses out the entire sheet with a red
X and adds the following note; "VOIDED BY DESIGN INTIATED CHANGE ORDER NO. Y
mm/dd/yy; where "Y" equals the Design Initiated Change Order number. See Section 4.4

4.2.5 DCO Specifications

Specifications shall be created in accordance with the Departments policies and procedures for
Contract Development. The Engineer shall also combine all specifications into (1) PDF
document and upload that into the 110_Contract Specifications (PDF) folder in Projectwise
following section 3.2.5.

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4.3 02-Revisions Subset

The project manager is responsible for managing this subset. The subset can be downloaded from
these links:
CTDOT Designed Projects - 02-Revisions Subset
Consultant Designed Projects - 02-Revisions_CE_Subset
Each project has a 02-Revisions subset and this subset only contains the, Index of Revisions
Sheet(s). These revision sheets are used for tracking all sheet changes due to addenda (ADP)
and Design Initiated Change Order (DCO) with respect to the entire project. The 02-Revisions
subset starts out as an un-signed blank place holder in the project. The figure below is an
example of a blank 02-Revisions subset:

Figure 73 - Blank 02-Revisions Subset

ADDENDA:

When the project requires an Addendum, the Project Manager must record these changes on a
NEW 02-Revisions_A## subset, where A## equals the Addendum ##. New 02-Revisions
subsets shall contain all previous Addendum information. For example, Addendum 4 shall
include all changes made from Addendums 1, 2, 3 and 4.

Note: A New 02-Revisions subset is required for each addendum because there are times when
multiple addendums are being submitted to processing for the same project. An example of this
is if Addendum 1 and Addendum 2 are submitted to processing at the same time, two addendum
revision sheets must be submitted.

DESIGN INITIATED CHANGE ORDER:

When a project requires a Design Initiated Change Order (DCO), the following process shall be
followed:

For each DCO, the Project Manager shall AMMEND the 02-Revisions subset. The 02-Revision
subset shall always contain all previous Addendum information and the new DCO information.
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For example, when DCO #1 is prepared, the 02-Revisions subset shall include all Addendum
information as well as the changes made for DCO #1.

The following figures are an example of the Index of Revisions Sheet(s) completed up to
Addendum #3:

Figure 74 - Index of Revisions Sheet

Detail A from figure 1 shows the information typed in for a change to the contract plans. The
project designer inputs the Addendum or DCO number, the sheet number, the date, a description
of the change, the person who made the change, and checks the appropriate box for: new sheet
added, revised sheet or deleted sheet.

Figure 75 - Detail A
Detail B from figure 1 shows the title block information.

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Figure 76 - Detail B

4.3.1 02_Revisions Subset Workflow - Addenda

Each time an addendum is issued, the Index of Revisions sheet must be updated by the Project
Manager as follows:
1. The user will export/download the latest 02-Revisions subset out of Projectwise to their
local computer.
2. With your digital signature USB key inserted within the USB, right click on the Signature
Box and select Clear Signature as shown below, this is the first Addendum this step can
be skipped since the subset will not have a signature on it:

Figure 77 Clearing the Digital Signature

3. Enter the information into form fields as described in section 4.3.4.

4. Add note ADDENDUM NO. Y in the bottom right hand corner of the sheet above the
title block, where Y = the Addendum number.
5. Add new revision sheet each time previous sheet becomes full. Add note NEW SHEET
ADDED BY ADDENDUM NO. Y, where Y equals the addenda number. Follow
section 4.3.3 of this document.
6. When finished sign using a certifying signature as shown in Section 2.6.2
7. Upload the document into Projectwise.
8. Attribute the subset: Main Category = CON, Sub-Category = ADP, Label = 02-
Revisions_A##
9. Make the document description 02-Revisions_A##.

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4.3.2 02_Revisions Subset Workflow - DCO

The following workflow shall be used by the Project Manager for recording DCOs to the 02-
Revisions subset. In this workflow the user edits the subset in Projectwise, they do not have to
export the document out and submit a new subset:
1. Check out the 02-Revisions subset from Projectwise.
2. Follow steps 2 through 7 from section 4.3.1 amended as follows:
a. In step 4 edit note DESIGN INITIATED CHANGE ORDER NO. Y -
mm/dd/yy
b. In step 5 add note NEW SHEET ADDED BY DESIGN INITIATED CHANGE
ORDER NO. Y mm/dd/yy
c. In step 7 Check In the document into Projectwise

4.3.3 Adding a New Revisions Sheet to the

02_Revisions Subset
1. Download a new Index of Revisions sheet from Section 1.4 step 16.
2. Insert the new sheet into the existing 02-Revisions subset pdf. Update the title block
information and update the sheet accordingly.

4.3.4 Filling Out Revision Index Sheet

To fill out a form field simply click on the box and begin typing. The first column is the
Addendum or Design Initiated Change Order. The second column is the revised or new sheet
number. The third column is the date, followed by a brief description that is similar to the
description on the actual sheet being revised. Finally click in the appropriate check box per row to
describe the action taken, new sheet, revised sheet, or sheet deleted. Note: The Engineer is not
required to input changes numerically by Sheet No. If another changed sheet is added to an
Addendum in the eleventh hour, it can be placed at the bottom of the list on the Index of
Revisions Subset.

Figure 78 Modifying the Index of Revisions Subset

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4.4 Placing Stamps on Affected Sheets Revised, or

Deleted Sheets
A digital stamp that crosses out the entire sheet shall be placed on digital contract sheets that are
affected by Addenda or Design Initiated Change Order. The stamp shall be placed using
Bluebeams Stamp tools and can be found in the tool chest under the miscellaneous stamps or in
Markup>Stamps as shown below:

Figure 79 - Addendum and Change Order Stamp

If you do not have the stamp in the tool chest you need to download the CTDOT Bluebeam User
Profile as shown in Appendix A. If you do not have the stamp in the Markups>Stamp area, see
Appendix A Bluebeam Stamps

WARNING When placing the stamps, removing the digital signature is not allowed.
Table 4-1 below lists the notes that shall be used for addenda, construction order requests, and as
X

built notes. These notes should be used in conjunction with the cross-out stamp.

The following shows how to apply the stamp to the sheet that needs to be crossed out for an
Addendum or Change Order.
1. Select the stamp from the Tool chest or Markup>Stamps and place it:

Figure 80 - Addendum and Change Order Stamp

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2. After the stamp is placed a box will pop up. Enter the applicable note from table 4-1
below in all caps as shown below:

Figure 81 - Enter Note for Addendum and Change Order Stamp

Table 4-1 Modifications to Existing Sheets by Addendum, Construction Orders and As-Builts

Addendum Notes Description of Use

THIS SHEET REPLACED BY ADDENDUM NO. Y The revised sheet is considered to replace, in
total, the original sheet.
VOIDED BY ADDENDUM NO. Y Sheet is voided by Addendum.

Design Initiated Change Order Notes Description of Use

THIS SHEET REPLACED BY DESIGN INITIATED Used for revisions to existing sheets. Changes
CHANGE ORDER NO. Y mm/dd/yy must be noted only on the revised sheet.
VOIDED BY DESIGN INITIATED CHANGE Use this for voiding of existing sheets.
ORDER NO. Y mm/dd/yy

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3. The following shows a completed stamp.

Figure 82 Typical Sheet Replaced by Addendum 1

Figure 83 Typical Sheet Replaced by DCO

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Section 5 As-Built Comments - Final Plans

As stated in the CTDOTs Construction Manual chapter 1-313 Final Revisions of Plans and
Cross Sections, it is the responsibility of either the Contracting Engineers (Consultant
Inspectors) or State Forces (Office of Construction) to perform final as-built revisions of Contract
Plans. As-Built revisions shall be recorded in accordance with Chapter 1-313 of the Construction
Manual, amended as follows:

Final as-built revisions will be applied to the digitally signed PDF plans as a digital
comment, using Adobe or Bluebeams commenting tools. Digital comments are placed
over the top of the digital signature and its security, therefore, the original content of the
PDF plans can never be altered. Because as-built comments are digital and placed over
the top of the plans they are easily recognizable, searchable, and may be turned off if
necessary.

As-built comments shall be applied to the original, addenda, or construction order plans,
which every sheet is the latest, located in ProjectWise within the projects 100_Contract
Plans folder.

CAD drawings may be updated, at the discretion of each design office, to reflect any
addenda, change orders, and as-built revisions for use in the future; however the original
digitally signed as-built PDF plans shall not be replaced and shall be the PDF set for
permanent records.

5.1 As-Built Revisions (Digital Comments) Workflow

Two methods for applying as-built revisions to the digital PDF plans are provided in the
following sections; 5.1.1 and 5.1.2.

The first method, Section 5.1.1 Post Construction, district staff shall record as-built
revisions on their record set (paper copies) during construction. Once construction is
completed these revisions shall then be applied as comments to the digital PDF per the
workflow in section 5.1.1.

The second method, using Section 5.1.2 Active As-Built, district staff shall record as-
built revisions on their record set (paper copies), and shall apply them as comment to the
final set of digital PDF plans on an intermittent bases, during construction. By using this
method as-built information becomes available to all parties that have access to
ProjectWise during the construction process, improving communication and
transparency.

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5.1.1 Post Construction As-Built

As-Built Workflow

Step Personnel Task

1 Chief Inspector Notify the Contracting Engineer or Designated District Staff that
As-Builts can be applied to the Contract Plans.
2 Contracting Engineer Change the state of the Contract Plans to Perform As Built,
or District Staff see Section 3.2.12
3 Contracting Engineer Apply As-Built revisions to the Contract Plans in accordance
or District Staff with Section 5.3
4 Contracting Engineer Change the state of the Contract Plans to As Built Complete,
or District Staff see Section 3.2.12
5 Contracting Engineer Fill out the As-Built Completion Form As-Built Completion
or District Staff Form and submit to AEC Applications
6 Contracting Engineer Notify all applicable personnel list in the Section 5.4.2 that the
or District Staff As-Builts have been completed for this project.
7 AEC Applications After the As-Built Completion form is received, proceed to
Staff Section X.X (Process for Archiving a Project)

5.1.2 Active As-Built

Under Development:

5.2 As-Built Markup of Contract Plans

All as-built information will be placed using a few basic Bluebeam commenting tools. These
tools include text tools, line and arrow tools, and stamp tools (all other tools will still be available
under the main toolbar). These tools will be in the right-hand panel under CTDOT As Built
Tools tool box when the CTDOT As-Builts Profile is selected (see CTDOT Bluebeam Profile):

Figure 84 - As-Built Commenting Tools

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5.3 Applying As-Built Comments to Contract Plans

5.3.1 Before Using Bluebeam for As-Builts

All CTDOT users are required to complete the steps in Appendix A prior to applying as-
built revisions. By completing these steps as-built revisions will be standardized across the
all CTDOT users. These steps only need to be completed the first time using Bluebeam or
when the user logs into a new computer.
Perform the initial login steps for Bluebeam. Initial Log Into Bluebeam
Download the CTDOT Bluebeam profile. Download CTDOT Bluebeam Profile
The user must have a ProjectWise login/password. Contact Julie Annino if you do
not have a Projectwise Username and Password.

5.3.2 Opening the Contract Plans from Projectwise

The contract plans are located in the 100_Contract_Plans folder of the project in Projectwise, as
shown below:

Figure 85 - Location of the Contract Plans in Projectwise

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1. Login into Projectwise, then browse to the 100_Contract_Plans folder of the project you
are working on.
2. To open a document with Bluebeam right click on the document, and select Open With
as shown below:

Figure 86 - Open With Bluebeam

3. Select the Bluebeam icon and check Always use this program and select OK. The
document will now be checked out of Projectwise and open with Bluebeam:

Figure 87 - Open with Bluebeam

Note: Since we checked Always use this program, the next time you open a pdf in
ProjectWise all you need to do is double click on the file.

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4. After the As-Builts are applied to the contract plans click save in Bluebeam and then
select Check In when a projectwise dialog box pops up. If the document is not checked
back into Projectwise the As-Builts will not be uploaded to Projectwise.

5.3.3 Applying Digital As-Built Stamps

5.3.3.1 Construction Started & Completed Dates

The construction started and complete date stamps must be applied to the PDF title sheet, located
in the 01_General subset, as stated below:

1. Select the ConstructionStartedandCompletedDates: stamp from the CTDOT As

Built Tools tool box and place it at a conspicuous location on the title sheet:

Figure 88 - Construction Started and Completed Date Stamp

2. Enter Start and Completed dates in a mm/dd/yyyy format with a space between them and
select OK:

Figure 89 - Entering the Dates for the Stamp

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Below is an example of the placed stamp.

Figure 90 - Placed Stamp

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5.3.3.2 This Sheet Not Corrected Stamp

This stamp must be placed on all PDF sheets that do not contain as-built revisions. Detail
Estimate Sheets must never be revised; therefore, they always receive this stamp.

1. To place the THIS SHEET NOT CORRECTED stamp on an individual PDF sheet,
select that stamp from the CTDOT As Built Tools tool box and place it in the lower right-
hand corner of the sheet, by clicking once.

If the majority of the sheets do not contain as-built revisions it is easier to apply this note to
every sheet included in plan set, including the as-built revised sheets, and then go back and
remove it from the sheets that were corrected.

1. To place the THIS SHEET NOT CORRECTED stamp on the entire plan set, select that
stamp from the CTDOT As Built Tools tool box and place it in the lower right-hand
corner of the first sheet in the plan set:

Figure 91 - Placing the "This Sheet Not Corrected Stamp"

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2. Right click on the stamp that was placed and select Apply to All Pages:

Figure 92 - Placing the Stamp on All Pages

This will place the THIS SHEET NOT CORRECTED stamp on every plan sheet
within the pdf set.

NOTE: You must go back and replace this note on the sheets that contain as-built revisions
with the appropriate stamp.

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5.3.3.3 This Sheet Corrected

This stamp must be applied to all PDF sheets that contain as-built revisions.

1. To place the THIS SHEET CORRECTED stamp on an individual PDF sheet, select
that stamp from the CTDOT As-Built Tools tool box and place it in the lower right-hand
corner of the sheet, by clicking once.

If the majority of the sheets contain as-built revisions it is easier to apply this note to every
sheet included in plan set, including sheets that do not contain as-built revisions, and then
go back and replace it, with the appropriate stamp, on the sheets that were not corrected.

1. To place the THIS SHEET CORRECTED stamp on the entire plan set, select that
stamp from the CTDOT As Built Tools tool box and place it in the lower right-hand
corner of the first sheet in the plan set:
2. NOTE: You must go back and replace this note on the sheets that do not contain as-
built revisions with the THIS SHEET NOT CORRECTED stamp.

5.3.4 Applying Digital As-Built Notes

To place an as-built revision, simply select any of the provided tools located within the as-built
tool box shown below and apply it to the document that is being as-built.

Figure 93 - As-Built Tools

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In the following example, the Line tool was used to cross out the existing text and the Text Box
tool was used to add text:

Figure 94 - As-Built Note Example

Additional tools are available by selecting Markup:

Figure 95 - Other Markup Tools

These tools include:

A B C D E F G H I J K L M N O P Q R
List of Commenting Tools:
A. Text commonly used tool for as-builts
B. Typewriter Do Not Use for As-Builts cannot edit text
C. Note - Do Not Use for As-Builts will not print
D. Flag
E. Pen
F. Highlight
G. Eraser - Do Not Use for As-Builts cannot edit graphics
H. Line commonly used tool for as-builts
I. Arrow commonly used tool for as-builts
J. Arc
K. Polyline
L. Callout commonly used tool for as-builts
M. Dimension
N. Box
O. Circle
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P. Polygon
Q. Cloud Do Not Use for As-Builts - this may be confused with change orders
or addendums
R. Picture Pictures can be inserted into a document or attached. It is
reccommended that pictures be attached as not to obstruct any part of the pdf.
Do not add a note to a comment by double clicking on the comment. For example, if a line
was placed the user could double click on the line and add notes to it:

Figure 96 - Incorect Way to Add Text

If notes are added this way they do not print.

5.3.4.1 Digital As-Built Stamps and Notes Using

ADOBE
The following stamp files need to be downloaded to the users computer and placed in this folder:
C:\Documents and Settings\User\Application Data\Adobe\Acrobat\8.0\Stamps\. This could be
either C:\ or D:\ Drive depending on your computer. With the User folder being the current
users login Username. If Acrobat version 9 is being used, replace 8.0 with 9.0 in the previous
sentence, if version 10 is used replace with 10.
Stamp Files
As-Built stamps.pdf
Construction started and completed dates.pdf

These stamps are to be placed following Section 5.3 above.

As-Built notes shall be placed on the plans in accordance with Section 5.3 using the Adobe
commenting tools in the following format:
1. Text Font shall be Cambria 16, and the color Red.
2. All line work shall be line width 2 and the color Red.

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5.4 Notifications

5.4.1 Completion of the As-Builts

After the as-built information has been completed, the person responsible for the as-builts
revisions must notify AEC Applications by filling out the following form:
As-Built Completion Form

5.4.2 Notifying Department Personnel

After the as-built information has been completed and the above form has been sent to AEC
Applications, the person responsible for the as-built revisions shall notify the appropriate
Department personnel (via e-mail):
Lead Designer
Chief Inspector
Central Surveys
ROW
Central Construction
Bridge Maintenance (if a structure is on the project)

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Section 6 Contractor Submittals

6.1 Working Drawings

6.1.1 Working Drawings for Permanent Structures

As stated in the Standard Specifications for Roads, Bridges, and Incidental Construction (Form
816) section 1.05.02, the Contractor is required to furnish the Engineer with a complete set of
reproducible mylar drawings of all the 22 x 34 sheets after all the comments made by the
Engineer are resolved. This section shall be amended as follows:

Replace the first paragraph of Section 2. Working Drawings Subsection a. with the following
paragraph;

a. Working Drawings for Permanent Construction (WDPC): Plans shall be digital

and conform to the requirements of the Digital Project Manual (DPD). Calculations,
procedures and other supporting data, submitted to the engineer, shall be considered
Working Drawing supplemental documents shall conform to the requirements of the
DPD. After all the Engineers comments are resolved the contractor is required to
submit, to the Engineer, all required PDF plans, digitally signed in accordance with the
DPD. The Design Engineer is responsible for uploading reviewed and reviewed as noted
digitally signed WDPC and supplemental documentation in accordance with the DPD.

Include the following specification in the contract: Contractor Submittal Special Provision

6.1.1.1 Submittal Requirements

1. Working Drawing plans shall in PDF format. Plans sheets shall be sized 34 x 22,
calculations shall be sized 8.5 x 11 and supplemental documentation shall be sized
8.5 x 11 unless specified otherwise. For prerequisites, policies, and format
requirements see Section 1.0
2. All plan sheets and calculations shall be digitally signed in accordance with section 2
of this manual.
3. Each Working Drawing submittal shall be separated by Item# and be assembled in
(1) zipped folder. This zipped folder shall contain the following where applicable:
(1) PDF document for the plan sheets, (1) PDF document for any calculations, and
(1) PDF document for any supporting documentation (Each multi-paged PDF shall
be digitally signed in accordance with section 2).

Each submittal shall then be uploaded into ProjectWise, into the projects
120_Contractor_Submittals folder in accordance with section 3.2 and attributed in
accordance with the following:

Attributes

Attribute Value
Discipline CT
Main Category CON
Sub Category WDP
Label Item # or CSI# and short description or site if applicable,
i.e. 0601651 Site 1 or 0601651 RW101
Description Date (mm/dd/yy) approved and short description,
i.e. 01-21-14 Retaining Wall 101 Site 1
Asset Tag Tag each submittal with what assets are associated with this submittal

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6.1.2 Working Drawings for Temporary Structures

1. Working Drawing plans shall in PDF format and be sized as specified by the
Engineer.
2. Each Working Drawing submittal shall be separated by Item# and be assembled in
(1) pdf file. +
3. The multi-paged PDF shall be digitally signed in accordance with section 2.

Each submittal shall then be uploaded into ProjectWise, into the projects
120_Contractor_Submittals folder in accordance with section 3.2 and attributed in
accordance with the following:

Attributes

Attribute Value
Discipline CT
Main Category CON
Sub Category WDT
Label Item # or CSI# and site if applicable,
i.e. 0204001 site 1 or 0204001
Description Date (mm/dd/yy) approved and short description,
i.e. 01-21-14 Cofferdam and Dewatering

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6.2 Shop Drawings

For projects in construction or have FDP dates before 5/1/2014
The Engineer shall upload the Conforms or Conforms as noted stamped shop drawing submittals
into the 120 Contractor Submittals folder of the Project in ProjectWise. Each submittal shall be
in PDF format and be uploaded, see section 3.2 for uploading, and attributed in accordance with
the following:

Attributes

Attribute Value
Discipline CT
Main Category CON
Sub Category SDR
Label Item # or CSI # and short description
i.e. 0602005 Abutments
Description Date (mm/dd/yy) approved and description,
i.e. 01-21-14 Deformed Steel Bars for Abutment 1 and 2
Asset Tag Tag each submittal with what assets are associated with this submittal

For projects with FDP dates after 5/1/2014

Shop drawing submittals must meet the following requirements:
1. Sheets shall be sized 34 x 22.
2. Sheets shall be scalable and searchable.
3. Sheets shall be native digital.
4. Each submittal shall only include drawings for (1) Item number. Each submittal shall
be a multipage PDF document containing all the drawings for that item.

The engineer shall stamp the plans using the Submittal Review stamp found in the CTDOT
Shop/Working Drawing Review Tools located in the tool chest in Bluebeam. Appendix A must
be followed to set up Bluebeam and have the correct tools loaded.

Consultant engineers must follow Appendix D after they load the Bluebeam profile to customize
the Submittal Review stamp to include their companys information.

The Conforms or Conforms As Noted stamped shop drawing submittals shall be uploaded into
the 120 Contractor Submittals folder of the Project in ProjectWise. Each submittal shall be in
PDF format and be uploaded, see section 3.2 for uploading, and attributed in accordance with the
following:

Attributes

Attribute Value
Discipline CT
Main Category CON
Sub Category SDR
Label Item # or CSI # and short description
i.e. 0602005 Abutments
Description Date (mm/dd/yy) approved and description,
i.e. 01-21-14 Deformed Steel Bars for Abutment 1 and 2
Asset Tag Tag each submittal with what assets are associated with this submittal

The shop drawing submittals shall be uploaded to ProjectWise as they are finalized throughout
the project, DO NOT wait until the project is completed to upload shop drawing submittals.

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Section 7 Digital Review and Commenting

7.1 Introduction
What is a Digital Review?

A digital review is when a document is reviewed in its native digital format or as a digital
copy of the original paper document, and any required markups are placed directly on the
document using a computer and software designed for managing digital reviews. The
documents can always be printed from the review session and the paper copy marked up,
but those mark ups must get transferred back to the digital copy.

Advantages of a Digital Review Compared to Conventional Paper Review

1. Higher Transparency Increased Collaboration.

2. Digital markups are searchable and sortable, by comment, author, etc.
3. Real time collaboration review process improves turnaround time and quality.
4. Real time feedback allows easier handling of large amounts of data.
5. Reduction in time required to compile and resolve comments.
6. Eliminate document mailing time.
7. Eliminate shipping cost.
8. Easily store a permanent digital record on the cloud.
9. Reduction in overall review time.

Types of Reviews:

This manual may be used as a guide to perform a digital document review on any digital
document. Below is a list of examples:

Preliminary Design Plans

Structure Type Studies
Semi-Final Plans
Final Plans for Review
Specifications
Engineering Reports

Review Process:

To help participants of a digital review more easily track the digital review process it has been
split up into six Phases as described below:

Phase 1 Preparation of the Digital Documents

Phase 2 Set Up Digital Review
Phase 3 Invite Attendees to Review
Phase 4 Digital Review
Phase 5 Ending the Digital Review
Phase 6 Resolve Comments
Each phase and its required steps will be discussed later in detail.

Digital Comments:

Digital documents may be printed to paper copies to facilitate the digital review process.
Reviewers will have the ability to print the digital review documents to paper and mark them up,
however, in the end all comments must be transferred from paper to the digital documents, during
the review session, see Section 7.7.3
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In the case of preliminary contract plan reviews, the original digital documents, with comments,
will become the final record.

Comments associated with a design submission should be applied to the digital documents. Any
email or phone call comments must be applied, by the staff member who received them, to the
correct digital document, use engineering judgment to determine the most appropriate location.

All comments must be placed on the digital documents prior to the end of the session. The
district may review on paper but those comments need to be transferred into the digital review
session in accordance with this manual.

7.2 Prerequisites

1. CTDOT is standardizing its digital review process using the document format PDF, and
the software Bluebeam Revu. Bluebeam Revu was chosen for the following main
reasons:

a. Includes a collaborative live review feature (STUDIO) with real time feedback,
enabling all reviewers to comment on the same document at the same time out on
the cloud.
b. Revu is cost affective, it is much less expensive to purchase and maintain vs.
competitive software like Adobe Acrobat.
c. Only the Organizer (person setting up the review) is required to have a licensed
copy of Bluebeam. All other attendees can participate in the digital review using
Bluebeams free software, Bluebeam VU.
d. Bluebeam is integrated with ProjectWise. This simplifies delivering of the
original review documents and saving the final reviewed copies and their
comments.
e. Easy to use without sacrificing technology.

2. The following table lists the software required in order to organize or participate in a
CTDOT digital review.
Note: The roles stated below are further defined in Section 7.3
Role Software
Organizer Manages review Bluebeam Revu Standard Latest Available Version
Projectwise Explorer Latest Available Version
Author Produces documents Projectwise Explorer Latest Available Version
Reviewer Reviews Bluebeam Revu Standard or Bluebeam VU latest available
documents version*
Approver Reviews Bluebeam Revu Standard or Bluebeam VU latest available
version*

*Bluebeam VU is a free viewer that allows reviewers to participate in a digital review (NOT
organizing a review). When a staff or consultant is invited to a digital review and they do not
have Bluebeam VU or a licensed copy of Bluebeam Revu Standard installed on their computer, a
link to download Bluebeam VU will be included with the invitation. Note: An IT administrator
may have to install this software on your computer.
3. All CTDOT digital review participants are required to complete the steps provided
in Appendix A prior to organizing or joining a review session. Completing these
steps will standardize the Bluebeam format across all CTDOT digital reviews.

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7.3 Digital Review Workflow

Figure 97
All CTDOT digital review participants are required to complete the steps provided in
Appendix A prior to organizing or joining a review session. Completing these steps will
standardize the Bluebeam format across all CTDOT digital reviews.

Below is the workflow for a typical Digital Design Review.

Step Role Task Section
Phase 1 Preparation and Delivery of the Digital Documents
1.1 Organizer Coordinates the organization and preparation of the review Section 7.4
documents. Request all Authors to upload their review
documents into Projectwise.
1.2 Author Prepare and upload review documents into Projectwise. Then Section 7.4
notify Organizer this step has been completed.
1.3 Organizer Check that all review documents have been prepared and Section 7.4
uploaded correctly into Projectwise.
Phase 2 Set up Digital Review
2.1 Organizer Change the state of the review documents in Projectwise to Section 7.5
Review. Starts a Bluebeam review session.
Phase 3 Invitation to Review
3.1 Organizer Create a Digital Review memo, which includes a link the Section 7.6
digital review session, and send it to all Reviewers. Also
send paper to District Construction.
Phase 4 Digital Review
4.1 Reviewer Join the review session by clicking on the link provided in Section 7.7.1 and
the review memo. Familiarize yourself with the review Section 7.7.2
session layout.
4.2 Reviewer Set Status to Reviewing Section 7.7.3
4.3 Reviewer Review the documents in the Bluebeam review session and Section 7.7.3
place comments on documents as necessary.
4.4 Reviewer When finished reviewing, Set Status to Finished Section 7.7.3
Optional: Notify supervisor (Approver) to review your
comments. If supervisor approval is not needed, skip to Step
4.9
4.5 Approver Join session by clicking on the link in the review memo. Section 7.7.3
Familiarize yourself with the format of the Bluebeam review
session layout.
4.6 Approver Set status to Reviewing Section 7.7.3
4.7 Approver Review your subordinates comments. Section 7.7.3
If you would like to review the documents yourself, markup
the documents with comments. (Step 4.1 4.3)
4.8 Approver Set Status to Finished and notify Reviewer that you have Section 7.7.3

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finished.
4.9 Reviewer Create a comment report memo for each document in the Section 7.7.3.1
review session. Then send the memo for each document to
that documents author.
Phase 5 Closing the Digital Review
5.1 Organizer Close the Bluebeam review session and check the documents Section 7.8
back into Projectwise.
5.2 Organizer Change the State of the documents to REVIEW Section 7.8, Step
RESOLUTIONS 5
Phase 6 Resolve Comments
6.1 Organizer Notify Authors that they can review the markups on their Section 7. 9.1
review documents in Projectwise. Provide them with a link
to the folder in Projectwise.
6.2 Author Open your document(s) from Projectwise. Section 7.9.2
6.3 Author For each comment on your document, type a final resolution. Section 7.9.2
6.4 Author After all resolutions are applied to comments, create a Section 7.9.2
response to comment memo for your review document(s).
Send the response to comments memo to all applicable
personnel.
6.5 Organizer Create a Response to Review Comment Memo and send to Section 7.9.2,
all necessary staff. This memo shall include a link to the step 8.
folder in Projectwise where the review documents are
located.
6.6 Organizer Change the state of all the review documents to Review Section 7.10
Complete to make all review documents read only.

7.4 Phase 1 Digital Document Preparation

7.4.1 Organization
The Organizer shall organize the review documents as detailed below:
Preliminary Contract Document Reviews PD, SF, FPFR, etc.
1. Plans - Shall be in discipline subsets. The Organizer is responsible for assigning each
Author a subset number in accordance with Section 1.10 or Section 1.11
2. Specifications Each discipline shall combine all of their specifications into (1) PDF
document. Each disciplines specifications will remain separate throughout the review
session; they will not be combined with the other disciplines specs.
3. Other Documents Shall be individual PDF documents.
4. Plans must be sent to District Construction, but any comments they make on the paper
plans must be transferred to the digital plans in accordance with this manual.
Other Reviews
1. The only requirement for the organization of other types of reviews is the documents
must be in PDF format.

7.4.2 Preparation and Format

Authors shall prepare their digital documents in accordance with the following:
Preliminary Contract Document Reviews PD, SF, FPFR, etc.
1. Plans:
a. Shall be in PDF format
b. In discipline subsets
c. Sized 34 x 22
d. Shall not have watermarks, sheet numbers or be digitally signed.
2. Specifications:
a. Each discipline shall combine all of their specifications for review in (1) PDF
document.

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b. Sized 8.5 x 11
3. Other Documents:
a. Shall be in PDF Format
Other Reviews
1. Documents:
a. Shall be in PDF Format

7.4.3 Uploading
Authors shall upload their digital documents into Projectwise in accordance with the following:
Preliminary Contract Document Reviews PD, SF, FPFR, etc.
1. Launch Projectwise and log in.
2. Browse out to the project this review is for and open up the
310_Preliminary_Design_Documents(PDF) folder:

Figure 98 - Projectwise Project

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3. Make sure the CTDOT_Doc_Code Interface is selected and drag your file(s) one at a
time into Projectwise as shown below:
Note: If the interface box is not displayed, go to the menu View>Toolbars>Interface. Then
you will be able to select the correct Interface.

Figure 99 - Uploading Documents into Projectwise

4. Select Advanced Wizard

Figure 100 - Advanced Wizard

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5. Click next until you get to the attributes screen shown below and enter the correct
attributes from table below, and then click next until the document uploads.

Figure 101 - Attributing a Document

The Label attribute shown below must start out with 30%, 60%, 90%, or 100% where applicable.
This allows for the documents to be sorted together in Projectwise. See Figure 106 for an
example.
Document Attributes

Document Disc. Main Sub Label Description

Category Category
30% - 01-General, 30% - 03-Highways,
etc.
Discipline
CT CON PRE 60% - 01-General, 60% - 03-Highways, 01-General Semi Final Plans
Subsets
etc.
90% - 01-General, 90% - 03-Highways, etc
30% - HWY- Specs, 30% - SB-Specs
Specification CT CON PRE Highway Semi Final Specs,
60% - HWY- Specs, 60% - SB-Specs
PD Statement CT DOC MDO 30% - PD Statement Preliminary Design Statement
Cost Estimate CT DAT EST 90% - Cost PD Cost Estimate
Bike
CT DOC MDO 30% - Bike Assessment i.e. PD Bike Assessment
Assessment
Calendar
CT DAT EST 90% - Calendar Day i.e. SF Calendar Day Esitmate
Day Est.
Table 2 - Projectwise Document Attributes
Other Reviews
1. Launch Projectwise and log in.
2. Browse out to the folder where the digital documents are to be stored.

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3. Make sure the CTDOT_Doc_Code Interface is selected and drag your file(s) one at a
time into Projectwise as shown below:
Note: If the interface box is not displayed, go to the menu View>Toolbars>Interface. Then
you will be able to select the correct Interface.

Figure 102 - Uploading Documents into Projectwise

4. Select Advanced Wizard

Figure 103 - Advanced Wizard

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5. Click Next until you get to the attributes screen shown below and enter the correct
attributes for the review documents and then click next until the document uploads.
Make sure a good label and description are entered.

Figure 104 - Uploading Documents

6. Notify the Organizer that you have uploaded all your documents into Projectwise.

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7.5 Phase 2 Set Up Digital Review

The Organizer shall set up the review session in accordance with the following: The example
below is for initiating a Semi-Final review but can also be followed for other types of reviews.
1. Launch Projectwise Explorer from the shortcut on your desktop or the start menu.
2. Browse out to your projects 310_Preliminary_Documents folder. (For other reviews
browse out to the folder in Projectwise where the documents are located.)

Figure 105 - Preliminary Design Documents Folder

3. Select all the documents to be included in the Bluebeam review session.

Figure 106 - Select Documents to be Included in Bluebeam Review Session

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4. Change the state of the documents to Review as shown below:

Figure 107 - Changing the State to Review

Then click OK next on the box that pops up. The documents will now be in the Review
state.

Figure 108 - State of Documents

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5. Next right Click on the documents and select Start Studio Session:

Figure 109 - Start Studio Session

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6. In the figure below type in a review session name shown in the table below:
Review Review Name
Preliminary Design (30%) Project XXXX-XXXX PD Review
Structure Type Study Project XXXX-XXXX Structure Type Study Review
Semi-Final (60%) Project XXXX-XXXX SF Review
Final Plans for Review Project XXXX-XXXX FPFR Review
(90%)
Other Include Project number if necessary and give a good description of
the review

Also in the figure below make sure all the options are checked as shown:

Figure 110 Initiating a Review Session

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7. The next dialog box is where you specify where the review session invitation is sent. The
invitation will be an email from Bluebeam that includes a link to the review session.
Since we want to invite reviewers using a memo, the invitation will only be sent to the
Organizer so they can copy the review session link and include it in the memo.

In the dialog box below enter your email address so the link to the review session is
emailed to you so you can include it in the review memo. (See Section 7.6- Phase 3
Invitation to Review Session for information on how to include this link in the review
memorandum)

Figure 111 - Adding Email Address to Studio Session

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8. Below is an example of the review session email sent from Bluebeam to the organizer.
The link to the session is circled below and can be copied and pasted into a review memo
for preliminary design plan reviews, which is then forwarded to all necessary staff. If the
review was set up for a less formal review, the email from Bluebeam containing the link
can be forwarded to reviewers or the link copied and pasted into an email.

Figure 112 - Studio Session Email

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7.6 Phase 3 Invitation to Review Session

The Organizer shall invite Reviewers to the review session in accordance with the following:
Preliminary Contract Document Reviews PD, SF, FPFR, etc.
The invitation to the digital review will be a PDF of a review memorandum that includes:
1. A table of all documents in the review session along with those documents authors.
2. Links to relevant documents that are not included in the review session but still need to
be referenced. These documents shall be located in Projectwise and Projectwise links
shall be included.
3. A link to this manual (Digital Review Manual)
4. A link to the Review session.
The PDF of the review memorandum shall be emailed to all Reviewers. Paper plans must be sent
to District Construction for their review. Any comments they make must be transferred to the
digital plans in accordance with this manual. The memorandum for a preliminary design review
of contract document can be some variation of the following but must the things shown below:

Figure 113 - Sample Review Memo

Other Reviews
Invitations for less formal reviews may not require a memo. We recommend an email be sent
that includes the links to this manual and the review session.

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7.7 Phase 4 Digital Review

7.7.1 Joining a Review Session

To join a review session, click on the link provided in the review memorandum for preliminary
design reviews, or the email for less formal reviews. Below is an example of a preliminary
design review (semi-final), the link to the review session is included in the memo that was
emailed to all the reviewers.
1. Open the email from the Organizer and open the review memorandum.

Figure 114 - Review Memorandum

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2. Click on the link to the Review Session.

Figure 115 - Link to the Review Session

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3. Click Allow on the box that pops up in Internet Explorer.

Figure 116 - Accessing the Review Session

4. Bluebeam will launch. If this is your first time into a review session, create a Studio
account. Enter in your state email address and a password. In the name type in your First
Initial then Last name and then title and unit. See below for an example.

Figure 117 - Studio Session Account

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If this is not your first time in a review session, enter you studio log in information as shown
below:

Figure 118 - Review Session

5. If this is your first time into a review session you must import the CTDOT Bluebeam
Profile, See Appendix A

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7.7.2 Review Session Layout

When you enter a Bluebeam review session you will see the tab below located on the right hand
side of the screen. This tab displays the attendees of the session, a list of documents in the
session, and a record of all actions that take place in the session. On the bottom of the screen
you will see the list of all comments placed on a document. If this bottom tab is not open, click
on the blue half circle with the white dot in the middle. On the left of the screen you will find the
commenting tools. The commenting tools in the list must be used because they have been set up
for CTDOT use. Bluebeams default commenting tools will not be set up for CTDOT use.

Figure 119 - Review Session Layout

All comments that are made get saved instantly to the Bluebeam review session; you do not need
to manually save any comments. You can only delete comments you have made.
You can leave and rejoin sessions as many times as you want as long as the review session has
not been closed. The review session will be closed by the organizer in accordance with the date
on the review memo.

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7.7.3 Reviewing
This section shows the procedures for reviewing and commenting on documents in a digital
review. Reviewers may print digital review documents to paper and mark them up; however,
they must transfer these comments onto the digital review documents in accordance with this
section.

In the case of preliminary contract plan reviews, the original digital documents, with comments,
will become the final record.

Comments associated with a design submission should be applied to the digital documents. Any
email or phone call comments must be applied, by the staff member who received them, to the
correct digital document. Use engineering judgment to determine the most appropriate location
for all comments.

All comments must be placed on the digital documents during the review session.

Reviewer
1. First set your review status to Reviewing by clicking on the drop down shown below:
Note: If you leave the session and return your status will stay as Reviewing.

Figure 120 - Set Status to Reviewing

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2. Next select a document to review from the studio session tab.

Figure 121 - Selecting a Document to Comment On

3. Select a commenting tool from the tool chest and mark up the plans. Below are the
commenting tools a CTDOT user will have available to them.in Bluebeam.

Figure 122 - Bluebeam Commenting Tools

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MUST READ BEFORE PLACING COMMENTS

Comment tools: Text Box, Callout, and Flag are considered text tools but a text note can be
added to any of the other comment tools by double clicking on the markup after you place it. The
following figures show the correct way and incorrect way to add text to a non-text comment tool.
The text note box must be closed after the comment is made by clicking on the X in the top
right corner of the note. The example below shows a note being attached to the rectangle tool
the correct way:
Correct Way

Figure 123 Correct Way to Add Text to a Non Text Commenting Tool
Incorrect Way
The example below shows the incorrect way to add text to a non-text commenting tool. This was
incorrect because instead of double clicking on the rectangle and adding a note like the previous
figure, they used the callout tool to add text. This results in two comments showing up in the
comment list instead of one. Later in the digital review process, comments are reviewed and
comment reports are created and these extra comments will make those two processes harder to
do,

Figure 124 - Wrong Way to Add Text to a Non Text Commenting Tool

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4. After your review of the documents is completed set your status to Finished.
Note: You can still enter the session if your status is set to Finished. This status is for the
Organizer so they know which Reviewers have completed their reviews.

Figure 125 - Set Review Status

5. (Optional) Notify and send your supervisor (Approver) the review memo or link to the
review session so they can review your comments. If supervisor approval is not needed,
skip to step 13.
Comment Reviewer Supervisor Approvals
If a supervisor makes comments themselves while they are approving their subordinates
comments, they shall also approve their own comments in accordance with this section. The
supervisor shall follow steps 1 through 5 of this section for commenting.
6. Join the review session by clicking on the link in the memo.
7. First set your status to Reviewing by clicking on the drop down shown below:
Note: If you leave the session and return your status will stay as Reviewing.

Figure 126 - Set Status to Reviewing

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8. Filter the markups so you only see your subordinates comments by clicking on the name
of your subordinate and click filter markups as shown below:

Figure 127 - Filtering Markups

Now on the document and in the list of comments it only shows the comments made by your
subordinate.

Figure 128 - Filtered Comment List

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9. For every comment you must type in a reply. This is done by right clicking on the
comment and selecting Reply as shown below:

Figure 129 - Replying to a Comment

10. Then, at a minimum, type in Agree or Delete when replying. You can also reply with
more detail using Agreed As Noted. See below for an example:

Figure 130 Supervisor Reply

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11. After you have finished replying to all of your subordinates comments, set your status to
Finished as shown below:

Figure 131 - Set Review Status

12. Notify your subordinate that you have reviewed all their comments and that all comments
that you have marked with Delete will need to be deleted from the review documents.

7.7.3.1 Reviewer Review Comment Memo

Each reviewer shall create a review comment memo with their comments attached. To do this a
comment report from Bluebeam shall be created and copied into the comment memo.
13. Delete all comments from the review documents that your supervisor has instructed you
to.
14. Create a review comment report of your comments. First filter out the comments so only
your comments are displayed as shown below:

Figure 132 - Filtering Comments

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15. Now that the comments are filtered by your name create a comment report as shown
below:

Figure 133 - Creating a Comment Report

Next type in a title for the comment report that includes Project No, What review it is plus the
word Comments, and what document this comment report is for. See below for an example:
Project ####-#### Semi Final Review Comments 03-Highways
Make sure all the settings are set as shown below and click OK:

Figure 134 - Comment Report Settings

16. The comment report will now be created and opened in Bluebeam, leave the comment
report opened in Bluebeam. We will be copying this report into the comment report
memo.
17. Save the following comment report memo to your computer or to the project on the X:
drive: Review Comment Memo
18. Open the Review Comment memo and fill in all the correct information.

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19. Copy the comment report pages into the comment report memo as shown below:

Figure 135 - Copying the Comment Report into the Comment Report Memo

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20. Paste the comment report into the Review Comment Memo as shown below:

Figure 136 - Pasting the Comment Report into the Comment Report Memo
21. Save the memo and process this memo as your unit requires and forward to the review
organizer.
22. Your role in the review session is now complete.

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7.8 Phase 5 Closing the Digital Review

The Organizer will be responsible for closing the review. The review session will be closed per
the date on the review memorandum.
1. Click Finish to close a Bluebeam Review Session as shown below:

Figure 137 - Terminating a Session

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2. Make sure all the reviewers in the list below are selected (they will be by default) and the
Save (Overwrite Existing) button is checked and click OK.

Figure 138 - Terminating a Session

3. Click Yes in the figure below.

Figure 139 - Overwriting Existing Documents

4. Close Bluebeam Revu and check in each document to Projectwise. Note a check in box
will pop up for each document in the review session.

Figure 140 - Checking a Document Into Projectwise

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5. Change the state of all documents in Projectwise to REVIEW RESOLUTIONS so the

author of the documents can respond to all the reviewers comments. To do this select all
documents, right click, select Change state, and click next.

7.9 Phase 6 Resolve Comments

This section shows how the comments from the review session will be resolved by the Authors.
After the comments are resolved in the PDF document a Response to the Review Comments
memo will be sent out by the document author to all the reviewers.

7.9.1 Notify Authors

The Organizer shall notify the Authors by email that the digital review session has ended and the
comments on the review documents can be resolved. This email shall include a link to the
documents.

7.9.2 Resolving Comments

All comments on the review documents shall be resolved by the Author directly on the digital
PDF review documents using Bluebeam. The following shows the steps for resolving comments
and creating the resolution memo.
1. Open your document(s) from Projectwise.
2. Next select a comment in the comment list and right click. The select Reply.

Figure 141 - Comment Resolutions

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3. In the box that pops up, type in a final resolution in the following format:
Note: For plan sheets, include Change Plans or No Change to Plans where necessary.
Resolution Type in resolution..No Change to Plans
Below is an example of a resolution being typed:

Figure 142 - Typing in a Resolution

The resolutions applied to the plans shall be the final resolution decided by the Authors unit. If a
TE2 writes a resolution on the plans and then the TE 3 reviews that resolution and it needs to be
changed, the TE2 shall revise the resolution. There shall only be one resolution for each
comment.

Below is an example of how the resolutions will look in the comment list.

Figure 143 Resolutions

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4. Next create a comment report of all comments for the response to review comments
memo. In the comment list, click on the Author header to sort the comments by Author
as shown below: If the comment list is not sorted by Author before creating a comment
report, the comments in the comment report will be difficult to follow.

Figure 144 - Sorting Comments by Author

5. Next select the following:

Figure 145 - Creating a Comment Report

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6. Next type in a title for the resolution comment report that includes Project No, What
review it is plus , Comment Responses, and what document this comment report is for.
See below for an example:
Project ####-#### Semi Final Comment Responses 03-Highways

Figure 146 - Creating Comment Report

7. The comment report will now be created and opened in Bluebeam, leave the comment
report opened in Bluebeam. We will be copying the pages of this report into the memo.
8. Save the following comment report memo to your computer or the project on the X:
drive: Response to Review Comment Memo
9. Open the memo and fill in all the correct information.

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10. Copy the response to review comment report pages into the memo as shown below:

Figure 147 - Copying the Comment Report into the Comment Report Memo

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11. Paste the comment report into the Memo as shown below:

Figure 148 - Pasting the Comment Report into the Comment Report Memo
12. Save the memo and process this memo as your unit requires and forward to all reviewers.

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7.10 Locking the Review Documents after the Review

The Organizer shall make all the review documents read only after the review process is over.
This shall be done after the response to comment memos have been received. To lock the review
documents, change the state of the documents in Projectwise to Review Completed as shown
below:
1. Select all documents and change the state of the documents to Review Completed as
shown below:

Figure 149 - Changing the State to Review

The documents will now be read only to everyone, including the Projects lead design unit.

Figure 150 - Review Complete State

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Section 8 Project and Parcel Polygon

The Project Polygon is a delineation of the project Rights of Way for the immediate purpose of
encompassing and tagging the affected project road segments in a Statewide Linear Referencing
System (LRS); and for the future purposes of GIS integration and querying project assets. The
task will be initiated and executed at Design Approval by the Lead Highway Designer.

Any project that had a survey completed for it, shall be required to have a project polygon created
and delivered.

The Parcel Polygon (to be submitted with the CAD Property Map design file and published PDF
of said map) is a delineation of the State acquisition area for the immediate purpose of integrating
the IRMS document management system with GIS. The task will be initiated at Design Approval
by the Lead Highway Designer and executed by the Property Map unit.

All polygon CAD files (and if applicable, accompanying Property Map files) shall be submitted
into the CTDOT ProjectWise Database in accordance with this manual. If you do not have a
ProjectWise Username and Password for the CTDOT datasource, follow this link to request one:
ProjectWise New User Form

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8.1 Project Polygon File Creation

The Project Polygon shall be created and uploaded into ProjectWise by the Lead Designer. It
delineates the project limits which should be comprised of the outermost Rights of Way boundary
lines - existing or proposed. The ROW need not be to survey accuracy. Slopes, drainage rights
of way, etc. will not be part of this polygon. Portions of affected local roads may also be
included.

Figure 151 Rights of Way lines (existing and proposed)

Figure 152 Project Polygon example

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The following steps explain how to create and submit the Project Polygon CAD file. One
polygon file shall be created for each project. If the project consists of multiple sites, the file
shall include multiple polygons.
1. Note the datum and units (e.g. NAD 83 Survey Feet) of the Highway Design file to be
referenced. This can usually be found within the ground survey file title block
2. Create a new MicroStation design file based upon said datum and units using the proper
seed file within the Geospatial subfolder:

Figure 153 CTDOT CAD resource folders

3. Reference the Highway Design file into the newly created file using true scale off and
1:1

Figure 154 MicroStation reference file settings

4. Verify that the tentative coordinates of this file match the referenced design (using
stationing, grids, etc.)
5. Right click to turn off all reference levels. Turn on all ROW levels in all files. Turn on
cuts, fills, and stationing to help.
6. Set the MicroStation active level to TOOL_Prelim_Proj_Polygon for the Project
Polygon (Note: if this level is not yet available, use SV_PARCEL_DATA)

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7. Place a simple shape by snapping and tracing relevant lines (see Fig.5). For more
complex areas, create a region using the flood method (see Fig.6). DO NOT USE the
Complex Chain method (see Fig.7). The polygon should have a fill type of none :

Figure 155 Place Shape dialog

Figure 156 Create Region dialog

Figure 157 Create Complex Chain dialog

8. After the polygon has been placed, turn off all reference displays, fit the polygon to the
view, and choose: File>Save Settings
9. Verify that the polygon is spatially correct by exporting the MicroStation file as a kml
file to Google Earth by choosing: File> Export> Google Earth. (Note: A kml is xml
based and can later be edited, while a compressed kmz cannot)
10. Google Earth should then automatically open and zoom to the Project Polygon vicinity.

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8.2 Project Polygon File Submission

The Project Polygon file shall be uploaded into ProjectWise in accordance with the following:
1. Log into ProjectWise
2. Browse to your projects 140_GIS folder through ProjectWise Explorer
3. Select the Interface, CTDOT_Doc_Code. If the interface box is not shown, select:
View>Toolbars and select interface
4. Drag and drop the file into the 140_GIS folder using the Advanced Wizard

Figure 158 ProjectWise project polygon folder example

5. Continue to click Next in the Advance Wizard until you get to the Attributes screen and
assign the following attributes:

Project Polygon File (DGN and KML files)

Discipline = CT
Main Category = CGR
Sub Category = MDM
Label = Boundary
Description = A useful description like Project Limits Southbury, Weston
6. Click Next until the file uploads
7. When upload is complete, the Lead Designer will obtain a ProjectWise link to email
GIS units:
Highlight the submitted file within the ProjectWise Explorer pane, click within
the ProjectWise Explorer address bar to highlight, and then right click to
copy.
Paste the link into an email to notify AEC Applications and ROW:
[email protected] (AEC), [email protected] (ROW)

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8.3 Parcel Polygon File Creation

The Parcel Polygon shall be created by the Property Maps unit and represents the area to be
acquired by the State. It should be accurately based on existing property lines and proposed
Rights of Way lines.

The following steps explain how to create and submit a Parcel Polygon CAD file(s). One file
shall be created for each parcel - only permanent land and easement acquisition areas, not
temporary ones.

When submitting a Parcel Polygon file(s), a PDF of the Property Map and the CAD file of
the Property Map shall also be submitted into ProjectWise in accordance with this manual.

Figure 159 Property Map parcel area example

1. Note the datum and units (e.g. NAD 83 Survey Feet) of the existing Property Map. This
is usually found within the referenced ground survey file title block
2. Create a new MicroStation design file based upon said datum and units using the proper
seed file within the Geospatial subfolder (e.g. 2D_Poly_83FT ) (see Fig.3)
3. Reference the Property Map file into the newly created file using true scale off and 1:1
(see Fig.4)
4. Verify that the tentative coordinates of the new file match the Property Map (using
stationing, grids, etc.)
5. Right click to turn off all reference levels. Turn on all ROW levels in all files. Turn on
cuts, fills, and stationing to help.
6. Set the MicroStation active level to SV_PARCEL_DATA for Parcel Polygon(s)
7. Place a simple shape by snapping and tracing relevant lines, or for more complex areas,
create a region using the flood method. The polygon should have a fill type of none
(see Figs 5-7)

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8. CTDOT has a customized a MicroStation task, CT Property Maps, to aid in the

creation of property maps. The task contains Shape for GIS tools which can be used
for polygon creation:

Figure 160 Custom MicroStation tasks

9. After the polygon has been placed, turn off all reference displays, fit the polygon to the
view, and choose: File>Save Settings
10. Verify that the polygon is spatially correct by exporting the MicroStation file as a kml or
kmz file to Google Earth by choosing: File> Export> Google Earth. (Note: A kml is
xml based and can later be edited, while a compressed kmz cannot)
11. Google Earth should then automatically open and zoom to the Project Polygon vicinity.

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8.4 Parcel Polygon File Submission

The Parcel Polygon file(s), Property Map CAD file(s), and Property Map PDF(s) shall be
uploaded into ProjectWise in accordance with the following. [Note that if the parcel geometry
remains unchanged with subsequent Property Map revisions, it is not necessary to recreate and
resubmit the Parcel Polygon and KML once initially submitted]
1. Log into ProjectWise
2. Using ProjectWise Explorer, browse to one of your projects subfolders to begin
uploading files. (e.g. 500_Pre_Design> 05_Property_Maps)

Figure 161 ProjectWise parcel polygon folders example

3. Select the Interface, CTDOT_Doc_Code. If the interface box is not shown, select:
View>Toolbars and select interface
4. Using the Advanced Wizard, drag and drop the following files into the appropriate
folders:
Property Map DGN into 05_Property_Maps
Property Map PDF into 310_Review_Documents
Parcel Polygon into 140_GIS
KML into 140_GIS
5. For each file, continue to click Next in the Advance Wizard until you get to the
Attributes screen and assign the following attributes:
Property Map File(s) - both PDF and CAD file
Discipline = SV (Survey)
Main Category = CGR
Sub Category = MAP
Label = PM, Serial #, (Town #). An example would be PM 004 (157)
Description = A useful description such as property owners name (e.g. CL&P)
Parcel Polygon File(s) both KML and CAD file
Discipline = RW (Rights of Way)
Main Category = CGR
Sub Category = MSM
Label = Parcel, Serial #, (Town #). An example would be Parcel 004 (157)
Description = A useful description such as property owners name (e.g. CL&P)
6. Click Next until the file uploads
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7. When the CAD and PDF uploads are complete, the Map unit will email a link for
Design unit approval. If multiple files have been submitted to the same folder, it is only
necessary to email one link per ProjectWise folder. The link will not open the file, only
point to the file folder:
Highlight the submitted file within the ProjectWise Explorer pane, click within
the ProjectWise Explorer address bar to highlight, and then right click to copy
Paste the link into an email for the Project Manager/Supervising Engineer,
Project Engineer, and Lead Designer
8. After both Design and Surveys approves the Property Map, the Polygon and PDF links
will be emailed to:
ROW Administration/Assistant Director [email protected]
ROW Supervising Coordinator - [email protected]
ROW Excess Property Inventory/GIS Unit (EPIU) - [email protected],
[email protected]
Bureau Records Center (BRC) - [email protected], [email protected]
Appropriate Project Coordinator - [email protected], [email protected],
[email protected], [email protected]

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Appendix A - Initial Bluebeam Settings

Initial Log into Bluebeam
These steps only need to be completed the first time using Bluebeam or when the user logs into a
new computer.

1. Open Bluebeam by selecting the desktop icon:

If you do not have a desktop icon, select Start>Bluebeam Software. Right click on Bluebeam
Revu, select Send To>Desktop (create shortcut). This will place the Bluebeam icon on your
desktop:

Figure 162 - Creating Desktop Shortcut

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2. When the Welcome to Revu dialog box opens, select Design profile and Dark look:

Figure 163 - Welcome to Revu

3. A dialog box may appear asking if you would like to add a ProjectWise Client Interface.
Select Yes:

Figure 164 - Bluebeam/Projectwise Link

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4. Enter ProjectWise Login Name and Password. Check Checkout on Open and
Checkout on Open from Hyperlinks. Select OK:

Figure 165 - Projectwise Login

5. Click on the settings icon in the top right hand corner and click Preferences as shown
below. If you cannot find the settings icon in the top right, go to the Edit menu and select
Preferences.

Figure 166 - Bluebeam Preferences

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6. Click on File Access and make sure the box is checked as shown below: If ProjectWise is
not listed click on Add

Figure 167 - Projectwise Integration

After you click Log in the status should read Logged In as shown below:

Figure 168 - Projectwise Integration

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7. In the General section in the User area type in your name (First Initial and Last Name),
title, and your office name. An example for me would be M. Calkins TE 2 AEC
Applications. An example for a district construction user would be J. Smith TE 3 D2
Construction.

Figure 169 - General Preferences

8. Update the markups options to match the following:

Figure 170 - Markup Preferences

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9. Update the markups tab options to match the following:

Figure 171 - Markup Preferences

10. Click on the Web Tab section and make sure the box for Open PDF hyperlinks in Web
Tabs is unchecked. This will open any hyperlink that is in a PDF document using
Internet Explorer instead of Bluebeam. This is the last preference you will need to update
so you can click Ok at the bottom right now.

Figure 172 - Webtab Preferences

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Downloading the CTDOT Bluebeam Profile

1. Download this file and save it to your desktop: CTDOT Bluebeam Profile
2. Double click on the profile in the zipped folder on your desktop.

Figure 173 - Importing the Bluebeam Tools

Bluebeam Stamps
To be able to select your stamps follow the figure below:
1. Select the Markup tab and select Stamps>Change Stamp Folder.

Figure 174 - Selecting a Stamp Folder

2. Browse to \\SH3DGS18\CTDOT_Projects\V8_Admin\Bluebeam Resources and select
correct discipline.

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Figure 175 - Selecting Stamp Folder

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Appendix B - Usability of PDF Documents

Usability of PDF Documents
This section contains information about viewing digital contract documents.

Structure of Digital Plans

Final Design Plans, Addendums, and Design Initiated Change Orders
The contract plans are split up into discipline subsets, which are multiple sheet PDF documents
digitally signed by the Designer. Addendums and Change Orders are also submitted as discipline
subset, with only the changed sheets. For example, an Addendum that affects the 03-Bridge
Subset will require the submission of a 03-Bridge_A1 subset.

Digital Plans are located in the 100_Contract_Plans folder in Projectwise. Below is an example
of a projects discipline subsets in Projectwise:

Figure 176 - Discipline Subsets in Projectwise

As-Builts
As-builts will be placed directly on the PDF Subsets using Bluebeam.

Functionality of PDF Digital Plans

The PDF digital plans have the following functions when the digital contract plans are created in
accordance with this manual:
Turn levels on and off
Search for all text on the documents.
PDF plans are measurable

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Digital Plan Levels

The plans have the ability to have their levels turned off and on. This can allow for easier
viewing of the contract sheets. See below for turning levels on and off:

Figure 177 - Turning Levels On and Off

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Searching Digital Plans

The plans can be searched for any text located on them. This can be useful if searching for a
certain pay item.

See below for searching the PDF Plans for text.

Figure 178 - Searching for Text in PDF Plans

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Measuring on the Digital Plans

The plans have the ability to be measured in PDF. This is helpful because a paper set does not
need to be created for on desk measuring.

See below for measuring in PDF.

Figure 179 - Measuring Tool

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Digital Specification Package

The FDP specification package will be one PDF document and located in the
110_Contract_Specifications folder. This package includes all specifications, Notice to
Contractors, Wage information, etc.

The Addendum specifications prepared in the same way as the FDP specification package and
will also be located in the 110_Contract Specifications folder.

The Design Initiated Change Order specifications will be contained in one PDF document located
in the 110_Contract Specifications folder when they are released to the Contractor.

Some useful features on the digital specification package are:

Search for any text in the document, see Searching Digital Plans
Bookmarks for each section in the specification package

Figure 180 - Bookmarks in the Spec. Package

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Document Compare Tools

Bluebeam has the two tools for comparing documents: (1) Compare Documents and (2) Overlay
Pages. Compare Documents will compare two documents and create a third document that
clouds all the changes. Overlay pages will create a third document where the pages of document
A will become one color and the pages of document be will become another color. When the
pages are overlaid you will be able to see the changes from the difference in these two colors.
Both of these tools can be used for single and multipage PDF documents. The following shows
how to perform a document compare and how to use the overlay page tool.

Document Compare
1. Open the Revised document first and then open the original document that you want to
compare from Projectwise or your computer.
2. Next go to Document>Comparison>Compare Documents as shown below:

Figure 181 - Compare Documents

3. In the window that pops up you will notice the two documents that were just opened.
Click OK to run the document compare as shown below:

Figure 182 - document Compare

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Overlay Pages
1. Open the Revised document first and then open the original document that you want to
compare from Projectwise or your computer.
2. Next go to Document>Comparison>Overlay pages as shown below:

Figure 183 - Overlay Pages

3. In the window that pops up you will need to select which pages of each document you
want to overlay. To do this double click on a file, then in the window that pops up type
the pages you want to overlay. The example below shows pages 1-28. Once you select
the pages you want to overlay click OK.

Figure 184 - Overlay Pages

igure 185 - Overlay Pages

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Appendix C - Using the Set File

Opening the Set File
Double click on the set file from Projectwise and open as shown below: This may take a while
please be patient. Note: The first time opening a set file will take longer than any subsequent
times.

Figure 186 - Opening a Set File

Viewing the Plans Sheets within a Set File

All the plans sheets will be combined and shown on the left hand side of the screen in a
thumbnail view. To view a sheet, simply click on that sheet and it will open up.

Figure 187 - Viewing a Plan Sheet from a Set File

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Marking Up a Set File

1. Open up the set file by following Section 1.4.1. You will notice on the left hand side of
the screen will be thumbnails of all the sheets in the set file.

Figure 188 - Sheets in the Set File

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2. To mark up a sheet scroll down to the sheet that needs to be marked up and click on it.
You will notice that sheet opens up on the right:

Figure 189 - Marking Up a Sheet

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3. Next to markup the document we must unlock it (Check Out of Projectwise). To do this,
right click on the lock and select Check Out.

Figure 190 - Checking Out a Document

4. Notice the lock changes to a Check and you will be able to markup the document.

Figure 191 - Checking Out a Document for Editing

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5. To mark up the plans use the tools located in the tool chest shown below:

Figure 192 - Marking up the Plan Sheets

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6. When finished, click Save and then right click on the Check and select Check In.

Figure 193 - Saving Markups and Checking Into Projectwise

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Searching a Set File

The Set feature in Bluebeam allows you to search across the entire set file. The following shows
how to search a set file:
1. Click on the Search Set file icon and then type in what you want to search for as shown
below:

Figure 194 - Searching the Set File

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Printing the Entire Set File

Bluebeam allows you to print the entire Set file, only the latest revisions, or previous revisions.
Printing the entire set will print all the sheets in the set file. Printing the latest revisions will print
the most up to date sheets and not print the previous revisions. Printing the previous revisions
will only print the sheets that were changed by a revision.
The following shows how print a set file:
1. Select the print set file icon and select the desired option:

Figure 195 - Printing a Set File

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Appendix D Consultant Submittal Review

Stamps
Consultant Designers can import the Bluebeam User Profile using the following link. This
profile imports all the commenting tools in the correct format.
Download the profile from this link: CTDOT Bluebeam User Profile. Just double click on the
file located in the zip file and the profile will be imported.
After the profile is imported the following must be done.
1. Delete the Submittal Review stamp that is in the tool chest as shown below:

Figure 196 - Deleting the Stamp

2. Next Consultant Designers will need to save the following stamp to their computer and
edit it to add their company name and address. The following will show how to do that:
3. Save this stamp file to your computer in a folder somewhere called Blubeam Stamps.
Note: The stamp file will be a PDF. Consultant Submittal Review Stamp
4. Open the stamp file using Bluebeam.
5. Update the Company Name and Address as shown below:

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Figure 197 - Updating Stamp for Company Name and Address

After the company name and address is updated it should look like this:

Figure 198 - Updated Stamp

6. After the stamp is updated click save.

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7. Next go to Markup>Stamp> and Select Change Stamp Folder.

Figure 199 - Changing the Stamp Folder

8. Browse out to where the submittal review stamp has been saved and click OK:

Figure 200 - Browsing to the Stamp

9. Now when you click on Markup>Stamp it will be in the list.

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10. Next go into the tool chest and open the Recent tools as shown below:

Figure 201 - Bluebeam Recent Tools

11. Now place the stamp on any PDF document by selecting it in Markup>Stamp as shown
below:

Figure 202 - Placing a Stamp in Bluebeam

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12. Select Conforms when the javascript window pops up and click OK:

Figure 203 - Bluebeam Stamp

13. After the stamp has been placed you will see the stamp in the recent tools. Drag it from
the recent tools into the CTDOT Shop/Working Drawing Review Tools as shown below:

Figure 204 - Adding the Custom Stamp to the Tool Chest

14. Then Save Profile so the stamp will always be in the Tool Chest.

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Figure 205 - Saving Bluebeam Profile

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