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Workflow Automation Engine

This document outlines the initial scope and design of a Workflow Automation Engine. The engine will allow for graphical workflow mapping, integration with external applications and databases, conditional routing based on business rules, and monitoring and measurement of workflow status and performance. The first implementation will automate leave and travel booking processes. The engine will consist of a Workflow Designer to create processes, a Workflow Engine to execute them, and an Administrator to manage workflows. The initial deliverables are not specified but will focus on prototyping the core functionality.

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95 views

Workflow Automation Engine

This document outlines the initial scope and design of a Workflow Automation Engine. The engine will allow for graphical workflow mapping, integration with external applications and databases, conditional routing based on business rules, and monitoring and measurement of workflow status and performance. The first implementation will automate leave and travel booking processes. The engine will consist of a Workflow Designer to create processes, a Workflow Engine to execute them, and an Administrator to manage workflows. The initial deliverables are not specified but will focus on prototyping the core functionality.

Uploaded by

indoexchange
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Workflow Automation Engine: Design and

Implementation
Introduction
The initial project scope is to produce a Workflow Automation Engine with adequate
fundamental features to meet company requirement in automating workflow. The
complete workflow automation engine later, to be classified as a workflow
automation solution, will have the following key features:
• A means of designing workflow maps, preferably graphical.
• The ability to incorporate external applications as part of the workflow
automation.
• The ability to link electronic forms to enterprise databases.
• The ability to design workflow maps with conditional routing and functions
based on complex business rules, preferably without programming.
• The ability to route the information gathered at each step to subsequent steps
based upon job functions, user names, or reporting relationships.
• The ability to monitor the status of workflow.
• The ability to measure workflow.
• The ability to simulate and test the behavior of workflow

First implementation will be done on the Leave and Travel Booking processes.

This document is not complete and will be expanded as various additional features
will be reviewed and implemented. In this present form the document is intended to
identify overall scope and to identify the first group of work products required to
deliver a fully featured working workflow automation solution.

Background
There are a very large number of business activities in organization which fall in the
workflow category, for example: purchase orders, capital appropriation requests,
employee performance reviews, weekly time sheets, loan approvals, claims
processing, etc. These workflow activities are currently manually implemented. The
major problems with manual workflow are:
• High dependence on paper
• Labor intensive
• Susceptible to tasks "falling through the cracks"
• No easy way of tracking status
• No means of measuring process time and cost statistics.
Automation to this manual workflow is seen to be required.

Purpose
The purpose is to establish a workflow automation engine as the basic infrastructure
in building and providing workflow automation solutions.

The produced workflow automation should improve efficiency and increase


throughput. The discipline that is enforced by a workflow engine should also result in
more predictable system behavior since things don’t fall through the cracks. It will
reduce costs, streamline processes, and result in better process management and
tracking.

Design
The content specified represents our preliminary ideas which are to be used for the
prototyping.

Architecture
Workflow Automation Solution consists of three main components:
1. Workflow Designer
Used to design new business workflow processes or modify existing
processes.
2. Workflow Engine
Execute the workflow process: performing housekeeping, decision-making,
and routing functions required for the execution of workflow.
3. Workflow Administrator
Manage workflow configuration and monitor the workflow processes.

Increment 1 – Deliverables
Deliverables

Increment 2
To be identified at the completion of increment 1.

Related Projects

Version 0.1
Tung Ning
November 29, 2001

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