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Midterm Lecture

The document discusses different types of letters used for professional purposes including application letters, resumes, inquiry letters, request letters, resignation letters, and memorandums. It provides details on the purpose and structure of each type of letter.

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Nicko Ramos
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75 views

Midterm Lecture

The document discusses different types of letters used for professional purposes including application letters, resumes, inquiry letters, request letters, resignation letters, and memorandums. It provides details on the purpose and structure of each type of letter.

Uploaded by

Nicko Ramos
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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TOPICS:

The Application Letter


The Rsum
The Inquiry Letter
The Request Letter
The Resignation Letter
The Memorandum
THE APPLICATION LETTER (Cover Letter)
Solicited Letter written in answer to an advertisement
Unsolicited Letter written when an applicant is just prospecting for a
vacant position in a company
THE RSUM
A rsum serves as your ticket for employment. It is a written marketing tool
that briefly summarizes your skills, abilities, experiences, and education.
The principal purpose of a rsum is for the employer to appraise your
qualifications; and after which invite you for an interview. Remember, that
YOU ARE YOUR RSUM, so make sure that it will give the best
impression of you.
HOW TO WRITE YOUR RSUM
PARTS:
HEADING
OBJECTIVE
EDUCATION/SEMINARS/TRAINING
WORK HISTORY
PERSONAL DATA
SKILLS AND CO-CURRICULAR ACTIVITIES
REFERENCES
HEADING located at the top center of the first page of your rsum. It
should contain the following:
FIRST NAME, MIDDLE NAME, LAST NAME - (All letters in
uppercase and in boldface)
Street Address/ City/ Province/ Country
Contact Information - (Home Phone/Cellular
Phone)
Email Address
OBJECTIVE
optional part of a rsum.
EDUCATION / SEMINARS / TRAINING
List of names and location of institutions, dates of attendance, type of
degree, area of study, and special awards.
WORK HISTORY
Employers name and address/ Dates of employment, including month
and year/ Job Title
PERSONAL DATA
The trend in writing rsums today is to omit personal data such as
Birth Date, Height, Weight, and Religious Affiliation. However, some
jobseekers include hobbies or interests that might grab the attention of
the employer. If you think its necessary to include the personal data,
then include it. But if you think it is irrelevant to the job you are
applying for, then there is no need to include the information.
SKILLS AND CO-CURRICULAR ACTIVITIES
- You may certainly mention your special skills, things that you can
do well. It will also be good to list your membership in professional
and civic organizations.
REFERENCES
Write the names of at least two (2) persons who have a positive
knowledge of you. These can be your class adviser, college dean,
former employer.
THE INQUIRY LETTER
A letter of inquiry is a request for information that the writer believes
the reader can provide. Regardless of its subject, the objective is to get
the reader to respond with an action that satisfies the inquiry.
The action taken can benefit either the writer or the reader, and
sometimes both. That being the case, the scope of the letter of inquiry
must include enough information to help the reader determine how
best to respond.
THE REQUEST LETTER
Request Letter is a letter which is written when you need certain
information, permission, favor, service or any other matter which
requires a polite and humble request.
THE RESIGNATION LETTER
A resignation letter is a formal written notice to your employer
informing him/her about your intention of giving up your job for a
compelling personal reason.
A resignation letter should be tendered not less than two weeks before
it takes effect to afford your employer adequate time to fill your
position. If your job is complicated, your employer may need more time
for you to train your replacement.
THE MEMORANDUM
A memorandum is a written communication within units or departments of
an organization.
A memorandum (abbreviation: memo) was from the Latin verbal phrase
memorandum est, the gerundive form of the verb memoro, "to mention,
call to mind, recount, relate", which means "It must be remembered
(that)...".
It is therefore a note, document or other communication that helps the
memory by recording events or observations on a topic, such as may be used
in a business office.
The plural form of the Latin noun memorandum so derived is properly
memoranda, but if the word is deemed to have become a word of the
English language, the plural memorandums, abbreviated to memos, may be
used.
Three Main Components of a Memorandum:
Heading/Letterhead
Corporate name, corporate trademark, and corporate address of the
organization
Preliminaries
Addressee - TO:
Sender - FROM:
Date - DATE:
Subject - RE:
Message
There are three board classifications of memorandum according to its
communicative purpose:
POLICY STATEMENT MEMO
It enforces existing administrative policies or promulgates
implementing guidelines of existing administrative policies to a
particular organizational context.
PERSONNEL DIRECTIVE MEMO
It handles personnel movements such as staff rotation, change of work
assignment, and committee membership.
ROUTINE OPERATIONAL MEMO
It facilitates regular organizational activities such as announcements,
events, and similar regular activities.

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