340330026.
doc
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Date:
PROJECT FEASIBILITY DOCUMENT
Project name
insert project name
Release
Draft/Final
Date:
Author:
Project
Director:
Project
Champion:
Accountable
Body:
Executive Summary
(Purpose, Scope, Funding Required, Source and Timeline max 200 words)
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DOCUMENT HISTORY
Document
Location
This document is only valid on the day it was printed.
The source of the document is:
Revision History
Revision
date
Author
Distribution
Summary of Changes
New
Version
This document has been distributed to:
Name
Title
Date of Issue
Version
PURPOSE
To define the project and establish the basis for its management,
To gain approval to move ahead with a feasibility study and secure necessary funding,
To seek agreement on the assessment of overall success,
CONTENTS
Background....................................................................................................2
Project Feasibility Definition...........................................................................2
Project Organisation Structure.......................................................................3
Communication Plan......................................................................................4
Quality Plan....................................................................................................4
Project Tolerances..........................................................................................4
Project Controls..............................................................................................4
Initial Business Case......................................................................................4
Attachments:..................................................................................................5
Project Funding For Feasibility Study.............................................................6
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BACKGROUND
Expand from Project Brief
An explanation of why feasibility is needed
Is there any history or previous feasibility studies?
Is this related to / derived from any other project?
PROJECT FEASIBILITY DEFINITION
Objectives
Expand from Project Brief.what are what are the main objectives
for feasibility?
Defined method of approach
There are various possible approaches or options, detail your selected one. For example:
1. Contract Out: the project work is contracted out to an external group
2. Bespoke: developing a new solution with in-house staff
3. Modify existing product
4. Off-the-shelf: the purchase of an existing solution
Scope
What are the boundaries of the feasibility study?
How will the feasibility study work with the longer term goal, is this part of a phased approach?
Within what period will the project be delivered?
Is accessibility or security likely to be a problem?
Deliverables
Describe the deliverable within the scope considered, the end deliverable and others, for
example the end deliverable may be an evaluation document with recommendation
What questions will be answered from the feasibility study?
Exclusions
Is the project making any exclusions that the reader might expect to see?
Constraints & Assumptions
Is it likely that the project will need to work within certain constraints?
Are any imposed constraints likely to be problematical?
Should the reader be aware of any assumptions that the project has made or will make?
Interfaces
Does the project need to interface into any other project, systems, departments, companies
etc?
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PROJECT ORGANISATION STRUCTURE
If your feasibility study includes only a small team, simply detail it here using this section as
necessary, potentially remove the diagram/table below and simply list the project
manager/director and any involved parties.
Project roles are not indicative of a staff position, the person with the most suitable experience
and character will be selected for the most appropriate role, regardless of their position in the
College. The Project Management Office can assist you with role assignment.
Update below to reflect the projects/workstreams, you may also have a user committee that
feeds into the project manager.
The roles:
Please insert names in diagram below.
OPTIONAL Programme
Director
i.e. the Chief Coordinating
Officer has fulfilled this rile
where a small group of
projects are inter-dependent
OPTIONAL Advisory Board
Key stakeholders assisting the
Project Director and Project
Manager(s)
Accountable Body (M)
(Management Board or Ops Committee)
Project Board (M)
Project Director
Supplier(s)
Project Champion
Senior
Project Champion
Project Manager(s) (M)
Senior Supplier(s)
Ideal to have one for accountability, only if necessary have
more
Workstream Lead(s)
(this will vary if you are delivering multiple products or
activities)
Workstream 1
Workstream 2
Workstream 3
Business
Community
Should you require role definition for assistance please reference:
http://www3.imperial.ac.uk/projectmanagement/prince2#structure
(M) Indicates Mandatory Roles
Project Board:
Project Champion xxx
Project Director xxx
Senior Supplier xxx
Senior Supplier - xxx
Advisory Board:
xxx
xxx
xxx
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Workstream Leads:
Workstream Name xxx
Date:
Project Manager:
xxx
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COMMUNICATION PLAN
If yours is a small project you may indicate that parties involved will be part of the project team
and meet weekly with a written report issued every x weeks etc.
For feasibility studies please indicate how the team involved will communicate and the method
to determine whether you move into a full project, e.g. a presentation, evaluation
Checkpoint Report (weekly team based progress)
Highlight Report (monthly for the project board with financial summary)
Technical Reviews
Quality Reviews (monitoring against objectives, acceptable standards)
QUALITY PLAN
List any standards you are aware of that will need to be met for this feasibility study. E.g.
building standards, coding standards, that may form part of the success criteria for this to move
into a full project.
PROJECT TOLERANCES
This may not be applicable for small projects, in which case the section should be removed.
Have the Project Board set any tolerances that the Project Manager must work within? Does
this feasibility study become invalid if it does not meet certain timelines?
For example, if the timeline has been set at 10 months, is there a 5% tolerance which allows the
project to deliver 2 weeks early or 2 weeks late without needing to seek approval, but using the
normal project communication channels.
PROJECT CONTROLS
If your feasibility study impacts areas such as security, health and safety then you will need to
detail the gateways or controls that are applicable to this project, otherwise remove the section
INITIAL BUSINESS CASE
Take and expand from Project Brief
Reasons for undertaking the project
Expected benefits to be gained, both quantitative and qualitative.
An estimation of likely cost and timeframe of the full project
Refer to the approaches or options to be considered and look at them against benefits, costs,
timeframe and risks
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Option
Benefits
insert project name
Negatives / Risks
Date:
Cost
Timeframe
Risk Log
Make reference to your risk log, url to your project library is also sufficient
Project Schedule (E.G MS Project Plan)
Make reference to your project plan and provide a high level i.e. rolled up copy of MS Project
Plan
ATTACHMENTS:
Attach any information that may prove relevant including diagrams.
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PROJECT FUNDING FOR FEASIBILITY STUDY
This form is only used to seek funds for feasibility projects.
1. PROPOSED FINANCIAL PROGRAMME: The financial start date will usually be well in
advance of the start date as consultancy fees are often incurred from inception.
Financial Start Date:
Financial End Date:
2. ESTIMATED TOTAL PROJECT
(not only feasibility study)
Total costs likely to be incurred (as a
range)
Total savings likely to be made (as a
range)
COST / SAVING
SOURCE OF QUOTE
3. FEASIBILITY FUNDING
Consultant Costs
Other Costs
Total costs to move to Business Case
4. PROPOSED SOURCES OF FUNDING
COST
POTENTIAL VALUE
(RANGE)
xx - xx
xx - xx
xx - xx
SOURCE OF QUOTE
COMMENTS
5. CONFIRMATION: In signing this form the Project Director requests funding for the feasibility
study.
Funding Source
Value
Confirmed by
.
..
Position
Project Director
Project Champion
Project Manager
Name:
Signature:
Date:
6. APPROVAL FOR FEASIBILITY FUNDING
Threshold
Accountable
Body
0-250k
PRB
250k-500K PRB
Approval
Please Tick
Management
Any PRB Member
Finance
Director of Finance
PRB Chairman
Chief Operating Officer
Director of Strategy &
Planning
Director of Finance
Name:
Signature:
Date:
7. PROJECT ADMINISTRATION
Received by Finance:
Date:
Finance code allocated:
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