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Assignment 10 Filing

The document provides instructions for an assignment on indexing names alphabetically. It includes a table to be filled out with indexing decisions for 16 groups of names. The student is asked to determine the key indexing unit and any additional indexing units for each name, and place the names in the proper alphabetical order.

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278 views

Assignment 10 Filing

The document provides instructions for an assignment on indexing names alphabetically. It includes a table to be filled out with indexing decisions for 16 groups of names. The student is asked to determine the key indexing unit and any additional indexing units for each name, and place the names in the proper alphabetical order.

Uploaded by

api-332207429
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Week 12 ~ Assignment 10

Rules for Indexing


Name Heather Beckett
Instructions
Use Rules for Alphabetical Indexing of Personal and Business Names, to help you
decide on proper indexing units.
Fill in the table with your decisions on indexing units. Then show the proper filing
order for each group of four names, using 1, 2, 3 and 4 under the # column!
#

NAMES

KEY
UNIT

UNIT 2

UNIT 3

UNIT 4

Group 1
2

Z. T. Glasier-Jones

Jones

Glasier

Z. T. Glasier

Glasier

Alice Glazier

Glazier

Alice

Gleason Company

Gleason

Company

Group 2
4

Helen Clara McBeth

McBeth

Helen

Clara

David F. MacCormack

MacCormack

David

Mildred MacBeth

MacBeth

Mildred

Irene B. Maple

Maple

Irene

Schwartz

Dean

Dean A. Schwartz
M. Robert Swartz

Swartz

Robert

Katherine Schwarz

Schwartz

Katherine

Ethel M. Schwarzkoff

Schwarzkoff

Ethel

Group 3
1

Technology and Office Procedures

KEY
UNIT

NAMES

UNIT 2

UNIT 3

UNIT 4

Group 4
2

Albert

Edward

Alberts

Ice

Cream

Edward C. Albert
Alberts Ice Cream
Shoppe
Alberts Grocery Store

Alberts

Grocery

Store

E. Charles Albert

Albert

Charles

Shoppe

Group 5
3

John T. Schklar

Schklar

John

John L. Schlanger

Schlanger

John

Judge Julia Schleicher

Schleicher

Julia

Judge

Mary B. Schlick

Schlick

Mary

B
Ervay

Group 6
4

Five Hundred Ervay Corp.

Five

Hundred

500 Cafeteria

500

Cafeteria

5 Dollar Diner

Dollar

Diner

The 500, Inc.

500

Inc

The
Q

Corp

Group 7
2

Francis Q. Bourque

Bourque

Francis

Patricia Boark

Boark

Patricia

Patrick OReilly Burke

Burke

Patrick

Iris Burk

Burke

Iris

ORielly

Technology and Office Procedures

NAMES

Group 8
Moore Supplies &
4
Equipment
3 Moore-Carter Boat Repair

KEY
UNIT

UNIT 2

UNIT 3

UNIT 4

Moore

Supplies

And

Equipment

Moore

Carter

Boat

Repair

Frank H. Mohr

Mohr

Frank

Betty Geneva Mohr

Mohr

Betty

Geneva

Shop

Edwards

OConnor

Mary

McClellan

O. Edwards Shop
Mrs. Mary McClellan
OConnor
Jacqueline O. Odum

Odum

Jacqueline

George Felix Oden

Oden

George

Felix

Group 9
4
1

Mrs

Group 10
4

Jos. A. ONeill

ONeill

Jos

J. Gerrand ONeal

ONeal

Gerrand

Harriet R. ONeill

ONeill

Harriet

J. Gerald ONeal

ONeal

Gerald

Group 11
3

Joseph Parker

Parker

Joseph

Allen Parks & Sons

Allan

Parks

And

Sons

Inman D. Parker, LL.B

Parker

Inman

LLB

Owen A. Park

Park

Owen

Mark L. DeBrum

DeBrum

Mark

Mrs. Robert G. De Spain

DeSpain

Robert

Mrs

Mayor Ronald W. DeBerry

DeBerry

Ronald

Mayor

Carolyn De Baca, M.D.

DeBaca

Carolyn

MD

Group 12

Technology and Office Procedures

Alphabetic Filing
Using the cards on the next page, index (determine the caption by which the record
should be stored) and code (physically mark the record for filing by underlining) the
individual and company names on every card. Then, place them in alphabetic order,
according to the Rules for Alphabetic Filing. It might make it easier to actually use
scissors and cut out each block to put then in alphabetic order.
Record the order in the table below by typing in the number thats written on the top
right hand corner of the card in the appropriate space on the table below. The order
should reflect the first card in alphabetic order as being on the top of the pile of cards to
the last card in alphabetic order being on the bottom of the pile of cards.
Card No.

Card No.

10

11

10

12

15

12

13

14

13

14

15

16

16

11

Technology and Office Procedures

1
Donald L. Sells, Jr.
733 Dieppe Drive
Weyburn, SK
S5H 3H4

2
San Juan Supply Company
923 Balmoral Road
Victoria, BC
V8T 1A7
Rule 1B

Rule 5A
3
Russell J. Sells
23 Glenwood Avenue
Corner Brook, NF
A2H 4A8

4
Gillermo Supply Company
49 Ponderosa Drive
Antigonish, NS
B2G 2R4
Rule 1B

Rule 1A
5

Mrs. James DArcia


11122 110 Avenue
Edmonton, AB
T5H 3T6

MacAbott Corporation
12 -20 Georgian Way
Sherwood Park, AB
T8A 5A2

Rule 5A

Rule 1B
7

Captain Juan Oliverez


145 King Edward Street
Coquitlam, BC
V3K 6M6

R. Carlos Olivieri & Co.


600 Taylor Street
Saskatoon, SK
S7H 1X2

Rule 5A

Rule 5
9

Ima L. McCormick
1012 Ranchlands Blvd. NW
Calgary, AB
T3G 1Y1
Rule 1A

10
Thati Model Aircraft Shop
P.O. Box 220
Bath, ON
K0H 1G0
Rule 1B

11

12

John Lipinski & Sons


413 St. Louis Avenue
Dorval, QC
H95 2S7

The L & S Lane Company


619 Como Road
Nanaimo, BC
V9R 5V8

Rule 1B

Rule 4B
13

14

Len-Chu-Wong Mfrs.
1001 Richards Street
Vancouver, BC
V6B 1J6

Universal Company
471 Clendenan Street
Toronto, ON
M6P 2X7

Rule 3

Rule 1B
15

16

7 Street Supply Company


400 7th Street
Thunder Bay, ON
P7A 7B7

Capital Services
Insurance Building
15 Dogwood Blvd.
Brandon, MB
R7B 2M9

Rule 7
Rule 1B

Technology and Office Procedures

BOLD=first indexing

Italics=second indexing

Underlined=third indexing

Technology and Office Procedures

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