2011 WESTERN CANADA SUMMER GAMES

CANOE/KAYAK TECHNICAL PACKAGE

Every Games' coach, manager, Sport Chairperson and Mission staff has an obligation to read and
understand every aspect of the Technical Package. Failure to due so could cost an athlete his or
her eligibility for the Games or could affect final standings or the conduct of the competition. If
someone does not understand an aspect of a Technical Package, he or she is to seek clarification
from the Technical Committee of the Western Canada Games Council through his or her Chef de
Mission or Provincial/Territorial Sport Organization.

Technical Packages are developed primarily by Western Canada Games Technical Committee in
conjunction with the various Provincial/Territorial Sport Organizations, following principles,
guidelines and requirements of the Western Canada Games Council. As the overall governing
body of the Games, the Council has the ultimate authority for Technical Packages.

If an individual wishes to initiate a change to a Technical Package leading up to a Games, the

desired change should be first directed to the Provincial/Territorial Sport Organization or the Chef
de Mission. The P/TSO or Chef will evaluate the merits of the change and will, if it has merit,
submit the requested change to the Technical Committee of the Western Canada Games Council.
The P/TSO or Chef will submit the rationale for the change. Changes to age groups, eligibility
requirements, team sizes or staff complements will not be considered after three years prior to the
Games. Substantive changes to events or competition formats will not be considered after 18
months before the Games. Minor corrections will be considered at almost anytime, but will be
increasingly difficult to achieve within six months of the Games. Changes made by the NSO’s
regarding WCSG alignment to the Canada Games will not be considered after April 1, 2010.
These time frames reinforce the importance of complete understanding of the Technical Package
early.
2011 Western Canada Summer Games Technical Committee

Chair Manitoba
Carolynn Boomer Ted Bigelow
Phone: (250) 828-3344 Phone: (204) 925-5900
[email protected] [email protected]

BC Yukon
Becki O’Rae Trevor Twardochleb
Phone: (250) 356-5769 Phone: (867) 667-5606
[email protected] [email protected]

Alberta NWT
Scott Fraser Bill Othmer
Phone: (780) 422-8310 Phone: (867) 669-8336
[email protected] [email protected]

Saskatchewan Nunavut
Lorne Lasuita Kyle Seeley
Phone: (306) 780-9246 Phone: (867) 793-3301
[email protected] [email protected]
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Summary of Draft Changes to Technical Package
Date Details Initiated By Status
Feb 10/09 Competitors shall be under 19 years of BC, AB, SK, Agreed as this
age as of January 1st, 2011. MB reflects LTAD
with Canada
Games.
Feb 10/09 Change to CanoeKayak Canada BC, AB, SK, Agreed
throughout tech package. MB
Feb 10/09 Seeding will be done by random draw BC, AB, SK, Agreed
ensuring an equitable MB
provincial/territorial representation in
each heat. Lane selection for all finals
shall follow CanoeKayak Canada
Racing Rules.
Feb 10/09 8.2 regarding competitors to wear a BC, AB, SK, Agreed
back number has been removed from MB
Tech Pack.
Feb 10/09 Should read 98 medals as 200m was BC, AB, SK, Agreed
added in each category. MB
May/2009 8.2 - we wanted clarification on why Tech Sport no longer
this was removed. It had to do with Committee has back
back numbers. The sport no longer has numbers so
back numbers, just boat numbers. removed this.
This may be
changing again
according to BC.
Feb 2010 Appendix 1 – Point 1: Changed the Council
wording from Landed Immigrants to
Permanent Residents (as per 2011
CWG tech packages).
April 2010 5.4 – Change the 6km (6,000m) race NSO Approved
to a 2km (2,000m) race.
May 2010 2.3 – added wording “For safety Tech Approved
reasons, 1 boat driver will be Committee
permitted to accompany the boatman
for provinces and territories that trailer
their boats to the Games.” – as per
Canada Summer Games tech package

Summary of Denied Proposals of Change to Technical Package

Date Proposal Initiated Rational for proposal
By being denied
Feb 10/09 Team Size doubled to 16 Males/16 BC, AB, No increases to roster
Females. SK, MB as per 2006 sign off

Feb 10/09 One additional coach if above was BC, AB, No increases to
approved. SK, MB athletes or coaches as
CANOE/KAYAK – Sept 2008, Draft 2 Feb 2009, Draft 3 May 2009, Draft 4 Oct 2009; Final Draft March 2010 Page - 2
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 per 2006 agreement.
Feb 10/09 Request Level 3 in Canoeing or be fully BC, AB, At this point we will
certified as an Entry Level Competitive SK, MB have it stand as
Coach (ELCC) under the Competency NCCP Level 3 or
Based Education Training System. equivalent under the
new system as we do
not know the transition
time frame.

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2011 Western Canada Summer Games
Technical Package
1. Sport: CANOE/KAYAK

2. Participants:

2.1. Competitors: 8 male athletes

8 female athletes

2.2. Staff: 1 coach

1 manager
one of whom must be male
one of whom must be female
1 boatperson

2.3. Driver: For safety reasons, 1 boat driver will be permitted to accompany
the boatman for provinces and territories that trailer their boats to
the Games.

3. Classification:

3.1 Year of Birth:

Competitors shall be under 19 years of age as of January 1st, 2011

4. Eligibility:

4.1 Coaches:
Any staff listed as coach on the official registration form must be fully certified
(theory, technical and practical) under the National Coaching Certification
Program (NCCP) to at least Level 3, or the equivalent level in the new NCCP,
competition stream, Development context, (Trained status) in Canoe Kayak.

Coaching certification must be completed no later than ninety (90) days before the
opening of the Games.

4.2 Athletes:
4.2.1 All athletes must meet the Western Canada Games Eligibility criteria, as
outlined in Appendix 1 which forms an integral part of this Technical
Package.

4.2.2 Excluded from the Games are:

a) Current Canadian national senior canoe/kayak team members.

b) Current senior card holders (as defined by Sport Canada’s Athlete

Assistance Program).

c) Athletes who have competed in the following major Games or

Championships in the sport of canoe/kayak: Senior Pan American,
Commonwealth, Olympics, Junior Worlds.

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2011 Western Canada Summer Games
Technical Package
4.3 Interpretation:
4.3.1 Athletes who are members of the Canadian senior national canoe/kayak
team and athletes who are carded (as defined by Sport Canada’s Athlete
Assistance Program) or obtain their card prior to May 1, 2011 are
ineligible to compete in the Western Canada Summer Games.

4.3.2 Athletes who are carded or become Canadian national canoe/kayak team
members after May 1, 2011 are eligible to compete in the Western
Canada Summer Games.

4.3.2 Athletes who are de-carded or dropped from the Canadian national
canoe/kayak team prior to May 1, 2011 are eligible, providing they meet
all other Western Canada Summer Games eligibility criteria.

5. Competition:

5.1 Rules
The official rules of CanoeKayak Canada will govern the competition, except as
modified herein for this event.

5.2 Sanction
The competition is sanctioned by CanoeKayak Canada.

5.3 Equipment
Each province is responsible for supplying its own boats and other equipment.
Canoes and kayaks must meet the specifications in the CanoeKayak Canada Rules
and Regulations.

Boat control will be operational.

5.4 Event Format

5.4.1 The following events will be included:
Men’s C-1 2,000m 1,000m 500m 200m
C-2 2,000m 1,000m 500m 200m
C-4 1,000m 500m 200m
Men’s K-1 2,000m 1,000m 500m 200m
K-2 2,000m 1,000m 500m 200m
K-4 1,000m 500m 200m
Women’s C-1 2,000m 1,000m 500m 200m
C-2 2,000m 1,000m 500m 200m
C-4 1,000m 500m 200m
Women’s K-1 2,000m 1,000m 500m 200m
K-2 2,000m 1,000m 500m 200m
K-4 1,000m 500m 200m
Mixed War Canoe 500m

NOTE: The maximum number of entries for single boats will be three per
province/territory; and for doubles it will be two per province/territory.
There will be only one entry per province/territory for the C-4 and K-4
and war canoe events.
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2011 Western Canada Summer Games
Technical Package
5.4.2 All competitors in the War Canoe event must come from the
province’s/territories’ competitor entry list. The captain may be either a competitor
or a coach. The captain must be fully certified Level 1 under the National
Coaching Certification Program.

The War Canoe team will consist of 14 competitors and one captain.

5.4.3 Athletes are eligible to race up to a maximum of two long distances, six
sprints and two short sprints (200m) plus War Canoe.

5.4.4 All athletes must compete in at least one event, excluding the War Canoe
race.

5.4.5 Mixed War Canoe is a medal event only. No point scoring is awarded
towards the Games Trophy.

5.4.6 An I-C4 will be used for both C-4 Men and Women.

5.5 Seeding
5.5.1 Seeding will be done by random draw ensuring an equitable provincial
representation in each heat.

5.5.2 Advancement to finals will be based on order of finish in any/all heats per
event. If there are six lane finals, the first two in each heat plus the two
next fastest times will advance to the finals. Lane selection for all finals
shall follow CanoeKayak Canada Racing Rules.

5.6 Protests
All protest shall be filed in accordance with the Western Canada Games Protest
Procedures, which are attached as Appendix 2 and form an integral part of this
technical package.

6. Scoring Procedures:

6.1 Each event will be scored separately according to the following:

1st Place = 8 points

2nd Place = 4 points
3rd place = 3 points
4th Place = 2 points
5th Place = 1 point
The points will be accumulated towards the overall provincial/territorial point
total.

6.2 Mixed war canoe will not be included in the scoring procedure.

6.3 Tie Breaking Rule

Will be in accordance with the CanoeKayak Canada Rules and Regulations for the
Canadian National Sprint Racing Canoe Championships.
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2011 Western Canada Summer Games
Technical Package
7. Provincial/Territorial Ranking:

7.1 For an event to be eligible for Provincial/Territorial points, three (3) or more
provinces/territories must participate.

7.2 Once the scoring procedure for the sport determines a winner, points for the
aggregate award will be as follows:

1st place - 7 points 4th place - 4 points

2nd place - 6 points 5th place - 3 points
3rd place - 5 points 6th place - 2 points
7th place – 1 point

Final Provincial point standings will be the total number of points for the men’s and
women’s teams. The maximum number of points a province could receive is
fourteen (14). There will be a maximum of seven (7) points for the men’s
competition and seven (7) points for the women’s competition.

7.3 Tie Breaking

If a tie occurs in an overall team standing between two provinces/territories, points
will be combined and divided by two, i.e., 1st and 2nd tie – 7 points + 6 points
divided by 2 = 6.5 points each.

8. Competitive Uniform:

8.1 Each competitor must wear his/her provincial/territorial colors.

9. Medals:

9.1 Gold, silver and bronze awards will be presented to all crew numbers for first,
second and third place in each event.

9.2 Medals: 98 gold 98 silver 98 bronze

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2011 Western Canada Summer Games
Technical Package
APPENDIX I

WESTERN CANADA SUMMER GAMES

ATHLETE ELIGIBILITY
1. The Western Canada Summer Games are open to Canadian citizens and permanent
residents.
2. The Games are open to athletes who are members in good standing of their
provincial/territorial and/or national sport organization.
3. An athlete's permanent domicile or actual residence must be located, for at least the 180
days prior to the opening of the Games, within the recognized boundaries of the province
or territory they are representing. An athlete can have only one domicile.
4. Students attending school on a full-time basis outside their province/territory of permanent
residence during the year of the Games shall be permitted to compete for either their
province/territory of permanent resident or the province/territory in which the athlete
attends school. To be eligible to compete for the province/territory where the athlete
attends school, the student must be enrolled on a full-time basis during the academic year
preceding the Games.
5. If a non-student athlete attends a recognized national training centre outside his or her
province/territory of permanent residence, the athlete is encouraged to represent his or
her province/territory of permanent residence; however, the athlete could represent the
province/territory where the centre is located under the terms of paragraph (6), below.
6. Exceptions to the domicile requirement will be possible if the athlete can demonstrate a
commitment to the province or territory she or he wishes to represent by such means as
having been a member of a club or provincial/territorial sport organization in that
province/territory for the entire previous competitive season, having represented that
province or territory at a previous national or regional championship or having attended
school full-time the previous academic year or a recognized national training centre full-
time during the previous 12 months. Other similar circumstances may be considered.
7. Competitors must meet all eligibility requirements outlined in the Technical Package.
8. An athlete is permitted to try out for only one province or territory per Games.
9. An athlete may participate in more than one sport, provided the sports occur in different
phases of the Games.
10. The Technical Committee of the Council shall determine the eligibility of any athlete that is
not clearly established by these rules and by the Technical Package. Coaches or
PSOs/TSOs must bring forward any cases in question to their Chef de Mission and to
their NSO as early as possible before the competition for forwarding to the Technical
Committee.
11. Where a team/province/territory/Chef wishes to challenge the eligibility of an athlete on
another provincial/territorial team, it is expected that such a challenge will be made as
soon as the protesting team knows that an athlete may be ineligible. Every effort must be
made to ensure that protests on eligibility are lodged before an athlete competes.

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2011 Western Canada Summer Games
Technical Package
APPENDIX II

WESTERN CANADA GAMES COUNCIL

GUIDE TO PROTESTS AND APPEALS

Introduction:

The rules and regulations that govern participation in the Western Canada Summer Games
emanate from a variety of responsible agencies. For example:
 technical packages are developed by the Western Canada Games Technical
Committee in consultation with Provincial/Territorial Sport Organizations (P/TSO’s)
and National Sport Organizations (NSO’s);
 team selection is done by Provincial/Territorial Sport Organizations based on the
technical packages;
 field of play is governed by NSO rules for each sport;

In an effort to clarify the various jurisdictions and processes in place to deal with particular cases
in the lead up to or during the Western Canada Games, the Western Canada Games Council has
developed this guide. There are a variety of committees that will hear appeals related to the
Games. An overview of these committees follows:
Western Canada Games Council (WCGC) ......... The governing body for the Games.
WCGC Technical Committee .................................. The group established by the Council to
coordinate technical aspects of the
Games, made up primarily of Chefs de
Mission.
Technical Advisory Board ........................................ The committee that is put into action
during the Games as a version of the
Technical Committee to handle Games-
time issues.
Games Jury ................................................................ Established within the Host Society
Sport Jury ................................................................... Established within the sport organizing
committee for the Games.

Please direct any comments or questions to the Chair of the Western Canada Games Council.

Appeal/ Reported Forwarded Forwarded Decision Appeal

Protest Type Authority by by to by to
Technical WCSG Sport or Host Chef de WCSG WCSG WCG
Package Issues Technical Mission or Technical Technical Council
(i.e. eligibility, Committee / Sport Chair Committee Committee /
scoring) Technical Chair Technical
Advisory Advisory
Board Board
Field of Play NSO/Sport Sport Sport Head Sport Jury or As per
(i.e. sport rules) Rule Book Official as per sport NSO rule
rule book book

* Sport indicates those people associated with the individual provincial/territorial sport team (i.e.
coach, manager, P/TSO staff)
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2011 Western Canada Summer Games
Technical Package
1) Technical Package Protests:

Description:
Prior to and during the Games, the Technical Package for each sport is administered by the
Technical Committee of the Western Canada Games Council.

Protest Procedures:
Prior to the Games, the Technical Committee will continue to deal with interpretation issues from
Chefs de Mission through written submissions. During the Games, the Technical Advisory Board (a
three person sub-committee of the Technical Committee) will deal with all interpretations and
protests. A protest must be submitted in writing by the Chef de Mission. Every effort must be
made to bring the protest forward at the earliest opportunity.

Hearing the Protest:

Upon notification of a protest, the Technical Committee / Technical Advisory Board shall follow
the following procedures:
 The parties shall be given reasonable notice of the hearing;
 Any documents that the parties wish the Technical Committee / Technical Advisory Board
to consider shall be provided to the other parties, in advance of the hearing;
 Either party may be assisted in the hearing by a representative, advocate or advisor;
 The Technical Committee / Technical Advisory Board may request that any other
individuals participate in the hearing.

Appeals
If there are sufficient grounds for appeal of a Technical Committee / TAB decision, appeals will
be dealt with by the Western Canada Games Council. All decisions of Council are final.

If sufficient grounds for an appeal are not met, Council will advise all parties of such.

Appeals Procedure:
Any appeal of a Technical Committee / Technical Advisory Board decision must be done in
writing and submitted by the Chef de Mission to the Western Canada Games Council.

An appeal may be heard only if there are sufficient grounds for appeal. The sufficient grounds
include the Technical Committee/Technical Advisory Board:
 making a decision for which it did not have the authority or jurisdiction as set out in the
technical packages;
 failing to follow procedures as laid out in the technical package;
 making a decision which was influenced by bias;
 failing to consider relevant information or taking into account irrelevant information in
making the decision;
 exercising its discretion for an improper purpose; and/or
 making a decision which was unreasonable.

Council will convene to review the notice of appeal and reason for the appeal and shall decide
whether or not there are sufficient grounds for an appeal. If sufficient grounds for an appeal are
not met, Council will advise all parties of such.

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2011 Western Canada Summer Games
Technical Package
If there are grounds for appeal of the Technical Committee / Technical Advisory Board decision,
appeals will be dealt with by the Western Canada Games Council. The format of the hearing
shall be at the discretion of the Council and may involve documentary submissions, telephone
conference, in-person appearances, or a combination of these formats. The following procedures
shall apply to any hearing, regardless of its format:
 The parties shall be given reasonable notice of the hearing;
 Any documents that the parties wish Council to consider shall be provided to the other
parties, in advance of the hearing;
 Either party may be assisted in the hearing by a representative, advocate or advisor;
 Council may request that any other individuals participate in the hearing.

As soon as possible after the conclusion of the hearing, Council shall issue its written decision, with
reasons. Council shall have the authority to uphold the Technical Committee's / Technical Advisory
Board decision, to reverse the decision and substitute a new decision, and/or to modify any of the
Games' results impacted by its decision.

In extraordinary circumstances, Council may issue a verbal decision, with the written decision with
reasons to follow.

The decision of Council shall be final and binding on the parties.

2) Field of Play:

Rules governing the conduct of the specific sport contests shall be as specified in the NSO rule
book unless otherwise stated in the Technical Packages. Disputes over field of play decisions and
rulings will be dealt with using the protest and appeals mechanisms of each sport.

Please Note:
All Technical Package protests and appeals shall use the attached forms, and the decisions of such
protests and appeals shall also be communicated by the attached forms.

All communication regarding the protests and appeals and decision of such will be through the
respective Chef de Mission.

The notification of the decision shall include the following items:

• Issue to be decided
• Authorities considered
• Positions of the parties
• Facts as determined by the Committee
• Decision
• Reason for decision
• Date and signature of Committee Chair

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 2011 Western Canada Summer Games
Technical Package
Western Canada Summer Games
Protest/Appeals Form
Protest Appeal
Eligibility or Residence Technical Package
Protest Protest (scoring or
ranking)

For This form must be completed and submitted to the appropriate body to hear the protest.
Protests Date: _____________________________
and Name of Individual: _____________________________
Appeals
Position of Individual: _____________________________
Province/Territory: ____________________________
Issue:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Grounds for appeal:

For Authority/ Procedural Decision of Bias
Appeals Jurisdiction

Relevancy of Improper Unreasonable

Information Discretion Decision

Rationale (use extra pages if required): ________________________________________________

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

For
Protests Signature - Individual: _____________________________________________________
and
Signature – Chef de Mission: _______________________________________
Appeals *required

Province/Territory: Date and Time:

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2011 Western Canada Summer Games
Technical Package
Western Canada Summer Games
Notification of Decision

Date of Hearing: ______________________________

Members of Committee: _________________________________________________________________

____________________________________________________________________________________
____________________________________________________________________________________

Name of Individual(s)/Team(s) Involved: ____________________________________________________

____________________________________________________
Province/Territory: ____________________________________________________

Decision of Committee: ____________________________________________________

____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________

Rationale: _________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________

Signature – Chair of Committee: __________________________________________________________

Date and Time of Decision: ________________________________

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