Republic of the Philippines

Department of Education
DepEd Complex, Meralco Avenue, Pasig City

PROJECT PROCUREMENT MANAGEMENT PLAN

Name of Project

Target Date of the Project

Source of Fund

Estimated Budget for the Contract

TOTAL BUDGET AMOUNT

Prepared by:

Recommended by:

Approved by:

Mode of Payment

Name of Address of Agency

ANNUAL PROCUREMENT PROGRAM FOR COMMONLY USED SUPPLIES

(for Supplies/Materials)
For Calendar Year ___________

Item in the Budget

DISTRIBUTION BY QUARTERS

C O M M O D I T Y - ( ) SUPPLIES / ( ) EQUIPMENT
C.N.

(Nomenclature and Complete Specifications / Descriptions)

Unit

Unit Price

Total Amount

Total Qty.

1st Quarter
Qty

Amount

2nd Quarter
Qty

NOTE:
1. The above procurement program is in accordance with the procurement objectives of the program
2. The total amount covered by this procurement program does not exceed the appropriate amount
of supplies

SUBMITTED BY:

RECOMMENDED FOR APPROVAL:

Amount

2. The total amount covered by this procurement program does not exceed the appropriate amount
of supplies

Page __________ of ________

get

Date Submitted
TION BY QUARTERS
3rd Quarter
Qty

Amount

APPROVED:

4th Quarter
Qty

Amount

NAME & ADDRESS

OF REQUESTING
AGENCY ,
TO:

ITEM
No.

Department of Education
Division of Malaybalay City
DIVISION OFFICE
A G E N C Y P R O C U R E M E N T R E QU E S T

THE PROCUREMENT SERVICE

DBM Compound, RR Road
Cristobal St., Paco Manila
[
[

]
]

[
[
[
[

]
]
]
]

ACTION REQUESTED ON THE ITEM(S) LISTED B

Please furnish us with Price Estimate (for office equipment/furniture & supplementary item
Please purchase for our agency the equipment/furniture/supplementary items per your Pri
(PS RAD No. ____________________________
Please issue common-use supplies/materials per PS Price List as of
Please issue Certificate of price Reasonableness
Please furnish us with latest/updated price List
Others (Specify)
I M P O R T AN T
ITEM and DESCRIPTION/SPECIFICATIONS/STOCK No.

TOTAL
Purpose:

STOCKS REQUESTED ARE CERTIFIED

TO BE WITHIN APPROVED PROGRAM:
END USER
POSITION / DESIGNATION
[

FUNDS DEPOSITED WITH PS

_________________________________________________

Department of Education
Division of Malaybalay City
DIVISION OFFICE
A G E N C Y P R O C U R E M E N T R E QU E S T
(Date Prepared)

ACTION REQUESTED ON THE ITEM(S) LISTED BELOW

us with Price Estimate (for office equipment/furniture & supplementary items)
se for our agency the equipment/furniture/supplementary items per your Price Est.
____________________________
attached) dated
ommon-use supplies/materials per PS Price List as of
Certificate of price Reasonableness
us with latest/updated price List
M P O R T A N T ! PLEASE SEE INSTRUCTIONS/ CONDITIONS AT THE BACK OF ORIGINAL COPY.

nd DESCRIPTION/SPECIFICATIONS/STOCK No.

QUANTITY

UNIT

TOTAL

FUNDS CERTIFIED AVAILABLE:

APPROVED:

RHYSA CYLE C. ROSALEJOS,CPA

Accountant III

[ ] ____________ CHECK No. _______________ IN THE AMOUNT OF:

____________________
(P ____________) enclosed.

EDILBERTO L. OPLEN
Schools Division Superinte

AGENCY
ACCOUNT CODE
AGENCY CONTROL No.
PS APR No.
(Date Prepared)

200______
200 ______

COPY.
UNIT PRICE

AMOUNT

EDILBERTO L. OPLENARIA
Schools Division Superintendent

FOR PHILGHEPS REGISTERED ONLY

DEPARTMENT OF EDUCATION
Region X
DIVISION OF MALAYBALAY CITY

Date
PR :
Dated :
Requisitioner: ______________________
REQUEST FOR PRICE QUOTATION
Please quote your price(s) for the article(s) as specified in the list below for the Schools Division of Malaybalay City which are available
in your store/establishment/company. If available, please furnish catalogue, descriptive brochures or literature about the articles. If you are
the manufacturer or exclusive dealer/distributor of these articles in Region X, please state in your quotation.
In case the items so specifically described is not available in your store/establishment/company, please feel free to offer such
product/item which you have in stock which is equivalent of what is desired.
State how long your quotation will stand and the shortest time of delivery from receipt of purchase order. Failure or refusal to
make the delivery on the part of the successful bidder will bind him to pay any loss equivalent to 1% of the total amount quoted in the canvass
from which the DepEd Division of Malaybalay City may suffer.
DEPOSIT YOUR PRICE QUOTATION, PROPERLY SEALED IN AN ENVELOPE.
Name
Position / Designation
Procurement Officer

Qty

Unit

Agency Specifi cations

Bidders Specifi cations

Unit Cost

Total Amount

Purpose :
I HEREBY CERTIFY that the supplies quoted on the face of the quotation are available in my store and that the price quoted are good
until
Proprietor/Authorized Representative
WE HEREBY CERTIFY under our official oath that the price quoted are not shown or revealed to any of the participating dealer
or merchant.
PSDS/ESP/ESHT/SST SSHT/SSTIC

Canvasser

Department of Education
Region X
DIVISION OF MALAYBALAY CITY
ABSTRACT OF SEALED CANVASS
Office/End-user :
Date / Place
:
Package
:
QTY

UNIT

PARTICULARS
BIDDER 1

BIDDER 2

AWARDED TO:

___________________________
BAC Member

BAC Member

BAC Member

___________________________
Supply Officer II

BAC Member

BAC Member

End - User Representative

BIDDER 3

Department of Education
Region X
DIVISION OF MALAYBALAY CITY
ABSTRACT OF SEALED CANVASS
Office/End-user :
Date / Place
:
Package
:
QTY

UNIT

(Purchase Request No.)

PARTICULARS

LOWEST COMPLYING BIDDER

BIDDER 1

BIDDER 2

BIDDER 3

AWARDED TO:

___________________________
BAC Member

BAC Member

BAC Member

BAC Vice Chairman

___________________________
Supply Officer II

BAC Member

BAC Member

End - User Representative

BAC Chairman

REQUISITION AND ISSUE SLIP

Department of Education
Division of Malaybalay City
Section:

Stock No.

REQUISITION
Description

Unit

Quantity

Purpose:
Requested by:
Signature:
Printed Name:
Designation:
Date:

Approved by:

Issued by:

EDILBERTO L. OPLENARIA
Schools Division Superintendent

REQUISITION AND ISSUE SLIP

Department of Education
Division of Malaybalay City
Section:

Stock No.

REQUISITION
Description

Unit

Quantity

Purpose:
Requested by:
Signature:
Printed Name:
Designation:
Date:

Approved by:
EDILBERTO L. OPLENARIA
Schools Division Superintendent

Issued by:

RCC:

Quantity

y:

y:

RIS No.
ISSUANCE
Remarks

Received by:

RCC:

Quantity

RIS No.
ISSUANCE
Remarks

Received by:

PURCHASE REQUEST
Department of Education
DIVISION OF MALAYBALAY CITY

Office:

P.R. No.:

Section:

SAI No.

Stock No.

Unit

Items

DATE:

ALOBS No.
Quantity

Unit Cost

Total cost

0.00

Total
Purpose :

Signature :
Printed Name :
Designation:

Requested by:

Approved by:

_____________________________

EDILBERTO L. OPLENARIA, CESO VI

Schools Division Superintendent

STOCK CARD
_____________________________________________
Agency
Description:

Item:

Date

DELIVERY
Reference

Rcpt. Qty.

Date

ISSUANCE
Qty
Region / Division

__
Stock No.:
Balance
Qty

Amount
Unit Price
Total

PROPERTY CARD
Agency

Property, Plant and Equipment:

Property Number:

Description:

Date

Reference

Receipt
Qty.

Qty.

Transfers/Disposal
Office/Officer

rty Number:

Balance
Qty

INVENTORY CUSTODIAN SLIP

DEPARTMENT OF EDUCATION
Division of Malaybalay City
Office:

QUANTITY

UNIT

DESCRIPTION

RECEIVED BY:

INVENTORY ITEM NO.

RECEIVED FROM:

SIGNATURE OVER PRINTED NAME

SIGNATURE OVER PRINTED NAM

POSITION / OFFICE

POSITION / OFFICE

DATE

DATE

ESTIMATED USEFUL LIFE

(IN YEARS)

ER PRINTED NAME

ON / OFFICE

DATE

ACKNOWLEDGEMENT RECEIPT FOR EQUIPMENT

Department of Education
Division of Malaybalay City
Office:
Quantity

Unit

Description

RECEIVED BY:

RECEIVED FROM:

SIGNATURE OVER PRINTED NAME

SIGNATURE OVER PRINTED NAME

POSITION / OFFICE

POSITION / OFFICE

DATE

DATE

Property No.

ER PRINTED NAME

N / OFFICE

ATE

Department of Education
Division of Malaybalay City
INVOICE RECEIPT FOR PROPERTY

TRANSFER of property from _______________________________ to __________________________

authorized by ______________________________________________________________________________
QTY

Unit/s

NAME AND DESCRIPTION

INVOICE
I CERTIFY that this _____________________ day
of ____________________________, invoiced to
(name and designation)
the above listed articles, property of ___________
(name of bureau or office)

__________________________________________
(Signature of Invoicing Accountable Officer)
(Title)

DATE of
PURCHASED

PROPERTY
NUMBER

CLASSIFICATION
NUMBER

RECEIPT
I CERTIFY that this __________
(month)
(name)
__
(name of bureau or office)

______________________________________
(Signature of Receiving Accountable Office
(Title)

________________
_________________
UNIT VALUE

TOTAL VALUE

EIPT
at this _____________________ day
received from
(designation)
________________
au or office)

____________________
Accountable Officer)

e)

REPORT OF SUPPLIES AND MATERIALS ISSUED

Agency
Date:

RIS No.

Responsibility
Center Code

Stock No.

Recapitulation
Stock No.
Quantity

I hereby certify to the correctness of the above information.

Supply Officer

Item

Unit

Recapitulation
Unit Cost

UED

No.:

Qty. Issued

Unit Cost

Amount

Recapitulation
Total Cost
Account Code

Posted by date:

Accounting Clerk

Department of Education
DIVISION OF MALAYBALAY CITY

PRE-REPAIR INSPECTION REPORT

Item / Description:
Property Number:
Acquisition Cost :
Nature and Scope of Last Repair , if any :

Property Accountability Receipt

Acquisition Date:

Complaints/Defects :
Parts /components to be Repaired / Replaced:
FINDINGS / OBSERVATIONS:

Property Inspe
Date :

POST - REPAIR INSPECTION REPORT

Job Order No.
Findings/Comments:

Amount :

Invoice No.

Property Inspe
Date :

ity Receipt

Property Inspector

Amount :

Property Inspector

INSPECTION AND ACCEPTANCE REPORT

Department of Education
DIVISION OF MALAYBALAY CITY
Supplier:
P.O. No.
Office/Dep
t.:
Item No.

Invoice No.: ____________

Unit

Description

ACC

INSPECTION
Inspected, verified and found OK
as to quantity and specifications

__________________________
Inspection Officer

___________________________

Complete
Partial

_____________
Pro

Inspection Officer

NCE REPORT
on
AY CITY
IAR:
Date:

Quantity

ACCEPTANCE

________________________________
Property Officer