Word 2007 Shortcuts

Platform: Windows/English

Common tasks

Working with documents: Switch to another view

Ctrl+Shift+Space

Create a Nonbreaking Space

Ctrl+Page Up

Move to the previous edit location.

Ctrl+- (Hyphen)

Create a Nonbreaking Hyphen

Ctrl+Page Down

Move to the next edit location.

Ctrl+B

Make letters BOLD

Alt+Ctrl+P

Switch to Print Layout view.

Ctrl+I

Make letters ITALIC

Alt+Ctrl+O

Switch to Outline view.

Ctrl+U

Make letters UNDERLINED

Alt+Ctrl+N

Switch to Draft view.

Ctrl+Shift+<</sc>

Decrease font size one value

Ctrl+Shift+>

Increase font size one value

Working with documents: Outline view

Ctrl+[[]

Increase the font size by 1 point.

Promote a paragraph.

Ctrl+[[]

Decrease the font size by 1 point.

Alt+Shift+Arrow
Left

Ctrl+Space

Remove paragraph or character formatting.

Alt+Shift+Arrow
Right

Demote a paragraph.

Ctrl+C

Copy the selected text or object.

Ctrl+Shift+N

Demote to body text.

Ctrl+X

Cut the selected text or object.

Move selected paragraphs up.

Ctrl+V

Paste text or an object.

Alt+Shift+Arrow
Up

Ctrl+Alt+V

Paste special
Paste formatting only

Alt+Shift+Arrow
Down

Move selected paragraphs down.

Ctrl+Shift+V
Ctrl+Z

Undo the last action.

[Alt]+[Shift]+[[]+]
(Plus Sign)

Expand text under a heading.

Ctrl+Y

Redo the last action.

Open the Word Count dialog box.

Alt+Shift+- (Minus
Sign)

Collapse text under a heading.

Ctrl+Shift+G

Alt+Shift+A

Expand or collapse all text or headings.

Hide or display character formatting.

Working with documents: Create, view, and save documents

Ctrl+N

Create a new document of the same type as the

current or most recent document.

The slash (/) key on

the numeric
keypad

Ctrl+O

Open a document.

Alt+Shift+L

Show the first line of body text or all body text.

Close a document.

Alt+Shift+1

Show all headings with the Heading 1 style.

Alt+Ctrl+S

Split the document window.

Alt+Shift+N

Show all headings up to Heading n.

Alt+Shift+C

Remove the document window split.

Ctrl+Tab

Insert a tab character.

Ctrl+S

Save a document.

Ctrl+N

Create a new document of the same type as the

current or most recent document.

Ctrl+W

Working with documents: Print and preview documents

Ctrl+P

Print a document.
Switch in or out of print preview.

Ctrl+O

Open a document.

Alt+Ctrl+I

Ctrl+W

Close a document.
Split the document window.

arrow up, arrow

down, arrow left,
arrow right

Move around the preview page when zoomed in.

Alt+Ctrl+S
Alt+Shift+C

Remove the document window split.

Save a document.

Page Up/Page
Down

Move by one preview page when zoomed out.

Ctrl+S
Ctrl+N

Create a new document of the same type as the

current or most recent document.

Ctrl+Home

Move to the first preview page when zoomed out.

Ctrl+End

Move to the last preview page when zoomed out.

Ctrl+O

Open a document.

Ctrl+W

Close a document.

Working with documents: Review documents

Alt+Ctrl+S

Split the document window.

Alt+Ctrl+M

Insert a comment.

Alt+Shift+C

Remove the document window split.

Ctrl+Shift+E

Turn change tracking on or off.

Ctrl+S

Save a document.

Alt+Shift+C

Close the Reviewing Pane if it is open.

Working with documents: Find, replace, and browse through text

Working with documents: Full Screen Reading view

Ctrl+F

Find text, formatting, and special items.

Home

Go to beginning of document.

Alt+Ctrl+Y

Repeat find (after closing Find and Replace window).

End

Go to end of document.

Ctrl+H

Replace text, specific formatting, and special items.

n, enter

Go to page n.

Ctrl+G

Go to a page, bookmark, footnote, table, comment,

graphic, or other location.

Esc

Exit reading layout view.

Alt+Ctrl+Z

Switch between the last four places that you have

edited.

Working with documents: References, footnotes, and endnotes

Alt+Ctrl+Home

Open a list of browse options. Press the arrow keys to

select an option, and then press ENTER to browse
through a document by using the selected option.

Alt+Shift+O

Mark a table of contents entry.

Alt+Shift+I

Mark a table of authorities entry (citation).

Alt+Shift+X

Mark an index entry.

Alt+Ctrl+F

Insert a footnote.

Alt+Ctrl+

Insert an endnote.

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Word 2007 Shortcuts

Platform: Windows/English

Working with documents: Work with Web pages

Edit and move text and graphics: Insert characters by using character codes

Ctrl+K

Insert a hyperlink.

Alt+Arrow Left

Go back one page.

The character
code, alt+X

Alt+Arrow Right

Go forward one page.

Insert the Unicode character for the specified

Unicode (hexadecimal) character code. For example,
to insert the euro currency symbol ( ), type 20AC, and
then hold down ALT and press X.

F9

Refresh.

Alt+X

Find out the Unicode character code for the selected

character

Alt+the character
code (on the
numeric keypad)

Insert the ANSI character for the specified ANSI

(decimal) character code. For example, to insert the
euro currency symbol, hold down ALT and press
0128 on the numeric keypad.

Edit and move text and graphics: Delete text and graphics
Backspace

Delete one character to the left.

Ctrl+Backspace

Delete one word to the left.

Delete

Delete one character to the right.

Ctrl+Delete

Delete one word to the right.

Ctrl+X

Cut selected text to the Office Clipboard.

F8

Turn extend mode on.

Ctrl+Z

Undo the last action.

Select the nearest character.

Ctrl+F3

Cut to the Spike.

f8, and then press

arrow left /Arrow
Right
f8 (press once to
select a word,
twice to select a
sentence, and so
on)

Increase the size of a selection.

Shift+F8

Reduce the size of a selection.

Esc

Turn extend mode off.

Shift+Arrow Right

Extend a selection one character to the right.

Shift+Arrow Left

Extend a selection one character to the left.

Ctrl+Shift+Arrow
Right

Extend a selection to the end of a word.

Ctrl+Shift+Arrow
Left

Extend a selection to the beginning of a word.

Shift+End

Extend a selection to the end of a line.

Shift+Home

Extend a selection to the beginning of a line.

Shift+Arrow Down

Extend a selection one line down.

Edit and move text and graphics: Copy and move text and graphics
Press alt+h to move Open the Office Clipboard
to the home tab,
and then press F,O.
Ctrl+C
Ctrl+X
Ctrl+V

Copy selected text or graphics to the Office Clipboard.

Cut selected text or graphics to the Office Clipboard.
Paste the most recent addition to the Office
Clipboard.

Edit and move text and graphics: Extend a selection

f2 (then move the

cursor and press
enter)

Move text or graphics once.

Shift+f2 (then
move the cursor
and press enter)

Copy text or graphics once.

Alt+F3

When text or an object is selected, open the Create

New Building Block dialog box.

Shift+<sc>f10</sc>

When the building block ? for example, a SmartArt

graphic ? is selected, display the shortcut menu that
is associated with it.

Shift+Arrow Up

Extend a selection one line up.

Ctrl+Shift+Arrow
Down

Extend a selection to the end of a paragraph.

Ctrl+F3

Cut to the Spike.

Paste the Spike contents.

Ctrl+Shift+Arrow
Up

Extend a selection to the beginning of a paragraph.

Ctrl+Shift+F3
Alt+Shift+R

Copy the header or footer used in the previous

section of the document.

Shift+Page Down

Extend a selection one screen down.

Shift+Page Up

Extend a selection one screen up.

Ctrl+Shift+Home

Extend a selection to the beginning of a document.

Ctrl+Shift+End

Extend a selection to the end of a document.

Edit and move text and graphics: Insert special characters

Ctrl+F9

A field

Shift+Enter

A line break

Alt+Ctrl+Shift+Page Extend a selection to the end of a window.

Down

Ctrl+Enter

A page break

Ctrl+A

Extend a selection to include the entire document.

Ctrl+Shift+Enter

A column break
An em dash

Ctrl+- (Minus Sign)

An en dash

Ctrl+- (Hyphen)

An optional hyphen

Ctrl+Shift+(Hyphen)

A nonbreaking hyphen

Ctrl+Shift+f8, and
then use the arrow
up, arrow down,
arrow left, arrow
right; press esc to
cancel selection
mode

Select a vertical block of text.

Alt+Ctrl+- (Minus
Sign)

Ctrl+Shift+Space

A nonbreaking space

Extend a selection to a specific location in a

document.

Alt+Ctrl+C

The copyright symbol

Alt+Ctrl+R

The registered trademark symbol

F8+arrow up,
arrow down,
arrow left, arrow
right; press esc to
cancel selection
mode

Alt+Ctrl+T

The trademark symbol

Alt+Ctrl+. (Period)

An ellipsis

enter (after you

type the first few
characters of the
AutoText entry
name and when
the ScreenTip
appears)

An AutoText entry

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Word 2007 Shortcuts

Platform: Windows/English

Edit and move text and graphics: Select text and graphics in a table

Edit and move text and graphics: Insert paragraphs and tab characters in a table

Tab

Select the next cell's contents.

Enter

New paragraphs in a cell

Shift+Tab

Select the preceding cell's contents.

Ctrl+Tab

Tab characters in a cell

Hold down shift

Extend a selection to adjacent cells.
and press an arrow
key repeatedly

Character and paragraph formatting Copy formatting

Shift+Alt+page
down with cursor
in columns top cell

Select a column.

Ctrl+Shift+C

Copy formatting from text.

Ctrl+Shift+V

Apply copied formatting to text.

Shift+Alt+page up
with cursor in
columns top cell

Select a column.

Ctrl+Shift+f8, and
then use the arrow
up, arrow down,
arrow left, arrow
right; press esc to
cancel selection
mode

Extend a selection (or block).

Character and paragraph formatting Change or resize the font

Ctrl+Shift+F

Open the Font dialog box to change the font.

Ctrl+Shift+<</sc>

Decrease font size one value

Ctrl+Shift+>

Increase font size one value

Ctrl+[[]

Increase the font size by 1 point.

Ctrl+[[]

Decrease the font size by 1 point.

Character and paragraph formatting Apply character formats

Alt+5 on the
Select an entire table.
numeric keypad
(with num lock off)

Ctrl+D

Open the Font dialog box to change the formatting of

characters.

Shift+F3

Change the case of letters.

Edit and move text and graphics: Move through your document

Ctrl+Shift+A

Format all letters as capitals.

Arrow Left

One character to the left

Ctrl+B

Apply bold formatting.

Arrow Right

One character to the right

Ctrl+U

Apply an underline.

Ctrl+Arrow Left

One word to the left

Ctrl+Shift+W

Underline words but not spaces.

Ctrl+Arrow Right

One word to the right

Ctrl+Shift+D

Double-underline text.

One paragraph up

Ctrl+Shift+H

Apply hidden text formatting.

One paragraph down

Ctrl+I

Apply italic formatting.

One cell to the left (in a table)

Ctrl+Shift+K

Format letters as small capitals.

One cell to the right (in a table)

Ctrl+=

Apply subscript formatting (automatic spacing).

Arrow Up

Up one line

Apply superscript formatting (automatic spacing).

Arrow Down

Down one line

[Ctrl]+[Shift]+[[]+]
(Plus Sign)

End

To the end of a line

Ctrl+Space

Remove manual character formatting.

Home

To the beginning of a line

Ctrl+Shift+Q

Change the selection to the Symbol font.

Alt+Ctrl+Page Up

To the top of the window

Character and paragraph formatting View and copy text formats

Alt+Ctrl+Page
Down

To the end of the window

Ctrl+Shift+*

Display nonprinting characters. * on numeric

keyboard will not work

Page Up

Up one screen (scrolling)

Down one screen (scrolling)

Ctrl+Page Down

To the top of the next page

Shift+f1 (then click

the text with the
formatting you
want to review)

Review text formatting.

Page Down
Ctrl+Page Up

To the top of the previous page

Ctrl+Shift+C

Copy formats.

Ctrl+End

To the end of a document

Ctrl+Shift+V

Paste formats.

Ctrl+Home

To the beginning of a document

Shift+F5

To a previous revision

Character and paragraph formatting Set the line spacing

Shift+F5

After opening a document, to the location you were

working in when the document was last closed

Ctrl+1

Single-space lines.

Ctrl+2

Double-space lines.

Ctrl+5

Set 1.5-line spacing.

Ctrl+0 (zero)

Add or remove one line space preceding a

paragraph.

Ctrl+Arrow Up
Ctrl+Arrow Down
Shift+Tab
Tab

Edit and move text and graphics: Move around in a table

Tab

To the next cell in a row

Shift+Tab

To the previous cell in a row

Alt+Home

To the first cell in a row

Character and paragraph formatting Align paragraphs

Alt+End

To the last cell in a row

Ctrl+E

Alt+Page Up

To the first cell in a column

Switch a paragraph between centered and

left-aligned.

Alt+Page Down

To the last cell in a column

Ctrl+J

Arrow Up

To the previous row

Switch a paragraph between justified and

left-aligned.

Arrow Down

To the next row

Ctrl+R

Switch a paragraph between right-aligned and

left-aligned.

Alt+Shift+Arrow
Up

One row up

Ctrl+L

Left align a paragraph.

Alt+Shift+Arrow
Down

One row down

Ctrl+M

Indent a paragraph from the left.

Ctrl+Shift+M

Remove a paragraph indent from the left.

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Word 2007 Shortcuts

Platform: Windows/English

Ctrl+T

Create a hanging indent.

Function key reference: SHIFT+Function key

Ctrl+Shift+T

Reduce a hanging indent.

Shift+F1

Start context-sensitive Help or reveal formatting.

Ctrl+Q

Remove paragraph formatting.

Shift+F2

Copy text.

Shift+F3

Change the case of letters.

Shift+F4

Repeat a Find or Go To action.

Shift+F5

Move to the last change.

Shift+F6

Go to the previous pane or frame (after pressing F6).

Shift+F7

Choose the Thesaurus command (Review tab,

Proofing group).

Character and paragraph formatting Apply paragraph styles

Ctrl+Shift+S

Open Apply Styles task pane.

Alt+Ctrl+Shift+S

Open Styles task pane.

Alt+Ctrl+K

Start AutoFormat.

Ctrl+Shift+N

Apply the Normal style.

Alt+Ctrl+1

Apply the Heading 1 style.

Shift+F8

Shrink a selection.

Alt+Ctrl+2

Apply the Heading 2 style.

Shift+F9

Switch between a field code and its result.

Alt+Ctrl+3

Apply the Heading 3 style.

Shift+F10

Display a shortcut menu.

Shift+F11

Go to the previous field.

Shift+F12

Choose the Save command (Microsoft Office Button ).

Mail merge and fields: Perform a mail merge

Alt+Shift+K

Preview a mail merge.

Alt+Shift+N

Merge a document.

Function key reference: CTRL+Function key

Alt+Shift+M

Print the merged document.

Ctrl+F2

Alt+Shift+E

Edit a mail-merge data document.

Choose the Print Preview command (Microsoft Office

Button ).

Alt+Shift+F

Insert a merge field.

Ctrl+F3

Cut to the Spike.

Ctrl+F4

Close the window.

Mail merge and fields: Work with fields

Ctrl+F6

Go to the next window.

Alt+Shift+D

Insert a DATE field.

Ctrl+F9

Insert an empty field.

Alt+Ctrl+L

Insert a LISTNUM field.

Ctrl+F10

Maximize the document window.

Alt+Shift+P

Insert a PAGE field.

Ctrl+F11

Lock a field.

Alt+Shift+T

Insert a TIME field.

Ctrl+F12

Ctrl+F9

Insert an empty field.

Choose the Open command (Microsoft Office Button

).

Ctrl+Shift+F7

Update linked information in a Microsoft Office

Word source document.

F9

Update selected fields.

Ctrl+Shift+F9
Shift+F9

Unlink a field.
Switch between a selected field code and its result.

Alt+F9

Switch between all field codes and their results.

Alt+Shift+F9

Run GOTOBUTTON or MACROBUTTON from the field

that displays the field results.

F11

Go to the next field.

Shift+F11

Go to the previous field.

Ctrl+F11

Lock a field.

Ctrl+Shift+F11

Unlock a field.

Function key reference: Function keys

Go to the previous window.

Ctrl+Shift+F7

Update linked information in an Office Word 2007

source document.

Ctrl+Shift+f8, and
arrow keys

Extend a selection or block.

Ctrl+Shift+F9

Unlink a field.

Ctrl+Shift+F11

Unlock a field.

Ctrl+Shift+F12

Choose the Print command (Microsoft Office Button ).

Function key reference: ALT+Function key

Create a new Building Block.

Alt+F4

Exit Office Word 2007.

Alt+F5

Restore the program window size.

Alt+F6

Move from an open dialog box back to the document,

for dialog boxes such as Find and Replace that
support this behavior.

Choose the Spelling command (Review tab).

Alt+F7

Find the next misspelling or grammatical error.

Update the selected fields.

Alt+F8

Run a macro.

Show KeyTips.

Alt+F9

Switch between all field codes and their results.

Go to the next field.

[Alt]+[[f10]

Maximize the program window.

Choose the Save As command (Microsoft Office

Button ).

Alt+F11

Display Microsoft Visual Basic code.

Move text or graphics.

F4

Repeat the last action.

F5

Choose the Go To command (Home tab).

F6

Go to the next pane or frame.

F8

Extend a selection.

F7

F12

Edit a bookmark.

Ctrl+Shift+F6

Go to the next field.

F2

F11

Insert the contents of the Spike.

Ctrl+Shift+F5

Alt+F3

Get Help or visit Microsoft Office Online.

F10

Ctrl+Shift+F3

Alt+F1

F1

F9

Function key reference: CTRL+SHIFT+Function key

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Word 2007 Shortcuts

Platform: Windows/English

Function key reference: ALT+SHIFT+Function key

Alt+Shift+F1

Go to the previous field.

Alt+Shift+F2

Choose the Save command (Microsoft Office Button ).

Alt+Shift+F7

Display the Research task pane.

Alt+Shift+F9

Run GOTOBUTTON or MACROBUTTON from the field

that displays the field results.

Alt+Shift+F10

Display a menu or message for a smart tag.

Function key reference: CTRL+ALT+Function key

Ctrl+Alt+F1

Display Microsoft System Information.

Ctrl+Alt+F2

Choose the Open command (Microsoft Office Button

).

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