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Modifying Positive Pay File Formats in Oracle EBS R12

This document discusses how to modify the positive pay file layout in Oracle EBS R12 to match a bank's specifications. It provides steps to download the seeded template, examine bank requirements to make changes to the template file, create a new template and format, and update a payment process profile to use the new format. The goal is to generate an output file that meets the bank's needs, such as including specific codes or removing/reordering fields. Customizing ensures the file format is not overwritten by future patches.

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1K views

Modifying Positive Pay File Formats in Oracle EBS R12

This document discusses how to modify the positive pay file layout in Oracle EBS R12 to match a bank's specifications. It provides steps to download the seeded template, examine bank requirements to make changes to the template file, create a new template and format, and update a payment process profile to use the new format. The goal is to generate an output file that meets the bank's needs, such as including specific codes or removing/reordering fields. Customizing ensures the file format is not overwritten by future patches.

Uploaded by

MAK
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Modifying Positive Pay File layouts in Oracle EBS R12

By Neeraj Sharma
Overview
A positive pay file is a security measure in the form of a document that the deploying company sends
to its payment system or bank to inform it of payments made by check.
In Oracle EBS R12, Oracle has introduced Oracle Payments as a new module that is comprised of
funds capture (receipt of funds electronically from customers) and funds disbursement (payment of
funds owed to suppliers)
Within the Oracle Payment Administrator function, there is a seeded positive pay file format that is
available to be associated with a payment process profile. However, most of the time, Oracle users
have to end up modifying the Positive Pay File format to match up to their Banks specifications.
Common examples from Banks that deviate from the standard seeded Oracle Positive Pay file format
are:
Revised column width and ordering/display of information
Fixed width vs comma delimited formats
Displaying specific coding to determine the status of a check e.g. N = Negotiable and V =
Voided
Upon receiving such requests, either a developer or a techno functional resource can go in and make
the desired modifications. General points in approaching the matter are described below.
The work is primarily done within the Payment Administrator function which can be accessed as
under Payables Manager > Setup > Payments > Payment Administrator.

1) Download the seeded Positive Pay File Template:


You can download a copy of the seeded positive Pay File Template as follows:
Navigation: Payables Manager > Setup > Payments > Payment Administrator > XML Publisher Format
Templates
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Search for the Template Positive Pay File and click on Go.
On the next page that opens up, click on the link Positive Pay File and click on the Download
button to download the .rtf file to your local machine (IBYPOS_PAY_en.rtf). Note that the template
type is etext Outbound

Example format/layout of the downloaded Positive Pay File (.rtf file) is shown below:

Note that when you run the Positive Pay Program out of the box, the output of the original positive
pay file that comes out of Oracle (which is mapped to the above Positive Pay File template) is
below.

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2) Examine the Bank Requirements and make the necessary modifications on the .rtf file
Assume that the Bank requests the following changes to meet with their internal requirements:
a) The Branch number should be taken out
b) If a void record is being sent, indicate this as V otherwise pass a value of I between the
check date and the supplier name
Thus, the expected positive pay output file for the above data should be provided to the Bank in the
following format:

To make the above modifications, simply do the following on a copy of the seeded
IBYPOS_PAY_en.rtf that you downloaded in step 1 above. Proceed to modify as follows:
a) Requirement 1 - the Branch number record to be taken out:
This is achieved by simply deleting the row that denotes Branch number on the .rtf file
b) Requirement 2 - if a void record is being sent, indicate this as V otherwise pass a value of
I between the check date and the supplier name:
This is achieved by utilizing the if functionality within BI Publisher to check on the payment
status code

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The modified Positive Pay File (.rtf file), now appears as


follows:

3) Create a new Positive Pay File Template


Navigate as follows: Payables Manager > Setup > Payments > Payment Administrator > XML Publisher
Format Templates. Click on Create Template and provide the following information:
Name
Code
Application Payments
Type eText Outbound
Data definition Oracle Payments Funds Disbursement Positive Pay
Start Date (always best practice to backdate)
Click on the Browse button and attach the newly created positive pay (.rtf) file
Language
Click Apply

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4) Create a new Positive Pay File Format:


This is of particular importance because it has been seen in the past that a customized template that
is associated to the seeded Positive Pay File Format can get overwritten when patches are applied
e.g. CPU patches.
Navigate as follows: Payables Manager > Setup > Payments > Payment Administrator > Formats.
Choose the Type as Disbursement Positive Pay File and click on Create

A new Payment Formats form opens up. Provide the following information:
Code
Name
Data extract Oracle Payments Funds Disbursement Positive Pay
Choose your newly created XML Publisher Template from the list of values in the XML
Publisher Template field.
Click on Apply

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5) Update your Payment Process Profile with the newly created Positive Pay Format
Lastly, you need to update your Payment Process Profile that is used to print checks with the newly
created Positive Pay Format.
Navigation: Payables Manager > Setup > Payments > Payment Administrator > Payment Process
Profiles.
Query your Payment Process Profile and in update mode and select the Reporting Tab. In the Positive
Pay section, select your newly created Positive Pay Format from the list of values and click on Apply.

You are now ready to submit your Positive Pay program.


This is done by running the Positive Pay File with Additional Parameters program which can be
scheduled to run nightly at a given time. You can also opt to transmit the positive pay file
immediately upon completion of a Payment Process Request.
Be sure to provide both the Format and the Bank Account for which you are running the Positive Pay
program.

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Click on View Output once your request completes. Again, the expected format and content will now
appear as follows.

Additional notes:
a) Always get the complete specs and a sample file format from the Bank before doing any
development work. This is to avoid rework/going back and forth with the Bank
b) Always create a custom template and attach it to a custom format. When large patches are
applied, there is a likelihood that the seeded templates/formats may get overwritten with
new code that is delivered by the patches.

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