INDIA SMART CITY MISSION

MISSION TRANSFORM-NATION

THE SMART CITY CHALLENGE

STAGE 2

SMART CITY PROPOSAL (SCP) FORMAT

A
B
C
D
E
F

Contents
CITY LEVEL CRITERIA
AREA-BASED PROPOSAL
PAN-CITY PROPOSAL
IMPLEMENTATION PLAN
FINANCING PLAN
ANNEXURES

Question No.

Page No.

Q1-8
Q9-18
Q19-30
Q31-36
Q37-42

3-5
5-8
8-10
10-12
13-14

Instructions
1. This document must be read along with the Smart City Mission Guidelines. An electronic
version of the SCP format is also available on the website <smartcities.gov.in>
Follow: Downloads > Memos.
2. The responses must be within the word limits given. The font size must be 12 Arial, with
1.5 spacing, left aligned paragraphs with one inch margins. All additional information
must be given in 20 nos. A-4 size pages in Annexure 3.
3. For the Area-Based Proposal, only one Area should be selected. The Area selected can
be a combination of one or more types of area-based developments. This can be
retrofitting or redevelopment or greenfield alone or a combination of these, but the area
delineated should be contiguous and not at separate locations in the city.
4. The Area-based Development must contain all the Essential Features as per para 6.2
of the Mission Guidelines. Please fill out the following checklist.
S.
No

Essential Feature

Assured electricity supply with at least 10% of the Smart

Citys energy requirement coming from solar
Adequate water supply including waste water recycling and
storm water reuse
Sanitation including solid waste management
Rain water harvesting
Smart metering
Robust IT connectivity and digitalization,
pedestrian friendly pathways
Encouragement to non-motorised transport (e.g. walking
and cycling),
Intelligent traffic management,
Non-vehicle streets/zones
Smart parking
Energy efficient street lighting
Innovative use of open spaces
visible improvement in the Area
Safety of citizens especially children, women and elderly
At least 80% buildings should be energy efficient and green
buildings (additional for redevelopment and greenfield only)
Total housing provided in greenfield development, there
should be at least 15% in the affordable housing category.
(additional for greenfield only)
Additional smart applications

2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18

Tick if
Para.
included No. of
SCP

5. The pan-city Smart Solution should be IT enabled and improve governance or public
services. Cities may propose one or two such Smart Solution(s).
6. In order to make the proposal credible, all claims must be supported with government
order, council resolutions, legal changes, etc and such supporting documents must be
attached as Annexure 4.

Scoring Division
Total 100 points
City-level:
30
Area-based development: 55
Pan-city solution:
15
CITY LEVEL CRITERIA: 30%
S. No.
1.
2.
3.
4.

Criteria
Vision and goals
Strategic plan
Citizen engagement
Baseline, KPIs, self-assessment and potential
for improvement

%
5
10
10
5

AREA-BASED DEVELOPMENT (ABD): 55%

S. No.
1.
2.
3.
4.
5.

Criteria
Smartness of proposal
Citizen engagement
Results orientation
Process followed
Implementation framework, including feasibility
and cost-effectiveness

%
7
5
15
3
25

PAN-CITY SOLUTION: 15%

(If more than one solution is proposed, each proposed solution will be graded separately
and the average of the two aggregate scores will be awarded to the city toward the 15%
overall weightage)
S. No.
1.
2.
3.
4.
5.

Criteria
Smartness of solution
Citizen engagement
Results orientation
Process followed
Implementation framework, including feasibility
and cost-effectiveness

%
3
1
5
1
5

CITY LEVEL CRITERIA

1. In the last three years, what efforts have been made by the city to improve livability,
sustainability and economic development? Give specific examples along with
improvement with KPIs that are in the public domain and/ or can be validated. Your
answer should cover, but not be restricted to {Describe in max. 50 words each,
mentioning the source of the data}:
a) Transportation condition in the city
b) Water availability in the city and reduction in water wastage/ NRW
c) Solid waste management programs in the city
d) Safety/ security conditions in the city
e) Energy availability and reduction of outages in the city
f) Housing situation in the city, specifically role of municipality in expediting building plan
approvals, enhancing property tax collection, etc

2. In the last three years, what have been the changes in Administrative Efficiency due to
the use of Information and Communication Technology (ICT) {Describe in max. 50 words
each, mentioning the source of the data}:
a. Overall attendance of functionaries
b. Two-way communication between citizens and administration
c. Use of e-Gov to enable hassle free access to statutory documents
d. Dashboards that integrate analytics and visualization of data
e. Availability of basic information relevant to citizens

3. Based on the detailed city profiling, what are the strengths and developmental areas of
the city? Conduct a detailed SWOT analysis of the city with all relevant metrics and data.
(max 1000 words)
4. Based on the SWOT analysis, what should be the strategic focus of the city and the
strategic blueprint for its development over next 5-10 years to make it more livable and
sustainable?
(max 500 words)
5. What should be the vision of the city based on the strategic blueprint? How does the
Vision Statement relate specifically to the citys profile and the unique challenges and
opportunities present in your city? Define overall aspirations and goals for the city along
with how you see key metrics of livability and sustainability improving over the next 5-10
years?
(max 1000 words)
6. How has city leveraged citizen engagement as a tool to define its vision and goals?
Specifically describe (max 150 words each):
a) Extent of citizens involved in shaping vision and goals
b) Engagement strategy to get best results from citizens
c) Different means of citizen engagement adopted
d) Extent of coverage of citizen engagement in different media and channels
e) Incorporation of citizen inputs in overall vision

7. Define the baseline for your city based on self-assessment criteria given in Annexure 2
(column H). Marks will be awarded based on how well you know your city
(Fill column I in the self assessment sheet in Annexure 2 with as many KPIs and "hard
metrics" as possible; max 50 words per cell)
8. Emerging from the vision statement, assess the qualitative or quantifiable outcomes that
need to be achieved for each of the Smart City Features described in Annexure 2
(column J). In column K describe the biggest single initiative/solution that would get
5

each feature of the city to achieve advanced characteristics (eg. increasing share of
renewable energy generation in the city by X percent). Note that a single
initiative/solution may impact a number of features (eg. improved management of public
spaces may ease congestion on roads as well as improve public health).
(Fill in Annexure 2; max 50 words per cell)

AREA-BASED PROPOSAL
The area-based proposal is the key element of the proposal. An area-based proposal will
identify an area of the city that has been selected through desk research, analysis, meetings
with public representatives, prominent citizens, and citizen engagement, as the appropriate site
for either of three types of development: retrofitting (approx. 500 acres), redevelopment
(approx. 50 acres) or Greenfield development (approx. 250 acres). This area will be developed
into a smart area, which incorporates all the Essential Features/Elements prescribed in the
Mission Guidelines and any additional features that are deemed to be necessary and
appropriate.
Mapping of information and data is a key part of your Smart City Proposal. Create a suitable
Base Map of your city with all the relevant systems and networks as they exist today, showing
its physical, administrative and other characteristics, such as natural features, heritage areas,
areas prone to flooding, slums, etc. The base map should show the regional context in which
your city is located and should contain the spatial and physical layout/morphology of your city,
the street network, the open and green spaces, the geographical features and landmarks and
the infrastructure, including for transportation, water supply, sewerage, electricity distribution
and generation, and so on.
Using the base map, represent, with the most effective method available, as much information
and data about the Area selected for area-based development. Only one Area should be
selected and attached in the form of a map containing the spatial and physical
layout/morphology of the Area, the street network, the open and green spaces, the
geographical features and landmarks and the infrastructure, including for transportation,
water supply, sewerage, electricity distribution and generation, and so on. The Essential
Elements and additional features that are proposed to be part of the area-based development
should be included. Describe, using mainly graphic means (maps, diagrams, pictures, etc.) the
6

proposed area-based development, including the project boundaries, connectivity, significant

relationships, etc.
(max. 2 nos. of A-3 size sheets)
Please answer the following questions about the proposed area-based development:
9. Summarize your idea for an area-based development.
(max. 100 words)
10. What is the approach and methodology followed in selecting/identifying the area-based
development? Describe the reasons for your choice based on the following (max. 1000
words):
a) The city profile
b) Citizen opinion and engagement
c) Opinion of the elected representatives
d) Discussion with urban planners and sector experts
e) Discussion with suppliers/ partners
11. List the key components of your area-based development proposal (eg. buildings,
landscaping, on-site infrastructure, water recycling, dual piping for water supply, etc.)?
(max. 250 words)
12. Describe the smart characteristics of the proposed development that relate to urban
form (eg. uncluttered public places, mixed-use, open spaces, walkability) and how these
will be incorporated.
(max. 250 words)
13. In Table 1, list the Missions/Programmes/Schemes of the Government of India (eg.
AMRUT, HRIDAY, SBM, IPDS, Shelter for All, Digital India, Make in India, Skill India)
and relevant external projects and describe how your proposal will achieve convergence
with these, in terms of human and financial resources, common activities and goals.
(max. 50 words per cell)
TABLE 1
S.No

Mission/Programme/Scheme/Project

How to achieve convergence

1
7


2
3

14. Describe how the convergence will be implemented? For example, convergence with
IPDS will be credible if smart city elements (e.g. smart metering, underground cabling,
shifting of transformers) are included in the DPR being prepared for IPDS. If, a DPR has
already been prepared, then the smart elements should be included in the form of a
supplementary DPR. Furthermore, according to the IPDS Guidelines the DPR has to be
approved by the State Government and sent to the Ministry of Power, Government of
India. All these have to be completed before submitting the proposal. (max. 350 words)
15. What are the three greatest risks that could prevent the success of the area-based
proposal? In Table 2, describe each risk, its likelihood, the likely impact and the
mitigation you propose.
(max. 50 words per cell)

Risk

TABLE 2
Likelihood
Impact

Mitigation

16. Describe a plan for achieving the Essential Features in your area-based proposal.
Importantly, accessible infrastructure for the differently-abled should be included. List the
inputs (eg. resources) that will be required for the activities that you will conduct, leading
to the outputs. Please note that all Essential Elements, item-wise, have to be included in
the area-based proposal. (max. 2000 words)
17. Describe the three most significant factors for ensuring the success of the area-based
development proposal. What will your city do if these factors turn out to be different from
what you have assumed?
(max. 500 words)
18. What will be the measurable impact of the area-based development proposal, on the
area and the wider city, through scale-up and replication? Please describe with respect
to the five types below, as relevant to your city and proposals (max. 150 words each):
a) Governance Impact (eg. improvement in service provision and recovery of charges
due to establishment of SPV)
8

b) Spatial Impact (eg. built form changed to incorporate more density or more public
space)
c) Economic Impact (eg. new commercial space created for organized economic activity)
d) Social Impact (eg. accessible features included in the Proposal)
e) Sustainability, including environmental impact (eg. intensive 24X7 use of public
spaces results in reduced traffic and reduced pollution)

PAN-CITY PROPOSAL
A pan-city smart solution should benefit the entire city through application of ICT and resulting
improvement in local governance and delivery of public services. The SCP should contain one
or two such Smart Solutions. Generally, smartness refers to doing more with less, building
upon existing infrastructural assets and resources and proposing resource efficient initiatives.
Please answer the following questions about the proposed pan-city proposal:
19. Summarize your idea for a pan-city proposal.
(max. 100 words)
20. List the key components of your pan-city proposal.
(max. 250 words)
21. What is the approach and methodology followed in selecting/identifying the pan-city
proposal? Describe the reasons for your choice based on the following (max. 1000
words):
a) The city profile and self assessment
b) Citizen opinion and engagement
c) Opinion of the elected representatives
d) Discussion with urban planners and sector experts
e) Discussion with suppliers/ partners
22. What are the specific issues related to governance and public services that you have
identified during city profiling and citizen engagement that you would like to address

through your pan city proposal? How do you think these solution(s) would solve the
specific issues and goals you have identified?
(max. 1000 words)
23. How inclusive is your pan-city proposal? What makes it so?
(max. 150 words)
24. What are the three greatest risks that could prevent the success of the pan-city
proposal? In table 3, describe each risk, its likelihood, the likely impact and the mitigation
you propose.
(max. 50 words per cell)

Risk

TABLE 3
Likelihood
Impact

Mitigation

25. Which is the model or best practice from another city that you are adopting or adapting
in your proposal? How are you innovating and ensuring best use of resources? Is there
an aspect of frugal innovation in your proposal?
(max. 500 words)
26. In Table 4, list the Missions/Programmes/Schemes of the Government of India (eg. SBM,
AMRUT, HRIDAY, Shelter for All, Digital India, Make in India, Skill India) and relevant
external projects and describe how your proposal will achieve convergence with these, in
terms of human and financial resources, common activities and goals.
(max. 50 words per cell)
TABLE 4
S.No

Missions/Programmes/Schemes/Projects

How to achieve convergence

1
2
3

27. Describe how the convergence will be implemented?

(max. 350 words)
10

28. Describe the three most significant factors for ensuring the success of the pan-city
proposal. What will your city do if these factors turn out to be different from what you
have assumed?
(max. 250 words)
29. How will you measure the success of your pan-city proposal and when will the public be
able to see or feel benefits: immediately, within Year 1, or in the medium or long term,
3-5 years?
(max. 150 words)

30. What will be the measurable impact of your pan-city proposal? Please describe with
respect to the following types given below, as relevant to your city and proposals (max.
150 words each):
a. Governance Impact (eg. government response time to citizen complaints halved,
creating faster service delivery overall)
b. Impact on public services (eg. real-time monitoring of mosquito density in the
atmosphere reduces morbidity)

IMPLEMENTATION PLAN
31. In Table 5, describe the activities/components, targets, resources and timelines required
to complete the implementation of your area-based development and pan-city solution/s.
This should include the items mentioned as Essential Features in Q. No. 16 plus other
smart solutions, including accessible infrastructure for differently-abled.
(max. 50 words per cell)

S.No Activity/component Indicator

Table 5
Baseline
(as
on_____)

Target

Resources Likely date

required
of
completion

AREA-BASED DEVELOPMENT
1
2
3,
11

etc
PAN-CITY SOLUTION
1
2

32. Using information from Table 5, describe the critical milestones, realistic timelines and
sequencing of efforts and events that you are projecting as the short-, medium- and longterm scenarios for your smart city. If necessary, include PERT and CPM charts in
Annexure 3.
(max. 500 words)
33. The SPV is a critical institution for the implementation of the Proposal. Describe the SPV
you propose to create in your city, with details of its composition and structure,
leadership and governance, and holding pattern. Based on your responses in Table 6
describe how you envision the SPV to fulfill the role set out in the Mission Guidelines.
(max. 500 words)
Table 6
(CHECKLIST: supporting documents for 1-7 must be submitted in Annexure 4)
S. No. Activity
Yes/No
1
Resolution of the Corporation/Council approving Smart City
Plan including Financial Plan.
2
Resolution of the Corporation/Council for setting up Special
Purpose Vehicle.
3
Agreement/s with Para Statal Bodies, Boards existing in the
City for implementing the full scope of the SCP and sustaining
the pan-city and area-based developments.
4
Preliminary human resource plan for the SPV.
5
Institutional arrangement for operationalisation of the SPV.
6
If any other SPV is operational in the City, the institutional
arrangement with the existing SPV
7
Additional document/s as appropriate
34. In Table 7, give details of the government (Central, state/ULB) departments, parastatal
organizations and public agencies who will be involved with the time-bound execution of
each of the project activities/components (both area-based and pan-city) you have
identified. (In Annexure 3, include a flowchart showing the network/relationships that the
SPV will form with government and non-government agencies, and indicating the nature
of connection with each entity.)
12

(max. 50 words per cell)

TABLE 7
Activity/Component

Department/agency/organization Role/responsibility

1
2
3

35. In Table 8, give details of all the private companies/corporations/organizations that need
to be engaged with the execution and operations & maintenance of the various activities
and components envisaged in this proposal, along with a description of their roles and
responsibilities as basic TORs. Use appropriate terms such as vendor, concessionaire,
JV partner, etc.
(max. 50 words per cell)
TABLE 8
Activity/Component

Company/corporation/organization

Role/responsibility (basic
TOR)

1
2
3

36. Create an organogram that shows the relationships between all those who contributed to
preparing the SCP for your city and the role, if any, that they will play in the future:
a) MPs, MLAs, MLCs.
b) Mayors, Councilors, other elected representatives.
c) Divisional Commissioner
d) Collector
e) Municipal Commissioner
f) Chief Executive of the Urban Development Authority/Parastatal
g) Consultant (Select from empanelled list)
h) Handholding Organisation (Select from following list: World Bank, ADB, JICA, USTDA,
AFD, KfW, DFID, UN Habitat, UNIDO, Other)
i) Vendors, PPP Partners, Financiers
j) Others, (eg. community representatives) as appropriate to your city

13

FINANCING PLAN
The development of bankable proposals will be a key success factor in the Smart City Mission.
In order to arrange appropriate amounts and types of funding and financing for your SCP, you
must keep financial considerations always in mind while preparing your overall strategy and the
pan-city and area-based proposals. It is anticipated that innovative means of funding and
financing the projects will be necessary. For this purpose, you must evaluate the capacity of the
ULB and the SPV to undertake self-funded development projects, the availability of funds from
other government schemes that will converge in your SCP (refer Questions 13 and 26), and the
finance that can be raised from the financial market.
37. What is the total project cost of your Smart City Proposal (SCP)? Describe in detail the
costs for each of the activities/components identified in Questions 31. (max. 300 words
with tables)
38. Describe the financing sources, the own-sources of income, the financial schemes of the
Central or State governments for which your city/SPV is eligible, which can be used to
fund the SCP proposals and pay back loans. Briefly describe an action-plan for resource
improvement to make the ULB financially self-sustaining.
(max. 3 sheets: A4 size)
39. What is the lifetime cost estimated for your area-based development and your pan-city
solution/s? Add O&M costs wherever applicable.
(max. 500 words; also submit spreadsheet, printed on max. 2 sheets, A3 size)
40. How will the area based development and the pan-city smart solutions(s) of your city be
financed? If you plan to seek loans or issue bonds, what revenue sources will be used to
pay back the loans?
(max. 250 words)
41. What is your plan for covering the Operations & Maintenance costs for each of the
activities/components identified in Questions 31?
(max. 2 sheets: A4 size)
14

42. What is the financial timeline for your smart city agenda? Describe the milestones and
target dates related to fund flows, payback commitments, etc. that must be adhered to
for the proposal to achieve the vision set out in Table 5 (question 31)?
(max. 1 page: A4 size)
43. What is your plan for mitigating financial risk? Do you have any alternatives or fall-back
plans if the financial assumptions do not hold?
(max. 250 words)

15

ANNEXURE 1
Smart City Features
Feature

Definition

Citizen participation

A smart city constantly adapts its strategies incorporating views of its

citizens to bring maximum benefit for all. (Guideline 3.1.6)

Identity and culture

A Smart City has a unique identity, which distinguishes it from all other
cities, based on some key aspect: its location or climate; its leading industry,
its cultural heritage, its local culture or cuisine, or other factors. This identity
allows an easy answer to the question "Why in this city and not somewhere
else?" A Smart City celebrates and promotes its unique identity and culture.
(Guideline 3.1.7)

Economy and employment

A smart city has a robust and resilient economic base and growth strategy
that creates large-scale employment and increases opportunities for the
majority of its citizens. (Guideline 2.6 & 3.1.7 & 6.2)

Health

A Smart City provides access to healthcare for all its citizens. (Guideline
2.5.10)

Education

A Smart City offers schooling and educational opportunities for all children in
the city (Guideline 2.5.10)

Mixed use

A Smart City has different kinds of land uses in the same places; such as
offices, housing, and shops, clustered together. (Guidelines 3.1.2 and 3.1.2)

Compactness

A Smart City encourages development to be compact and dense, where

buildings are ideally within a 10-minute walk of public transportation and are
located close together to form concentrated neighborhoods and centers of
activity around commerce and services. (Guidelines 2.3 and 5.2)

Open spaces

A Smart City has sufficient and usable public open spaces, many of which
are green, that promote exercise and outdoor recreation for all age groups.
Public open spaces of a range of sizes are dispersed throughout the City so
all citizens can have access. (Guidelines 3.1.4 & 6.2)

Housing and inclusiveness

A Smart City has sufficient housing for all income groups and promotes
integration among social groups. (Guidelines 3.1.2)

Transportation & Mobility

A Smart City does not require an automobile to get around; distances are
short, buildings are accessible from the sidewalk, and transit options are
plentiful and attractive to people of all income levels. (Guidelines 3.1.5 &
6.2)

11

Walkable

A Smart Citys roads are designed equally for pedestrians, cyclists and
vehicles; and road safety and sidewalks are paramount to street design.
Traffic signals are sufficient and traffic rules are enforced. Shops,
restaurants, building entrances and trees line the sidewalk to encourage
walking and there is ample lighting so the pedestrian feels safe day and
night. (Guidelines 3.1.3 & 6.2)

12

IT connectivity

A Smart City has a robust internet network allowing high-speed connections

to all offices and dwellings as desired. (Guideline 6.2)

13

Intelligent government
services

A Smart City enables easy interaction (including through online and

telephone services) with its citizens, eliminating delays and frustrations in
interactions with government. (Guidelines 2.4.7 & 3.1.6 & 5.1.4 & 6.2)

14

Energy supply

A Smart City has reliable, 24/7 electricity supply with no delays in requested

10

16


Feature

Definition
hookups. (Guideline 2.4)

15

Energy source

A Smart City has at least 10% of its electricity generated by renewables.

(Guideline 6.2)

16

Water supply

A Smart City has a reliable, 24/7 supply of water that meets national and
global health standards. (Guidelines 2.4 & 6.2)

17

Waste water management

A Smart City has advanced water management programs, including

wastewater recycling, smart meters, rainwater harvesting, and green
infrastructure to manage storm water runoff. (Guideline 6.2)

18

Water quality

A Smart City treats all of its sewage to prevent the polluting of water bodies
and aquifers. (Guideline 2.4)

19

Air quality

A Smart City has air quality that always meets international safety
standards. (Guideline 2.4.8)

20

Energy efficiency

A Smart City promotes state-of-the-art energy efficiency practices in

buildings, street lights, and transit systems. (Guideline 6.2)

21

Underground electric wiring

A Smart City has an underground electric wiring system to reduce blackouts

due to storms and eliminate unsightliness. (Guideline 6.2)

22

Sanitation

A Smart City has no open defecation, and a full supply of toilets based on
the population. (Guidelines 2.4.3 & 6.2)

23

Waste management

A Smart City has a waste management system that removes household and
commercial garbage, and disposes of it in an environmentally and
economically sound manner. (Guidelines 2.4.3 & 6.2)

24

Safety

A Smart City has high levels of public safety, especially focused on women,
children and the elderly; men and women of all ages feel safe on the streets
at all hours. (Guideline 6.2)

17

ANNEXURE 2
Self-Assessment Form

18

ANNEXURE 3
(Twenty A4 size pages are available here in this annexure for any additional information to
supplement on any one or more question(s)).

19

ANNEXURE 4
(Supporting documents, such as government orders, council resolutions, response to Question
33 may be annexed here)

20