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Project Management Basics - Pps

Project management involves three key steps: 1) defining and organizing the project by establishing roles and responsibilities, developing key documents to outline the scope, schedule, and resources, and gaining sign-off; 2) planning the project by creating a work breakdown structure, developing a schedule and risk management plan, and optimizing resources; and 3) tracking and managing the project by collecting status updates, evaluating variances, taking adaptive actions as needed, and completing closing activities such as assessing costs and conducting lessons learned.

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152 views

Project Management Basics - Pps

Project management involves three key steps: 1) defining and organizing the project by establishing roles and responsibilities, developing key documents to outline the scope, schedule, and resources, and gaining sign-off; 2) planning the project by creating a work breakdown structure, developing a schedule and risk management plan, and optimizing resources; and 3) tracking and managing the project by collecting status updates, evaluating variances, taking adaptive actions as needed, and completing closing activities such as assessing costs and conducting lessons learned.

Uploaded by

venu
Copyright
© © All Rights Reserved
Available Formats
Download as PPS, PDF, TXT or read online on Scribd
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LawNet Presentation

Project Management Basics


Joe Buser
Traveling Coaches, Inc.

Project Management

Project Management Challenges

Unclear objectives
Unrealistic schedules
Over-committed resources
Unclear or changing priorities
Poor communication

Project Management

What is a project?
A project is a unique effort with a defined
beginning, a defined end, specific
deliverables, and defined resources.
Schedule

Resources

Scope
Project Management

Why do we need a project


management model?
To define & organize the project
To plan the project
To track & manage the project

Project Management

Define & Organize the Project

Project Management

Benefits of Organizing
Everyone knows their role and their
responsibilities
A better understanding of the project
goals
Structured team communication

Project Management

Project Roles

Sponsor
Project Manager
Project Team
Project Management Office (PMO)

Project Management

Benefits of a PMO
Manage scarce technical and project
management resources
Standardize data collection and status
reporting
Historical analysis
Develop and maintain best practices

Project Management

Project Definition Document


(PDD)
Establishes in writing what the project
includes and does not include
Defines scope, schedule and resources
Sign-off is required

Project Management

Project Procedures Document

Foundation for all processes


Review the document with project teams
Reach agreement on each item
Sign-off is required

Project Management

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PM Procedures Categories
Planning
Development
Deliverables
Tools

Tracking
Tracking
Reporting
Meetings

Practices
Project File
Managing
Issues
Managing
Change

Project Management

Relationships
Ownership
Communication
Escalation

11

Other PM Documents
Requirements
Issue Management Process
Change Management Process

Project Management

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Plan the Project

Project Management

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Benefits of Planning
Lays foundation for:
Improved communication
Minimized re-work
Improved schedule predictability
Quality products on time
Visualizing the project
Project Management

14

Work Breakdown Structure


Tasks with clearly defined:
Activity and deliverable
Work estimate
Resources

Project Management

15

Often Forgotten Tasks


Project planning
Approval cycles
Key project meetings and client
interfaces
Quality control
Testing
Closeout activities
Project Management

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Scheduling

Enter WBS data into Microsoft Project


Organize into master tasks and phases
Add milestones
Add lead and lag time

Project Management

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Optimize the Plan

Adjust calendars
Adjust resources
Critical path analysis
Evaluate slack

Project Management

18

Project Risks

Tasks on the critical path


Tasks with several predecessors
Tasks reliant on external groups
Tasks using scarce resources
Uncertainty of new technologies
Extremely aggressive performance
requirements
Project Management

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Risk Management Plan

Preventative actions
Contingent actions
Triggers
Owner
Risk Form
Sign-off is required
Project Management

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Track & Manage the Project

Project Management

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Benefits of Tracking

Provides clear indication of progress


Keeps everyone informed
Encourages the addressing of problems
Provides credible completion estimates

Project Management

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Collect Status Data


Reports
Email
Project team meetings

Project Management

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Where is the Variance


Evaluate key milestones and the project
finish date
Do not assume that more time and
resources will always fix the problem
Resource problems are often overlooked
because of stackup caused by working
on multiple projects
Project Management

24

Take Adaptive Action


Follow PM management procedures
Follow Issue & Change Management
procedures
Review Risk Management plans
Be creative and adaptive

Project Management

25

What to Report
Schedule status
Open Issues
Change Requests

Project Management

26

Project Completion
Capture lessons learned and formally end
the project
Follow up and ensure that all closing
activities have been completed
Include each closing activity in the WBS
and the project plan

Project Management

27

Closing Activities
Assess actual project cost
Conduct project close out/review meeting
Identify persons responsible for post project
tasks
Reward and recognize team members

Project Management

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Questions & Answers

Project Management

29

Thank you!
Joe Buser
Traveling Coaches, Inc.
[email protected]

Project Management

30

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