PowerPoint 2010 Shortcuts

Platform: Windows/English

Ctrl+a (in the Slide

Sorter view)

Select all slides.

Ctrl+a (On the

Outline tab)

Select all text.

Backspace

Delete one character to the left.

Ctrl+Backspace

Delete one word to the left.

Perform the previous animation or return to the

previous slide.

Delete

Delete one character to the right.

Ctrl+Delete

Delete one word to the right.

Slide Number +Ent

er

Go to slide number.

Ctrl+X

Cut selected object.

Ctrl+C

Copy selected object.

B/.

Display a blank black slide, or return to the

presentation from a blank black slide.

Ctrl+V

Paste cut or copied object.

W/,

Display a blank white slide, or return to the

presentation from a blank white slide.

Ctrl+Z

Undo the last action.

Ctrl+Y

Redo the last action.

Stop or restart an automatic presentation.

Ctrl+Shift+C

Copy formatting only.

End a presentation.

Ctrl+Shift+V

Paste formatting only.

Erase on-screen annotations.

Ctrl+Alt+V

Paste special.

Go to the next slide, if the next slide is hidden.

Set new timings while rehearsing.

Use original timings while rehearsing.

Use a mouse click to advance while rehearsing.

1+Enter

Return to the first slide.

Ctrl+P

Redisplay hidden pointer or change the pointer to a

pen.

Show PowerPoint Presentation with Shortcuts

F5

Start the presentation from the beginning.

N, Enter, Page
Perform the next animation or advance to the next
Down, Arrow Right, slide.
Arrow down, /Spa
ce
P, Page Up, Arrow
Left, Arrow Up, /Ba
ckspace

S
Esc/-

Basic Text Navigation and Formatting

Ctrl+Shift+F

Change the font.

Ctrl+Shift+P

Change the font size.

Ctrl+Shift+;

Increase the font size of the selected text.

Ctrl+Shift+;

Decrease the font size of the selected text.

Arrow Left

Move one character to the left.

Move one character to the right.

Ctrl+A

Redisplay hidden pointer or change the pointer to an

arrow.

Arrow Right
Arrow Up

Move one line up.

Ctrl+H

Hide the pointer and navigation button immediately.

Arrow Down

Move one line down.

Ctrl+U

Hide the pointer and navigation button in 15

seconds.

Ctrl+Arrow Left

Move one word to the left.

Ctrl+Arrow Right

Move one word to the right.

End

Move to the end of a line.

Home

Move to the beginning of a line.

Ctrl+Arrow Up

Move up one paragraph.

Ctrl+Arrow Down

Move down one paragraph.

Ctrl+End

Move to the end of a text box.

Ctrl+Home

Move to the beginning of a text box.

Ctrl+Enter

In Microsoft Office PowerPoint, move to the next title

or body text placeholder. If it is the last placeholder
on a slide, this will insert a new slide with the same
slide layout as the original slide.

Shift+F4

Repeat the last Find action.

Ctrl+F

Open the Find dialog box.

Ctrl+H

Open the Replace dialog box.

Shift+F4

Repeat the last Find action.

Tab

Move to the next cell in table.

Shift+Tab

Move to the preceding cell in table.

Arrow Down

Move to the next row in table.

Arrow Up

Move to the preceding row in table.

Ctrl+Tab

Insert a tab in a cell in table.

Enter

Start a new paragraph in table.

tab at the end of

the last row

Add a new row at the bottom of the table in table.

Shift+F10

Display the shortcut menu.

Tab

Go to the first or next hyperlink on a slide.

Shift+Tab

Go to the last or previous hyperlink on a slide.

enter while a
hyperlink is
selected

Perform the "mouse click" behavior of the selected

hyperlink.

Work with Text and Objects

Alt+Shift+Arrow
Left

Promote a paragraph.

Alt+Shift+Arrow
Right

Demote a paragraph.

Alt+Shift+Arrow
Up

Move selected paragraphs up.

Alt+Shift+Arrow
Down

Move selected paragraphs down.

Alt+Shift+1
Alt+Shift+[[]+[[]
Alt+Shift+Shift+Arrow Right
Shift+Arrow Left

Show heading level 1.

Expand text below a heading.
Collapse text below a heading.
Select one character to the right.
Select one character to the left.

Ctrl+Shift+Arrow
Right

Select to the end of a word.

Ctrl+Shift+Arrow
Left

Select to the beginning of a word.

Shift+Arrow Up

Select one line up.

Change Fonts and Formatting

Shift+Arrow Down

Select one line down.

Ctrl+Shift+F

Open the Font dialog box to change the font.

Esc

Select an object (with text selected inside the object).

Ctrl+Shift+P

Open the Font dialog box to change the font size.

Tab/Shift+tab until
the object you
want is selected

Select an object (with an object selected).

Ctrl+Shift+;

Increase the font size.

Ctrl+Shift+;

Decrease the font size.

Enter

Select text within an object (with an object selected).

Ctrl+T

Open the Font dialog box to change the formatting of

characters.

Ctrl+a (on the

Slides tab)

Select all objects.

Shift+F3

Change the case of letters between sentence,

lowercase, or uppercase.

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PowerPoint 2010 Shortcuts

Platform: Windows/English

Ctrl+B

Apply bold formatting.

Ctrl+U

Apply an underline.

Ctrl+I

Apply italic formatting.

Ctrl+=

Apply subscript formatting (automatic spacing).

Ctrl+Shift+[[]+[[]

Apply superscript formatting (automatic spacing).

Ctrl+Space

alt, j, d, a, and then

pP

Launch the Selection pane.

Manage Smart Tags

Alt+Shift+F10

Remove manual character formatting, such as

subscript and superscript.

Display the menu or message for a smart tag. If more

than one smart tag is present, switch to the next
smart tag and display its menu or message.

Arrow Down

Select the next item on a smart tag menu.

Ctrl+K

Insert a hyperlink.

Arrow Up

Select the previous item on a smart tag menu.

Ctrl+Shift+C

Copy formats.

Enter

Ctrl+Shift+V

Paste formats.

Perform the action for the selected item on a smart

tag menu.

Ctrl+E

Center a paragraph.

Esc

Close the smart tag menu or message.

Ctrl+J

Justify a paragraph.

Ctrl+L

Left align a paragraph.

Ctrl+R

Right align a paragraph.

Microsoft Office basics applicable to PowerPoint 2007

Alt+Tab

Switch to the next window.

Alt+Shift+Tab

Switch to the previous window.

Manage Open and Save As dialog boxes

Ctrl+W/Ctrl+F4

Close the active window.

Alt+1

Go to the previous folder.

Ctrl+F5

Alt+2

Up One Level button: Open the folder up one level

above the open folder.

Restore the size of the active window after you

maximize it.

F6

Alt+3/Delete

Delete button: Delete the selected folder or file.

Move a task pane from another pane in the program

window (clockwise direction). You may need to press
F6 more than once

Alt+4

Create New Folder button: Create a new folder.

Shift+F6

Alt+5

Views button: Switch among available folder views.

Move to a pane from another pane in the program

window (counterclockwise direction).

Alt+L

Tools button: Show the Tools menu.

Ctrl+F6

Shift+F10

Display a shortcut menu for a selected item, such as a

folder or file.

When more than one window is open, switch to the

next window.

Ctrl+Shift+F6

Switch to the previous window.

Tab

Move between options or areas in the dialog box.

Ctrl+F7

F4/Alt+I

Open the Look in list.

F5

Refresh the file list.

When a document window is not maximized,

perform the Move command (on the Control menu
for the window). Use the arrow keys to move the
window and when finished, press ESC.

Ctrl+F8
Move a task pane from another pane in the program
window (clockwise direction). You may need to press
F6 more than once

When a document window is not maximized,

perform the Size command (on the Control menu for
the window). Press the arrow keys to resize the
window and when finished, press ESC.

Ctrl+F9

tab, shift+Tab

When a task pane is active, select the next or

previous option in the task pane, respectively.

Minimize a window to an icon (works for only some

Microsoft Office programs).

Ctrl+F10

Maximize or restore a selected window.

Ctrl+Arrow Down

Display the full set of commands on the task pane

menu.

Print Screen

Copy a picture of the screen to the Clipboard.

Alt+Print Screen

Copy a picture of the selected window to the

Clipboard.

PowerPoint Taks Panes

F6

Arrow Down/Arro
w Up

Move among choices on a selected submenu; move

among certain options in a group of options in a
dialog box.

Space/Enter

Open the selected menu, or perform the action

assigned to the selected button.

Tab

Move to the next option or option group.

Shift+F10

Open a shortcut menu; open a drop-down menu for

the selected gallery item.

Shift+Tab

Move to the previous option or option group.

Ctrl+Tab

Switch to the next tab in a dialog box.

home, end

When a menu or submenu is visible, select the first

or last command, respectively, on the menu or
submenu.

Ctrl+Shift+Tab

Switch to the previous tab in a dialog box.

Alt+Arrow Down

Open a selected drop-down list.

Open the list if it is closed and move to an option in
the list.

Work with Dialog Boxes

page up, page

down

Scroll up or down in the selected gallery list,

respectively.

First letter of an
option in a
drop-down list

home, end

Move to the top or bottom of the selected gallery list,

respectively.

Arrow Keys

Move between options in an open drop-down list, or

between options in a group of options.

Ctrl+spacebar, c

Close a task pane.

Esc

Alt+h, f, o

Open the Clipboard.

Close a selected drop-down list; cancel a command

and close a dialog box.

Space

Perform the action assigned to the selected button;

select or clear the selected check box.

Move around in Tables

Tab

Move to the next cell.

Move to the preceding cell.

Alt+ the letter

underlined in an
option

Select an option; select or clear a check box.

Shift+Tab
Arrow Down

Move to the next row.

Enter

Arrow Up

Move to the preceding row.

Perform the action assigned to a default button in a

dialog box.

Ctrl+Tab

Insert a tab in a cell.

Home

Move to the beginning of the entry.

Start a new paragraph.

End

Move to the end of the entry.

Add a new row at the bottom of the table.

arrow left, arrow

right

Move one character to the left or right, respectively.

Enter
tab at the end of
the last row

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PowerPoint 2010 Shortcuts

Platform: Windows/English

Ctrl+Arrow Left

Move one word to the left.

Ctrl+Arrow Right

Move one word to the right.

Shift+Arrow Left

Select or cancel selection one character to the left.

Shift+Arrow Right

Select or cancel selection one character to the right.

Ctrl+Shift+Arrow
Left

Select or cancel selection one word to the left.

Ctrl+Shift+Arrow
Right

Select or cancel selection one word to the right.

Shift+Home

Select from the cursor to the beginning of the entry.

Shift+End

Select from the cursor to the end of the entry.

Work with the Selection pane.

F6

Cycle the focus through the different panes.

Shift+F10

Display the context menu.

Arrow Up/Arrow
Down

Move the focus to a single item or group.

Arrow Left

Move the focus from an item in a group to its parent

group.

Arrow Right

Move the focus from a group to the first item in that

group.

* (on numeric
keypad only)

Expand a focused group and all its child groups.

[[]+] (on numeric

keypad only)

Expand a focused group.

- (on numeric
keypad only)

Collapse a focused group.

Shift+Arrow Up/Shi Move the focus to an item and select it.

ft+Arrow Down
Space/Enter

Select a focused item.

Shift+Space/Shift+E Cancel selection of a focused item.

nter
Ctrl+Shift+F

Move a selected item forward.

Ctrl+Shift+B

Move a selected item backward.

Ctrl+Shift+S

Show or hide a focused item.

F2

Rename a focused item.

Tab/Shift+Tab

Switch the keyboard focus within the Selection pane

between tree view and the Show All and Hide All
buttons.

Alt+Shift+1

Collapse all groups.

Alt+Shift+9

Expand all groups.

Others
ctrl+shift+d

Duplicates active slide

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