Human Resource Services
New Position/Version Request
Department Name: __ Contact Person: __Date Initiated: __
Contact Phone: __ Email: __ Fax: __
Position Type:
Faculty
Appointment Type:
Admin Professional
Regular
Special
State Classified
Classified Hourly
Temp Fund Source(s): __
New Position/Version Title: __ Class Code: __ Effective Date: __
Position Specialty Description __
If applicable, name/title of person performing some/all of the duties:__(attach explanation)
NOTE: If this position is to accommodate an individual replacing a Tenure/Tenure Track faculty
member or an employee in the Research Associate/Research Scientist/Scholar categories who is either
terminating or, in the case of a faculty member, on a Transitional appointment, and overlap in the
position is required at a level different from the existing position, please complete the following:
Existing Pos No: __ Version: __ Termination or Transitional End Date: __
Current Incumbent: __ Position Title/Class Code: __
Approval Signatures:
Unit:
Required for all positions
Date:
Dept Head/Director:
Required for all positions
Date:
Dean:
See instructions on reverse side
Date:
Provost/VP:
See instructions on reverse side
Date:
For HR Use Only - A/P Positions: Approved by: ___________________ Date: ____________ Exemption Criteria ____
1
(a) Officers and their Exec Assts; Deans/Directors/Chairs/Professionals in Academic and Academic support positions; Heads of
Administrative or Academic Departments and their professional subordinates; BOG prof program/policy staff
2
(d) Heads of functions/residence halls of educ inst supported primarily by student fees/charges and their professional staff
3
(e) Heads and professional staff of intercollegiate athletics
4
(f) Officers and professional staff of the CSU Board of Governors
5
(h) Heads of and their professional staff involved in research/grant projects; initial appt of other grant-funded staff
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Human Resource Services
Comments (HRS # [yy-xxx], special instructions, etc.):
New Position/Version
Request
Date Input: ___________________ Initials:
__________ Dept. Notified: _____________________
HR System Position Number: _________________________ Version: ______________
1. Positions are required for appointments of all State Classified, all Administrative
Professional and all Regular Academic Faculty. Each position is assigned a unique number.
1
A New Position/Version Request/Approval Form must be completed for all new
positions requiring numbers. All requested information must be provided, including
position and appointment type, source of funding and required signatures. If the job
duties are currently being performed in whole or in part by an existing employee, you
must provide the name and job title of the individual and attach an explanation.
In cases where Special or Temporary appointments are used to replace tenure/tenure
track Academic Faculty, the appointments should be made to the authorized Academic
Faculty position.
A job description, education and experience requirements, and an organization chart
showing the proposed position and the names/job titles of other positions within the
department, must be attached to the New Position/Version Request/Approval Form for
all new Administrative Professional positions. If the duties are currently being
performed in whole or in part by a State Classified employee, notify the Director of the
Human Resource Department immediately. Movement from a State Classified position
to an Administrative Professional position requires the consent of the current incumbent.
In addition to University approvals, Human Resource Services Department approval is
required for all proposed new Administrative Professional positions.
A completed PDQ form must be attached to the New Position/Version
Request/Approval Form submitted for new State Classified positions.
2. Positions are not required for appointments as Special or Temporary Academic Faculty;
Post-Doctoral Fellows, Veterinary or Clinical Interns, Graduate Assistants and Veterinary
Residents, Fellowship Grant Trainees, Non Student and Student Hourlies, including Workstudy
students.
3. Required Approvals:
Academic Faculty
Dean Approval All positions for Regular (Tenure/Tenure Track) appointments
Provost Approval All positions for Regular (Tenure/Tenure Track)
appointments
Administrative Professional Positions
Vice-President Approval - All Regular and Special appointments supported in
whole or in part by funds 1-3, 1-4, 1-5, 1-6, 1-7, 1-9, and 2-5
Department Head/Director for all other fund sources and all temporary
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Human Resource Services
appointments
New Position/Version Request
State Classified Positions:
Dean or Vice-President Approval Fund Sources 1-3; 1-4; 1-5; 1-6, 1-7, 1-9, 2-5
as determined by the appropriate Dean or Vice-President
Department Head/Director All other Fund Sources
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