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4 If Countif Rank Functions

The document discusses three Excel functions: IF, COUNTIF, and RANK. It explains that the IF function allows you to make decisions in a spreadsheet based on comparisons, the COUNTIF function counts cells that meet certain criteria, and the RANK function ranks numbers in a list from highest to lowest or vice versa. Examples are provided to illustrate how each function works and the types of comparisons, criteria, and rankings that can be performed.

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vic
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37 views

4 If Countif Rank Functions

The document discusses three Excel functions: IF, COUNTIF, and RANK. It explains that the IF function allows you to make decisions in a spreadsheet based on comparisons, the COUNTIF function counts cells that meet certain criteria, and the RANK function ranks numbers in a list from highest to lowest or vice versa. Examples are provided to illustrate how each function works and the types of comparisons, criteria, and rankings that can be performed.

Uploaded by

vic
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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USING THE IF, COUNTIF AND RANK

FUNCTIONS IN EXCEL
Excel includes an IF function that makes decisions based on information that is stored in a spreadsheet.
The IF function can make a comparison and if the comparison returns true, a value can be displayed in
the cell; if the comparison returns false, another value can be displayed.
The IF function has three arguments and takes the following form:

=IF(<comparison>, <value if true>, <value if false>)


For example, the formula =IF(A5>B5, 5, 10) displays a 5 if the value in A5 is greater than the value in
B5. If the value in A5 is less than or equal to the value in B5, 10 is displayed.
The comparison argument of the
are used to compare two values:

IF

function can contain one of the following relational operators, which


=
<
>
<=
>=
<>

The arguments of an
following formulas:

IF

Equal to
Less than
Greater than
Less than or equal to
Greater than or equal to
Not equal to

function can contain values, cell references, or calculations as shown in the

=IF(A1<=10, 50, 100)


=IF(A2<J25, 0, C3*15%)
=IF(D10>SUM(A2:A7), B11, B14)
=IF(E20<>G20, 0, SUM(A1:A10))
Lets use the following spreadsheet to illustrate how an IF function can be used to make a calculation. In
this example, we need to determine how much tax needs to be deducted from each persons salary. If
employees earn less than $30,000, 6% needs to be deducted from their salary. If employees earn
$30,000 or more, 8% needs to be deducted from their salary.

Using the IF, COUNTIF and RANK Functions in Excel

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IF function

The formula in cell C8 checks if the value stored in cell B8 is less than 30000. If this is true, the
deduction is calculated by taking the value in B8 and multiplying it by the value in cell B4 (i.e. 6%). If the
value is not less than 30000, the deduction is calculated by taking the value in B8 and multiplying it by
the value in cell B5 (i.e. 8%). The values in column D are calculated by simply taking the values in
column C and deducting it from the values in column B.

USING TEXT IN THE IF FUNCTION


The IF function can also be used to display text when certain criteria are met. In the following
spreadsheet, for example, a company wants to track their inventory and display the words REORDER if
the amount of inventory is less than 20, and display nothing if the amount of inventory is greater than or
equal to 20.
IF function

To check to see if a cells contents are empty, two quotation marks () can be used. For example,
=IF(B20=, YES, NO) displays YES if the cell contents are empty and NO if there is data in the cell.
Two quotation marks can also be used to display nothing in a cell (as we did in the above example).
Text can also be used in the comparison part of the IF function. When compared, the alphabetical order
of the text is determined. For example, the following formula displays TRUE because apple comes before
orange alphabetically:

=IF(Apple<Orange, TRUE, FALSE)

Using the IF, COUNTIF and RANK Functions in Excel

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THE COUNTIF FUNCTION


The COUNTIF function is used to count the number of times specific data is found in a selected group of
cells. The IF portion of the function determines what data meets the specified criteria. The COUNT part
does the counting.
The syntax for the COUNTIF function is:

=COUNTIF(range, criteria)
range

is the group of cells where the data will be searched.

criteria is the value that will be compared against the data in the range of cells. If a match is found then
the cell in the range is counted. Actual data or the cell reference to the data can be entered for this
argument.

If we continue with the above example, the formula =COUNTIF(C4:C8, REORDER) will determine how
many cells in the range C4 to C8 contain the text REORDER. So if we were to enter this formula in cell
C9, the value 3 would be displayed indicating that three different hockey sticks need to be reordered.
IF function

THE RANK FUNCTION


The RANK function ranks the size of a number compared to other numbers in a list of data. The syntax
for the RANK function is:

=RANK(number, ref, order)


number
ref

is the cell reference of the number to be ranked.

is the range of cells to use in ranking the number.

order determines whether the number is ranked in ascending or descending order. 0 ranks in
descending order (largest to smallest). 1 ranks in ascending order (smallest to largest).

Using the IF, COUNTIF and RANK Functions in Excel

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In the following example, I have a list of 10 marks ranging between 30 and 100:

In order to rank the marks from highest to lowest, I would enter the following formula in cell B2:

=RANK(A2, $A$2:$A$11, 0)
To apply the formula to the remaining cells (i.e. B2 to B11), you would just simply use the auto fill
feature to get the following result:

Using the IF, COUNTIF and RANK Functions in Excel

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