KEYBOARDING AND COMPUTER BASICS

Created for Adult Basic Education use. Contact Adult Basic Education Coordinator
Cambridge-Isanti School District #911
625 Main Street North Cambridge, MN
55008. Phone: (763) 689-6228 Fax: (763) 689-6239 E-mail:
[email protected]

TABLE OF CONTENTS
Welcome!................................................................................................................... 2
Keyboarding Basics.................................................................................................... 4
Free online Web site for help with keyboarding and computer basics.....................6
Hardware.................................................................................................................... 7
Basic parts of a desktop computer.............................................................................9
How to use a mouse................................................................................................. 10
Mouse Practice...................................................................................................... 13
Operating System..................................................................................................... 14
Start, shutdown, restart, log on and of.................................................................14
Start................................................................................................................... 14
Shut down (or turn of)....................................................................................... 15
Switch user......................................................................................................... 15
Lock, restart, sleep and hibernate......................................................................18
Connecting Devices to Your Computer..................................................................21

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Adult Basic Education, 2012

WELCOME!
Welcome! This class covers keyboarding and computer basics and will provide you
with skills for some of the most common uses for computers.
Nearly everything we do these days requires the use of a computer, whether it is
applying for a job, training for a job, or going to college. Even cell phones are small
computers! You will be learning new skills, so go easy on yourself and take it one
step at a time. Practicing your new skills as often as you can will help ensure that
you remember what youve learned.
First, lets make sure youre comfortable. Most office chairs have many adjustments.
Have your teacher demonstrate chair adjustments and check your posture.

TIP: Posture

If your chair has adjustable

arm rests, raise them to
support your forearms so
your shoulders can relax.
Take frequent breaks to
stand, stretch, and relax!

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Keyboarding and Computer Basics

http://www.lbl.gov/ehs/pub811/hazards/ergonomics.html Ergonmics], Integrated Safety Management, Berkeley Lab. |Date=Image
retrieved 9 July 2008 |Author=Berkeley Lab |Permission= |other_ve

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Basic keyboarding
Identify types of computers: desktop (stationary),
laptop (portable)
Turn computer and monitor on and of
Log on and log of of a computer
Shutdown and restart computer
Identify specific computer hardware: CPU, monitor,
printer, keyboard, mouse or touchpad, USB port
Find and know function of keys: enter, shift, control,
backspace, delete, arrow keys, tab, caps lock, number
lock
Identify mouse, touchpad, touch screen
Hold a mouse
Use and know functions of mouse buttons: left button,
right button, single click, double click
Know that mice can be customized for left-handed
people and that the speed of clicking can also be
customized
Recognize cursor shapes: typing, arrow, hand pointer,
I-beam
Single click, double click, and right click
Click and drag
Use mouse to select check boxes, use drop-down
menus and scroll
Basic computer skills covered here include:

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Keyboarding and Computer Basics

KEYBOARDING BASICS
The word typing just means that you are using
a machine to write. Many people still use this
word when they talk about writing on a
computer, but it is also called keyboarding.

Typing
Keyboarding is to teach your fingers to press
the correct keys on a computer keyboard.

Keyboarding

Word Processing is to create a document using

a computer and word processing software.
Documents can include letters, a job search
resume, a class assignment, or any other typed
material.

Word Processing
The alphabet character keys on a keyboard are
found in the center of the keyboard.

Alphabet Character Keys

Numeric Character Keys

The numeric characters 0 to 9 are found on the

row that is second from the top of the
keyboard.
If you are using an extended keyboard, you will
also have a numeric keypad on the right side of
the keyboard that can be used by pressing the
Num Lock key in the top left corner of the
keypad.
Special character keys are found in two places
on the keyboard. Some of them are found on
top of the numeric keys. You can type one of
these by pressing the Shift key while you press
a number key.

B
Adult Basic Education, 2012

Other special character keys are found on the

right side of the alphabet keys. Press the shift
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Special Character Keys

key to type the special character on the top of

the key.
Function keys are found across the top row of
keys. They are used to make a certain task
happen like display a help screen, or to make
your computer display on a projector screen.

Function Keys
There are special keys on your keyboard that
control things, but do not type a character by
themselves.
Backspace deletes to the left, Delete key
deletes text to the right of the cursor.

Special Keys

TIP: Caps Lock and

Num Lock
If you want to type everything
in capital letters, press the
Caps Lock key. When youre
done, press it again to turn
Caps Lock off.
To use the number key pad,
press Num Lock. You might
want to leave it on all the

The Tab key will move to the next tab stop in

word processing programs and move to the
next text entry field in other programs (i.e. a
web browser).
These special keys change what happens when
you press it along with another key. Some
examples are:
Shift and a letter key types an upper case
letter
Ctrl and another key tells the computer to
do something else (not type a letter). Ffor
example:

Ctrl+S = Save
Ctrl+X = Cut (short cut to
remove text)
Ctrl+C = Copy (short cut to
copy text)
Ctrl+V = Paste (short cut to
insert text)

*Note: the plus sign means you hold down the

control key then press the letter key that
follows.

Adapted from Blandin MIRC Digital Literacy Training

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Keyboarding and Computer Basics

FREE

ONLINE WEB SITE FOR HELP WITH KEYBOARDING AND COMPUTER BASICS.
Here are some popular web sites for keyboard practice. If you need to
learn more about keyboarding basics, go the MIRC Digital Literacy
training. Your instructor can help you get to the Web site.
http://tinyurl.com/9w3shgw
http://www.powertyping.com/ This website includes basic typing lessons that give
you feedback when you make a mistake, and also lets you know how fast you can
type and how many errors you make. When you get to this website, look for the link
to [QWERTY] to get to the typing lessons for a QWERTY keyboard. The practice
lessons are in a numbered list on the right side of the blue box. Click on a lesson.
Then click the Start arrow below the blue box. After you click start, the mouse
cursor will be active and blinking inside the white box to the left of the start button.
You can start typing the letters that appear inside the blue box. Remember to use
the spacebar to make the space between groups of letters.
http://www.sense-lang.org/typing/tutor/keyboarding.php This site has 15
keyboarding lessons. Click on a lesson link, click the start button and type the
letters shown in the white box above the keyboard. When you make a mistake, the
correct key is highlighted in green on the screen.
http://www.typeonline.co.uk/index.html From the menu on the left, click Typing
Lessons. The menu expands, but also opens to Lesson 1. In the gold box is a dropdown menu for Keyboard exercises 1-10. Click the drop down arrow and choose your
first lesson. Exercise 1 will appear in the drop-down box. Click the start button. A
line of characters will appear above the long white box on the screen. Click your
mouse in the white box and start typing the letters shown above itasdfg hjkl;.
The letters will move across the screen with you while you type them into the box.
http://www.davis.k12.ut.us/cjh/appliedtech/Business/Keyboarding/ This exercise
gives you practice, but no feedback. Click a lesson title from the numbered list. A
line of letters appears above a box. Click in the empty box below the line of letters.
You need to type the line two times in the box. Type it one time. Then press the
Enter key on the right side of the keyboard to move to the next line. Type the letters
again. Remember to use the space bar to create the empty space between the
letters. After you finish typing these letters twice, press the Tab key on the left side
of the keyboard to move to the next box and type the next practice exercise. There
are 12 20 exercises on each page. Click Home to return to their menu and try
another exercise.
http://www.cs.cmu.edu/~rvirga/TypingTutor.html This is designed like a game. Click
the button labeled Click here to launch Typing Tutor. A small window will open. The
letters fall from the top of the window and you need to type them in the order they
fall before they get to the bottom. Click the start button in the new window to start

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the game. You can drag the slider, or click the arrows at the bottom, to speed up or
slow down the speed of the falling letters.
http://www.learn2type.com/NewUser This website has both an adult typing section,
and an easier kids typing section. You do need to enter an email address to register
for this site. NOTE: This site does contain advertising which clutters the screen.

HARDWARE
Hardware includes keyboards, monitors, printers, etc. They are hard. The term
software or program refers to a set of instructions that tells the computer what to
do. Here are some examples of hardware.

HARDWARE

The term hardware refers to any parts of the computer that you
can touch.

A desktop computer is larger than a

laptop computer and too big to carry
around.

Desktop computer

A computer that is small enough for you

to pick it up and carry.
Laptop computer
If you are using a desktop computer, you
need a mouse to move the mouse
pointer across the screen and to point
and click something on the screen.
Mouse

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You can also use a mouse with a laptop

computer.

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Keyboarding and Computer Basics

Mouse Pad

Touchpad

A small rubber pad below the mouse.

You don't need a mouse pad, but it can
help make a mouse work better.

Use a touchpad to point and click

something on the screen. A touchpad is
only used with a laptop.

Keyboard

A keyboard has all of the alphabet

characters and numbers so you can
type. It also has a lot of special keys
that are used to control the computer.

Mouse Pointer

The mouse pointer is a small arrow that

moves across the screen to show you
what your mouse is pointing at on the
screen.

Tooltip Text are words that appear in

a small pop-up box when you move your
mouse over something on the screen.

Tooltip Text

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Headphones are used when you have

sound playing, especially on a public
computer, so you dont disturb other
people.
Headphones
Adapted from Blandin MIRC Digital Literacy Training

BASIC PARTS OF A DESKTOP COMPUTER

1
2

http://openclipart.org/clipart/computer/hardware/computer-aj_aj_ashton_01.svg

1. Monitor (holds the screen)

2. CPU (Central Processing Unit) or
system unit
3. Mouse (laptops have touchpads)
4. Keyboard

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TIP: Computer
Speed
The CPU or Central
Processing Unit is like the
brain of your computer. The
speed of the CPU combined
Adult
Basic
Education,
2012
with the
amount
of Memory
available in your computer
affect how fast your
computer runs.

Keyboarding and Computer Basics

Printers, speakers, scanners and other devices are not typically part of a basic
desktop computer.

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HOW TO USE A MOUSE

Holding your mouse properly will make it easier to use.
Your entire right hand should rest on the mouse, with the
cord (if it has one) and buttons pointing away from you.
Your thumb should rest on the table surface on the left
side of the mouse. Your pointer finger should be on the
top left and your center finger on the top right.
Your pointer finger is now on the left click button and
your middle finger on the right click button, even if they
dont look like buttons.
Between the left and right click buttons, there is
probably a wheel.
To move the pointer up, move the mouse away from you. To move the pointer lower,
pull the mouse toward you.
It helps to have the mouse on a smooth surface, such
as a mouse pad.
If you run out of room to move the mouse on your
desk, just pick up the mouse and move it to a better
position.
You can use the center wheel to move up and down in
a document or on a web page.

TIP: Left vs. Right

Click
Left click is the most common
use of the mouse. Use the left
click to select options with
your mouse.
The right click is used to bring
up menus or display
information about files or
folders. It is not used to select
options.
When instructions say just
click (without including left
or right), they mean LEFT
click.
Sometimes you will single left
click, and sometimes double
left click. Dont worry: if you
double left clock on something
that only requires a single

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Keyboarding and Computer Basics

If you are using a touchpad on a laptop computer, it works much the same way as a
mouse. Just slide your finger across the touch pad and watch the pointer move
across the screen. To click on a touch pad, either lightly tap the touchpad or click
the buttons below the touchpad.

TIP: Customize your

Mouse

When you left or right click, stop moving the

mouse.
It is helpful to have part of your hand touching
the table or desk youre working at, but keep your
wrist straight or it will get sore. (Also, take your
hand of the mouse when youre not using it.)
After you click, give the computer a moment to
respond. It may take a second or two for the
computer to respond. Too many clicks will slow
down your computer.

To . . .
Point or Roll over

Click

Double-click
Click and drag

Right-click
Click of

Adult Basic Education, 2012

If you want to use the mouse

in your left hand or customize
your mouse in other ways, try
this.
1. Go to the Start button
2. Double-click Control
Panel
3. Double-click Hardware
4. Double-click Mouse

Do this
...
Then explore the tabs across

Move the mouse pointer so that the arrow

the top. You can also change
rests on an area or a word. In many cases,
the size of the pointer and
just pointing to an area or word will bring
other mouse icons as well as
up menus of help features.
Press and quickly release the LEFT mouse
button one time. This is the most common
action.
Press and quickly release the left mouse
button TWO times.
Press and HOLD the left mouse button
down while moving the mouse to a new
position.
Press and quickly release the RIGHT mouse
button one time.
Click on an empty area of the screen. This
will close any open menus or commands.

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Mouse pointer icons

Arrow or Pointer

Allows you to select items by clicking.

Shows where your typing will start.

Eye beam
Hand pointer

Spinner
Timer or Hourglass
Not

Appears when you can click on a link.

When your computer is busy trying to

carry out a command, this will appear.
Your computer is telling you to wait a
moment.
This will appear when a command is not
an option.

These arrows appear with shapes and

illustrations. They are used to resize or
move these objects.
The mouse pointer will change shape to let you know what the computer is doing,
or to let you know what you can or cannot do when you are using a computer.
Adapted from Blandin MIRC Digital Literacy Training

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Keyboarding and Computer Basics

MOUSE PRACTICE
You can get more practice using a mouse, keyboard and computer screen. Here
are some tools you can use. If you do not have an Internet connection, you can
find tools on your local computer.
Look for games installed on your local computer. You may think its silly to sit
and play computer games. But, these games were created to give you practice
using a mouse, keyboard and computer screen. They are a fun way for you to
practice computer skills.
To find games on your computer:
1 click the Windows Start Button Orb on the lower left corner of your
screen (in the task bar):
2 Look for the word Games on the right side of the menu.
If you do not see the word Games in the menu, click All Programs
at the bottom of the Start Menu. Then use your mouse to scroll down until
you see the word Games. Click Games to see a menu of games
available on your system. Click on a game to start it. Click Help, then
View Help to get instructions on how to play a game. Try these games:

Chess (teaches left-clicking and strategy)

Mahjong (teaches left-clicking, strategy and attention to detail)
Solitaire (teaches click and drag, and strategy)
FreeCell (click and drag, and strategy)

If you do have Internet access, have a teacher, librarian, or someone else

help you access these online tools to improve your mousing skills:
Online Mouse Practice:
http://www.pbclibrary.org/mousing/mousercise.htm
http://tech.tln.lib.mi.us/tutor/

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OPERATING SYSTEM
The most basic software or set of computer instructions is called the operating system.
The operating system manages or operates your computer put hardware in a way that
allows you to interact with it. It is used to start software programs, and manage files,
memory, and hardware. It is diferent from program or application software, which is
designed to do specific jobs.
Microsoft Windows is the most common operating system software, but is not the only
operating system. Also, there are diferent versions of the Windows operating system. A
very common older version is called Windows XP. A newer version is Windows Vista. The
newest version is Windows 7.
There are diferent kinds of operating systems available for diferent types of computers:
Microsoft Windows (XP & 7), Apple Mac OS X, and Ubuntu Linux. The majority of desktop
and laptop computers run either a version of Microsoft Windows or Apples Mac OS. There
are also mobile operating systems available for smartphones and tablets. Apples iOS and
Googles Android are the most popular. There are diferences between these operating
systems, but also many similarities.

START,

SHUTDOWN, RESTART, LOG ON AND OFF

START
1. First, check the power supply. Make sure your computer is plugged in to the
wall socket!
2. Look for a button that has the symbol below. It is often the largest button on
a desktop computer. On a desktop computer, the start button might be on
the side of the computer or on the front. On a laptop computer, it might be
on the side or the top.

3. If you are using a desktop computer, you will also need to turn on the
monitor.

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Keyboarding and Computer Basics

SHUT DOWN (OR TURN OFF)

DO NOT USE THE POWER BUTTON TO TURN OFF YOUR COMPUTER. It can
cause you to lose changes you have made and over time it can make your
computer run slower.
1. Find the Windows Start button in the lower left corner of your screen on the
taskbar. You need to click the Windows Start button to find the Shut Down
button. The start button looks like a blue circle with a colored flag.

2. Click once on the Windows Start button. You will see a button labeled Shut
down on the menu that pops up.
3. Move your mouse to the Shut down button and click once. This will make
sure your files are saved properly and turns of your computer. (If your files
are not closed properly, your computer will ask you what you want to do with
them.)
Notice the arrow next to the shut down button. You have other options: switch
user, log of, lock, restart, sleep and hibernate.

SWITCH USER
If there is more than one user account on your computer, you can switch users
without afecting your work on the computer. (If you have administrative access to
your computer you can create new user accounts and give them diferent names.)
1.
2.
3.
4.

Go to the Start button.

Roll over the arrow next to the Shut down button.
Click Switch user.
Now, another user can log into the computer without closing your work. When
they are done working, they can log of and their user account will close, but
it will leave the computer running so you can log in and return to your work.

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You can shut down, restart, or log of your computer from the start menu or from the
Windows icon on your desktop. This is what your desktop or screen looks like if you
are working in the Windows XP operating system and click the start button.

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Keyboarding and Computer Basics

The Windows 7 operating system screen looks a little diferent.

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LOCK, RESTART , SLEEP AND HIBERNATE

RESTART will turn of your computer and immediately turn it on again. Sometimes
this may be required to finish a software update. It will close your files in an orderly
manner and restart your computer without completely shutting of the power.
SLEEP and HIBERNATE are the other options. They both save power. Sleep leaves
your work and settings in the computers memory so you can start everything very
fast when you are ready to start working again. But it does use power. (If youre
using a laptop you may want to leave it plugged in so the battery doesnt run
down.)
HIBERNATE puts your work on your hard drive and shuts down your computer. So if
youre going to be away for a long time but dont want to close all your work, this is
an option.
There are diferent ways to wake up a computer if it is in sleep or hibernation
mode. Try pressing any key on the keyboard or click the mouse button. Or
sometimes you need to very quickly press the power button, but dont hold it too
long or it will turn of the power. You may want to check your computer manual to
see which option works on your computer.
LOCK prevents people from accessing your computer. You need to enter a password
to start working again. If you are working in an office and need to protect your
work, lock is an option if you will be away for short periods of time.

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Keyboarding and Computer Basics

A laptop computer has one power button to turn on
everything. A desktop computer has one power
button to turn on the computer, and another power
button to turn on the monitor.
Power Button

Only use the power button to turn on a computer.

Do NOT use the power button to shut down a
computer. This can leave fragmented files on your
computer that can slow down the computer over
time.
Use the Windows Start button to shut-down a
computer.
It looks like a blue circle with a flag and is located on
the lower left of the screen on the task bar.

Windows Start Button

Click the Start button, then make a selection from

the menu.

When you click the Windows Start button, you can

choose many options. You can start programs, shutdown your computer, switch users, log of, lock,
restart, or put your computer to sleep or in
hibernation.
When you first start the computer, the desktop
appears on your screen or monitor.

Start Menu Options

Click the Windows Start button from the desktop.
Then click the Shut down button to shut down your
computer. A shut down will completely reset your
computer and clear out the computers memory.
Shut down button
Adapted from Blandin MIRC Digital Literacy Training

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Restart

Restart will reset your computer, but it does not

completely shut it of, and does not completely clear
the computers memory.
You dont have to, but you can create separate user
logins for your home computer. Click the Windows
Start button, then the arrow, to expand the menu
options. Click Switch User to log in under a diferent
user ID.

Switch User
A user can log of of the computer, but leave it
running by clicking the Windows Start button, then
the arrow button, and then clicking Log of.
Log of
Some jobs require you to lock your computer for
privacy reasons if you need to step away from your
computer.
Click the Windows Start button, then the arrow
button. Then click Lock to secure your computer.
Lock

NOTE: This will require you to unlock your computer

when you return. You might need to press these 3
keys at the same time: Ctrl-Alt-Delete. Then type in
your computer password to unlock the computer.
If you plan to be away from your computer, Sleep
mode lets you shut down parts of your computer, but
keep your active work in the computers memory.
This lets you conserve energy, but start working
again very quickly when you return.

Sleep

Click the Windows Start button, then the arrow

button and click Sleep from the menu. Press any
button on your keyboard to wake-up your computer
again. Or, you might need to quickly tap the power
button careful that you do not turn of your
computer.
Hibernate can be used if you need to be away from
your computer for a longer time, but do not want to
completely shut everything down.
Adapted from Blandin MIRC Digital Literacy Training

Hibernate

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Keyboarding and Computer Basics

Connecting Devices to Your Computer

Computers are fairly easy to set up. There are lots of wires and connections, but
most of them are easy to figure out by size, shape or color. Some plugs are round
or oval with many prongs, some are single prongs, and some are rectangular.
Most of the places to plug things in have small icons or pictures by them, indicating
what should be connected. For example, a symbol that look like the one below
indidcates where to plug in your printer. Can you tell what the symbols below stand
for?

http://www.freestockicons.com/browse.php?p=5&pp=20&s=96&c=1&sc=15

USB or Universal Serial Bus

The small rectangular plugs are for USB connections. Many things you might want to
plug in use a USB connection, like your digital camera, phone, or jump drive.

http://en.wikipedia.org/wiki/File:USB-Connector-Standard.jpg
http://en.wikipedia.org/wiki/File:USB_Front_Port.jpg

USB (universal serial bus) connections are very common. You'll recognize a USB
connection by the symbol usually displayed on the connector.

http://en.wikipedia.org/wiki/File:USB_Icon.svg

USB connection symbol

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Many people use jump drives or flash drives to store their rsums or other files.
Flash drives are small and easy to carry around. This is what a typical flash drive
looks like. They are inexpensive. The price goes up with the amount of information
they can hold. Note: to disconnect a flash drive, you must first EJECT it. This is
covered in the Operating Systems section.

http://en.wikipedia.org/wiki/File:SanDisk_Cruzer_Micro.png

Video Display Connections

The two most common methods of connecting a screen or video
display are VGA
and HDMI

Audio Connections
Computers are equipped with the ability to produce and record sound. The sound
input is marked with a microphone symbol and the sound output is marked with a
pair of head phones.

Laptop computers have built in speakers, but plugging in speakers or head phones
is required to hear sound on most desktop computers.

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Keyboarding and Computer Basics

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Now, lets see what you know. The checklist on the next page is a self-assessment
of your basic computer skills.
After completing the checklist, have your teacher review it with you. Your teacher
can direct you to resources to get these skills up to date before learning more
computer skills. For example, the MIRC basic computer training is free online at
www.bit.ly/mircmenu.
BASIC COMPUTER SKILLS

Not yet

With
assistance

Independent
ly

Identify types of computers: desktop

(stationary), laptop (portable)
Turn computer and monitor on and of
Log on and log of of a computer
Shutdown and restart computer
Identify specific computer hardware:
CPU, monitor, printer, keyboard, mouse
or touchpad, USB port
Find and know function of keys: enter,
shift, control, backspace, delete, arrow
keys, tab, caps lock, number lock
Identify mouse, touchpad, touch screen
Hold a mouse
Use and know functions of mouse
buttons: left button, right button, single
click, double click
Know that mice can be customized for
left-handed people and that the speed of
clicking can also be customized
Recognize cursor shapes: typing, arrow,
hand pointer, I-beam
Single click, double click, and right click
Click and drag
Use mouse to select check boxes, use
drop-down menus and scroll
Identify icons on desktop
Open programs
Open files

Adapted from the St. Paul Community Literacy Consortium Digital Literacy Task Force

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Adult Basic Education, 2012