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WI29 Hostel Operations

(1) The document outlines the process for hostel operations at Geetanjali Institute of Technical Studies. It includes application forms for hostel facilities, a waiting list form, a room availability form, and a format for recording disciplinary actions. (2) The process begins with students submitting hostel facility applications, which are forwarded to the chief warden for approval. Wardens then allocate rooms based on availability. They also monitor hostels daily for rules violations. (3) Violations are recorded using the disciplinary action form and reviewed in biweekly meetings between the chief warden, wardens, and other administrators. Actions are then taken as directed by the chief warden, principal, or director.

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41 views

WI29 Hostel Operations

(1) The document outlines the process for hostel operations at Geetanjali Institute of Technical Studies. It includes application forms for hostel facilities, a waiting list form, a room availability form, and a format for recording disciplinary actions. (2) The process begins with students submitting hostel facility applications, which are forwarded to the chief warden for approval. Wardens then allocate rooms based on availability. They also monitor hostels daily for rules violations. (3) Violations are recorded using the disciplinary action form and reviewed in biweekly meetings between the chief warden, wardens, and other administrators. Actions are then taken as directed by the chief warden, principal, or director.

Uploaded by

Irfan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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GEETANJALI INSTITUTE OF TECHNICAL STUDIES

Process Chart Hostel operations WI-29

Sr. no.
1
2
3
4

Document no.
AH1
AH2
AH3
AH4

Document name
Hostel Facilities Application
Waiting Form
Room Availabilty Form
Format for hastel disciplinary action

Ref. doc AH1 and AH3


Application for opting hostel facility forwarded to chief
Identification/
regular updatation of rooms available in
warden
hostel/quarters.
Ref. doc AH2

Chief Warden / Warden

Room Allotment
Warden will take hostel round when require and daily basis for
identification of indisciplinary acts and checking of late come
Filling of indisciplinary act form
and discuss the same in
forthinightly meeting of chief
warden & wardens

Student/faculty
Chief Warden

Forward
information to the
chief warden

Warden

Warden

Ref. doc AH4


Taking action as per the instruction of chief warden /
principal / director

Chief Warden / Principal / Director

GEETANJALI INSTITUTE OF TECHNICAL STUDIES


Airport Road, Dabok, Udaipur, (Raj.)
Application for Hostel Facility for Student 20-20
Date..
Name of Applicant ........
Fathers name..
Fee deposit
Y N Date of fee submission Receipt no./ Amount .....
Hostel/Room No

Date of allotment

Date of Joining Hostel

Branch, Batch and Year

Address (permanent)
..
Contact details:
Father
Mother
Student
Land-line
Address (local
guardian) .
..
Contact details
Resident
Mobile
Office
** Allow the student to go outside of college with local guardian.
Y
N
Facilities and Assets Allotted
Sr.No.
Item
Allotment
Signature of ***No Dues
Warden
YES/NO
1
Bed
2
Mattress
3
Study table
4
Chair
5
Mirror
Consumable materials (to be issued one time only to new admissions)
5
Bucket
6
Mug
Jug
7
Dustbin
8
Note: some item given on the sharing basis in one room.
Signature
Applicant
Parent
Accounts
Warden

Signature of
Warden.

Chief Warden

**NOTE: (FOR FEMALE STUDENTS) Permission granted by parents to stays at L.G. place for over-night.
***No-dues charges (As per Rules and Regulation)

No Dues
Hostel/ Room No Date..

Name and Signature of Warden

Name and Signature of Chief Warden

GEETANJALI INSTITUTE OF TECHNICAL STUDIES


Airport Road, Dabok, Udaipur, (Raj.)
Room Availability Status Form for Hostel Facility
Date .
Sr.No. Room
no.

Warden Signature.

Allotted to

Hostel no. .
Allotted
YES / NO

Date Of Availability

Remarks

GEETANJALI INSTITUTE OF TECHNICAL STUDIES


Airport Road, Dabok, Udaipur, (Raj.)
Application for Hostel Facility for Faculty 20-20
Date..
Name of applicant .....
Fathers name.
Amount charged per month...
(NOTE: light bill and water supply bill are charged separately as per consumption per month.)
Date of joining hostel.Room No. allotted.
If quarter allotted then no. of quarter....
Address (permanent)
..
Contact details..
Facilities and Assets Allotted
Sr.No.

Item

Allotment
YES/NO

Signature of
Warden

1
Bed
2
Mattress
3
Study table
4
Chair
5
Mirror
5
Bucket
6
Mug
Jug
7
Dustbin
8
Note: some item given on the sharing basis in one room.
Signature.
Applicant
Accounts
Warden

***No Dues

Signature of
Warden.

Chief Warden

Format for Disciplinary Action


Hostel No.-
For the month of..

Sr.
No.

Date

Name

Roo
m
No.

Bran
ch

Ye
ar

In-Disciplinary
Acts

Action Taken

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Warden

Chief-Warden

Principal

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