BILL OF QUANTITIES (B.O.

Q)

PROCUREMENT OF EQUIPMENTS FOR VIDEO

FONFERENCE ON TURNKEY BASIS

Aiwan-e-Tijrat Road, Karachi-74000

Phones: +92-21- 99217501-02-03 Fax: +92-21- 99217504
URL: www.smiu.edu.pk email: [email protected]

BILL OF QUANTITIES (B.O.Q)

(PROJECT FOR VIDEO CONFERENCING)
(TURN KEY BASIS)
1. CONFERENCE ROOM
S.#

ITEM NAME

QTY

Telepresence SX 80 Codec, Tele presence Speakers, Track 60

camera, Touch 10, Premium Resolution for 1080p, Triple Display
Option Cisco or Equivalent
Tele Presence Table Micro Phone 60 Cisco or Equivalent.

5 Sites HD Embedded MCU Cisco or Equivalent

01

Display Device LG/Samsung or Equivalent 55 LED Latest Model

02

Video Conferencing Trolley (Compatible with the equipment)

Services for three years
Cisco Smartnet Services 8x5 NBD, On call support, Onsite visit,
Installation and configuration, Equipment Health Check half yearly,
Software upgradation (if required)

01

RATE
(PKR)

AMOUNT
(PKR)

01
Complete
Set.
01

Services

Total Cost of the Items & works.Rs.___________________

(Rupees in Words
.)

CONTRACTOR/SUPPLIER SIGNATURE AND SEAL

BILL OF QUANTITIES (B.O.Q)

(PROJECT FOR VIDEO CONFERENCING)
TURN KEY BASIS
2. LECTURE HALL / JUNAGAR HALL
S.#
1
2
3
4
5
6
7
8
9

10

ITEM NAME
Telepresence SX 80 Codec, Tele presence precision 60 camera
20x zoom, Touch 10, Premium Resolution for 1080p, Dual
Display Option Cisco or Equivalent
Tele Presence Table Micro Phone 60 Cisco or Equivalent.

QTY
01 Complete
Sets.
01

5 Sites HD Embedded MCU Cisco or Equivalent

External Cisco Tele Presence Precision 60 Camera 20x Zoom or
Equivalent (must be of same brand as S.No. 1).
Recording and Streaming Solution:
Cisco Tele presence Content Server: 05 Recording Ports, 2 Live
Output or Equivalent
Premium Resolution option for TCS or Equivalent
Cisco Smartnet Services 8x5 NBD (SX 80, 2 Camera, TCS)
On Call Support, Onsite visit support, Halfyearly health check of
equipments, Software Upgradation if required.
55 LED LG/Samsung or Equivalent Latest Model
Projector of 5000 Lumens Hitachi or Equivalent
With Motorized Screen and Projector Stand.

As per actual

TOA Delegate Unit (TS-772+TS-773) or Equivalent

25 Included

TOA Chairman Unit (TS-771+TS-773) or Equivalent

Collar Microphone for Instructor (WS-5325) or Equivalent

Handled Microphone for Instructor (WS-5325) or Equivalent

TOA Centre Amplifier (TS-770) or Equivalent

TOA Mixing Amplifier (A-2120)+ TOA TS 775 or Equivalent

Speakers TOA (BS-1030) or Equivalent

01
01
01 set

Complete
services
03
01 set

Racks, UPS and Air Conditioning

11

12
13
14
15

Infinity Floor Mount Rack 24u (Compatible with V.C System) or

Equivalent

Split 2.0 Tons (Haier or Equivalent)

02

04 KVA Online Backup APC or equivalent

Data Cabling: Complete Microphone Data Cabling for 25 Goose

Microphones (original)
Electric Cabling: Pakistan Cables or Equivalent from distribution
box through false ceiling, equipment junction box, lights, and for
40 power points at desks respectively.
Furniture & Fixtures:
Office Revolving Chairs
Desk Lamination (Lasani Wood or Equivalent) Size 2 x 5 ft for 2
persons sitting

as per actual
As per actual
50
25

RATE
(PKR)

TOTAL
(PKR)

16
17
18

19

20

Video Conferencing Equipment Trolley (Compatible with

Equipment)
Rostrum (Compatible with the V.C setup)
Stage (wooden Lasani) Size Compatible with V.C Setup.
Finishing of wall, roof & Floor
Wall Mat Finish
Roof (Gypsum false ceiling with all accessories)
Room Wall complete paneling
Room carpeting
Curtain back wall
Lights and Power Sockets

1
1
As pr actual

As per actual

False ceiling lights Size 2x2 (complete sets)

24

Multiplex power sockets (complete sets)

50

Power junction box (for equipment supply)

Total Cost of the Items & works.Rs.______________________

(Rupees in Words
..)

CONTRACTOR/SUPPLIER SIGNATURE AND SEAL

SINDH MADRESSATUL ISLAM UNIVERSITY (SMIU)

Aiwan-e-Tijarat Road, Karachi

TENDER - 2014
Tender document for

PROCUREMENT OF EQUIPMENTS FOR VIDEO

CONFERENCE ON TURN KEY BASIS

Aiwan-e-Tijrat Road, Karachi-74000

Phones: +92-21- 99217501-02-03 Fax: +92-21- 99217504
URL: www.smiu.edu.pk email: [email protected]

FORM OF BID
(LETTER OF OFFER)
Bid Reference No. ______________________________________
______________________________________________________
(Name of Works)

To:

________________________________________________
________________________________________________

Gentlemen,
1.

Having examined the Bidding Documents including Bidding Data, terms &
Conditions of Contract, Contract Data, Specifications, Drawings, if any, Schedule of
Prices and Agenda Nos. _________________________ for the execution of the
above-named Supply, we, the undersigned, being a company doing business under the
name
of
and
address
________________________________________
______________________________________________________ and being duly
incorporated under the laws of Pakistan hereby offer to execute and complete such
Supply and associated warranty & services (after sale) in conformity with the said
Documents including Agenda thereto for the Total Bid Price of
Rs________________(Rupees_________________________) inclusive all taxes or
such other sum as may be ascertained in accordance with the said Documents.

2.

We understand that all the Schedules attached hereto form part of this Bid.

3.

As security for due performance of the undertakings and obligations of this Bid, we
submit herewith a Bid Security in the amount of ____________
________________________ drawn in your favour or made payable to you and valid
for a period of twenty eight (28) days beyond the period of validity of Bid.

4.

We undertake, if our Bid is accepted, to commence to deliver items comprised in the

Contract within the time(s) stated in Contract Data.

5.

We agree to abide by this Bid for the period of ______ days from the date
fixed for receiving the same and it shall remain binding upon us and may be
accepted at any time before the expiration of that period.

6.

Unless and until a formal Agreement is prepared and executed, this Bid, together with
your written acceptance thereof, shall constitute a binding contract between us.

7.

We undertake, if our Bid is accepted, to execute the Performance Security referred to

in Conditions of Contract for the due performance of the Contract.

8.

We understand that you are not bound to accept the lowest or any bid you may
receive.

9.

We do hereby declare that the Bid is made without any collusion, comparison of
figures or arrangement with any other person or persons making a bid for the supply
of tendered items.

Dated this_______________day of _____________, 20

Signature ________________

in the capacity of _____________duly authorized to sign bid for and on behalf of

_______________________________
(Name of Bidder in Block Capitals)
(Seal)

Address
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

Witness:

(Signature)______________________________

Name:_______________________________________________________________
Address: _____________________________________________________________
_____________________________________________________________________

SINDH MADRESSATUL ISLAM UNIVERSITY

Aiwan-e-Tijarat Road, Karachi (Pakistan)
Phones: (92-21) 99217501-02-03
Website: http://www.smiu.edu.pk/, email: [email protected]

The standard forms of bidding documents

TERMS AND CONDITIONS FOR THE ELIGIBILITY

OF

PROCUREMENT OF EQUIPMENTS FOR

VIDEO CONFERENCE ON TURN KEY BASIS
1

Price to be quoted on Pak Rupee on free home delivery (F.O.R.) basis for all items including
all expenses, taxes, documentation etc.

Envelopes shall be marked as FINANCIAL PROPOSAL and Technical proposal in bold and
legible letters to avoid confusion in accordance with section 46(2)(b) of SPPRA-2010

The bidder should be ATP (Authorized Technology Partner of Manufacturer (Cisco or Equivalent)

The bidder should be experienced to establish the Video Conferencing in at least 5

universities

The bidder must provide the letter of manufacturer with the authorization to participate in
the tender for assurance of better services

The items must be brand new and covered by normal warranty/ guaranty of the original
manufacturer

Certificate of Bank and Bank statement of bidders A/c No. for at-least last 03 years.

Registration with Income Tax Department (NTN certificates) and valid copy of CNIC of the
contractor along with registration with SRB (Sindh Revenue Board).

Affidavit to the effect that contractor is not black listed. (anywhere)

10 The supply and the complete configuration of items should be made in the shortest possible

time as per requirement of the University.

.3% of Supply Order be made

between the supplier and Sindh Madressatul Islam (SMI) University, Karachi prior to placing
supply order.

11 An agreement shall be made on stamp paper having value of

12 Advance payment will not be allowed.

13 Payment shall be made by crossed cheque upon submission of bill in duplicate and on

verification of the equipment by the Head of I.T Department with Technical Staff, and on
completion of all codal formalities.

14 The University authorities reserve the right to fully or partially, change / forgo the

requirement of any item / work and / or amend the specifications & quantity at any stage
before award of the contract.
15 The University may reject any or all bids subject to the relevant provisions in SPPRA Rules

2010.
16

10% Performance Security will be submitted by the Contractor/supplier at the time of

Agreement in the shape of Pay order,schedule bank guarantee, or it may be deducted from
bill for payment. The amount will be released after successful completion of warranty
period (Defect liability period),on the issuance of defect liability certificate by I.T Technical
Staff or the concerned department.

17 The earnest money at the rate of 2% in the shape of Pay order/demand draft in the favour of

Sindh Madressatul Islam University from any scheduled bank should be attached with the
tenders. In case earnest money not accompanied with tender will be not entertained.
18 Bids must be offered on the prescribed tender form issued by Executive Engineer (Civil)

Sindh Madressatul Islam University Karachi.

19 In case of any holiday or any disturbance the original tender will be opened on next working

day as per schedule

20 Quantity shown in the tender are approximate and no claim shall be entertained for quantity

of work executed being 15% more or less than those entered in the tender or estimate
21 No compensation shall be allowed for any delay in execution of the work.
22 Supplier/Contractor is responsible to pay the TAXES of Sindh / Govt. of Pakistan as per Law
23 Income tax will be deducted at the source.

Executive Engineer (Civil)

SMIU, Karachi

SINDH MADRESSATUL ISLAM (SMI) UNIVERSITY

AIWAN-E-TIJARAT ROAD, KARACHI
Karachi May 31st, 2014

SMIU/DPD&S/2014/TENDER

TENDER DOCUMENTS
As per details contained in the Separate Tender Documents for job
1.

Sealed Tenders are to be submitted in duplicate by reputed firms/contractors

registered with Sales Tax Department on the prescribed tender form and in
accordance with the specification and terms & conditions laid down in the tender
documents.

2.

The tender documents can be obtained from the office of the Directorate Finance
Sindh Madressatul Islam University against a written request on deposition of
tender fees Rs. 1000/= Cash or in the form of Pay Order / Demand Draft in the favor
of Sindh Madressatul Islam University on any working day from the date of
publication of NIT i-e 31/05/2014 to 16/06/2014.

3.

The filled sealed tender duly completed along with complete profile of the firm and
addressed to the Chairman Tender Committee SMIU, Karachi be dropped in the
Tender Box placed in the Directorate of Finance of SMIU, Karachi, on 16th June 2014
up-to 1300 hours, which shall be opened on the same day at 14:00 Hours in
presence of the bidders who may wish to be presented. In case of any unforeseen
circumstances the Tender will be opened on the next day at the same time and
place.

4.

The University reserves the rights to accept or reject any or all tenders, divided
business amongst more than one bidder and extend the opening date assigning
reason thereof will communicate the ground for rejection of bid/bids/tender on
written request of bidder who submitted bid as per PPRA / SPPRA Rules 2010.

5.

Tender be purchased and submitted as per specification mentioned in the Tender

Documents.

Executive Engineer (Civil)

SMIU, Karachi

Tender opened by:

Chairman Tender Committee

Sindh Madressatul Islam University Karachi