PRACTICAL-1

Introduction to MS-Project.
Microsoft Office Project Standard 2007 is a robust project management tool that provides the right
blend of usability, power, and flexibility, so we can manage projects more efficiently and effectively.
Microsoft Office Project Professional 2007 includes all the capabilities in Office Project Standard
2007. In addition, Office Project Professional 2007 provides enterprise project management
capabilities when connected to Microsoft Office Project Server 2007.

The main features are:

Get productive quickly.

Understand and control project schedules and finances.

Effectively communicate and present project information

1. Get productive quickly:

With Project, we can easily control finances with the budget tracking feature, so we can assign
budgets to projects and programs. The Cost resource type improves cost estimation by enabling we
to map financial fields tracked in project accounting systems.

Track project budgets at a high level Use budget tracking to define a budget at a high level
(program or project) so the project manager can allocate funds and track costs and work
against the budget.

Identify cost resources across multiple tasks Now multiple planned and actual costs can be
assigned to a task with a Cost resource type, which also supports integration of Project with
accounting systems.

Leverage new project templates We can leverage a number of new templates when
creating projects for activities such as: preparing annual reports, forecasting hiring needs,
implementing finance and accounting systems, and planning marketing campaigns.

2. Understand and control project schedules and finances:

Set realistic expectations with project teams, management, and customers using Project to build
schedules, allocate resources, and manage budgets. Understand the schedule by using features like
task drivers to identify why a task is starting on a particular date, multiple level undo to reverse
changes several steps after they're made, and change highlighting to show we what data has
changed as a result of updates we made to the project plan.

Identify factors affecting task schedules: Tasks drivers show which factors are affecting the
start date of a task. Examples of possible drivers are predecessors, constraints, and calendar
exceptions. Simply click these drivers to link to relevant information.

Show the impact of changes : Turn on change highlighting to help identify the impact of
each change we make in our project plan.

Undo and redo multiple changes: Reverse the most recent series of changes by undoing
changes to views, data, and options with Multiple Level Undo. With this functionality, we

How to use MS-Project?

1. Create a new project:

Click New

On the Project menu, click Project Information.

To schedule a project from the start date, type or select the date that we want our project

to start in the Start date box.

To schedule a project from the finish date, click Project Finish Date in the Schedule from
box, and then type or select the date that we want our project to finish in the Finish date
box.

2. Define file properties for our project:

To help we organize or find our projects, we can enter file properties for them, such as a descriptive
title, a subject, a project manager, or a comment.

To enter basic file properties for the active project, on the File menu, click Properties, and
then click the Summary tab.

Type the relevant project information in the file properties boxes.

To add custom file properties for the active project, click the Custom tab.

Type the relevant information in the Name, Type, and Value boxes, and then click Add.

3. Set the start and finish dates for a task:

For optimal scheduling flexibility, we recommend that we allow Project to calculate the start and
finish dates for tasks based on the durations and task dependencies that we enter. However, if we
have unavoidable constraints, such as an event date, we can set a specific start or finish date for a
task.
1. On the View menu, click Gantt Chart.
2. Click the task that we are scheduling, and then click Task Information

3. Click the Advanced tab.

4. Select a constraint type from the Constraint type list.
5. If we select a constraint other than As Late As Possible or As Soon As Possible, type a
constraint date in the Constraint date box, or select a date from the calendar.

4. Track schedule modifications with Change Highlighting:

Office Project 2007 includes the new Change Highlighting feature that provides quick visibility into
changes to our project's scheduling data. As we plan our project and modify the task information,
the resulting changes are highlighted, so we can quickly see what dates are altered as a result of
changes to another task. If the changes aren't desirable for our project, we can easily undo them
and restore the previous data.
For example, let's say we have three tasks that are linked. When we modify the duration of the
first task, the start and finish dates for the second and third tasks are also affected. Office Project
2007 highlights the changed scheduling information for all three tasks, as illustrated in the
following figure.

5. Outline our tasks:

Create an outline for our tasks by indenting and outdenting them to create the summary tasks and
subtasks. By default, the summary tasks are bold and outdented, and the subtasks are indented
beneath them.
1. On the View menu, click Gantt Chart.
2. Click the row for the task that we want to indent as a subtask or outdent as a summary task.
3. Click Indent
Click Outdent

to indent the task, making it a subtask.

to outdent the task, making it a summary task.

6. Linking tasks:

Example
Finishto-start
(FS)

Description
The dependent task (B) cannot begin until the task that it
depends (A) on is complete.
For example, if we have two tasks, "Dig foundation" and "Pour
concrete," the "Pour concrete" task cannot begin until the "Dig
foundation" task is complete.

Start-tostart (SS)

The dependent task (B) cannot begin until the task that it
depends (A) on begins.
The dependent task can begin anytime after the task that it
depends on begins. The SS link type does not require that both
tasks begin simultaneously.
For example, if we have two tasks, "Pour concrete" and "Level
concrete," the "Level concrete" task cannot begin until the
"Pour concrete" task begins.

Finishto-finish
(FF)

The dependent task (B) cannot be completed until the task

that it depends on (A) is completed.
The dependent task can be completed anytime after the task
that it depends on is completed. The FF link type does not
require that both tasks be completed simultaneously.
For example, if we have two tasks, "Add wiring" and "Inspect
electrical," the "Inspect electrical" task cannot be completed
until the "Add wiring" task is completed.

Start-tofinish
(SF)

The dependent task (B) cannot be completed until the task

that it depends on (A) begins.
The dependent task can be completed anytime after the task
that it depends on begins. The SF link type does not require
that the dependent task be completed concurrent with the
beginning of the task on which it depends.
For example, the roof trusses for wer construction project are
built offsite. Two of the tasks in wer project are "Truss
delivery" and "Assemble roof." The "Assemble roof" task
cannot be completed until the "Truss delivery" task begins.

Link tasks by using the Gantt Chart view

On the View menu, click Gantt Chart.

In the Task Name field, select two or more tasks we want to link, in the order we want to
link them.
1. To select nonadjacent tasks, hold down CTRL and click the tasks we want to link.
2. To select adjacent tasks, hold down SHIFT and click the first and last tasks we want to
link.

Click Link Tasks

1. Project creates a finish-to-start task link by default. We can change this task link to startto-start, finish-to-finish, or start-to-finish.

Link tasks by using the Network Diagram view

1. On the View menu, click Network Diagram.
2. Position the pointer in the center of the predecessor task box.
3. Drag to the successor task box.

Link tasks by using the Calendar view

1. On the View menu, click Calendar.
2. Position the pointer on the calendar bar for the predecessor task.
3. Drag to the successor task's calendar bar.

Turn autolinking on or off

1. On the Tools menu, click Options, and then click the Schedule tab.
2. To turn autolinking off, clear the Autolink inserted or moved tasks check box.

7. View various costs:

To view total costs for tasks, do the following:
1. On the View menu, click More Views.
2. In the Views list, click Task Sheet, and then click Apply.
3. On the View menu, point to Table, and then click Cost. Review the Total Cost field.
To view total costs for resources grouped by work resources, material resources do the following:
1. On the View menu, click Resource Sheet.
2. On the View menu, point to Table, and then click Cost.
3. To display summarized resource total costs, click Work vs. Material Resources in the Group
By box. Review the Cost field.
To View total costs for the entire project:
1. On the View menu, click More Views.
2. In the Views list, click Task Sheet, and then click Apply.
3. On the Tools menu, click Options, and then click the View tab.
4. Under Outline options for select the Show project summary task check box & then click OK.
5. On the View menu, point to Table, and then click Cost.

8. Add a task, resource, or assignment note

1. On the View menu, click a task, resource, or usage sheet view.
2. To add a task note, select a task, click the Project menu, and then click Task Notes. To add a
resource note, select a resource, click the Project menu, and then click Resource Notes.
To add an assignment note, select the assignment, which is listed below the resource or
task in the usage view, click the Project menu, and then click Assignment Notes.

3. In the Notes box, type the content of the note, and then click OK.
4. To format the text, select it, and then click Format Font, Align Left, Center, Align Right, or
Bulleted List. To insert a picture, graphic, or file, click Insert Object

9. Change the font, font size, or font color

To change the font do the following in these 2007 Microsoft Office system programs:
Outlook or PowerPoint
1. Select the text that we want to format.
2. On the Home tab, in the Font group, type or click a font in the Font box .

To Change the font size do the following in these 2007 Microsoft Office system programs:
1. Select the text that we want to format.
2. On the Home tab, in the Font group, type or click a font size in the Font Size box

To Change the font color do the following in these 2007 Microsoft Office system programs:
Excel, Outlook, PowerPoint, or Access
1. Select the text that we want to format.
2. On the Home tab, in the Font group, click the arrow next to Font Color
the font color we want.

10. Save a file:

Do the following in these 2007 Microsoft Office system programs:
Word, Excel, or PowerPoint:
Click the Microsoft Office Button

, and then click Save.

, and then select

11. Security and Privacy:

What is a homograph attack?
A homograph is a word with the same spelling as another word but with a different meaning. In
computers, a homograph attack is a Web address that looks like a familiar Web address but is
actually altered. This occurs when the domain name was created by using alphabet characters
from different languages, not just English. For example, the following Web address looks
legitimate, but what we can't see is that the "i" is a Cyrillic character from the Russian alphabet.
For example: www.microsoft.com

How can the Trust Center help protect us from homograph attacks?
By default, the 2007 Office release displays security alerts in the following situations:

We have a document open and we click a link to a Web site with an address that has a
potentially spoofed domain name.

We open a file from a Web site with an address that has a potentially spoofed domain
name.

The following is the alert that appears when we click a link to a Web site that uses a potentially
spoofed domain name.

We can then choose whether to continue to visit the Web site. In this situation, we recommend that
we click No. If we don't want to receive these alerts, we can disable them.