What is PowerPoint?

is a slide show presentation program developed by

Microsoft. It was officially launched on May 22, 1990,
as a part of the Microsoft Office suite.

Microsoft Office Suite
sometimes called an office software suite or
productivity suite
is a collection of productivity programs
intended to be used by knowledge workers.
The components are generally distributed
together, have a consistent user interface
and usually can interact with each other,
sometimes in ways that the operating
system would not normally allow.
Microsoft Office Suite is a package of office
productivity software released by Microsoft
and is available for Microsoft
Windows and Macintosh operating systems.

is a complete presentation graphics package. It
gives you everything you need to produce a
professional-looking presentation. PowerPoint offers
word processing, outlining, drawing, graphing, and
presentation management tools- all designed to be
easy to use and learn.

When you create a presentation using PowerPoint,
the presentation is made up of a series of slides. The
slides that you create using PowerPoint can also be
presented as overhead transparencies or 35mm
slides.
In addition to slides, you can print audience
handouts, outlines, and speaker's notes.

You can format all the slides in a presentation using
the powerful Slide Master which will be covered in
the tutorial.
You can keep your entire presentation in a single
file- all your slides, speaker's notes, and audience
handouts.
You can import what you have created in other
Microsoft products, such as Word and Excel into any
of your slides.

PowerPoint is a software that lets you create materials that
can be presented using a projector. Using this material to
announce a report or proposal is called a presentation.
Using PowerPoint, you can create screens that effectively
incorporate colorful text and photographs, illustrations,
drawings, tables, graphs, and movies and transition from
one to another like a slide show. You can animate text and
illustrations on the screen using the animation feature as well
as add sound effects and narration. Moreover, you can print
out materials to distribute when you are making a
presentation.

PowerPoint is a part of "Office", a suite of products
combining several types of software for creating
documents, spreadsheets, and presentations, and for
managing e-mail.

History of PowerPoint

PowerPoint was originally developed by Bob Gaskins, a
former Berkeley Ph.D. student who envisioned an easy-to-
use presentation program that would manipulate a string of
slides. In 1984, Gaskins joined a failing Silicon Valley software
firm called Forethought and hired a software developer,
Dennis Austin. Their prototype program was called
"Presenter", but was changed to PowerPoint to avoid a
trademark problem.
PowerPoint 1.0 was released in 1987 for the Apple
Macintosh. It ran in black and white, generating text-and-
graphics pages that a photocopier could turn into
overhead transparencies.
Later in 1987, Forethought and PowerPoint were purchased
by Microsoft Corporation for $14 million. In 1988 the first
Windows and DOS versions were produced. Since 1990,
PowerPoint has been a standard part of the Microsoft Office
suite of applications.
The 2002 version, part of the Office XP Professional suite and
also available as a stand-alone product, provides features
such as comparing and merging changes in presentations,
the ability to define animation paths for individual shapes,
pyramid/radial/target and Venn diagrams, multiple slide
masters, a "task pane" to view and select text and objects
on the clipboard, password protection for presentations,
automatic "photo album" generation, and the use of "smart
tags" allowing people to quickly select the format of text
copied into the presentation.
Being part of Microsoft Office has allowed PowerPoint to
become the world's most widely used presentation
program. As Microsoft Office files are often sent from one
computer user to another, arguably the most important
feature of any presentation software -- such as Apple's
Keynote, or OpenOffice.org Impress -- has become the
ability to open PowerPoint files. However, because of
PowerPoint's ability to embed content from other
applications through OLE, some kinds of presentations
become highly tied to the Windows platform, meaning that
even PowerPoint on e.g. Mac OS cannot always successfully
open its own files originating in the Windows version. This has
led to a movement towards open standards, such as PDF
and OASIS.

PowerPoint Presentation Dos & Donts
DOS DONTS
Face the audience when
you are speaking.
Use notes so you dont
have to keep looking at
the screen behind you.
Rehearse so you know
what youre going to say
and how long it will take to
say it
Use consistent colors and
layout throughout your
presentation
Ask the audience
questions and invite them
to ask you questions
Know your subject so you
can elaborate on points
and answer questions
Use eye contact to help
keep your audience
interested rather than
spending the whole time
looking at notes or the
screen
Read off the screen use
notes so you can face the
class
Say exactly whats on the
slides. The audience are
quite capable of reading it
for themselves. The slides
should summarize what you
are talking about.
Use text that is too small
to be easily read by the
audience
Put too much text on
each slide. Several points
per slide should be all you
need. Theres nothing
wrong with covering a
topic on more than one
slide.
Use too much animation,
slide transitions and sounds.
They can quickly go from
impressive to annoying
Rush your presentation
take your time instead.







Getting Started
Using the PowerPoint Window

Slide Thumbnails Provides a quick way of getting to any slide
in your presentation by allowing you to click on a small
picture of each slide.
Ribbon Bar Provides quick access to commonly used tools.
The Ribbon replaces the toolbar and menu bar used in
earlier versions.
Screen View Buttons Provides a quick way to change
between the different views used in
PowerPoint

Creating a Title Slide
The first slide in a presentation is usually a Title slide, and is
used to introduce your presentation.

1) If PowerPoint is not already started, then start it and
a new blank presentation will be created. If you
dont already have a blank presentation open then
create one by pressing [Ctrl][N] or by clicking the
File tab and then clicking New.
You should have a title slide like the one shown.

2) Click in the space labelled Click to add title. Type
the name of your favorite style of music. E.g. Rock,
Trance or R&B.
3) Click in the space labelled Click to add subtitle.
Type your name, press [Enter] and then type the
name of your class. E.g. Year 8 Computing.
Your slide should now look like the example below

4) Save the file using one of the following methods.
in the Quick Access Toolbar in
the top left section of the screen.


5) For the name of the file enter Music Presentation
(PowerPoint will automatically add .pptx on the end
of the filename so it doesnt matter if you dont type
it yourself).
6) Make sure you have chosen a suitable location to
save your file in and click the Save button.

While you are working on the slideshow you can
save changes by using any of the above methods.
Since you have already saved the file you wont be
asked for a filename or location again.

Tip: It is a good idea to save regularly. You dont
want to lose good work if the computer has a
problem or the power turns off. Dont wait to be
told.

If you want to save a copy of the file in a different
location or save it with a different file name you can
use one of the following methods.

[F12]

Adding a Bulleted List

When presenting key points in a presentation, bulleted lists
are often used. Bullets can be anything from standard points
like to fancier symbols like . In the next exercise, you will
be creating a slide which includes a bulleted list.

1) Click the New Slide button on the Ribbon (right
under the Home tab). You can also Press [Ctrl] [M]
instead of clicking on the button.

Note: If you dont see the New Slide button, it may be
because you have a Ribbon Tab other than Home selected.

If you click the bottom part of the button, you will see a list
of choices for the new slide. Stick with clicking on the top
part for now.

2) A new slide will appear and a second slide
thumbnail will appear on the left of the screen. The
new slide should look like the one below.
3) Click in the area labelled Click to add title. Type
Reasons why I like and then type the name of your
favorite style of music.
4) Click in the area labelled Click to add text. Type a
reason why you like the chosen style of music. Press
Enter to begin a new line and type another. The
new line will automatically be formatted with a
bullet point at the beginning. Enter between 3 and
5 reasons for liking that type of music. Your slide
should end up looking similar to the one shown
below.

Adding a ClipArt Slide

A picture is worth a thousand words. Pictures not only add
visual interest but also assist in getting your message across.
Clipart is used to add pictures to your presentations. With
PowerPoint you have a choice of several layouts that
include clipart.

1) Click on the Bottom part of the New Slide button.
This time you should see a range of slide layouts
displayed.
2) From the list of layouts click on Two Content as
shown to the right.

A new slide will be created that has a heading above 2
content boxes.

Tip: If you forget to choose the slide layout when you create
a slide, or if you change your mind afterward, you can click
the button on the Home tab of the Ribbon bar to change
the layout of the current slide.

3) Click in the title and type Popular [your music style]
Artists.
4) Click in the left content area and enter 3 to 6 well
known artists for that style. The middle of the right
content area displays some icons that can be used
to quickly add certain types of content such as
pictures and charts.
5) Click the Clip Art icon. The Clip Art Task Pane will
appear down the right side of the screen.
6) Under Search for:, enter a word that might be
suitable for finding a picture that fits your chosen
type of music and click the Go button.

The space in the bottom part of the Task Pane will display a
list of matching results with a small version of each image
displayed. Find an image you like and click on it to insert it in
the content area.

If you would rather use a picture you have saved then click
the Insert Picture from File icon to browse for the file.
Note: Dont forget to save regularly. PowerPoint stopped
working on my computer as I was working on this but Id just
saved so I didnt have to do those last 2 slides all over again.

Adding a WordArt Slide

Word art is used to create special effects with text that you
cannot achieve with the regular fort formatting options. You
can create curves, angles, waves, 3-D effects and more.

1) Create a new slide and set the layout to Blank. You
should now have a slide that is completely empty.
2) Click the Insert tab on the Ribbon bar.
3) Click the WordArt icon. A list of WordArt styles will
appear.
4) Click on a style that you like the look of.
5) Change the text in the WordArt box to a short
phrase describing your chosen music.

You can select the text in the WordArt and change the text
style using the font options under the Home tab of the
Ribbon bar.
6) You can also change the WordArt style. While the
WordArt is selected, a Format tab will appear on the
Ribbon bar. Click the Format tab to view the
WordArt formatting options.
7) Try some of the options to change the way your
WordArt looks (Many of the most creative options
can be found by clicking on
8) Save the changes to your file.