Distribution at your finger tips.

Manageyour supply chain ...

BLUE CHIP COMPUTER CONSULTANTS PVT, LTD.
20-21, Pattalamma Layout,
Singasandra, Hosur Main Road,
Bangalore - 560068
PH: 080-5731603 / 04 / 05
E-mail [email protected]
PHARMA CFA SYSTEMS
Pharma CFA
PHARMA CFA SYSTEMS
Executive Summary
Distribution is the lifeline of any marketing organisation.
One of the major keys to distribution efficiency is
information that helps you to get the right goods to the right
places at the right time. In the pharmaceutical industry,
activities of distribution end stocking call for great
control, given the volume products in varying sizes
of packages, with various batches and expiry dates.
The logical task is to co-ordinate the activities of stock
accounting, order processing and customer accounting.
Distribution is also an area where there is high potential for
cost savings and improved customer satisfaction.
To address the need of effective and economic control over distribution in the
pharmaceutical industry, Blue Chip Computer Consultants brings to you Pharma
CFA, a compact, user - friendly software system for Carrying and Forwarding
Agents (CFAs)/Depots/Distributors.
Pharma CFAhas been exclusively developed for the pharmaceutical industry,
whose distribution is routed through CFAs, depots and distributors. It simulates
the distribution activities of a CFA, depotor a distributor and takes care of the
daily, monthly and yearly activities of stock accounting, order processing and
customer accounting. It also provides for immediate querying and extensive reporting
facilities. This robust software package helps the users to have a greater control and
up-to-date information on the status of stock, orders, customers, and so on.
Silent Features of Pharma CFA are.
Supports multiple Company/Divisions.
User-definable Parameters like:
Debit Note, Credit Note Types
Positive/Negative Stock Adjustment Types
Sales Area/Staff Hierarchy
Sales Targets at Area Level
Stock allocation on FIFO basis
Stock Maintenance at Product/Price/Batch Level
Order wise-Product wise Allocations/
Product wise-Order wise Allocations
Flexible Bonus Schemes
Pooled Sales Area Support
Flexible Tax, Discount, Octroi Definition
Partial Adjustments in Customer Accounting
Automatic/Manual Debit Notes Generation
Exhaustive Queries/Reports
User and Option Level Security
User-friendly, Multi-level, Context Sensitive Help Support
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Masters
PHARMA CFA SYSTEMS
Pharma CFA - The Inside Story
For ease of operation, Pharma CFA has been divided
into the following 5 modules:
Masters
Daily Operations
Queries
Reports
House Keeping
Pharma CFAhas been exclusively developed for the
pharmaceutical industry, whose distribution is routed
through CFAs, depots and distributors. It simulates the
distribution activities of a CFA, depotor a distributor and takes care of the daily,
monthly and yearly activities of stock accounting, order processing and customer
accounting. It also provides for immediate querying and extensive reporting facilities.
This robust software package helps the users to have a greater control and up-to-
date information on the status of stock, orders, customers, and so on.
Certain basic information that you require frequently while working with Pharma CFAis
recorded through this module. This is a one-time activity. Whenever this information is
required across the system, Pharma CFApicks it up, thus saving your valuable time
and effort.
Some of the masters are:
Company Master
Division Master
Factory Master
Manufacturer Master
Depot Master
Customer Master
Product Master
Price Master
Bonus Schemes
Sales Report Set-up
Marketing Hierarchy
Period Master
Holiday Master
Sales Target Entry
Sales Tax Master
Discounts Master
Octroi Master
Discount Master
Parameters
Some of the salient features in this module are the facilities to define multiple
companies, divisions, generate separate invoices for any factory and define up to 99
stock types for any product.
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Stock Accounting
PHARMA CFA SYSTEMS
Daily Operations
The nucleus of the system, all activities of Stock
Accounting, Order Processing and Customer Accounting
can be performed here. In addition, through this module,
you
can also record information on plans of free samples to
be given to the field staff and actual invoicing of the
same. You can also close the orders at regular intervals.
Certain basic information that you require frequently while
working with Pharma CFAis recorded through this module.
This is a one-time activity. Whenever this information is
required across the system, Pharma CFApicks it up, thus
saving your valuable time and effort.
Facilitates easy and quick tracking of information on receipts and issues of stock from/to
factories and other depots, positive/negative stock adjustments, marking stock for
specific reasons and also maintenance of batch wise details of products.
This includes:
Stock Transfer Note (In/Out
L/R Entry - STN (Out)
STN Cancellation
Stock Adjustments (Positive/Negative)
Mark/Unmark Batches
Modify Batch Details
A key need in companies today is to shorten the order-to-remittance cycle, that is
the elapsed time between an order placement and payment. This module of Pharma
CFAaddresses the need effectively. It supports activities from entering an order to
generating invoices. This module allows you to record different types of orders, select
different rates for special orders, allocate stock order wise and product wise and
suggest the Batch Numbers to be dispatched
The salient features in this module is the facility to put On Hold orders of those
customers who have crossed their outstanding limits or whose payments
are overdue.
Order Entry
Order Allocation
Delivery Challan / Pick List
Invoice Generation
Invoice Cancellation
L/R Entry
Closing Orders
Sample Plan Entry
Sample Invoicing
Reprint Documents
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Order Processing
Queries
PHARMA CFA SYSTEMS
Customer Accounting
This module takes care of customer accounting
transactions, wherein information on collections and
bounced cheques can be recorded. Adjustments of inter
party and inter-division or between debit and credit
documents can also be performed.
This includes:
Collections
Collections against All Divisions
Collections Against Bouncing
Bouncing Cheques
Clearing Cheques
Credit Notes
Debit Notes
Journal Vouchers
Adjusting Debits Vs. Credits
The salient feature in this module is the facility to calculate interest on overdue payment
and generate debit notes automatically.
Pharma CFA provides for immediate querying on various options like:
Marketing Area
Interest Due
Stock Status
Order Status
Pharma CFAoffers dynamic reporting. You can generate extensive
reports on master listings and daily transactions. These reports are
broadly categorized as:
Master Listings
Marketing Area/Personnel Details
Customer Details
Product Details
Target Details
Order Reports
Order Details
Pending Orders
Executable Orders
Order Execution Details
Sales Reports
Stock Status Reports
Stock Status - Date Range
Cancelled STNs
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Reports
PHARMA CFA SYSTEMS
Customer Accounting

Marked Stock Details
Stock & Sales Statement
Transaction Details
Stock Expiry Details
Transfer In/Out Register
Accounting Reports
Collection Statement
Cheque Status Details
Customer Ledger
Customer Outstanding
Customer wise Ageing Analysis
Customer wise Ageing Summary
Credit/Debit Note Register
Sales Day Book
Sales Tax Register
Journal Register
Document Adjustments
Trend Reports
Cancelled Invoices
Reminder Letter
Log Reports
Exceptional Allocation Log
Product Master Log
Customer Master (General) Log
Customer Master (Division) Log
Using the House Keeping module, you can maintain security of the Pharma CFA
System. You can take back-ups and set up user wise, option wise access rights.
The options are:
Application Set-up
Compact Database
Backup/Restore
Creating Users
Changing password
Price Import
Data Export
Data Pruning
Marking Expiry Stocks
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House Keeping
PHARMA CFA SYSTEMS
The Environment
Pharma CFAhas been developed using Microsoft Visual
Basic as the front-end and can be operated on Microsoft
Windows. The system provides Graphical User Interface
and is extremely simple and user-friendly.
The minimumhardware requirements:
Pentium 166 Mhz
1.2 GB Hard Disk
16 MB RAM
SVGA Monitor
Windows 3.1/9x
132 column Dot Matrix Printer
In keeping with our business philosophy, our association with our customer does
not stop with the sale. It extends to extensive after-sales support that includes
Implementation , intensive user training and exhaustive and comprehensive
documentation.
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Technical Support