TEAL / BTOP Grant Librarian Resources

INTRODUCTION TO MICROSOFT WORD

**Instructions for the trainer are in bold and caps
PRIOR TO CLASS: Instructor opens the following (each is hyperlinked and will open if
you click on them):
Microsoft Word Presentation
Screen Components Quiz Presentation
Cover Letter Document
Certificate of Completion Document
Introduction to Microsoft Word is a two (2) hour course designed to familiarize students
with terminology, screen components and the most commonly used functions offered by
Microsoft Word. Emphasis will be placed on proper document formatting techniques and
file naming and file management conventions.
INTRODUCE yourself and ask the students to introduce themselves to one another.
ASK about their expectations ie: What do you hope to learn today?
INSTRUCTION: Display Microsoft Word Presentation on overhead. Students take notes
in student handbook (dotted lines are provided in the handbook for this purpose) when
necessary. ENCOURAGE students to stop you if they have any questions.
STATE & DISPLAY Objectives:
Identify the main components of the user interface.
Identify the purpose of the commands on the menu bar.
Explain the difference between copy and cut.
Copy, cut and paste text.
Work with the buttons on the toolbar.
Work with the pointer in a program.
Work with text and characters in a program.
Explain the use of primary keyboard shortcuts and key combinations.
Perform basic tasks by using a word processor.
Edit and format text.
Work with pictures.
Work with language tools (spell check, dictionary, thesaurus).
Identify the various benefits of using word processing software.
TEAL / BTOP Grant Librarian Resources
DEFINE Microsoft Word:
Microsoft Word is the word processing component of the Microsoft Office Suite. It is used
primarily to enter, edit, format, save, retrieve and print documents.
Terminology and Screen Components:
EXPLAIN- pay special attention to terminology:
While different versions have different appearances, they all have most of the same
features. If you know what to call it, you should be able to find it in other versions.
INSTRUCTOR (ON OVERHEAD) DEMONSTRATES WHILE STUDENTS DO THE FOLLOWING:
Instructor & Students open COVER_LETTER.DOCX Located in STUDENT folder (on desktop) >
WORD folder > COVER_LETTER.DOCX. PLAY:
Show/Hide to show hidden codes. Confusing at first but makes it easier to fix
problems
Show codes for hard returns (enter), tabs, section breaks, blank spaces.
Decrease font size to 12 to see what happens where the hard returns were. Delete hard
returns.
Key stroke and key stroke combinations to move quickly from one place to another
within the document.
Scrolling options
INSTRUCTOR LED FILE TAB options: STUDENTS HAVE STUDENTS USE the following features as
time permits using COVER_LETTER.DOCX
Save Dialog box: Save with different file
name(s), in different folders (have
students create), subfolders (have
students create), and different file types.

ASK students to turn to page 50 in their
manuals to see a picture of the SAVE as
dialog box and to take notes on if they
want to take notes.

My Computer C:
My Documents
Folders
Sub-folders
File Types
Files Names

TEAL / BTOP Grant Librarian Resources
REVIEW Print dialog box options. We will be printing the Certificate of Completion document
at the end of the training session!
INSTRUCTOR LED HOME TAB groups: HAVE STUDENTS USE the following features as time permits
using COVER_LETTER.DOCX
Clipboard
Font
Paragraph
Styles
Editing
INSTRUCTOR LED INSERT TAB groups: : HAVE STUDENTS USE the following features as time
permits using COVER_LETTER.DOCX
Pages
Tables
Illustrations
Links
Header & Footer
Text
Symbols
INSTRUCTOR LED PAGE LAYOUT Tab groups: : HAVE STUDENTS USE the following features as time
permits using COVER_LETTER.DOCX
Themes
Page Setup
Page Background
Paragraph
Arrange
INSTRUCTOR LED REFERENCES TAB groups: HAVE STUDENTS USE the following features as time
permits using COVER_LETTER.DOCX
Table of Contents
Footnotes
Citations &
Bibliography
Captions
Index
Table of Authorities

INSTRUCTOR LED MAILINGS TAB groups: HAVE STUDENTS USE the following features as time
permits using COVER_LETTER.DOCX
Create
Start Mail Merge
Write & Insert Fields
Preview Results
Finish
INSTRUCTOR LED REVIEW TAB groups: : HAVE STUDENTS USE the following features as time
permits using COVER_LETTER.DOCX
Proofing
Language
Comments
Tracking
Changes
Compare
Protect
INSTRUCTOR LED VIEW TAB groups: HAVE STUDENTS USE the following features as time permits
using COVER_LETTER.DOCX
Document Views
Show
Zoom
Window
Macros
TEAL / BTOP Grant Librarian Resources
Screen Components Quiz:
Students may work individually or in small groups to complete the Ppt. quiz Located
in STUDENT folder (on desktop) > WORD folder > SCREEN COMPONENTS QUIZ.PPT
Instructor Notes: .......................................................................................................
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Certificate of Completion & EOC Survey http://training.connectednation.org/landing
Get the whole class working on the Every Community Online Survey and call them up
one at a time to print their Certificate of Completion.
Depending on the students ability levels you can either:
Fairly Independent Students: Have students open the certificate of completion,
select the line where their name goes and type in their own name, save it to a thumb
drive and bring it to you to print. OR
Beginner Level Students: Have each student come up to you and type their own
name in place of the preselected text and tell them how to print the certificate.