BOARD OF EDUCATION OF HARFORD COUNTY

Approval of the Board of Educations

Fiscal Year 2015 Unrestricted Operating Budget

June 4, 2014


Background Information:

In January 2014, the Harford County Public School (HCPS) Board of Education
(BOE) approved a Proposed Unrestricted Operating Budget for Fiscal Year 2015 totaling
$454,174,160. This proposal included a request for new funding from Harford County
Government totaling $31,990,220.

In April 2014, the County Executive released the Proposed Harford County
Budget for Fiscal Year 2015 which included $2,366,573 in new local operating funding
for HCPS. On Tuesday, May 27, the Harford County Council approved the Fiscal Year
2015 Budget for Harford County including new funding for HCPS in the amount of
$2,366,573. The balance of the request $29,623,647 was unfunded. The BOE proposed
budget for fiscal year 2015 must be amended accordingly (Amendment R1).

In addition, Maryland State revenue figures have declined by $35,100 since the
preparation of the BOE Proposed FY15 Budget in January (Amendment R2).


Discussion:

To balance the Board of Educations Proposed Fiscal Year 2015 Unrestricted
Operating Budget to actual funding levels, the following amendments are proposed:

Revenue Amendments:
Reduction Amendments, R1 and R2 ($29,658,747)
Enhancement Amendments, R3 - R7 $ 2,455,875
Total - Revenue Reductions ($27,202,872)



Expenditure Amendments:
Reductions to the BOE Proposed FY15 Budget, 1 5 ($26,026,906)
Other Expenditures Reductions, 6 18 ($ 1,175,966)
Total - Expenditure Reductions ($27,202,872)


Proposed Amendments to BOE Proposed Operating Budget for FY2015:


*In the 2013-2014 school year, the Board of Education implemented interscholastic athletic fees and
provided a waiver of fees to students qualifying for the Free and Reduced Meal Program (FARMS). (A
total of 852 student athletes qualified for the FARMS waiver.) During this same period, overall
enrollment in the Free and Reduced Meal Program increased by 675 students, providing $1,575,687 in
additional funding to HCPS for fiscal year 2015. If the interscholastic athletic fees are not reinstated for
the 2014-2015 school year, there is a potential for HCPS to experience a decline in FARMS applications
next year. This would result in a decrease in Maryland State Compensatory (FARMS) Aid for fiscal year
2016.





Superintendents Recommendation:

The Superintendent recommends the Board of Education adopt revenue
amendments R1 through R7 and expenditure amendments 1 through 18. The final
HCPS Board of Educations Unrestricted Operating Budget for Fiscal Year 2015 totals
$426,971,288.
Revenue Amendments: FTE Revenue
R1
(29,623,647)
R2 Change in State Funding (35,100)
R3
Use Fund Balance for refresh purchase of AED (in CDB) 133,875
R4 Increase Use of Fund Balance (for general operating expenditures) 1,900,000
R5
Tuition to cover expenditures for high school summer school
($350 Tuition x 315 students, 10% reduction in enrollment) 110,250
R6
Tuition to cover expenditures for summer bridge program
($350 Tuition x 135 students, 10% reduction in enrollment) 47,250
R7 Interscholastic Athletic Fee (See note below*) 264,500
($27,202,872) Net Revenue Shortfall
Local Funding Adjustment ($31,990,220 - 2,366,573)
Expenditure Amendments:
FTE Expenditures
Adjustments to BOE Proposed Budget:
1
Reduce Health & Dental rate increase (from 5% to 3%) (1,724,670)
2
Reduce Unrestricted pension expense by amounts charged to grants (1,491,137)
3
Turnover Salary Savings - 100 Teaching Positions (5 Yr Avg = 72) (2,848,611)
4
Adjustments to BOE Proposed Cost of Doing Business
(see attached; includes removing 76.9 proposed positions.) (76.9) (6,215,811)
5
Remove Wage Package (13,746,677)
Proposed Cost Saving Measures to Balance:
6
Reduce Salary Variances in Health Service (17,046)
7
Reduce Executive Administration Legal Services (14,000)
8
(17,000)
9
Reduce - Postage Office of Communications (based on historical spending) (20,000)
10
Additional cost savings realized on transportation route changes implemented
2013-2014 school year (500,000)
11
Reduce Bids/Notices & Advertising (based on historical spending) (10,000)
12
Reduce Other Salaries Extra-Curricular (based on historical spending) (22,000)
13
Eliminate summer elementary school (204,000)
14
Eliminate summer middle school program (177,600)
15
Eliminate transportation for summer bridge, middle & high
Transportation will not be provided for remaining summer programs (bridge & HS) (125,320)
16
Eliminate summer nursing services (elementary & middle) (4,000)
17
Eliminate funding for principal mentors (40,000)
18
(25,000)
(76.9) ($27,202,872) Net Expenditure Reductions
Reduce equipment rentals in the print shop ($10k) & Office of Accountability ($7k)
Reduce furniture and equipment accounts

Summary of Budgetary Change
Fiscal Year 2014 - Fiscal Year 2015







*Includes all (proposed and approved) FY2014 supplemental appropriations.






*5 of the 7 positions were previously funded as part of the Race to the Top Grant.
Revenue FY14 Revenue*
Change
FY14 - FY15
FY15 Revenue
Local 221,300,729 2,366,573 223,667,302
MD State 194,167,270 (123,087) 194,044,183
Federal 390,000 - 390,000
Other 5,497,754 (2,161,826) 3,335,928
Fund Balance 6,100,000 (566,125) 5,533,875
Total 427,455,753 (484,465) 426,971,288
*Includes all (proposed and approved) FY2014 supplemental appropriations.
Positions
4,781.5
(2,718,482)
Salary/Wage Adjustments:
Projected Turnover (2,848,611)
Total - Salary/Wages (2,848,611)
Benefit Adjustments:
Teacher Pension System 466,576
Other Employee Pension (55,480)
Net Health/Dental Insurance Adjustment 3,129,187
Total - Benefits 3,540,283
Cost of Doing Business Submissions:
1.0 CDB - Instruction Education Services 270,618
6.0 CDB - Instruction Curriculum 637,901
CDB - Instruction Special Education 745,092
CDB - Operations 538,702
CDB - Administration 525,998
7.0 Total - CDB 2,718,311
Total - Cost Saving Measures (1,175,966)
7.0 Sum - Change FY14 - FY15 (484,465) $ -0.1%
%Change
FY14 - FY15
4,788.5 426,971,288 $
427,455,753 $ FY14 Unrestricted Budget - Revised*
Total - Reversal FY13 One Time Expenditures*
FY15 Unrestricted BOE Budget
1.0 School Psychologist
1.0 Teacher Induction Coordinator*
1.0 Instructional Data Specialist*
3 Curriculum Specialist*
1 ESOL Teacher
7.0 Total
Change in Positions FY14 - FY15
6/5/14 11:47 AM
Line Description FTE Orig. Total FTE Adjustments FTE Revised Total
1 28.0 FTE Elementary Classroom Teachers - To restore elementary school teaching positions to the staffing
level of the 2012 - 2013 school year. This will reduce the 2014-15 class sizes in kindergarten through 5th
grade. With current staffing, 28 classes are projected to be between 26 and 31 students. The addition of 28.0
teachers will support the effort to maintain class sizes of under 25 students. 28.0 1,775,749 (28.0) (1,775,749) - -
2
17.5 FTE Middle School Teaching Positions - To restore middle school teaching positions to the staffing
level of the 2012 - 2013 school year in order to maintain programs and to alleviate class sizes. The reduction
in middle school positions has been accompanied by class size increases and limiting of course offerings,
particularly in the areas of Unified Arts, physical education, and classes serving upper level students. The
capacity to offer needed reading intervention for at risk students has been adversely affected. Music teachers
cannot offer individual lessons which will reduce the quality of the music program and limit opportunities for
talented students. World Languages offerings have been negatively impacted. The loss of a technology
integration teacher has reduced the implementation of technology across content areas.
17.5 1,109,844 (17.5) (1,109,844) - -
3
25.0 FTE High School Teaching Positions - To restore high school teaching positions to the staffing level of
the 2012 - 2013 school year in order to maintain programs and to alleviate class sizes. The reduction in high
school positions has been accompanied by class size increases, diminished course offerings for upper level
and at risk students, and a reduction in elective areas. Many class sizes exceed 30, which limits teacher
capacity to offer individual assistance and creates potential for safety issues in classes such as technology
education and physical education. Class sizes have also risen in math and reading intervention classes , and
some schools have had to eliminate certain interventions. Schools have had to limit upper level science and
Advanced Placement program course offerings; participation in such course offering had grown to where for
SY 2011-12 seven of nine comprehensive HCPS high schools had made the Washington Post list of
Americas top high schools. Student opportunites are affected as programs with lower rates of participation
were cut or are at risk of being cut, and the elective program has been affected. Many more classes are
being taught by teachers assigned outside of their content areas.
25.0 1,585,489 (25.0) (1,585,489) - -
4 Eliminate Funding for Student Activities Equipment - Funds not spent in prior years.
(1,491) - (1,491)
5 Reduce Office Expenses in Office of Education Services (Office Supplies - $4,000;
Printing -$3,500; Postage -$500; Mileage -$4,000; Office Equipment -$2000)
(14,000) - (14,000)
6 Office of Principal, Computer Business Equipment - Funds not spent in prior years (1,583) - (1,583)
7
1.0 FTE School Nurse - A second float nurse is requested to assist in covering schools during emergencies
and supporting large schools that lack team nurse support. Currently, HCPS has one float nurse, but there
have been occasions when the float nurse is placed at a school and a second need arises in another building.
Generally, the Nurse Coordinator will cover emergency needs or secure a substitute nurse when the float
nurse is unavailable, but this has proved problematic. Additionally, we have two elementary schools and two
high schools that receive no additional help and exceed our 1:750 nurse-to-student ratio. This year, we have
been challenged by several students who require complex treatments during the school day, and these health
suites necessitate additional nurse support to avoid closing the health suite for an extended period of time.
The second float nurse would also be used to support our vision and hearing screening program. Many of our
schools are challenged to complete the mandated screenings while managing very busy health suites; an
additional float nurse would provide the necessary assistance.
1.0 53,095 (1.0) (53,095) - -
8
Automated External Defibrillator (AED) - Refresh Program 105 AED units @ $1,275. To replace the
original AEDs purchased by HCPS in 2006 with 7 year warranty. Each high school has 5 AEDs with the
remaining units at every elementary, middle & high school and AA Roberty Building. Automated External
Defibrillator Program mandated by Education Article, 7-425, Annotated Code of Maryland, for implementation
by each county board for each high school in the county.
fund bal 133,875 133,875
9
1.0 FTE School Psychologist - To provide COMAR mandated assessments to HCPS students attending non-
public day and residential programs. COMAR requires students with disabilities be reevaluated at least every
three years or sooner if warranted. Currently 142 HCPS students attend 19 programs that do not have
psychologists available to do the testing. (Contracted assessments typically average $2900. Annual
contracted assessments would avg. $139,200 (48 students @ $2900)). This position would also provide
additional behavior/crisis support to HCPS elementary and secondary schools as a member of a mobile
behavior support team. Includes $10,000 in office equipment, supplies & software programs required for new
position.
1.0 73,887 1.0 73,887
10 Convert three 10-month psychologist positions to 11-month positions - To address need for services
required beyond the traditional 10-month school year. Eleven month positions allow for additional 20 summer
days to provide mandated assessments, IEP team coverage, ESY services, crisis counseling and other
support services to students. 20,287 (20,287) - -
11 Upgrade "Wechsler Intelligence Scale for Children" from 4th edition to 5th edition for 33 school
psychologists. The WISC-IV was published in 2003 and its standardization sample dates back to 2000. The
upgrade is needed to ensure that school psychologists are able to make accurate comparisons,
interpretations, and eligibility determination decisions for IEP-referred students. 36,000 - 36,000
12
Increase Interscholastic Athletic Supplies due to $87,656 increase in gate receipts durning 2012-2013
school year (budget neutral FY15). 87,656 - 87,656
13 Reduce summer school expenditures by $8,000 for summer physical education classes and related
revenue (budget neutral FY15). (8,000) - (8,000)
14 Reduce summer middle school expenditures by $22,867 and summer elementary school expenditures
by $12,859 based on actual results in prior year. (35,726) - (35,726)
72.5 4,815,082 -71.5 (4,544,464) 1.0 270,618
CDB Items Remaining in FY15 Budget
CDB Items Removed
New/Adjusted Item
Revised Cost of Doing Business for FY15
Instructional - Education Services:
Total - Instructional/Education Services
Page 1
6/5/14 11:47 AM
Line Description FTE Orig. Total FTE Adjustments FTE Revised Total
CDB Items Remaining in FY15 Budget
CDB Items Removed
New/Adjusted Item
Revised Cost of Doing Business for FY15
15
Curriculum Development Professional Salaries - This line item has been reduced by $278k since FY09.
Standards, requirements, and guidelines continue to change and evolve. Per diem funds are needed to write
and provide training on curriculum, assessments, and other instructional materials to support Common Core
State Standards, New National Standards in Social Studies, Next Generation Science Standards, STEM
education, Career and Technology Education, Magnet and Signature Programs, Advanced Placement, Fine
Arts, Physical Education, Teacher and Principal Evaluations, Student Learning Objectives, imbedding
technology in daily instruction, benchmark assessments, and PARCC assessments.
108,310 - 108,310
16 Curriculum/Professional Development Professional Substitutes - This line item has been reduced by
$351k since FY09. It is necessary for the Office of Curriculum, Instruction and Assessment to provide
substitute funding for school activities such as job-embedded professional learning, county-wide music
performances, administration of mandated assessments at all levels. 108,310 (108,310) - -
17 Instructional Equipment - This line item has been reduced by $308,000 or 77% since FY09. Since fiscal
year 2009, many purchases of instructional equipment and furniture have been deferred in an effort to be
fiscally conservative. Currently, this account is funded at $89,767. It is the primary account for the purchase
of all instructional equipment and furniture for all 54 schools. The addition of $200,000 would restore 65% of
the funding cut since FY09. 200,000 (200,000) - -
18 1.0 FTE Teacher Induction Coordinator - This position was included in the Race to the Top application due
to the required COMAR regulation regarding Teacher Induction. Grant funding for this position will expire
6/30/14; however, as part of the RTTT application, HCPS indicated that this position would be sustained. The
Teacher Induction Coordinator is critical to the management and coordination of the teacher induction program
and the management of the placement of over 400 student interns and HCC student placements within HCPS
on a yearly process. This position supervises the 30 mentor positions. 1.0 117,518 1.0 117,518
19 .4 FTE Secretary Office of Professional Development - This position was included in the Race to the Top
application to support the Office of Professional Development and Teacher Induction. Grant funding for this
position will expire 6/30/14; however, as part of the RTTT application, HCPS indicated that this position would
be sustained. 0.4 11,966 (0.4) (11,966) - -
20
1.0 FTE Instructional Data Specialist - Position was included in the RTTT application due to the required
accountability measures within the application and managing student achievement data within the measures.
Grant funding for this position will expire 6/30/14; however, as part of the RTTT application, HCPS indicated
that this position would be sustained. The Instructional Data Specialist is the sole point-of-contact between
schools, central office staff, and data management vendors regarding the instructional database management
and student assessment system. The IDS supports the Performance Matters student instructional database
management and assessment system. This position oversees over 4,000 user accounts.
1.0 91,368 1.0 91,368
21
3.0 FTE Curriculum Specialists - Three individuals were hired as Model Department Chairs, positions
funded by the Race to the Top funds. The Model Department Chairs (MDC) were included in the Race to the
Top application due to the transition to the Common Core State Standards, the PARCC assessments, and the
new Teacher and Principal Evaluation Model. The funding for these positions will expire June 30, 2014;
however, as part of the application for RTTT funds, HCPS indicated that this position will be sustained.
Overview/Rationale: In FY13, HCPS hired Model Department Chairpersons in Mathematics, English,
Science, and Social Studies. HCPS requested the English, Mathematics, and Science Chairs be supported by
RTTT funds, as they play a key role in the transition to the Common Core State Standards, the PARCC
assessments, the Teacher and Principal Evaluation Model, as well as play an integral part in the creation and
implementation of the HCPS STEM initiative and content delivery.
In FY14, HCPS is adjusting the Model Department Chairperson job description, title, and essential functions
to Curriculum Specialist. The Curriculum Specialist positions are teacher positions that will support the
required transition to the Common Core State Standards, the PARCC assessments, the Teacher and
Principal Evaluation Model, and play an integral part of the creation and implementation of the HCPS STEM
initiative and content delivery. This position will provide direct support to teachers in the core areas of
English/Reading/Language Arts, Mathematics, and Science. In addition to working with teachers, the
Curriculum Specialist position will collaborate with content supervisors and the Office of Professional
Development.
3.0 257,286 3.0 257,286
22
Student Testing Materials - To fund the increased cost of assessment materials (i.e., CogAT, Scholastic
assessments and TPRI) 12,500 (12,500) - -
23
Project Lead the Way - Implement Gateway To Technology Program in remaining 4 middle schools @
$35,000 per school as per recommendation of CAC on Career and Tech Education and STEM initiative.
Project Lead The Way (PLTW) is a leading provider of rigorous and innovative STEM (science, technology,
engineering and math) education curricular programs used in schools.
Gateway To Technology (GTT) is intended for grades six through eight and is offered as independent, nine-
week units that explore aerospace, energy, the environment, modeling, robotics, technology and other STEM-
related topics. The activities-oriented curriculum challenges and engages the natural curiosity of students.
GTT units, taught in conjunction with a rigorous academic curriculum, are designed to spark an interest in
STEM subjects and prepare students for further study in high school. GTT is a natural lead in to PLTWs
Pathway To Engineering and Biomedical Sciences Programs.
(classroom supplies/equipment $10,000; teacher training $3,000; 24 station laptop cart $22,000)
140,000 (140,000) - -
24 Restore Half of Per Pupil Library Funding Cut in FY12. The majority of databases increase in price by an
average of 5% annually. Restoration of previous library funding is necessary to fully support Library Media
Curriculum, STEM, Common Core and all subject areas. The Library Budget over the last six years has been
cut over 60%; a reinstatement, either gradual or immediate, is necessary to be able to continue to meet the
various demands of the State and, more importantly, to meet the needs of students and staff in Harford
County Public Schools. 329,294 (329,294) - -
Instructional - Curriculum & Instruction:
Page 2
6/5/14 11:47 AM
Line Description FTE Orig. Total FTE Adjustments FTE Revised Total
CDB Items Remaining in FY15 Budget
CDB Items Removed
New/Adjusted Item
Revised Cost of Doing Business for FY15
25
1.0 FTE English Students of Other Languages (ESOL) Teacher - Addition of one ESOL teaching position is
part of detailed response to federal review of HCPS Title III Program. The finding cited that the use of
instructional technicians, who are not certified in ESOL, to provide core language instruction to LEP students
does not meet the requirements in section 3115(c) of Title III. The addition of this position is part of the
response plan submitted to USDE/MSDE. 1.0 63,419 1.0 63,419
26
Career & Tech Institutes, Conferences and Meetings - Funding has been reduced by 75% since FY09.
Increase is needed to cover registration and travel costs associated with mandatory training sessions for CTE
teacher to implement programs with fidelity and travel costs for teachers associated with state and national
CTE student organization competitions.
10,000 (10,000) - -
6.4 1,449,971 -0.4 (812,070) 6.0 637,901
-
27
3.0 FTE Special Education Elementary Classroom Support Program - 1.0 FTE Special Education
Teacher, 1.0 Social Worker, 1.0 Psychologist (.5 support behavior resource team and .5 non public placement
supports)
Reason: Provide a full continuum of behavioral supports by creating a behavior resource team to support
Classroom Support Programs (CSP) and schools experiencing challenges with students with significant social,
emotional and behavioral needs.
In the last few years, there has been an increase in referrals for students exhibiting significant behavioral
challenges. Schools need immediate assistance in collaborating immediate needs to support children in their
school environments.
Outcome:
Provide immediate triage to support critical needs in schools.
Reduce the need for more extensive services provided by non-public placements.
3.0 190,258 (3.0) (190,258) - -
28 Speech language pathologists - current licensures/supervision (clinical fellowship) 5,000 (5,000) - -
29 Occupational Therapists - full day professional development to support licensure requirements. 7,000 (7,000) - -
30 Expand Wilson Sustainability Plan - training for Level II facilitator, grade 2 teachers and SE teachers. 25,000 (25,000) - -
31 Non-verbal crisis prevention institute(CPI) training and differentiated behavior training. 30,000 (30,000) - -
32
Assistive Technology Equipment - to support needs of students with disabilities as mandated by student
IEP's 30,000 (30,000) - -
33
Computer Equipment - Purchase/refresh laptops and desktops for teacher specialists and transition
resource itinerants 40,000 (40,000) - -
34
Summer Support for Child Find Center - Convert Child Find Centers/testing; ESY and CIEP Teams from
10-month to 11-month staff positions in order to meet the requirements/timelines for evaluations mandated by
IDEA and reduce the need for additional summer salaries for employees.
Increase 2.0 Speech Language Pathologists to 11-month status
Increase 3.0 Occupational Therapists to 11-month status
Cost is offset by over $30,000 in savings due to hours these employees worked as 10-month employees. The
avoidance of litigation due to not meeting legal timelines may result in additional cost savings.
11,555 (11,555) - -
35 Non-Public Placement - The operating expense exceeded budget in FY13 by 4.3%.
$286,092 is included to cover an anticipated shortfall for fiscal year 2014.
$580,000 of the increase is due to Non Public expense formerly paid under the Medical Assistance Grant.
Funding from the Medical Assistance Grant for Non Public Placements will be no longer be available as of
6/30/2014
$244,000 of the increase represents an anticipated 3% increase in costs for the 2014-2015 school year. 1,110,092 (365,000) - 745,092
3.0 1,448,905 -3.0 (703,813) 0.0 745,092
36
Harford Glen - Contracted Maintenance for tree removal & trimming for trails at outdoor learning areas &
main campus 15,000 (15,000) - -
37
Contracted Bus Service - Increase cost of Department of Transportation physicals by $20 per driver/sub for
contracted bus services. The new Federal Motor Carrier Safety Administration program for medical
examiners goes into effect May 1, 2014. Our current medical providers (each driver must have an annual
physical as per COMAR and our attendants also are examined) have served us for the same price, $45.00, for
the last 7 years. With the new requirements, certification and paperwork, many of our providers are no longer
interested in the DOT program. We have found a number of medical organizations who are becoming
certified, however their costs range from $55 - $65 per physical.
15,000 (7,500) - 7,500
38
Contracted Medical Services - Increase cost of Department of Transportation physicals by $20 per
driver/sub for HCPS drivers/subs & align account with prior year actual expenditures. (See detailed
explanation above.) 5,000 (2,500) - 2,500
39
Contracted Bus Service - Increase PVA for 37 buses.
The Per Vehicle Allowance (PVA) is the annual payment a school system makes to its bus contractors to
reimburse the contractor for the purchase price of a school bus (including local school system required bus
equipment), the interest cost of financing the bus, the depreciation of the value of the bus, and the State of
Maryland excise tax. The PVA is only a portion of the Table of Rates formulating a school bus contractors
payment from a local school system to provide safe and efficient transportation services for students. It is
only a single component of a larger payment formula and it should not be considered in isolation from the other
components, which may include a mileage rate, maintenance and operations rate, salary factor, administrative
fee, and fuel rate. These non-PVA components of the total reimbursement formula address the bus
contractors operating costs and are generally designed to fund those non-capital expenses.
265,000 (265,000) - -
New Transportation Routing Software (cost offset by 39B, 40, 41 & 42)
- 180,000 180,000
New Reduction to Contracted Bus Service - (50,000) (50,000)
40
Reduction to Contracted Bus Service related to McKinney Vento - Implementation of cost
saving/efficiency modifications. (50,000) - (50,000)
41
Reduction to Driver Overtime - Due to a drop in the number of routes & field trip assignments over 8hrs.
(50,000) - (50,000)
42
Reduction to Contracted Bus Service at Alternative Education Center - Due to modification in the
program implemented during 2013-2014 school year. (30,000) - (30,000)
Total - Instructional /Curriculum & Instruction
Operations:
Instructional - Special Education:
Total - Instructional/Special Education
Use grant funding
to cover $365k of
Page 3
6/5/14 11:47 AM
Line Description FTE Orig. Total FTE Adjustments FTE Revised Total
CDB Items Remaining in FY15 Budget
CDB Items Removed
New/Adjusted Item
Revised Cost of Doing Business for FY15
New Increase cost electricity (3.8% rate increase as projected by ENERNOC April 2014) - 535,000 535,000
43 Reduction to Sun Trust Energy Lease Payments (Phase I, II & III) (10,378) - (10,378)
44 Facility Rentals - Increase to annual rental contracts for Bel Air Armory & Forest Hill Commerce Rd. 4,080 - 4,080
0.0 163,702 0.0 375,000 - 538,702
Revised CDB
45
1.0 FTE Programmer - To create software programs necessary to comply with State / Federal mandates and
support key business functions, including but not limited to:
- Create software programs which enable key departments to comply with mandates / initiatives such as
Senate Bill 740, PARCC, Common Core and Race-to-the-Top
- Create a teacher evaluation system (software); avoiding the expense of purchased solutions and addressing
HCPS specific needs
- Create software programs which automate business functions such as student enrollment, special
admissions and school sponsored projects
- Support existing software programs and packages such as the student information system and general
business software (Finance, HR, Procurement)
1.0 104,206 (1.0) (104,206) - -
46
Cognitive Tutor Instructional Software - Annual license fee (previously funded with capital funds). Carnegie
Learning Cognitive Tutor software provides students with highly individualized and self-paced instruction that
adapts to their exact needs to improve math skills. 20,500 - 20,500
47 I station Instructional Software - Increase in annual license fee. 19,000 - 19,000
48
Instructional Computer Equipment - This line item has been reduced by $344k since FY11. The addition of
$80,000 will restore approx. 23% of the funds cut. 80,000 (80,000) - -
49 Increase Board of Education professional dues by $6,000 6,000 - 6,000
50
1.0 FTE Teacher Specialist (11 month) - Enhance digital learning, addressing Common Core Curriculum
Standards, and PARCC by providing support to teachers and administrators in utilizing instructional technology
strategies/tools and the infusion of technology devices in the classroom.
1.0 71,764 (1.0) (71,764) - -
51 WebCRD Software Maintenance for Print Shop - increase of $2,300 2,300 - 2,300
52 Administrative Services, Software Maintenance - Increase based on contractual agreements 19,939 - 19,939
53
Office of Communications - Cost savings (contracted services) due to securing sponsorship for various
HCPS programs. (13,000) - (13,000)
54 Administrative Building Lease - First principal payment on refinanced lease due March 2015. 371,259 - 371,259
55
Property Insurance - Increase needed to cover increase in property values and 5% projected rate increase
due to pool experience and market. Actual rates will be set 1/30/14. 25,000 (25,000) - -
56
Liability Insurance - Increase needed to cover 5% projected rate increase. Actual rates will be set in late
January 2014. 5,494 (5,494) - -
57 Workers Compensation - Increase needed to cover 5% projected rate increase. 344,000 (244,000) - 100,000
2.0 1,056,462 -2.0 (530,464) 0.0 525,998
Total Cost of Doing Business 83.9 8,934,122 -76.9 (6,215,811) 7.0 2,718,311
Revised CDB
Administration:
Total - Administration
Total - Operations
Reductions
to CDB
Page 4
Change in HCPS Revenue* from
Board of Education Proposed Budget
1
Change in Revenue from BOE Proposed FY 15 Budget
REVENUE
FY15 - BOE
Proposed Adjustments
FY15 - Revised
Revenue
Local 253,290,949 (29,623,647) 223,667,302
MD State 194,079,283 (35,100) 194,044,183
Federal 390,000 390,000
Other 2,913,928 422,000 3,335,928
Fund Balance 3,500,000 2,033,875 5,533,875
Total 454,174,160 $ (27,202,872) $ 426,971,288 $
* After proposed amendments
Proposed Revenue Reductions for
Amendments R1 and R2
2
Revenue Reduction Amendments: Revenue
R1
(29,623,647)
R2 Change in State Funding (35,100)
Total Revenue Reduction Amendments R1 and R2 (29,658,747) $
Local Funding Adjustment ($31,990,220 - 2,366,573)
Proposed Revenue Enhancement
for Amendments R3 to R7
3
Revenue Enhancement Amendments: Revenue
R3
Use Fund Balance for refresh purchase of AED (in CDB) 133,875
R4 Increase Use of Fund Balance (for general operating expenditures) 1,900,000
R5
Tuition to cover expenditures for high school summer school
($350 Tuition x 315 students, 10% reduction in enrollment) 110,250
R6
Tuition to cover expenditures for summer bridge program
($350 Tuition x 135 students, 10% reduction in enrollment) 47,250
R7 Interscholastic Athletic Fee (See note below*) 264,500
$2,455,875
*In the 2013-2014 school year, the Board of Education implemented interscholastic athletic fees and provided a
waiver of fees to students qualifying for the Free and Reduced Meal Program(FARMS). (A total of 852
student athletes qualified for the FARMS waiver.) During this same period, overall enrollment in the Free and
Reduced Meal Programincreased by 675 students, providing $1,575,687 in additional funding to HCPS for fiscal
year 2015. If the interscholastic athletic fees are not reinstated for the 2014-2015 school year, there is a potential
for HCPS to experience a decline in FARMS applications next year. This would result in a decrease in
Maryland State Compensatory (FARMS) Aid for fiscal year 2016.
Total Revenue Enhancement Amendments R3 to R7
Change in HCPS Revenue from
FY 2014 to FY 2015
4
Revenue FY14 Revenue*
Change
FY14 - FY15
FY15 Revenue
Local 221,300,729 2,366,573 223,667,302
MD State 194,167,270 (123,087) 194,044,183
Federal 390,000 - 390,000
Other 5,497,754 (2,161,826) 3,335,928
Fund Balance 6,100,000 (566,125) 5,533,875
Total 427,455,753 $ (484,465) $ 426,971,288 $
*Includes all (proposed and approved) FY2014 supplemental appropriations.
HCPS Utilization of New Local Revenue for FY 2015

5
Increase in Harford County 2,366,573 $
Utilized for:
Teacher Pension System 466,576
Health & Dental Insurance * 1,899,997
Balance Harford County Revenue - $
*In total, Health & Dental insurance costs increased 3.1M
Changes in State of Maryland Funding for HCPS in FY 2015
Program
Budget
FY2014
Budget
FY2015
Foundation 137,095,202 135,734,462 (1,360,740)
Compensatory Education (1) 31,139,458 32,715,145 1,575,687
Public Transportation Aid 12,030,689 12,173,716 143,027
Special Education Aid 10,790,464 10,362,389 (428,075)
Limited English Proficiency 1,467,548 1,270,097 (197,451)
MSDE - Employees on Loan 118,957 118,957 0
NTI Adjustment 589,164 1,669,417 1,080,253
BRFA Grant 935,788 0 (935,788)
Supplemental Grant 0 0 0
Unrestricted - Total 194,167,270 $ 194,044,183 $ (123,087) $ -0.1%
(1) The State of Maryland provides funding of $2,982 for every student qualifying for the (FARMS)
Free and Reduced Meal Program.
Change
FY14 - FY15
Maryl and State Revenue - Unrestri cted Expense Fund
6
Budget Reduction Measures FY10 FY14
Total Unrestricted Positions Eliminated
Position Type FY10 FY11 FY12 FY13 FY14 Total
School Based -12.5 0.0 -26.0 -59.0 -107.3 -204.8
Non School Based 0.0 -2.0 -13.0 -14.7 -5.3 -35.0
Total -12.5 -2.0 -39.0 -73.7 -112.6 -239.8
7
Budget Reduction Measures FY10 FY14
Unrestricted Positions Eliminated Central Office/Non Classroom
Central Offi ce/Non Cl assroom Posi ti ons FY10 FY11 FY12 FY13 FY14 Total
Staffing Manager - Human Resources -1.0 -1.0
Assistant Supervisor Accountability -1.0 -1.0
Assistant Supervisor Planning/Construction -1.0 -1.0
Coordinator of Business Partnerships -1.0 -1.0
Teacher Specialist Accountability -1.0 -1.0
Teacher Specialist Reading Intervention -2.0 -2.0
Teacher Specialist Health Education -1.0 -1.0
Elementary Mentors -5.0 -5.0
Special Education Teacher Specialists -2.0 -2.0
Special Education Coordinator -1.0 -1.0
Model Department Chairs -5.0 -5.0
Assistant Principal -1.0 -1.0
Instructional Facilitator -3.0 -3.0
Programmer -1.0 -1.0
Purchasing Assistant -1.0 -1.0
Secretary II - Curriculum & Instruction -1.0 -1.0
Secretary III - Executive Administration -1.0 -1.0
Mail Room Clerk - Communications -0.7 -0.7
Executive Director Middle School Performance -1.0 -1.0
Supervisor of Magnet Programs -1.0 -1.0
Secretary I - Book Processing Center -2.0 -2.0
Coordinator of Intervention -0.3 -0.3
Distribution Center Associate -1.0 -1.0
Total Central Office/Non Classroom Positions 0.0 -2.0 -13.0 -14.7 -5.3 -35.0
8
Budget Reduction Measures FY10 FY14
Unrestricted Positions Eliminated School Based
School Based Positions FY10 FY11 FY12 FY13 FY14 Total
Regular Program Teachers -7.0 -47.0 -77.0 -131.0
Teachers - RAACS -7.0 -7.0
Guidance Counselors -1.0 -4.0 -5.0
Intervention Paraeducators -3.0 -4.0 -6.3 -13.3
Special Education Paraeducators -1.0 -4.0 -5.0
Team Nurse -0.5 -0.5
Inclusion Helpers -15.0 -15.0 -30.0
Alternative Education Teaching Position -1.0 -1.0
Achievement Gap Coordinator -1.0 -1.0
Coordinator of Homeland Security Signature Program -1.0 -1.0
Planetarium Director -1.0 -1.0
Special Education Teacher -1.0 -1.0
Coordinator - RAACS -1.0 -1.0
School Based Clerical Positions -2.0 -5.0 -7.0
Total School Based Positions -12.5 0.0 -26.0 -59.0 -107.3 -204.8
Total Reductions -12.5 -2.0 -39.0 -73.7 -112.6 -239.8
9
HCPS Utilization of Employee Turnover for FY 2015

10
Employee Turnover Savings for FY 2015 2,848,611 $
Uses for Employee Turnover
Health & Dental Insurance* -1,229,190
Cost of Doing Business (2,718,311) -1,619,421
Balance Employee Turnover Savings 0
*In total, Health & Dental insurance costs increased 3.1M
Proposed Expenditure Amendments 1 to 5
Adjustments to BOE Proposed Budget
11
Expenditure Amendments:
FTE Expenditures
Adjustments to BOE Proposed Budget:
1
Reduce Health & Dental rate increase (from 5% to 3%) (1,724,670)
2
Reduce Unrestricted pension expense by amounts charged to grants (1,491,137)
3
Turnover Salary Savings - 100 Teaching Positions (5 Yr Avg =72) (2,848,611)
4
Adjustments to BOE Proposed Cost of Doing Business
(see attached; includes removing 76.9 proposed positions.) (76.9) (6,215,811)
5
Remove Wage Package (13,746,677)
Total for Amendments 1 to 5 Adjusting BOE Proposed Budget (26,026,906) $
Other Expenditure Reductions
Amendments 6 to 18
12
Other Expenditure Amendments:
Expenditures
Proposed Cost Saving Measures to Balance:
6
Reduce Salary Variances in Health Service (17,046)
7
Reduce Executive Administration Legal Services (14,000)
8
(17,000)
9
Reduce - Postage Office of Communications (based on historical spending) (20,000)
10
Additional cost savings realized on transportation route changes implemented
2013-2014 school year (500,000)
11
Reduce Bids/Notices & Advertising (based on historical spending) (10,000)
12
Reduce Other Salaries Extra-Curricular (based on historical spending) (22,000)
13
Eliminate summer elementary school (204,000)
14
Eliminate summer middle school program (177,600)
15
Eliminate transportation for summer bridge, middle & high
Transportation will not be provided for remaining summer programs (bridge & HS) (125,320)
16
Eliminate summer nursing services (elementary & middle) (4,000)
17
Eliminate funding for principal mentors (40,000)
18
(25,000)
$ (1,175,966) Other Expenditure Reductions for Amendments 6 to 18
Reduce equipment rentals in the print shop ($10k) & Office of Accountability ($7k)
Reduce furniture and equipment accounts
Change in HCPS Unrestricted Budget
from FY 2014 to FY 2015
13
Positions
4,781.5
(2,718,482)
Salary/Wage Adjustments:
Projected Turnover (2,848,611)
Total - Salary/Wages (2,848,611)
Benefit Adjustments:
Teacher Pension System 466,576
Other Employee Pension (55,480)
Net Health/Dental Insurance Adjustment 3,129,187
Total - Benefits 3,540,283
Cost of Doing Business Submissions:
1.0 CDB - Instruction Education Services 270,618
6.0 CDB - Instruction Curriculum 637,901
CDB - Instruction Special Education 745,092
CDB - Operations 538,702
CDB - Administration 525,998
7.0 Total - CDB 2,718,311
Total - Cost Saving Measures (1,175,966)
7.0 Sum - Change FY14 - FY15 (484,465) $
4,788.5 426,971,288 $
427,455,753 $
FY15 Unrestricted Budget
FY14 Unrestricted Budget - Revised*
Total - Reversal FY13 One Time Expenditures*
Change in Budgeted Positions
from FY 2014 to FY 2015
14
1.0 School Psychologist
1.0 Teacher Induction Coordinator*
1.0 Instructional Data Specialist*
3.0 Curriculum Specialist*
1.0 ESOL Teacher
7.0 Total
*5 of the 7 positions were previously funded as part of the Race to the Top Grant.
Change in Positions FY14 - FY15