Word Notes

Working within a Document

Common Toolbars

Title Toolbar
Menu Toolbar
Toolbar
Format Toolbar

Other Toolbars – Appear when certain functions are activated (e.g., Header/Footer
Toolbar under View). Click on  to exit.

Changing Layout

Enable and disable toolbars to accommodate your needs. View  Toolbars.

Scrolling

• Vertical and horizontal scroll bars.

Status Bar

Page, Section, and Total No. of Pages Location of Text on Page On/Off Function Indicators

Viewing Documents

• In Normal View, you will not see the page's edges and the page breaks are
indicated by a dotted line. The computer will perform faster in this viewing mode,
and thus, useful when working with larger files. However, certain features will
not be displayed such as graphics.

• In Page Layout, the page break simulates the edges of a piece of paper and
displays your document as what-you-see-is-what-you-get, graphics and all. Thus,
Page Layout will not perform as fast as Normal View.

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Change View Perspective

View  Normal, Online Layout View, Page Layout View, Outline, or Master Document.

Click on one of the buttons in the Document View Mode Keys

Document View Mode Keys

Print Preview Mode

File  Print Preview.

Zooming Feature Zoom In/Out Full Screen View

One Page View Multiple Page View Exit Print Preview Mode

Managing Word Documents

Creating New Documents

To start a fresh document, click on the New button.

Another way is to click on File  New. Several tabs will be seen with several templates
and Wizards.

Choose General tab and click on Blank Document.

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Saving Documents

File  Save as… Use for first-time saves or when you want to save under a different
name.

To save the document you previously saved, click on File  Save. OR, go to the Save
button on the toolbar.

Opening Saved Documents

• Three ways:

1. File  Open. Locate the saved file and double-click the file name.

2. Click on File, then choose one of the file names listed in the bottom half of the
drop-down menu.

3. In the toolbar, click on the Open Folder button.

NOTE: If you cannot find the file in the Open window, Word may be limiting the
File types: to be shown. You can also look in the Text or property: or Last
Modified: dialog boxes. The Find Now and New Search buttons can also help.

• File Viewing Buttons:

List - Gives you a listing of files in alphabetical order and by file type.
Details - Gives you more information as size, file type, and last modified date.
Properties - Gives you more specific information such as Title:, Subject:, Author:, Saved
by:, Revision:, Created:, Modified:, and Pages:.
Preview - Allows you to preview the contents of a file before opening the entire file.

• To open more than one file, click on hold the CTRL key and click on the filenames.
Once files are highlighted, click Open.

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Closing a Document

Two ways:

1. Close button 
2. File Close

If the document has not been saved, a window will appear asking you whether you
want to save the document.

Viewing Multiple Files

Two ways to ocsillate between opened files:

1. Hold down CTRL button and press F6.

Arrange All Option

Window  Arrange All

Click on a document to make it active.

Working with Text

Typing Text

1. Look for the Insertion point.

2. Press Enter if you want to start a new paragraph or a blank line.

3. To create a page break, use the CTRL+ENTER key combination.

4. Adjust alignment by placing the insertion point at the beginning of the text and
click on the Alignment buttons on the Format Toolbar.

5. If you want to indent, place the insertion point at the appropriate place and click
on either Increase Indent or Decrease Indent buttons.

Selecting Text

Standard. Place cursor at the beginning of the information. Hold the mouse button
down and drag the mouse to the end of the information. Then release the button.
Single Word. Point at the word you want and double-click. The word will become
highlighted in black.

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Single Line. Click next to the line in the left margin. Hold the mouse button down and
move the mouse either up or down to highlight additional lines.
Paragraph. Double-click next to the paragraph in the left margin. To highlight several
paragraphs, double-click in the left margin, and on the second click, hold the mouse
button down. Move mouse up or down to highlight additional paragraphs.
Document. Hold down the CTRL key and click anywhere in the left margin.

Moving, Copying and Pasting

Delete text by pressing either the DELETE (deletes text to the right of the cursor) or
BACKSPACE (deletes text to the left of the cursor) key.

If you ever make a mistake, click the Undo (or Redo buttons) or use the CTRL + Z keys.

Copying, moving and pasting can be done with shortcut keys or by buttons.

Formatting Pages

Changing Fonts
Undo Format

Bold
Italicize Underline

Formatting Features

Font Types

Font Size

Effects Options

Preview Window

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Font Color
Style Font Size

Creating Lists

Numbers Lists

Page Setup

To change default settings, go to Page Setup under the FILE option.

Special Formatting Features

Typing Tools

 Spelling and Grammar Checks under TOOLS.

 Language

 Word Count

 AutoSummarize

 AutoCorrect

Find, Replace and Go to Options

Find, Replace and Go To are useful tools for editing documents:

 If there is a certain word or phrase that you want to search throughout the document,
the Find feature will help you locate each occurrence.

 Replace is a feature that allows you substitute words in the document for another.

 Go To allows you to skip to certain pages or other formatting features such as text
lines, paragraphs, headers, graphics, etc.

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To utilize these tools, click on EDIT and select either Find…, Replace…, or Go To…

Type in the word, phrase, or

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