Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Work Instruction Reprint Check 11/05/07 FCH7
Purpose Use this procedure to void and reprint a check. Trigger Perform this procedure when a check number needs to be voided and reprinted because it was printed incorrectly, unusable, or lost in the mail. If funds need to be paid ACH, use FCH8 so that the invoice is re-opened and is picked up again during the ACH payment run. Prerequisites
Check number must be valid in SAP and not cashed or previously voided in SAP Verify with bank that check has not been cashed Issue a stop payment on the check with the bank
Menu Path Use the following menu path(s) to begin this task:
Select Accounting Financial Accounting Accounts Payable Check Information Change FCH7 Reprint Check
Environment
If using a transaction code, enter FCH7 in the command box, then click the green check (enter).
Helpful Hints
Checks that are reprinted must also be directed to the AP check printer in ETS. Only User with check printing access can reprint a check Reason for void is required
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Procedure
1.
Start the task using the menu path.
SAP Easy Access
2.
Double-click
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Reprint Check
3.
As required, complete/review the following fields: Field Name Paying company code R/O/C R Description The company code which processes the payment transactions. This field should always be SBBC. Example: SBBC The House Bank determines all bank data when using this key. Example: boafl The Account ID together with the ID for the House Bank uniquely defines the bank account. Example: DIS01
House Bank
Account ID
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
4.
Click
ID for account details (1)
5 Entries found
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
5.
Double-click
Reprint Check
6.
As required, complete/review the following fields: Field Name Check number R/O/C R Description Check number. Example: 000001000008 check# including leading zeros for a total of 12 digits
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Reprint Check
7.
As required, complete/review the following fields: Field Name Void reason code R/O/C R Description Description of the Void reason code. Example: 05
8.
Click
and choose the void reason code from the drop down menu.
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Check void reason code (1) 11 Entries found
9.
Double-click
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Reprint Check
10.
As required, complete/review the following fields: Field Name Check lot number Printer for forms R/O/C R R Description Represents a batch of consecutively pre-numbered checks. Example: 1 Description of the Printer for forms. (printer name will need to be updated when the actual AP check printer is setup in SAP) Example: LOCL
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Field Name Print Immediately
R/O/C R
Description Check box for checks to print immediately Only check box when the printer (filed with check stock) is ready, if not do not check. The print job will be sent to the Users print spool. Use transaction SE02 to view the print spool and kick off the print job when desired
11.
Click
to choose from the drop down menu check printers have limited access.
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Printer for Payment Forms (1) 10 Entries found
12.
Double-click
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Reprint Check
13. 14. 15.
Click Click Click .
to de-select this box.
to display check details, to ensure it is the correct information to be reprinted.
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Display Check Information
16.
Click
to return to the main screen.
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Reprint Check
17.
Select Check
Reprint Shift+F1.
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Performance Assistant
18.
Click
.to close the dialog box.
The system displays the message, "Check 000001000008 voided, reprinted on check 000001000014. This message confirms the void and provides the replacement check number.
19.
You have completed this task.
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File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
Result You have successfully voided a check and reprinted the check with a new number. Comments
File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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Title: Reprint Check 11/05/07 Functional Area : Finance Process : Accounts Payable
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File name: Version: 09 Final ~BPP_FI_AP_FCH7_REPRINT_CHECK_11050 Last Modified: 12/5/2007 [Link]
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