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Getting Started

"Microsoft Excel 2007 - Getting Started Guide"

The Microsoft Office Excel 2007 is a member of the Microsoft Office 2007 suite of programs. It is a powerful tool for analyzing, sharing, and managing information to help you make more informed decisions. The first impression when you open the program - brand-new Ribbon user interface being introduced to replaced the old menus. As part of the new and improved Excel 2007 user interface, the program includes all sorts of graphical improvements such as Live Preview, Page Layout and full of pop-up galleries that make spreadsheet formatting and charting a real easy.

To start Excel 2007 from the Start Menu

Click on the Start button, point to All Programs then Microsoft Office and click on Microsoft Office Excel 2007.

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The first screen that you will see a new blank worksheet that contains grid of cells. This grid is the most important part of the Excel window. It's where you'll perform all your work, such as entering data, writing formulas, and reviewing the results.

Microsoft Excel 2007 Workbook and Worksheet

). A cell is identified by column and row. For example, B8 is the address of a cell in column B (the second column), and row 8 (the eighth row). A worksheet in Excel 2007 consists of 16,384 columns and over 1 million rows. The worksheets in turn are grouped together into a workbook. A worksheet is the grid of cells where you can type the data. The grid divides your worksheet into rows and columns. Columns are identified with letters (A, B, C ), while rows are identified with numbers (1, 2, 3

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By default each workbook in Excel 2007 contains 3 blank worksheets, which are identified by tabs displaying along the bottom of your screen. By default the first worksheet is called Sheet1, the next is Sheet2 and so on as shown here.

"Discover the Excel 2007 Screen Elements and it Functions"

With the new user interface, do you really know the Excel 2007 screen elements and it function? When you first launch Excel 2007, the program opens up the first of three new worksheets (named Sheet1) in a new workbook file (named Book1). The Excel 2007 program window containing this worksheet of the workbook is made up of the following components:

To know the excel 2007 screen elements

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Office button: When clicked, this button opens the Office menu, from which you can open, save, print, and exit as well as the Excel Options button that enables you to change Excel's default settings. Quick Access Toolbar: A small toolbar next to the Office button contains shortcuts for some of the most common commands such as Save, Undo, and Redo buttons. You also can customize quick access toolbar. Ribbon: A combination of old versions menu bar and toolbar, arranged into a series of tabs ranging from Home through View. Each tab contains buttons, lists, and commands. Name box: Displays the address of the active cell on the left edge, and it also shows you the current cell's contents. Worksheet area: This area contains all the cells of the current worksheet identified by column headings, using letters along the top, and row headings, using numbers along the left edge with tabs for selecting new worksheets. Sheet tabs: Excel 2007 contains 3 blank worksheet tabs by default. Click on the intended tab will go to the particular worksheet. Status bar: Reports information about the worksheet and provides shortcuts for changing the view and the zoom. Zoom control: Use to zoom the Excel screen in or out by dragging the slider.

"Excel 2007 Ribbon - Discover the New Ribbon Elements in "Excel 2007 Ribbon - Discover the New Ribbon Elements in Excel 2007!"Excel 2007!"
The Excel 2007 Ribbona new outlook that replaces the previous versions menu bar and drop down menus.

Yes, Excel 2007's user interface is based on the ribbon, which is a bar across the top of the window that contains tabbed pages of commands and icons/buttons. With the Ribbon, it shows you all the most commonly used options needed to perform a particular Excel task and you just click on it to take action.

Here are some important terms related to Excel 2007 ribbon:

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Ribbon: The whole bar, including all of the tabs. Office Button: On the far left side of the Ribbon, the Office Button lets you perform tasks that are common across many Office applications. Quick Access Toolbar: Located on top of the Excel screen beside the Office Button. Tab: Excel's main tasks are brought together and display all the commands commonly needed. Clicking a tab name once activates the tab. Group: A section of a tab that organizes related command buttons into subtasks. For example, the Home tab has the following groups: Clipboard, Font, Alignment, Number, Styles, Cells, and Editing. Dialog box launcher: A small icon in the bottom-right corner of a group, from which you can open a dialog box related to that group.

To understand tabs on the Excel 2007 ribbon

Home: Use this tab when creating, formatting, and editing a spreadsheet. Insert: Use this tab when adding particular elements (including graphics, PivotTables, charts, hyperlinks, and headers and footers) to a spreadsheet. Page Layout: Use this tab when preparing a spreadsheet for printing or reordering graphics on the sheet. Formulas: Use this tab when adding formulas and functions to a spreadsheet or checking a worksheet for formula errors. Data: Use this tab when importing, querying, outlining, and subtotaling the data placed into a worksheet's data list. Review: Use this tab when proofing, protecting, and marking up a spreadsheet for review by others. View: Use this tab when changing the display of the Worksheet area and the data it contains.

Exce"Excel 2007 Status Bar - Customizing Status Bar Options in Excel 2007"l 20 07 Screen Elements and it Functions"

Excel 2007 status bar provides you with additional information when you select a range of cells. This information included the status of the Num Lock, Caps Lock, and Scroll Lock keys on your keyboard. This bar keeps you informed of the program's current mode and any special keys you engage, and enables you to select a new worksheet view and to zoom in and out on the worksheet. However, you also can customize the status bar!

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Customize the status bar in Excel 2007 and make the overlooked status bar keep you up to date on the status of certain items within your Excel spreadsheet. This tutorial will show you how to add, and remove certain options/elements to the status bar.

To add options to the Status Bar

Right-click the Status Bar to bring up the Customize Status Bar menu.

Click to select the options you want, click again if you do not want the item displayed. When finished, click anywhere on the spreadsheet to close the menu.

To remove options from the Status Bar

Right-click on the Excel status bar and click on any option that you wish to remove from the status bar.

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versa. The menu's options are enabled (selected) when a check mark appears next to them and vice-

"How to Enter Data into Excel 2007 Worksheet?"

Enter data into excel 2007 worksheet? Yes, to start using Excel, you need to know how to enter data into the Excel worksheet. The tutorial here shows you the very basic of entering text, number, date and time into the worksheet.

To enter text into a worksheet

Select the cell in which you want to enter the text. Type in the text/data into the cell. Press the Enter key. Text entries are left aligned by default.

To enter numbers into a worksheet

Select the cell in which you want to enter a number. Type in the number into the cell and press Enter. If you want to enter a negative number, type a minus sign in front of it or enclose it in parentheses (bracket), e.g. -15 or (15). To indicate decimal places, you type a full stop such as 125.89. The numbers will be right aligned by default.

To enter dates and times into a worksheet

Select the cell in which you want to enter the date or time. Type in the date or time. Separate the date with either hyphens (-) or slashes (/). Press Enter. To enter the current date, press Ctrl+; To enter the current time, press Ctrl+:

You may utilize the keyboard to help you speed up the data entry process. Below is a list of keys that you can use when you want to quickly enter your data.

To speed up your data entry

Enter key: Pressing the key will enters the data and moves the active cell highlight down to the next cell in the current column. Tab key: Pressing the key will enters the data and moves the active cell highlight to the next cell in the current row. Arrow keys: Pressing the key will enters the data and moves the active cell highlight to the next cell in the direction of the specific arrow key pressed. Esc key: Pressing the key will cancels the current data entry.

"Save a Workbook? And Backup Copy"

Do you know how to save a workbook in Microsoft Excel 2007?"Save

a Workbook? A

Yes, you can either save the workbook in your computer hard drive or other device such as diskette or handy/flash drive. If you never save the file, you will be unable to view the file in the future. Once saved, you can re-open the file for viewing or editing. Although Excel AutoRecover feature may recover your unsaved file, you should never rely on Excel AutoRecover feature. Saving your work frequently is a good idea.

To save a workbook (first time)

From Office Button, click Save OR

Click the Save button on the Quick Access Toolbar. From the Save As dialog box displayed, ensure that you browse to the folder/disk drive that you would like to save the file.

Enter the file name in the File name: text box. The file name can be up to 255 characters in length. Click on the Save button.

To save a backup copy (subsequent times)

From the Office Button, point to Save As and click Excel Workbook. Enter a name in the File name: text box. Click on the Save button.

Note: By default, Excel saves a copy of your work automatically every ten minutes. To adjust this setting (or turn if off), use the Save tab of the Excel Options dialog box (Office Button - Excel Options).

To close a file
From the Office Button, click Close. You will be asked if you wish to save any changes you have made to the file.

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Click Yes to save the workbook

OR click No to ignore (without saving) the changes OR click Cancel to cancel the operation

To conclude, you have two choices for saving a spreadsheet file: Save As - this choice allows you to save your spreadsheet file with a new name and choose the location to save the file. Save - this option updates the spreadsheet file with your most recent changes. If you use Save on a new file that hasn't been saved before, it has the same effect as Save As.

Start Exploring Excel

To change the text color

Highlight the text that you want to change color. From the Home tab, in the Font group, point to the Font Color icon. Click the arrow just to the right of the Font Color icon. You'll see some colors appear. Select a color just like you did for the background color of the cell.

"Excel Navigation - How Effective Are You?" ?" Excel Navigation - How to move from one place to another in an Excel worksheet?How to Enter Data into
Yes, you need to move from one cell to another in Excel from time to time? Also, we show you how to move between Excel worksheets by using either mouse or keyboard. This tutorial will show you how to effectively move from one place to another in the worksheet using the simple steps.

To move to a particular cell using the mouse

Place the mouse pointer on the particular cell and click.

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To move to a particular cell (quick way)

Enter the cell that you wish to jump to into the Name Box (at the top, left of the screen). In the example shown the cell reference D12 has been entered. When you press the Enter key you will jump to the cell you entered.

To move from cell to cell using the keyboard

To move from cell to cell, use one of the following methods:

To move within a selected range of cells

Select the range of cells by dragging the mouse. Use one of the following combinations key to move from one cell to another: Tab - To the right one cell. Shift + Tab - To the left one cell. Enter - One cell down. Shift + Enter - One cell up.

To move between worksheets using the mouse

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Click on the appropriate worksheet tab displayed along the bottom of the worksheet.

To move between worksheet tabs using the keyboard

To move one tab to the left, press Ctrl+Page Up. To move one tab to the right, press Ctrl+Page Down.

"Changing the Excel Cell Color - The Easy Way"

How to change the Excel cell color to the color that you like? This tutorial shows you the steps. Actually you can change the color of any cells in the spreadsheet. Once you have the number cells formatted in a different color, just do the same thing for some other cells. You can choose a contrasting color for the background to add more effects to your Excel spreadsheet.

To change the Excel cell color background

Highlight the cells that you want to alter. We'll start with the cells A2 to B5. From the Home tab, in the Font group, point to the Fill Color icon. Click the arrow just to the right of the Fill Color icon. You'll see some colors appear:

Move your mouse over any of the colors and the cells will change automatically. You can then see what the new color looks like. Click with the left mouse button to set the color you want. If you don't like any of the colors displayed, click on More Colors option.

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From the Colors dialog box displayed, choose a color and click OK.

To change the text color

Highlight the text that you want to change color. From the Home tab, in the Font group, point to the Font Color icon. Click the arrow just to the right of the Font Color icon. You'll see some colors appear. Select a color just like you did for the background color of the cell.

"Discover the Excel 2007 Paste Special Secrets!"

Discover the secret of Excel 2007 Paste Special feature!

Maybe you are familiar with the basic copy and paste feature, whereby Excel copies all the information in the range of cells you selected: formatting, formulas, text, and other values you enter. How about the paste special? Paste Special allows you to specify that only the entries be copied (without the formatting) or that just the formatting be copied (without the entries). This page going to explains to you the Excel 2007 paste special options.

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To use the Paste Special dialog box

Select the range of data you wish to copy. On the Home tab, in the Clipboard group, click Copy icon.

OR press Ctrl+C. Click the cell where you want to paste the range. On the Home tab, in the Clipboard group, click the down arrow of the Paste icon and click the Paste Special option. From the Paste Special dialog box displayed, select the necessary option from the Paste section:

Each option is explain as follow:

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In the Operation section, select the available suitable option. For example, if you select the Add option, Excel adds the corresponding values in the source range and the destination range and replaces the destination range with the new values. The Skip Blanks option prevents Excel from overwriting cell contents in your paste area with blank cells from the copied range. It is useful if you're copying a range to another area but don't want the blank cells in the copied range to overwrite existing data. The Transpose option can change the orientation of the pasted entries. For example, if the original cells' entries run down the rows of a single column of the worksheet, the transposed pasted entries will run across the columns of a single row (see steps below).

To use the Transpose option

Select the range of data you wish to copy and transpose. On the Home tab, in the Clipboard group, click Copy icon.

OR press Ctrl+C. Click the cell where you want to place the range. On the Home tab, in the Clipboard group, click the down arrow of the Paste icon and click Transpose.

"Excel 2007 Help - Solving your Excel Hassle!"

The Excel 2007 Help system is an excellent source of information that many users tend to forget about it."Discover

the Excel 2007 Paste Special Secrets!"

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This Help information is available by clicking the question mark icon in the upper-right corner of Excel's window. Or, just press F1 key to displays Excel Help in a new window. This page will guide you how to use the Excel 2007 help feature effectively. So, if you encounter any problem while using the Excel 2007, you can use this Help topic to solve your problem.

To get help in Excel 2007

Click on the Microsoft Office Excel Help icon (top-right of the screen with question mark icon)

OR press F1. topics. The Excel Help window is displayed. Excel attempts to use your Internet connection to update its

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The various ranges of help topics are displayed. You can click on any topic to get help. As an example, click on the What's new link. You will see the following.

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You can click on any link topics and continue reading the particular topic. When you have finished experimenting, close the Excel Help window.

To search for help

Press F1 to open the Excel Help window. From the Excel Help window, type in a keywords or words relating to the help you need within the text box near the top of the window.

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For instance, to display help about printing, type in the word ' print'. Click on theSearch button next to the text input box. You will see a range of topics related to printing. Clicking on any of these topics will display more information about Excel printing.

To display Help Table of Contents

Press F1 to open the Excel Help window.

Click on the Table of Contents icon (the one with book icon). You will now see a Table of Contents displayed down the left side of the Excel Help window.

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To print a help topic

Display an item of interest within the Excel Help window. Click on the Print icon displayed within the Excel Help toolbar. This will print the current page.

"Discover the Excel 2007 Paste Special Secrets!"