PMP STUDY MATERIAL

Project Management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements. Project managers are responsible for managing the triple constraints - scope, time and cost. There are five Process Groups. There are Nine Project Management Knowledge Areas.

1.

Project Integration Management

a.Develop Project Charter

A project initiator or project sponsor external to the project issues the project charter. Project Manager should be ideally assigned during the feasibility study and definitely before planning phase. As a project manager if you did not get a project charter, you can prepare on and get it approved by Sponsor or Initiator. But as per PMBOK, It has to be prepared by Sponsor. Also remember that the author name should be the Executive Project Managers or Sponsor with in your organization since they are the ones who have the power to give you the authority to use the resources. The project charter should have the following details

Project Purpose or Justification Business need for the project Business case justification for the project High-level project description or product requirements Requirements that must be completed to be consider the project successful Stakeholder Influences Involvement of Other Departments Constraints Assumptions Summary milestone schedule(Preliminary) Summary Budget(Preliminary) Name of the project manager and authority level

Inputs

Contract (when applicable) Project Statement of Work (SOW) Organizational Process Assets Enterprise Environmental Factors

Tools and Techniques

Project Selection Methods Project Management Methodology Project Management Information System Expert Judgement

Outputs

Project charter

b.Develop Preliminary Project Scope Statement

The preliminary project scope statement contains the project and product objectives, high level requirements, boundaries, assumptions and constraints. This will be further refined to Project Scope Statement in the Define Scope process. Inputs

Project Charter Project Statement of Work (SOW) Organizational Process Assets Enterprise Environmental Factors

Tools and Techniques

Project management methodology project management information system Expert judgement

Outputs

c. Develop Project Management Plan

Inputs

Preliminary project statement

Preliminary project statement Project management processes Organizational Process Assets Enterprise Environmental Factors

Tools and Techniques

Project management methodology project management information system Expert judgement

Outputs

Project management plan

d.Direct and Manage Project Execution

Inputs

Project management plan Approved corrective actions Approved preventive actions Approved change requests Approved defect repair Validated defect repair Administrative closure procedure

Tools and Techniques

Project management methodology project management information system

Outputs

Deliverables Requested changes Implemented change requests Implemented corrective actions Implemented preventive actions Implemented defect repair Work performance information

e. Monitor and Control Project Work

Inputs

Project management plan

Work performance information Rejected change requests

Tools and Techniques

Project management methodology project management information system Earned value techniques Expert judgement

Outputs

Recommended corrective actions Recommended preventive actions Forecasts Recommended defect repair Requested changes

f. Integrated Change Control

Inputs

Project management plan Requested changes Work performance information Recommended preventive actions Recommended corrective actions Recommended defect repair Deliverables

Tools and Techniques

Project management methodology project management information system Expert judgement

Outputs

Approved change requests Rejected change requests Project management plan (updates) Project scope statement (updates) Approved corrective actions Approved preventive actions

Approved defect repair Validated defect repair Deliverables

g.Close Project or Phase

Inputs

Project management plan Contract documentation Enterprise environmental factors Organizational process assets Work performance information Deliverables

Tools and Techniques

Project management methodology project management information system Expert judgement

Outputs

Administrative closure procedure Contract closure procedure Final product, service, or result Organizational process assets (updates)

2.

Project Risk Management

a.Risk Management Planning

Risk management plan is an agreed up on baseline for project risk evaluation. It should have the Methodology (which describes how you will perform risk management), Roles and Responsibilities (Who is responsible for managing the individual risks), Budget information (How much money is available for managing the identified risks), Timing (When and how the risk management processes will be executed), Risk Categories (Whether it is technical, quality, project management or external to name a few), Definition of risk probability and Impact, Revised Stakeholder tolerance (How much tolerable are the stakeholders for this project),

Reporting formats (What is the format of the risk register and other reports - what are their contents and representation) and Tracking (How the risk data will be saved for current project, for lessons learned and audits) Inputs

Organizational Process Assets Enterprise Environmental Factors Project Scope Statement Project Management Plan

Tools and Techniques

Planning meetings and Analysis

Outputs

Risk Management Plan

b.Risk Identification
Inputs

Organizational Process Assets Enterprise Environmental Factors Project Scope Statement Risk Management Plan Project Management Plan

Tools and Techniques

Documentation Reviews Information Gathering Techniques Checklist Analysis Assumption Analysis Diagramming Techniques

Outputs

Risk Register

c. Qualitative Risk Analysis

Inputs

Organizational Process Assets Project Scope Statement Risk Management Plan Risk Register

Tools and Techniques

Risk Probability and Impact Assessment Probability and Impact Matrix Risk data quality assessment Risk categorization Risk urgency assessment

Outputs

Risk Register (updates)

d.Quantitative Risk Analysis

Inputs

Organizational Process Assets Project Scope Statement Risk Management Plan Risk Register Project Management Plan

Tools and Techniques

Data gathering and representation techniques Quantitative analysis and modeling techniques

Outputs

Risk Register (updates)

e.Risk Response Planning

Inputs

Risk Management Plan Risk Register

Tools and Techniques

Strategies for negative risks or threats Strategies for positive risks or opportunities Strategies for both threats and opportunities Contingent response strategy

Outputs

Risk Register (updates) Project Management Plan (updates) Risk related contractual agreements

f. Risk Monitoring and Control

Inputs

Risk Management Plan Risk Register Approved change requests Work Performance Information Performance Reports

Tools and Techniques

Risk Assessments

Risk Audits Variance and Trend analysis Technical Performance Measurements Reserve analysis Status meeting

Outputs

Risk Register (updates) Requested changes Recommended corrective actions Recommended preventive actions Organizational process assets (updates) Project Management Plan (updates)

3.

Project Scope Management

a.Collect Requirements
Inputs

Organizational Process Assets Enterprise Environmental Factors Preliminary Project Scope Statement Project charter Project Management Plan

Tools and Techniques

Expert judgement Templates, forms, standards

Outputs

Project Scope Management Plan

b.Define Scope
Inputs

Organizational Process Assets Project scope management plan Preliminary Project Scope Statement Project charter Approved change requests

Tools and Techniques

Product analysis Alternatives identification Expert judgement Stakeholder analysis

Outputs

Project Scope Statement Requested changes Project scope management plan (updates)

c. Create WBS
Inputs

Organizational Process Assets Project Scope Statement Project Scope Management Plan Approved change requests

Tools and Techniques

Work breakdown structure templates Decomposition

Outputs

Project scope statement (updates) Work breakdown structure WBS dictionary

Scope baseline Project Scope Management Plan (updates) Requested changes

d.Scope Verification
Inputs

Project Scope Statement WBS dictionary Project Scope Management Plan Deliverables

Tools and Techniques

Inspection

Outputs

Accepted deliverables Requested changes Recommended corrective actions

e.Scope Control
Inputs

Project Scope Statement Work breakdown structure WBS dictionary Project Scope Management Plan Performance reports Approved change requests Work performance information

Tools and Techniques

Change control system Variance analysis Replanning

Configuration management system

Outputs

Project scope statement (updates) Work breakdown structure (updates) WBS dictionary (updates) Scope baseline (updates) Requested changes Recommended corrective actions Organizaional process assets (updates) Project management plan (updates)

Project Cost Management Project Human Resource Management Project Procurement Management Project Time Management Project Quality Management Project Communication Management