Oracle WE Applications Consulting

IMPLEMENTING R12 INTERNET EXPENSES

Oracle Internet Expenses is a robust travel and expense system. It will streamline
KEY BENEFITS
Lower Expense Processing

and automate your expense management and establish policy-driven controls for reimbursement. Oracle Internet Expenses (OIE) is part of the Oracles Financial E-Business suite, which provides a seamless and comprehensive business solution. OIE allows you to effectively manage one of the largest controllable categories of corporate spend. Oracle can help you realise these goals with a cost-effective, process based implementation approach that brings fast, relevant and predictable results.

Costs
Improved Expense

Management Controls
Increase Employee

Productivity and Satisfaction

implementation
Reduced project risk with

Oracle Consulting

KEY FEATURES:
Online entry of expense

Project Approach An Oracle Consultant will discuss your configuration requirements and prepare a project plan prior to configuration of your test system. We will then configure and demonstrate Oracle Internet Expenses to your key business users and support them through acceptance testing using pre-defined test scripts. We work with you to deliver a competitively priced, entry-level system. You get Oracle Internet Expenses on your development and test environments within an agreed period of time and can quickly see the potential business benefits much sooner than with traditional project approaches. You can then manage the migration of the solution on to your production system with confidence knowing that your implementation scope and outcome is predictable. Consulting Deliverables

reports
Complete audit trail and

visibility of Expense Reports at all times

reports in line with business rules and policies.

attachments
Robust audit management

capabilities
Receipt itemisation and

allocation splitting
Payment of employee

expense reports via Oracle Payables

Walk-through workshop of Internet Expenses by Oracle Consultants Definition of Scope and Functionality to be Delivered Project LifeCycle Support from Definition Phase through Acceptance Testing Pre Defined Test Scripts Delivery of a live Internet Expenses solution

Consulting Solution to pay expenses through Payroll

IMPLEMENTATION DETAILS
Can be completed as

Fixed Price or Time and Materials

Working Together Before we start, well give you a Scoping Datasheet detailing how you and Oracle can work together to deliver an Internet Expenses solution Areas covered include:
Defining and agreeing the Project Scope Agreement to accept Oracle Application Providing dedicated, trained resources for the duration

3 months.
Typical Oracle Consulting

Services (OCS) involvement for OIE 18 days.

of the project
Sponsorship for the project Keeping within the agreed timeline

Architecture and business processes

environment will be managed by the client

July 2010 1 of 2 Internet Expenses

Oracle WE Applications Consulting

RELATED ORACLE SERVICES

Business Benefits
COMPLEMENTARY BUSINESS FLOW IMPLEMENTATIONS
Supplier Invoice to Payment Project Execution to Invoice/

With Oracle Internet Expenses, employees can enter and submit expense reports using a standard web browser or a web-enabled mobile device. Oracle Workflow automatically routes expense reports for approval and enforces corporate reimbursement policies including mileage and per diems.

Asset
Financials and Purchasing

OIE integrates with Oracle Payables to provide processing of expense reports for payment.

COMPLEMENTARY ADDITIONAL PROJECT SCOPE OPTIONS:

OIE allows easy but accurate coding of expenses and ensures accounting code combinations are valid before expense reports are submitted for approval. This helps to streamline the reimbursement process meaning Finance personnel spend less time answering queries and recoding expenses.

Streamlines the audit process for expense receipts, replacing paper trails with electronic formats where legally allowed, facilitating for a global employee approval structure. OIE is a seamless expense reimbursement process for employees, giving them full visibility and control over the status of their expenses, increasing employee satisfaction. Expense Reporting and Analysis providing management detail on policy violation and spend by category or employee.

COMPLEMENTARY ORACLE SERVICES:

Support of bespoke extensions

eConsulting Hosting

Other benefits: Rapid, low cost implementation using proven methodologies and experienced consultants. Easy to expand with further Oracle eBusiness Suite modules as your business evolves. Reduced project risk with Oracle as the single software and Consulting vendor, Improved control and visibility of your financial processes, using integrated modules that use a single data structure. Implementation Pre-Requisites and Assumptions Oracle Payables, Oracle General Ledger and basic HR install. Out of the box solution to be implemented no customisation to "Expense Approval WF". Reimbursement of expenses through Oracle Payables. All project management, testing, migration to production etc to be supplied/covered by the client. License Purchase already purchased Requires a prerequisite Implementation of Oracle Financials (Accounts Payable and General Ledger)

Hosting of development environments

Oracle Solution Services

India o o o Offshore technical design & development Offshore data conversion Offshore eBusiness suite upgrade

Oracle University

Oracle Financing

Oracle Support

Oracle On Demand

Hosting of environments throughout the lifecycle

Next Steps
Oracle is your complete E-Business partner from implementation through transition to production readiness. Our innovative and flexible approach to delivery drives cost-effective, high quality projects that result in fast time-to-benefit. Tight integration across Consulting, Development and Support puts the entire Oracle team behind your projects success. Call us on the

Consultancy Help Line: 0870 550 3040 (within the United Kingdom) or contact your Consulting Sales Representative. For more detailed information regarding this offering you should review the detailed Scoping Datasheet that supports it with your consulting sales representative. Please refer to Oracle Consulting Service Agreement for provision of services Terms an d Conditions. All prices quoted are exclusive of VAT and expenses.

July 2010

2 of 2 Internet Expenses