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Archiving Process of A Handling Unit

1. The document discusses archiving handling units in SAP that are no longer active. It provides steps to check if a handling unit can be archived, change its status to "deleted", and archive it by writing it to a file. 2. Reading an archived handling unit file is also covered. The structure of archived data from various tables is explained. 3. Instructions are given for reloading archived handling units in emergency cases to restore them to the database.

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ireshaau
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422 views

Archiving Process of A Handling Unit

1. The document discusses archiving handling units in SAP that are no longer active. It provides steps to check if a handling unit can be archived, change its status to "deleted", and archive it by writing it to a file. 2. Reading an archived handling unit file is also covered. The structure of archived data from various tables is explained. 3. Instructions are given for reloading archived handling units in emergency cases to restore them to the database.

Uploaded by

ireshaau
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Contents

Contents..................................................................................................................... 1 Introduction............................................................................................................. 1 Check the achievability of a Handling Unit...............................................................2 Change the Movement status of a HU......................................................................6 Archive a Handling Unit............................................................................................8 Read the Archived File for particular HU.................................................................10 Structure................................................................................................................ 11 Reloading Handling Units.......................................................................................12

Introduction
Handling Unit Management (HUM) is to reflect packing-based logistics structures in the SAP System. Using this method, you can track the movements of entire handling units and the materials they contain rather than tracking each material individually.

If a business has a requirement to archive handling units that are no longer active in the system. Here, non-assigned handling units as well as handling units assigned to a document are taken into consideration. Handling units can only be archived if the documents assigned to them have already been archived.

Sales order Inbound delivery Outbound delivery Shipment Work order

It is not recommended to archive dependent documents as it may result inconsistencies if you do so. But as an exception, if the handling unit has the "Goods issue posted or "Deleted" status, it can be archived regardless of the archiving status of the dependent documents. We have to delete the HU first and then archive the HU from the system so the HU details will write to an archive file. Please see the below process that you can follow in archiving a HU by changing the status to Deleted" i.e. movement status 0060.

Check the achievability of a Handling Unit


1. Go to transaction code - SE38 Enter the program - RHU_AR_ARCHIVABILITY_CHECK and Execute.

1. Enter the HU number; tick the 2 check boxes to see the detailed information and Execute.

2. You can check the HU status and identify the dependant document from the VEKP table as well. Go to transaction code - SE11, enter the table name VEKP. Check the value of the field STATUS

Table entry will show the current Movement status. For an example screen HU number 1000000738 has the Movement status 0020 - . So, we need to change the status of this HU to 0060 in order to archive it.

Change the Movement status of a HU


1. Go to the t code - HUMO Enter the HU number that you need to delete and execute so it will take you to the next screen.

2. Select the line and press Delete button. So, it will delete the HU and will change the Movement Status to 0060.

3. Click Yes and continue deletion. You will get a message confirming that HU got deleted.

4. You can check the new status in SE11 Table: VEKP-STATUS. New status of HU 65000000000000240526 is 60, i.e. Deleted. So, now you can archive this HU from the system.

Archive a Handling Unit.


You can archive the HU with delete status by the standard program RHU_AR_WRITE_TO_ARCHIVE. 1. Go to the transaction code SE38 and enter the program name RHU_AR_WRITE_TO_ARCHIVE

2. Enter the HU number or numbers that you need to archive. Tick the check box Create Archive under Control Data and Executive.

3. This will write the archived HU to a file. Below is details of the archived file.

Read the Archived File for particular HU


Run the program RHU_AR_READ_FROM_ARCHIVE to see the archived file. 1. Go to the transaction code SE38 and enter the program name RHU_AR_WRITE_TO_ARCHIVE

2. Enter the Archived HUnumber or numbers.

3. Below is the archived file.

Structure
When you use the archiving object LE_HU, the system archives data from the following tables: Table VEKP VEPO VEVW NAST HUSSTAT HUSTOBJ HUMSEG Table Name Handling unit header table Packing: handling unit item (contents) Where-used list for handling units Output status Single status handling units Information on handling unit status object Reference HU item for last posted material document item

In addition, the following archiving classes are included.


Archiving class CHANGEDOCU for archiving change documents Archiving class PM_OBJLIST for archiving serial numbers

Reloading Handling Units


For emergency cases, for example, if you archived handling units by mistake, you can use the program RHU_AR_RELOAD_ARCHIVE to reload to the database handling units that were already archived and deleted. Only use this function in emergency cases and, before you use it, make sure you observe the notes in the online documentation of the reload program. During reload, any existing hierarchical dependency of the handling units is taken into consideration, that is, the system will only reload complete groups of dependent handling units.

Calling Up Archiving
To call up the archiving function for handling units, select the following path from the SAP menu. Tools Administration Administration Archiving . This calls up archive administration, and then you enter the archiving object LE_HU.

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