Summer Training Guidelines:

Reporting & Mentoring Process General Guidelines, and Guidelines for Project Report

By Dr. Arunesh Garg

Reporting & Mentoring Process

Dr. Arunesh Garg

Reporting & Monitoring Process

Students are supposed to carry mobile no. & mail Ids of their respective faculty guides. Students are to ensure that summer training starts latest by May 10, 2012 and

completes by Jun 30, 2012.

Students are required to maintain a daily log report as per the enclosed format

(Annexure- X, slide # 5).

Students have to report (through personal visit) to their respective faculty guides on

May 5, May 19, Jun 2 & Jun 23, 2012.

All the students have to visit their respective faculty guides on May 5, 2012 (first

reporting), irrespective of whether their summer training has started or not. If summer training has started before May 5, the student has to submit details regarding his/her company, company guide and project as per the enclosed format (Annexure-Y, slide # 6). In case of those students whose training starts after May 5, 2012, these details have to be submitted on May 19, 2012 (second reporting).
3 Dr. Arunesh Garg

Reporting & Monitoring Process

On May 19, 2012 (second reporting), all the students are also to submit first

two chapters of the project report i.e. Introduction (with title & objectives) and Research Methodology in final shape. For the purpose, student should start interacting (thro visit/ phone/ mail) with his/ her guide well before the due date. students and marks allocated has been summarized in the following slides (slide # 7 & 8).

Information regarding subsequent reportings, documents to be submitted by

Students are supposed to carry their daily log reports whenever they are to visit

their respective faculty guides. These reports have also to be produced as and when demanded by the faculty guide. touch with his/ her faculty guide through phone/ email.

Apart from the four reportings, it is responsibility of the student to be in regular

Dr. Arunesh Garg

DAILY LOG REPORT

S. No
1.

Date

Description of Activities

Annexure- X Learning Experience Project Progress

Learnt about: 1. Products offered 2. Rules and regulations 3. Basic system and procedures at Big Bazaar Title of training project decided

Apr 6, 2012

This was my fist day of summer training at Big Bazaar, Zirakpur. I reported in the office of Mr. Ajay Bakshi, HR Manager at 9.30 AM. He spent 20 min with me and apprised me about the store organisation and other rules and regulations of Big Bazaar. He also gave me title of the project Supply Chain Management at Big Bazaar. Then, I visited the whole store and learnt about systems and procedures followed at Big Bazaar.

2.

Apr 7, 2012 Apr 8, Sunday 2012 Apr 9, 2012

3.

4.
5

Annexure-Y

SUMMER TRAINING : PRELIMINARY INFORMATION

Student Name Enrollment No. Email id : : :

Mobile No.
Company Name & Address Products/ Services by the Company Name of Company Guide

:
: : :

Department & Designation

Tel. No./ Mobile No. Email Id Date of Reporting in the Company

:
: : :

Project Proposed
Description of Project in brief (including write-up on Objectives & Methodology)
6

:
:

Date:

Signature of the student

Reporting Schedule
Activities Summer Training Start First Reporting to Faculty Guide : Preliminary Reporting Dates May 1-10, 2012 May 5, 2012 Prel. Report 10 Documents to be Submitted Marks

Second Reporting to Faculty Guide: May 19, Preliminary Reporting & 2012 Project Proposal

Prel. Report, Ch 1 (Introduction including Title & obj), Ch 2 (Research Meth) Draft Questionnaire

10

Draft Questionnaire Submission (thromail) Third Reporting to Faculty Guide: 7 Interim Reporting

May 25, 2012 Jun 2, 2012

Questionnaire Finalisation, Progress of project

10

Reporting Schedule
Activities Fourth Reporting to Faculty Guide: Report Draft Submission Summer Training End Final Report Submission Dates Jun 23 Documents to be Submitted Drafts of the entire report including chapters, bibliography, etc. Marks 10

Jun 30 Jul 10 2 copies of the report (one 25 hard bound & one spiral bound), CD & log reports 35

Project Presentation

During 3rd Sem

Students to bring along all daily log reports while visiting the faculty guide.

Students to ensure that they report to their respective faculty guides as per the mentioned dates. If a student do not report on the mentioned date, he will loose 5% marks per day (of delay in reporting). For example, if a student reports on 7th May and not 5th May for first reporting, he/ she will loose 10% (of 10marks for first reporting) for two days delay and 1mark will be deducted out of total marks scored by him.

General GUIDELINES FOR SUMMER TRAINING

Dr. Arunesh Garg

Summer Training- General Guidelines

Students should be able to put into practice the knowledge gained during the entire

first year.

The summer training project demands that the student is proficient in report writing,

data analysis apart from functional skills.

The student must revise the basic and the fundamentals of the core subject. The

student may get in touch with the faculty mentor for any input required.

In most of the cases the topic for the Summer Training project is given by the

industry guide but in some cases he/she may ask for the topic from the student, in that case you should be mentally prepared and ready with some topics after consulting your faculty guide.

No two project reports with the same title will be accepted by the Institute.
10 Dr. Arunesh Garg

Summer Training- General Guidelines

If in case the project allocated by the company is the team project, the student

may work on that project and submit the report with the company, but for the academic requirement he/ she shall be submitting the individual summer training project report.
The project title shall not be changed during the summer internship without

informing the Industry mentor and Faculty mentor.

It is an absolute must that the student is disciplined and well-behaved during

the entire period of the summer training.

11

Dr. Arunesh Garg

GUIDELINES FOR SUMMER TRAINING PROJECT REPORT

12

Dr. Arunesh Garg

FRONT PAGES
1. 2.

One copy of Summer Training Project Report must be in hard bound and one copy should be in spiral binding. Pages: The top of the report must have the title page (Annexure 'A, slide # 14) The second page is Acknowledgement page (Annexure 'B, slide # 15) . The third page is Certificate of Originality (Annexure 'C, slide # 16) The fourth page is Certification by the Industry Mentor / Company regarding completion of summer training The fifth page is Executive Summary The next page following the Executive Summary page is the List of Contents page The page following the List of Contents is the List of Illustrations

3. All the above mentioned pages must be numbered in Roman numbering, viz. (i), (ii), etc. from page first to contents page 4. All reports will have pages numbered from the introduction page onwards in AngloSaxon (English) numbers, viz. 1, 2, 3, etc.
13 Dr. Arunesh Garg

TITLE OF SUMMER TRAINING PROJECT (upper case bold, minimum 18 point of Times New Roman/ Arial)
Project Report Submitted in partial fulfillment of the requirements for Master of Business Administration (MBA) (sentence case bold, 16 point of Times New Roman/ Arial) By Name of Student Roll No. of the Student Batch of 2010-12 (sentence case bold, 14 point of Times New Roman/ Arial) GIAN JYOTI INSTITUTE OF MANAGEMENT & TECHNOLOGY PHASE-I, MOHALI

Annexure- A

July 2012 (upper case bold, 12 point of Times New Roman/ Arial)

14

Dr. Arunesh Garg

Annexure- B

ACKNOWLEDGEMENT
It is not necessary to acknowledge members of staff unless you wish to do so. However, assistance from individuals and organisations outside the Institute should be acknowledged

Student Name . Signature Date ..

15

Dr. Arunesh Garg

Annexure 'C

CERTIFICATE OF ORIGINALITY
I_____________________________________ Roll No __________________of batch 2011-2013, am a full time bonafide student of first year of Master of Business Administration (MBA) Programme of Gian Jyoti Institute of Management & Technology, Mohali. I hereby certify that I have undergone summer training at _______________________ from _____ to _____ and the project report titled ____________ submitted in partial fulfillment of the requirements of the MBA programme is an original work of mine under the guidance of the industry mentor _____________________

and faculty mentor________ , and is not based on or reproduced from any existing work of any other person.
Further, the project report is not based on or reproduced from any earlier work undertaken at any other time or for any other purpose, and has not been submitted anywhere else at any time.

(Student's Signature) Student Name: Date:

16

(Faculty Signature ) Faculty Name: Date:

Dr. Arunesh Garg

SUMMER TRAINING PROJECT REPORT PRESENTATION

1. Length

Maximum of 10,000-15,000 words (1.5 spacing) A4 pages of text excluding front pages before Chapter I. 2. Title Page (Annexure A) 3. Acknowledgements (Annexure B) 4. Certificate of Originality (Annexure C) 5. Certification by the Industry Mentor/ Company regarding completion of ST 6. Executive Summary (Times New Roman/ Arial, 12 point regular, single line spacing). A summary of the project, of approximately 120 words, is required. This should give a brief of the company, your study, objectives, main conclusions, etc.
17 Dr. Arunesh Garg

SUMMER TRAINING PROJECT REPORT PRESENTATION

7. List of Contents All sections of the project should list in sequence, with page numbers. Use a section numbering system viz. Chapter 1 Introduction 24 1.1 An Analysis of Major competitors 24 1.1.1 List of Major Competitors 26

8. List of Illustrations The list of tables and figures (diagrams, graphics, and illustrations) should follow the list of contents, and tables and figures in each chapter should have their own respective numbering sequence 1.1 Market Share 21 2.3 Demographic Details 40

18

Dr. Arunesh Garg

SUMMER TRAINING PROJECT REPORT PRESENTATION

9.

Introduction (Chapter I) The chapter Introduction should start by giving profile and historical background of the company. There should be details with respect to company promoters, product portfolio and businesses of the company, profitability, major markets covered, market share, organisation structure of the company at corporate level and at branch level where you have underwent training, SWOT analysis of the company, etc. The second section of the Introduction chapter should discuss the product (in detail), theory, concept, techniques or issues on which your study is based. The chapter should conclude by giving Need of the Study highlighting rationale and usefulness to the company (and in general) for each of the objectives covered, and clear and concise statement of objectives concerning the study. If a student has not been assigned the research project, he/ she should mention in detail the task assigned to him and basic objectives, targets and/ or expectations out of the task.

10. Research Methodology (Chapter II) : Research Methodology should cover : Hypothesis (if any), Research Design, Sample and Sampling Design (Universe, Population, Sampling Unit, Sample Size, Sampling Technique), Data Collection (Research Instrument, Data Collection Method), Data Analysis and Limitations of the Study

19

If a student is not assigned research project but some sales or other task, he/ she should name this chapter as Sales Process or Task Process or Business Process after discussing with faculty guide. The student should mention the methodology as to how he went ahead with the task, and limitations with respect to task completion.
Dr. Arunesh Garg

SUMMER TRAINING PROJECT REPORT PRESENTATION

12. Analysis and Discussion (Chapter III) This will carry presentation and analysis of the salient information that has been gathered pertaining to the research project. If a student is not assigned research project, he/she should mention details of the task assigned and his/her achievements as against the target. This section will vary considerably in both length and content depending on the nature of the topic. 13. Summary, Conclusions and Recommendations (Chapter IV) This section should include summery, conclusions and recommendations by students on the basis of findings with respect to the research project. If a student is not assigned any research project, he should give a summary of the task assigned, achievements against targets, gaps in the performance and corresponding reasons, ways to improve the task performance, etc. after consultation with the guide. 14. References and Bibliography The Harvard style of referencing should be used for citation in the text, using the form : India will be developed country by 2020 (Sharma, 1997, p.7). or Sharma (1994, p.23 ) claimed that India will be developed country by 2020 or Sharma and Dixit (1994, pp. 23-25) claimed that India will be developed country by 2020. or Sharma et al. (1994) claimed that India will be developed country by 2020. If you are referring to any website URL address should be mentioned in the text.

20

Dr. Arunesh Garg

SUMMER TRAINING PROJECT REPORT PRESENTATION

Bibliography References should be set out alphabetically, by author's family name. Books: Sharma, Satish (2000), General Insurance, 1st ed. Mumbai: Insurance Institute of India, 23-27. Articles in Journals Belk, Russel W. (1988), Possessions and the Extended Self, Journal of Consumer Research, 15(2), September, 139-168. Clow, Kenneth E., Karen E. James, Kristine E. Kranenburg and Christine T. Berry (2006), The Relationship of the Visual Element of an Advertisement to Service Quality Expectations and Source Credibility, Journal of Services Marketing, 20(6), p. 404. Articles in Magazines Sharma, Shakti and Manoj Dixit (2002), The Way Forward, Business India, February 1-15, 6769. Article from website Bhat, Ramesh and Elan Benjamin Reuben (2002), Management of Claims and Reimbursements: The Case of Mediclaim Insurance Policy, Vikalpa: The Journal for Decision Makers, 27(4), October-December, viewed 30 Januaray 2012, <http://eqi.org/mgtpaper.htm>.

21

Dr. Arunesh Garg

SUMMER TRAINING PROJECT REPORT PRESENTATION

15. Appendices These are to be used sparingly. Separate appendices are to be used for different sets of detailed information that would not be appropriate to include in the main text of the project report like: Questionnaire Used Details of population sampled List of organizations sampled Relevant extracts from standard tables (with acknowledgement of source) Appendixes MUST NOT include brochures, pamphlets, etc. obtained from organisations. The only unlikely exception would be where you are investigating specifically the design of the brochures themselves. Similarly, extracts from other articles, etc. must not be reproduced.

22

Dr. Arunesh Garg

GENERAL GUIDELINES ON PRESENTATION OF REPORT

Pagination

All pages should be numbered consecutively throughout the report. Page numbers start with Introduction chapter as page one and should be at the bottom center of the page.
Font (Times new roman or Arial style should be used throughout the report) Chapter No.: Bold, 16 point left aligned, sentence case Headings (Acknowledgement, Executive summary, etc.) and Chapter Name:

Bold, 16 point centre aligned, upper case Section Heading: Bold, 14 point left aligned, sentence case Table Heading: Bold, 12 point left aligned, sentence case Text: Regular, 12 point justified, sentence case Line spacing- 1.5 everywhere except for executive summary and bibliography where single spacing has to be followed. Leave 3 line spacing between paragraphs. In case of bibliography 1 line spacing to be followed in between 2 references. Executive summary has to be a running paragraph.
23 Dr. Arunesh Garg

How to Cite- Example

Marketing is the art of attracting and retaining customers. It is defined as a societal process by which individuals and groups obtain what they need and want through creating, offering, and freely exchanging products and services of value with others. From a managerial point of view, it has often been described as the art of selling (Kotler and Keller, 2005, p. 6). Marketing is not a function; it is a way of doing business. Marketing should not be left only to the marketing department. It has to be all pervasive and part of every individuals job description in the organisation (Drucker, 1954).

24

Dr. Arunesh Garg

GENERAL GUIDELINES ON PRESENTATION OF REPORT

Typographical details, binding and cover
Paper- A-4 type paper should be used. Type Project reports should be in MS Word format and print copies must be

produced by laser printer or inkjet printer Layout The margins at right hand, top and bottom should be 1 inch. The margin at left hand (binding edge) should be 1.5 without any gutter. Typing should be on one side of the paper only Binding One copy of the report should be hard bound and one copy should be spiral bound

25

Dr. Arunesh Garg

Remember:

You are the ambassador of the Institute and therefore, must be professional in your work and behavior.

26

Dr. Arunesh Garg