CTRL combination shortcut keys

Key Description
CTRL+SHIFT+( Unhides any hidden rows within the selection.
CTRL+SHIFT+) Unhides any hidden columns within the selection.
CTRL+SHIFT+& Applies the outline border to the selected cells.
CTRL+SHIFT_ Removes the outline border from the selected cells.
CTRL+SHIFT+~ Applies the General number format.
Applies the Currency format with two decimal places (negative numbers in
CTRL+SHIFT+$
parentheses).
CTRL+SHIFT+% Applies the Percentage format with no decimal places.
CTRL+SHIFT+^ Applies the Exponential number format with two decimal places.
CTRL+SHIFT+# Applies the Date format with the day, month, and year.
CTRL+SHIFT+@ Applies the Time format with the hour and minute, and AM or PM.
Applies the Number format with two decimal places, thousands separator,
CTRL+SHIFT+!
and minus sign (-) for negative values.
Selects the current region around the active cell (the data area enclosed by
blank rows and blank columns).
CTRL+SHIFT+*
In a PivotTable, it selects the entire PivotTable report.
CTRL+SHIFT+: Enters the current time.
Copies the value from the cell above the active cell into the cell or the
CTRL+SHIFT+"
Formula Bar.
CTRL+SHIFT+Plus
Displays the Insert dialog box to insert blank cells.
(+)
CTRL+Minus (-) Displays the Delete dialog box to delete the selected cells.
CTRL+; Enters the current date.
Alternates between displaying cell values and displaying formulas in the
CTRL+`
worksheet.
Copies a formula from the cell above the active cell into the cell or the
CTRL+'
Formula Bar.
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
Alternates between hiding objects, displaying objects, and displaying
CTRL+6
placeholders for objects.
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
Selects the entire worksheet.

If the worksheet contains data, CTRL+A selects the current region.

Pressing CTRL+A a second time selects the current region and its
summary rows. Pressing CTRL+A a third time selects the entire
worksheet.
CTRL+A
When the insertion point is to the right of a function name in a formula,
displays the Function Arguments dialog box.

CTRL+SHIFT+A inserts the argument names and parentheses when the

insertion point is to the right of a function name in a formula.
CTRL+B Applies or removes bold formatting.
Copies the selected cells.
CTRL+C
CTRL+C followed by another CTRL+C displays the Clipboard.
Uses the Fill Down command to copy the contents and format of the
CTRL+D
topmost cell of a selected range into the cells below.
Displays the Find and Replace dialog box, with the Find tab selected.

SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find
CTRL+F action.

CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab
selected.
Displays the Go To dialog box.
CTRL+G
F5 also displays this dialog box.
CTRL+H Displays the Find and Replace dialog box, with the Replace tab selected.
CTRL+I Applies or removes italic formatting.
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit
CTRL+K
Hyperlink dialog box for selected existing hyperlinks.
CTRL+N Creates a new, blank workbook.
Displays the Open dialog box to open or find a file.
CTRL+O
CTRL+SHIFT+O selects all cells that contain comments.
Displays the Print dialog box.
CTRL+P
CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab
selected.
Uses the Fill Right command to copy the contents and format of the
CTRL+R
leftmost cell of a selected range into the cells to the right.
CTRL+S Saves the active file with its current file name, location, and file format.
CTRL+T Displays the Create Table dialog box.
Applies or removes underlining.
CTRL+U
CTRL+SHIFT+U switches between expanding and collapsing of the
formula bar.
Inserts the contents of the Clipboard at the insertion point and replaces any
selection. Available only after you have cut or copied an object, text, or
cell contents.
CTRL+V
CTRL+ALT+V displays the Paste Special dialog box. Available only
after you have cut or copied an object, text, or cell contents on a worksheet
or in another program.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possible.
Uses the Undo command to reverse the last command or to delete the last
entry that you typed.
CTRL+Z
CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore
the last automatic correction when AutoCorrect Smart Tags are displayed.

Function keys
Key Description
Displays the Microsoft Office Excel Help task pane.

CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office Fluent user
interface.
F1
ALT+F1 creates a chart of the data in the current range.

ALT+SHIFT+F1 inserts a new worksheet.

Edits the active cell and positions the insertion point at the end of the cell contents. It also
moves the insertion point into the Formula Bar when editing in a cell is turned off.
F2
SHIFT+F2 adds or edits a cell comment.

CTRL+F2 displays the Print Preview window.

Displays the Paste Name dialog box.
F3
SHIFT+F3 displays the Insert Function dialog box.
 Repeats the last command or action, if possible.
F4
CTRL+F4 closes the selected workbook window.
Displays the Go To dialog box.
F5
CTRL+F5 restores the window size of the selected workbook window.
Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that
has been split (View menu, Manage This Window, Freeze Panes, Split Window
command), F6 includes the split panes when switching between panes and the Ribbon area.
F6
SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon.

CTRL+F6 switches to the next workbook window when more than one workbook window
is open.
Displays the Spelling dialog box to check spelling in the active worksheet or selected range.

F7 CTRL+F7 performs the Move command on the workbook window when it is not
maximized. Use the arrow keys to move the window, and when finished press ENTER, or
ESC to cancel.
Turns extend mode on or off. In extend mode, Extended Selection appears in the status
line, and the arrow keys extend the selection.

SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the
arrow keys.
F8
CTRL+F8 performs the Size command (on the Control menu for the workbook window)
when a workbook is not maximized.

ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.
Calculates all worksheets in all open workbooks.

SHIFT+F9 calculates the active worksheet.

CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether

F9 they have changed since the last calculation.

CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all
open workbooks, including cells not marked as needing to be calculated.

CTRL+F9 minimizes a workbook window to an icon.

Turns key tips on or off.

F10 SHIFT+F10 displays the shortcut menu for a selected item.

ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag
 is present, it switches to the next smart tag and displays its menu or message.

CTRL+F10 maximizes or restores the selected workbook window.

Creates a chart of the data in the current range.

SHIFT+F11 inserts a new worksheet.

F11
ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by
using Visual Basic for Applications (VBA).
F12 Displays the Save As dialog box.

Other useful shortcut keys

Key Description
Move one cell up, down, left, or right in a worksheet.

CTRL+ARROW KEY moves to the edge of the current data region (data region: A range
of cells that contains data and that is bounded by empty cells or datasheet borders.) in a
worksheet.

SHIFT+ARROW KEY extends the selection of cells by one cell.

CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the
same column or row as the active cell, or if the next cell is blank, extends the selection to
the next nonblank cell.
ARROW
KEYS LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the Ribbon is
selected. When a submenu is open or selected, these arrow keys switch between the main
menu and the submenu. When a Ribbon tab is selected, these keys navigate the tab buttons.

DOWN ARROW or UP ARROW selects the next or previous command when a menu or
submenu is open. When a Ribbon tab is selected, these keys navigate up or down the tab
group.

In a dialog box, arrow keys move between options in an open drop-down list, or between
options in a group of options.

DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list.

Deletes one character to the left in the Formula Bar.

BACKSPACE Also clears the content of the active cell.

In cell editing mode, it deletes the character to the left of the insertion point.
DELETE Removes the cell contents (data and formulas) from selected cells without affecting cell
 formats or comments.

In cell editing mode, it deletes the character to the right of the insertion point.
Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned
on.

Also selects the last command on the menu when a menu or submenu is visible.

CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost
END used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end
of the text.

CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet
(lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all
text in the formula bar from the cursor position to the end—this does not affect the height
of the formula bar.
Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by
default).

In a data form, it moves to the first field in the next record.

Opens a selected menu (press F10 to activate the menu bar) or performs the action for a
selected command.
ENTER
In a dialog box, it performs the action for the default command button in the dialog box
(the button with the bold outline, often the OK button).

ALT+ENTER starts a new line in the same cell.

CTRL+ENTER fills the selected cell range with the current entry.

SHIFT+ENTER completes a cell entry and selects the cell above.

Cancels an entry in the cell or Formula Bar.

Closes an open menu or submenu, dialog box, or message window.

ESC
It also closes full screen mode when this mode has been applied, and returns to normal
screen mode to display the Ribbon and status bar again.
Moves to the beginning of a row in a worksheet.

Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned
HOME on.

Selects the first command on the menu when a menu or submenu is visible.
 CTRL+HOME moves to the beginning of a worksheet.

CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet.

Moves one screen down in a worksheet.

ALT+PAGE DOWN moves one screen to the right in a worksheet.

PAGE
DOWN
CTRL+PAGE DOWN moves to the next sheet in a workbook.

CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.

Moves one screen up in a worksheet.

ALT+PAGE UP moves one screen to the left in a worksheet.

PAGE UP
CTRL+PAGE UP moves to the previous sheet in a workbook.

CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook.

In a dialog box, performs the action for the selected button, or selects or clears a check
box.

CTRL+SPACEBAR selects an entire column in a worksheet.

SHIFT+SPACEBAR selects an entire row in a worksheet.

CTRL+SHIFT+SPACEBAR selects the entire worksheet.

SPACEBAR
 If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current
region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current
region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time
selects the entire worksheet.
 When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a
worksheet.

ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel window.
Moves one cell to the right in a worksheet.

Moves between unlocked cells in a protected worksheet.

Moves to the next option or option group in a dialog box.

TAB
SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog
box. CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

CTRL+TAB switches to the next tab in dialog box.