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Mail Merge - Practice Exercise One

This document provides instructions for using Mail Merge in Microsoft Word to create a personalized letter for students enrolled in classes. It includes field names like Title, FirstName, LastName, etc. and sample records to use for the mail merge. The instructions specify to create a main document using the provided template, linking it to the data source, and merging the documents to create individual letters for each student record.

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jobster1967
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31K views

Mail Merge - Practice Exercise One

This document provides instructions for using Mail Merge in Microsoft Word to create a personalized letter for students enrolled in classes. It includes field names like Title, FirstName, LastName, etc. and sample records to use for the mail merge. The instructions specify to create a main document using the provided template, linking it to the data source, and merging the documents to create individual letters for each student record.

Uploaded by

jobster1967
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Mail Merge - Practice Exercise One

Using the Mail Merge Helper

1. Create the Main Document

2. Use the following information to determine the fields needed for your data source and
enter the records. Save the data source class info.

Field Names Record 1 Record 2 Record 3


Title Ms. Mr. Mr.
FirstName Mary Harry Jim
LastName Smith Jones Walker
JobTitle President Comptroller Manager
Company New Company ABC Company XYZ Company
Address1 124 Main Street 890 Fifth Avenue 412 Central Avenue
City Duluth Smithtown Oranagetown
State MN NY NJ
PostalCode 67774 87765 7984
Class Word Word Excel
Class_Date 10/28/2010 10/25/2010 10/30/2010

3. Type the following main document and save it as ClassAct.


4. Save the merged document as MergeClassAct.
5. Use the template below to create the main document.

Date (enter the date using the insert command)

«Title» «FirstName» «LastName»


«JobTitle»
«Company»
«Address1»
«City», «State» «PostalCode»

Dear «FirstName»

Thank you for enrolling in our class. All classes begin at 9 a.m. and end at 4 p.m.

We look forward to seeing you in our «Class» on «ClassDate».

Sincerely

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