Student Logbook Manual

This document provides guidelines for students' final year project logbooks. Students are required to keep a logbook to document their planning, tasks, meetings with supervisors, progress reports, and other details related to their final year project. The logbook should be a hardcover notebook of at least 200 pages. It must include cover sheets with project details, forms to record weekly supervisor meetings, progress reports to submit after certain weeks, and a Gantt chart laying out the project plan and timeline. Students are expected to make thorough weekly entries in the logbook and present it during seminars and to examiners.

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Student Logbook Manual

Uploaded by

Mohd Irfan

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Download as DOCX, PDF, TXT or read online on Scribd

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FINAL YEAR PROJECT (EMT 4752/EMT4754) LOGBOOK

Objective:
The main objective of using this project log book is to identify and develop student
learning processes, and to keep a record of his/her effort and results related to the final
year project (FYP) planning and tasks undertaken. The information in which student
include into the log book should reflect the objectives of the FYP, i.e. this log book is not
solely a record but is a means of securing action and planning forward.

Logbook Preparation:
i. Each student doing final year project is required to have and to use a dark color hard
cover type book of minimum size of 30 x 20cm. There is no limitation on the number of
pages but it is advised that a 200-400 pages notebook should be suffice to cover both
FYP I and FYP II.

ii. On the front cover of the logbook, student are required to paste a standard FYP Cover
Form (refer Form A). Students are encouraged to use a plastic laminate/film to protect
their logbook front and back cover.

iii. Paste Form B at the backside of the logbook front cover. Paste Form C to Form F
and FYP Flowchart(s) to the subsequent pages of the logbook. Leave a blank page after
FYP I Flowchart iStudents are encouraged to paste the 2010-2011 Calendar and FYP
Monthly Planner(s) in their respective logbook. This will help them in terms of
organizing their FYP (I and II) tasks.

iv. Students are required to fill Form G1-G14 (compulsory) for every weekly meeting
with their respective FYP supervisor(s). Failure to comply will leads to Logbook marks
reduction. Each Form G(s) should be endorsed according to allocated week. For
example; Form G1 must be endorsed by the supervisor within Week 1 of the academic
semester. It is advised that the students paste the Form G immediately after obtaining the
supervisor’s signature to avoid any inconveniences (lost form, conflict of information
jotted in the following weeks, etc).

v. At the end of FYP I Week 8 and Week 16, students must submit the required Progress
Report(s) to their respective supervisor in the given format (refer Form H1 and H2). For
FYP II Week 7 and Week 14, students must submit the required Progress Report to their
respective supervisor in the given format (refer Form I1 and I2).

vi. Students are also required to present their logbook to the examiners during FYP
seminar. Failure to comply will lead to further Logbook & Examiner(s) marks reduction

General Expectations:
i. Students are encouraged to jot down at least 5-6 pages of thoughtful entries per week in
support of a quality design/work process.

ii. A project log book is a complete record of everything that a student has done for
his/her project which includes:

Sketches/doodling Problem needs/requirements Design process

Class notes Project objectives Rationale for decisions
Meeting notes Action Items Project reflections
Half-baked Ideas Math calculations Professional development
Work-in-progress Design alternatives etc, whatever……….
Vendor notes Research findings
Sources of ideas Evaluation of data/results
Design reviews Decision criteria
Basic Logbook Writing Procedures:

 Record the date on each page. Start each day on a new page. Keep a record of the
time you spend on each step of your project. One easy way to do this is to note the
time you started and the time you finished each activity in your log book.

 Label each entry and record this in a table of contents (reserve 3-4 pages at start).

 Use ink. Do not erase. Delete an entry by neatly drawing a single line through it.

 Do not remove pages, and do not skip pages.

 Avoid backfilling. If you realize later that you left something out, or just want to
summarize something, go ahead and write it in, noting that it’s after-the-fact.

 Include everything that contributes to the progress of the FYP tasks… good, bad,
and ugly.

 If new information/source are in the form of loose sheets/paper/notes, paste them

inside the logbook and record the date properly on the pages. If the source is
larger, fold and paste neatly into the logbook page.
Tips for FYP logbook entry:

If you just finished… Ask yourself…

A meeting,  What were the main outcomes of the meeting?
 Was the meeting productive, and why?
 What are your personal action items before the next
meeting?
 Is the project heading in the right direction?

Brainstorming,  Which ideas seem most feasible, and why?

 Are there enough good ideas?
 How could better ideas be developed based on this
session?

Engineering Analysis,  What were the governing equations?

 What were the most important findings?
 What do the results mean and how should they be
applied?

Visualization,  What are the major features/discoveries and why are

(by hand or in these significant?
CAD/CAE or from  What was learned about the problem or solution
visual source) possibilities?
 What problems were resolved and what still needs to
be addressed?
 How does this piece integrate with the whole?

An internet search  What key information did I find? How does it help
achieve the project objectives?
 Are there other sources that should be pursued?
 What new questions were generated?
-FORM A-

FINAL YEAR PROJECT

LOGBOOK EMT 4752/EMT4754
DEPARTMENT OF MECHANICAL ENGINEERING, UPNM

Student : Mohd Hazwan bin Burhanuddin

Supervisor(s) : Zulkiffli bin Abd. Kadir

Project Title : Chassis System for Formula Varsity Racing Car

Student Logbook

This final year project (FYP) logbook will record the progress of the
student, from the commencement of research until completion of the
project.

The supervisor and student are required to retain logbooks and record
each meeting regarding the progress of research.

The logbook is an official record of contacts between the student and the
supervisor(s). It must be produced at end of each seminar presentations as
proof of work done and must be available for review at any stage during
the year as appropriate.

FYP commencement date : ______________________________

FYP completion date : __________________________________________

Student contact number : 013-3090063

Student e-mail address : [email protected]