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  ² a programmable, electronic device that accepts data performs
operations on that data, and stores the data or results as needed.

  

1.? ÷  % The physical parts of a computer


2.?   % The programs or instructions used to tell the computer
hardware what to do

?  = Operating system allows a computer to operate

‡ Boots the computer and launches programs at the user·s direction

‡ Most use a GUI to interact with the user via windows, icons, menus,
buttons, etc.
‡ Windows, Mac OS, Linux, etc.

<?    = Performs specific tasks or applications

‡ Creating letters, budgets, etc.
‡ Managing inventory and customer databases
‡ Editing photographs
‡ Scheduling appointments
‡ Viewing Web pages
‡ Sending and receiving e%mail
‡ Recording / playing CDs
‡ Designing homes
‡ Playing games
  




 
 
 = Enable the user to perform file management

tasks, such as=

² Looking at the contents of a PC or storage medium

² Creating folders
² Copying, moving, and renaming files and folders
² Deleting files and folders
² File management program in Windows is Windows Explorer


! 



!   "
 

When you delete a file or folder, the file or folder is not deleted right away.
Instead, it is stored in the Recycle Bin until the Recycle Bin is emptied.

? Right%click the file or folder that you want to delete, and then click
. If you are prompted for an administrator password or
confirmation, type the password or provide confirmation.









? 6ou can also delete a file or folder by dragging it to the
Recycle Bin, or by clicking the file or folder and then
pressing DELETE.

? To permanently delete a file without first moving it to the

Recycle Bin, click the file, press SHIFT, and then press
DELETE.
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Æ
 

is the term applied to the computerized production of text%
based documents. Documents that are often produced by word%processing
systems include memos, letters, mailing labels, reports, proposals, manuals,
and basic newsletters. Screen Layout



When you begin to explore Word 2007 you will notice a new look to the menu
bar. There are three features that you should remember as you work within
Word 2007= the Microsoft Office Button, the Quick Access Toolbar, and the
Ribbon. These three features contain many of the functions that were in the
menu of previous versions of Word. The functions of these three features will be
more fully explored below.

$%


The Microsoft Office button performs many of the functions that were located
in the File menu of older versions of Word. This button allows you to create a
new document, open an existing document, save or save as, print, send
(through email or fax), publish or close.

$&&

The Ribbon is the panel at the top portion of the document. It has seven tabs=
Home, Insert, Page Layout, References, Mailings, Review, and View that contain
many new and existing features of Word. Each tab is divided into groups. The
groups are logical collections of features designed to perform functions that you
will utilize in developing or editing your Word document. Commonly used
features are displayed on the Ribbon, to view additional features within each
group, click on the arrow at the bottom right of each group.

Each of the tabs contains the following tools=

÷Clipboard, Fonts, Paragraph, Styles, and Editing.

cPages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols

'  Themes, Page Setup, Page Background, Paragraph, Arrange
 Table of Contents, Footnote, Citation & Bibliography, Captions,
Index, and Table of Authorities
 
Create, Start Mail Merge, Write & Insert Fields, Preview Results,
Finish
" Proofing, Comments, Tracking, Changes, Compare, Protect
(Document Views, Show/Hide, Zoom, Window, Macros

)*
&  

The quick access toolbar is a customizable toolbar that contains commands

that you may want to use. 6ou can place the quick access toolbar above or
below the ribbon. To change the location of the quick access toolbar, click on
the arrow at the end of the toolbar and click on Show Below the Ribbon.
6ou can also add items to the quick access toolbar. Right click on any item in
the Office Button or the Ribbon and click on Add to Quick Access Toolbar and
a shortcut will be added to the Quick Access Toolbar.

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There are several ways to create new documents, open existing documents, and
save documents in Word=

¬? Click the % and Click  or

¬? Press CTRL+N (Depress the CTRL key while pressing the ´Nµ) on the
keyboard

6ou will notice that when you click on the Microsoft Office Button and Click
, you have many choices about the types of documents you can create. If
you wish to start from a blank document, click % *. If you wish to start from
a template you can browse through your choices on the left, see the choices on
center screen, and preview the selection on the right screen.

 
 
!


¬? Click the % and Click  ,or

¬? Press CTRL+O (Depress the CTRL key while pressing the ´Oµ) on the
keyboard, or
 ¬? If you have recently used the document you can click the 
% and click the name of the document in the 
 section of the window Insert picture of recent docs

 "
 

¬? Click the   % and Click  " or  " 
(remember, if you·re sending the document to someone who does not
have Office 2007, you will need to click the %, click  ",
and Click -
< t), or
¬? Press CTRL+S (Depress the CTRL key while pressing the ´Sµ) on the
keyboard, or
¬? Click the  icon on the Quick Access Toolbar

 


To rename a Word document while using the program=

¬? Click the % and find the file you want to rename.
¬? Right%click the document name with the mouse and select   from
the shortcut menu.
¬? Type the new name for the file and press the


 key.

*
 

Several documents can be opened simultaneously if you are typing or editing

multiple documents at once. All open documents will be listed in the (
&
of the Ribbon when you click on Switch Windows. The current document has a
checkmark beside the file name. Select another open document to view it. 

(
There are many ways to view a document in Word.

¬? ' = This is a view of the document as it would appear when

printed. It includes all tables, text, graphics, and images.
¬?  
= This is a full view length view of a document.
Good for viewing two pages at a time.
¬? &' = This is a view of the document as it would appear in a web
browser.
¬? = This is an outline form of the document in the form of bullets.
¬?  = This view does not display pictures or layouts, just text.

To view a document in different forms, click the document views shortcuts at

the bottom of the screen or=

¬? Click the (
& on the Ribbon

¬? Click on the appropriate document view.

 
To close a document=

¬? Click the %

¬? Click 

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.


 

!

Notice the blinking cursor in your new document. The cursor indicates the
position where your text will appear once your enter them.

Normally, all text entered are in small letter case unless your keyboard is set to
caps lock.



  '

To change fonts small letter case to capital letter case=

1.? Press Shift key while typing the letter you want to capitalize.
Or

1.? Press the Caps Lock key so all the text will be in capital case
2.? Press the Caps Lock key again to return to small letter case.

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!  
 $

1.? Move your cursor key/pointer to the word or line you want to insert your
text.
2.? Click the left mouse button.
3.? Type your text



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.



A style is a format enhancing tool that includes font typefaces, font size, effects
(bold, italics, underline, etc.), colors and more. 6ou will notice that on the
Home Tab of the Ribbon, that you have several areas that will control the style
of your document= Font, Paragraph, and Styles.

$ 
 
   /

$ 
$  

¬? Click the next to the font name and choose a font.

¬? Remember that you can preview how the new font will look by
highlighting the text, and hovering over the new font typeface.

$ 
$/

¬? Click the  next to the font size and choose the appropriate size, or
¬? Click the   or   font size buttons.

 

Font styles are predefined formatting options that are used to emphasize text.
They include= Bold, Italic, and Underline. To add these to text=

¬? Select the text and click the  included on the Font Group of
the Ribbon, or
¬? Select the text and right click to display the font tools

$ 

!
To change the text color=

¬? Select the text and click the  button included on the Font Group of
the Ribbon, or
¬? Highlight the text and right click and choose the colors tool.
¬? Select the color by clicking the down arrow next to the font color button.

÷
$
$
!
Highlighting text allows you to use emphasize text as you would if you had a
marker. To highlight text=

¬? Select the text

¬? Click the ÷
$
$% on the Font Group of the Ribbon, or
¬? Select the text and right click and select the highlight tool
¬? To change the color of the highlighter click on down arrow next to the
highlight button.

   

If you have already formatted text the way you want it and would like another
portion of the document to have the same formatting, you can copy the
formatting. To copy the formatting, do the following=

¬? Select the text with the formatting you want to copy.

¬? Copy the format of the text selected by clicking the   
button on the Clipboard Group of the Home Tab
¬? Apply the copied format by selecting the text and clicking on it.

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Word 2007 allows you to insert special characters, symbols, pictures,

illustrations, and watermarks.

&   $  

Special characters are punctuation, spacing, or typographical characters that
are not generally available on the standard keyboard. To insert symbols and
special characters=

¬? Place your cursor in the document where you want the symbol
¬? Click the c Tab on the Ribbon
¬? Click the & button on the Symbols Group
¬? Choose the appropriate symbol.
c , ,  
Word 2007 allows you to insert illustrations and pictures into a document. To
insert  =

¬? Place your cursor in the document where you want the

illustration/picture
¬? Click the c Tab on the Ribbon
¬? Click the   Button
¬? The dialog box will open on the screen and you can search for clip art.
¬? Choose the illustration you wish to include

To insert
a
=

¬? Place your cursor in the document where you want the

illustration/picture
¬? Click the c Tab on the Ribbon
¬? Click the  Button
¬? Browse to the picture you wish to include
¬? Click the 
¬? Click c


  is a collection of graphics you can utilize to organize information

within your document. It includes timelines, processes, or workflow. To insert
SmartArt

¬? Place your cursor in the document where you want the

illustration/picture
¬? Click the c Tab on the Ribbon
¬? Click the   button
¬? Click the   you wish to include in your document
¬? Click the arrow on the left side of the graphic to insert text or type the
text in the graphic.
/# $
All graphics can be resized by clicking the image and clicking one corner of the
image and dragging the cursor to the size you want the picture.

#
 

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The page margins can be modified through the following steps=

¬? Click the
'  Tab on the Ribbon

¬? On the
 Group, Click  

¬? Click a   
, or
¬? Click  
 and complete the dialog box.
 I

To change the Orientation, Size of the Page, or Columns=

¬? Click the
'  Tab on the Ribbon

¬? On the Page Setup Group, Click the  , /, or  drop
down menus
¬? Click the appropriate choice
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Getting started with Excel 2007 you will notice that there are many similar
features to previous versions. 6ou will also notice that there are many new
features that you·ll be able to utilize. There are three features that you should
remember as you work within Excel 2007= the Microsoft Office Button, the
Quick Access Toolbar, and the Ribbon. The function of these features will be
more fully explored below.

  $
A spreadsheet is an electronic document that stores various types of data.
There are vertical columns and horizontal rows. A cell is where the column
and row intersect. A cell can contain data and can be used in calculations of
data within the spreadsheet. An Excel spreadsheet can contain workbooks and
worksheets. The workbook is the holder for related worksheets.

%
The Microsoft Office Button performs many of the functions that were located
in the File menu of older versions of Excel. This button allows you to create a
new workbook, Open an existing workbook, save and save as, print, send, or
close.

&&
The ribbon is the panel at the top portion of the document It has seven tabs=
Home, Insert, Page Layouts, Formulas, Data, Review, and View. Each tab is
divided into groups. The groups are logical collections of features designed to
perform function that you will utilize in developing or editing your Excel
spreadsheets.

Commonly utilized features are displayed on the Ribbon. To view additional

features within each group, click the arrow at the bottom right corner of each
group.

÷= Clipboard, Fonts, Alignment, Number, Styles, Cells, Editing

c= Tables, Illustrations, Charts, Links, Text

' = Themes, Page Setup, Scale to Fit, Sheet Options, Arrange
 = Function Library, Defined Names, Formula Auditing, Calculation
  = Get External Data, Connections, Sort & Filter, Data Tools, Outline
"= Proofing, Comments, Changes
(= Workbook Views, Show/Hide, Zoom, Window, Macros

)*
& 

The 0* &  is a customizable toolbar that contains commands
that you may want to use. 6ou can place the quick access toolbar above or
below the ribbon. To change the location of the quick access toolbar, click on
the arrow at the end of the toolbar and click $%$&&.
6ou can also add items to the quick access toolbar. Right click on any item in
the Office Button or the Ribbon and click Add to Quick Access Toolbar and a
shortcut will be added.


& 
A new feature in Office 2007 is the Mini Toolbar. This is a floating toolbar that
is displayed when you select text or right%click text. It displays common
formatting tools, such as Bold, Italics, Fonts, Font Size and Font Color.

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÷+%+

  *&*

To create a new Workbook=

¬? Click the 
& 

¬? Click 
¬? Choose % *

If you want to create a new document from a template, explore the templates
and choose one that fits your needs.
 " *&*
When you save a workbook, you have two choices=  " or  ".
To save a document=

¬? Click the %

¬? Click  "

6ou may need to use the  " feature when you need to save a workbook
under a different name or to save it for earlier versions of Excel. Remember
that older versions of Excel will not be able to open an Excel 2007 worksheet
unless you save it as an Excel 97%2003 Format. To use the  " feature=

¬? Click the %

¬? Click  "
¬? Type in the name for the Workbook
¬? In the  " 
  box, choose
!-
< *&*
  *&*
To open an existing workbook=

¬? Click the %

¬? Click  
¬? Browse to the workbook
¬? Click the title of the workbook
¬? Click  


 
There are different ways to enter data in Excel= in an active cell or in the
formula bar.
To enter data in an active cell=

¬? Click in the where you want the data

¬? Begin typing

To enter data into the  & 

¬? Click the cell where you would like the data

¬? Place the cursor in the  % 
¬? Type in the data
 c '
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Excel allows you to move, copy, and paste cells and cell content through
cutting and pasting and copying and pasting.

 
To select a cell or data to be copied or cut=

¬? Click the 

¬? Click and drag the cursor to select many cells in a range

 
To select a row or column click on the  or $ .

   
To copy and paste data=

¬? Select the cell(s) that you wish to copy

¬? On the  & group of the ÷tab, click  
¬? Select the cell(s) where you would like to copy the data
¬? On the  & group of the ÷ tab, click 


  
To cut and paste data=

¬? Select the cell(s) that you wish to copy

¬? On the  & group of the ÷tab, click 

¬? Select the cell(s) where you would like to copy the data
¬? On the  & group of the ÷tab, click 

 
To undo or redo your most recent actions=

¬? On the )*
& 

¬? Click  or 

 
The Auto Fill feature fills cell data or series of data in a worksheet into a
selected range of cells. If you want the same data copied into the other cells,
you only need to complete one cell. If you want to have a series of data (for
example, days of the week) fill in the first two cells in the series and then use
the auto fill feature. To use the Auto Fill feature=

¬? *the ÷ 

¬? 
the ÷  to complete the cells
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To insert cells, rows, and columns in Excel=

¬? Place the cursor in the row below where you want the new row, or in the
column to the left of where you want the new column
¬? Click the cbutton on the group of the ÷tab
¬? Click the appropriate choice= ,,

, 

To delete cells, rows, and columns=

¬? Place the cursor in the cell, row, or column that you want to delete
¬? Click the button on the group of the ÷ tab
¬? Click the appropriate choice= ,,

WORKING WITH FORMULA

!  
A formula is a set of mathematical instructions that can be used in Excel to
perform calculations. Formals are started in the formula box with an = sign.
There are many elements to and excel formula.

 The cell or range of cells that you want to use in your calculation
  = Symbols (+, %, *, /, etc.) that specify the calculation to be
performed
 = Numbers or text values that do not change
= Predefined formulas in Excel

To create a basic formula in Excel=

¬? Select the  for the formula

¬? Type (the equal sign) and the 
¬? Click


  $ 

A function is a built in formula in Excel. A function has a name and
arguments (the mathematical function) in parentheses. Common functions in
Excel=

= Adds all cells in the argument

"
= Calculates the average of the cells in the argument
= Finds the minimum value
 != Finds the maximum value
= Finds the number of cells that contain a numerical value within a
range of the argument

To calculate a function=

¬? Click the  where you want the function applied

¬? Click the c button
¬? Choose the function
¬? Click +

¬? Complete the Number 1 box with the first cell in the range that you want
calculated
¬? Complete the Number 2 box with the last cell in the range that you want
calculated
 

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Modifying fonts in Excel will allow you to emphasize titles and headings. To
modify a font=

¬? Select the cell or cells that you would like the font applied
¬? On the  group on the ÷ tab, choose the font type, size, bold,
italics, underline, or color

  
%!
In Excel, you can also apply specific formatting to a cell. To apply formatting to
a cell or group of cells=

¬? Select the cell or cells that will have the formatting

¬? Click the  
%! arrow on the 
 group of the ÷ tab
There are several tabs on this dialog box that allow you to modify properties of
the cell or cells.

&= Allows for the display of different number types and decimal places

= Allows for the horizontal and vertical alignment of text, wrap text,
shrink text, merge cells and the direction of the text.
= Allows for control of font, font style, size, color, and additional features
%= Border styles and colors
= Cell fill colors and styles

% 

Borders and colors can be added to cells manually or through the use of
styles. To add borders manually=

¬? Click the % drop down menu on the  group of the ÷ tab
¬? Choose the appropriate border
To apply colors manually=

¬? Click the  drop down menu on the  group of the ÷ tab
¬? Choose the appropriate color

To apply borders and colors using styles=

¬? Click  Styles on the ÷ tab

¬? Choose a style or click 
$ 
$ ÷
$
To change the width of a column or the height of a row=

¬? Click the   button on the  group of the ÷ tab

¬? Manually adjust the height and width by clicking ÷
$or
$
¬? To use   click  ÷
$ or  $


÷$
To hide or unhide rows or columns=

¬? Select the row or column you wish to hide or unhide

¬? Click the   button on the  group of the ÷ tab
¬? Click ÷2$



To merge cells select the cells you want to merge and click the 
2
button on the 
 group of the ÷ tab. The four choices for merging
cells are=


2= Combines the cells and centers the contents in the new,
larger cell

= Combines the cells across columns without centering data

= Combines the cells in a range without centering

= Splits the cell that has been merged




To align cell contents, click the cell or cells you want to align and click on the
options within the 
 group on the ÷ tab. There are several
options for alignment of cell contents=

 
= Aligns text to the top of the cell


= Aligns text between the top and bottom of the cell
%
= Aligns text to the bottom of the cell


!'= Aligns text to the left of the cell
= Centers the text from left to right in the cell


!
$= Aligns text to the right of the cell
 c= Decreases the indent between the left border and the text
c c= Increase the indent between the left border and the text
 = Rotate the text diagonally or vertically