No

EXCEL Training
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FUNCTION
Page No
INDEX
1
VALIDATION
2
LEN
3
LEFT
4
MID
5
RIGHT
6
CONCATENATE
7
EXACT
8
VLOOKUP
9
HLOOKUP
10
MATCH
11
MULTI-VLOOKUP
12
IF
13
COUNTIF
14
SUMIF
15
SUBTOTAL_1
16
SUBTOTAL_2
17
PIVOT TABLE
18
MACRO
19
FUNCTION KEYS
20
SHORT CUT KEYS_1
21
SHORT CUT KEYS_2
22
FEEDBACK

Ranjith R

[email protected]
09985403515

There are 3 kinds of References

1 Relative
2 Absolute
3 Mixed

Interest Rate

Relative Reference
Principal
Interest Rate
100
200
300
400
500

10
12
11
13
14

Absolute Reference

Mixed Reference

Amount
Principal
100.00 Interest rate
Principal
1000 Period
Amount
10
2400
Mar-08
1000
3300
Apr-08
1000
5200
May-08
1000
7000

100
200
300
400

Check your understanding

11 Get the value for the following Jan-08 to Mar-08
Interest Rate

Mixed Reference
Principal
5
3
2
4
6

Jan-08
500
300
200
400
600

Feb-08
50
30
20
40
60

Mar-08
1000
600
400
800
1200

Jan-08
100

Feb-08
10

Jan-08
10

Mixed Reference
Jan-08
1000
2000
3000
4000

Mar-08
200

Feb-08
1000
2000
3000
4000

Mar-08
1000
2000
3000
4000

Validation helps to enter only valid contents in the cell

Yes

1
Chandrashekar
Investements
Suresh
Treasury
Naveen
Investements
Mamatha PPI

reena
bhaskar
srihari

Yes
No

march
january
march

Treasury
Investements
Tax
PPI
R&P
EBG
Sunlife
Shared Services

may

Home

january
february
march
april
may

LEN

In Excel, the Len function returns the length of the specified string
Home

Example:
Genworth
1

8 =LEN(A5)
=LEN(A6)
=LEN("Genpact")

GL Group
GA0000
GA1000
GA1300
GA1310
GA1313
GA3500
GA3510
GA3590
GA3591

Need First 2 Digits

GA
GA
GA
GA
GA
GA
GA
GA
GA

Home

Home

GL Group
GA0000
GA1000
GA1300
GA1310
GA1313
GA3500
GA3510
GA3590
GA3591

Need 2 digits from the midile

00
10
13
13
13
35
35
35
35

Home

Home

GL Group
GA0000
GA1000
GA1300
GA1310
GA1313
GA3500
GA3510
GA3590
GA3591

0000
1000
1300
1310
1313
3500
3510
3590
3591

Need Last two digits

Home

GA
GA
GA
GA
GA
GA
GA
GA
GA

Left

00
10
13
13
13
35
35
35
35

Mid

Right
00
00
00
10
13
00
10
90
91

Need Combination of B,C&D

GA0000
GA-0000
GA1000
GA1300
GA1310
GA1313
GA3500
GA3510
GA3590
GA3591

GA-0000
GA-1000
GA-1300
GA-1310
GA-1313
GA-3500
GA-3510
GA-3590
GA-3591

Home

Rec desc
a
HQf - Dividends
HQDS - Common Stock
HQDDD - Paid in Surplus
GA-10007878
G-OAA2000909090
11-000456788783

Independence Day

FIND

10007878
2000909090
56788783

10

3
2
3

LEN

MID
11 10007878
10007878
15 OAA2000909090 OAA2000909090
15 000456788783
000456788783

10007878

8
13
12

GEFA Co Name
GNA Corporation
Genworth Financial, Inc.
Genworth Financial International Holdings, Inc.
Genworth Financial Investment Services, Inc.
GNA Corporation
gna Corporation
GNA Coporation
Exact
TRUE
FALSE
TRUE

=EXACT(A2,A3)
=EXACT(A2,A6)
=EXACT(A7,A6)
=A6=A7

1
2
3
4

1
2
4
5

TRUE
TRUE
FALSE
FALSE

1
2
3
4

1
2
4
5

TRUE
TRUE
FALSE
FALSE

Home

Company
102
104
110
130
131
132
133
156
174
141

GEFA Co Name
GNA Corporation
Genworth Financial, Inc.
Genworth Financial International Holdings, Inc.
Genworth Financial Investment Services, Inc.
Dental Holdings, Inc.
Centurion Capital Group, Inc.
Centurion Financial Advisors Inc.
Consolidated Insurance Group Limited
Genworth Mortgage Holdings, LLC
TEST 1

GNW Co
1001
1000
1014
1004
1005
1006
1007
1013
1002
Test 2

GNW Co Name
GNA Corporation
Genworth Financial, Inc.
GNW Fin Intl Holdings Ltd
GNW Financial Inv Svc, Inc
Dental Holdings, Inc.
Centurion Capital Group, Inc.
Centurion Financial Advisors Inc.
Consolidated Ins Group Ltd
GNW Mortgage Holdings, LLC
Test 3

Company
133
141
131
102

GEFA Co Name
Centurion Financial Advisors Inc.
TEST 1
Dental Holdings, Inc.
GNA Corporation

GNW Co
1007
Test 2
1005
1001

GNW Co Name
Centurion Financial Advisors Inc.
Test 3
Dental Holdings, Inc.
GNA Corporation

a
b
c
d
e
f
g
h
i

Home

=VLOOKUP(A18,$A$2:$D$10,2,0)

Company
102
104
110
130
131
132
133
156
174
141

Company
133
141
131
102

a
b
c
e
f
l
h
i
j
k

GEFA Co Name

GNW Co Name
Centurion Financial Advisors Inc.
Test 3
Dental Holdings, Inc.
GNA Corporation

GNW Co
1001
1000
1014
1004
1005
1006
1007
1013
1002
Test 2

GNW Co Name
GNA Corporation
Genworth Financial, Inc.
GNW Fin Intl Holdings Ltd
GNW Financial Inv Svc, Inc
Dental Holdings, Inc.
Centurion Capital Group, Inc.
Centurion Financial Advisors Inc.
Consolidated Ins Group Ltd
GNW Mortgage Holdings, LLC
Test 3

3
GNW Co
1007
Test 2
1005
1001

4
h
k
f
a

GEFA Co Name

a
b
c
d
e
f
g
h
i

GEFA Co Name

Home

Company
GNW Co

102 104 110 130 131 132 133 156 174

1001 1000 1014 1004 1005 1006 1007 1013 1002

Company
GNW Co

104 102 130 131

1000 1001 1004 1005
=HLOOKUP(B5,B1:J2,2,0)

Home

Company
102
104
110
130
131
132
133
156
174
5
8

GEFA Co Name
GNA Corporation
Genworth Financial, Inc.
Genworth Financial International Holdings, Inc.
Genworth Financial Investment Services, Inc.
Dental Holdings, Inc.
Centurion Capital Group, Inc.
Centurion Financial Advisors Inc.
Consolidated Insurance Group Limited
Genworth Mortgage Holdings, LLC
5

GNW Co
1001
1000
1014
1004
1005
1006
1007
1013
1002

GNW Co Name
GNA Corporation
Genworth Financial, Inc.
GNW Fin Intl Holdings Ltd
GNW Financial Inv Svc, Inc
Dental Holdings, Inc.
Centurion Capital Group, Inc.
Centurion Financial Advisors Inc.
Consolidated Ins Group Ltd
GNW Mortgage Holdings, LLC

Home

Company
102
104
110
130
131
132
133
156
174

GEFA Co Name
GNA Corporation
Genworth Financial, Inc.
Genworth Financial International Holdings, Inc.
Genworth Financial Investment Services, Inc.
Dental Holdings, Inc.
Centurion Capital Group, Inc.
Centurion Financial Advisors Inc.
Consolidated Insurance Group Limited
Genworth Mortgage Holdings, LLC

GNW Co
1001
1000
1014
1004
1005
1006
1007
1013
1002

GNW Co Name
GNA Corporation
Genworth Financial, Inc.
GNW Fin Intl Holdings Ltd
GNW Financial Inv Svc, Inc
Dental Holdings, Inc.
Centurion Capital Group, Inc.
Centurion Financial Advisors Inc.
Consolidated Ins Group Ltd
GNW Mortgage Holdings, LLC

Company
133
141
131
102

GEFA Co Name
Centurion Financial Advisors Inc.
#N/A
Dental Holdings, Inc.
GNA Corporation

GNW Co
1007
#N/A
1005
1001

GNW Co Name
Centurion Financial Advisors Inc.
#N/A
Dental Holdings, Inc.
GNA Corporation

Home

=VLOOKUP($A15,$A$1:$D$10,MATCH(B14,$A$1:$D$1,0),0)

GL Group Name
Taxable Bonds
Taxable Bonds
Non Taxable Bonds
Taxable Bonds
Temp Funds (Money Market Fund)
Name
a
b
c
d
e
f
g

Market Value
1000
2000
10000
100000
2000
Age
17
35
27
8
50
4
19

=IF(B2>10000,"Larger","Smaller")

Minor
Major
Major
Minor
Major
Minor
Major

Home

GL Group Name
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds

COUNTIF
Non Taxable Bonds

Cost
Accrued Interest Book Value Market Value
34696.2
777.33
33585.93
32092.5
29643.8
555.03
29222.73
29535.08
32160.64
150
32038.54
32277.57
34431.25
443.14
34925.68
35008.82
1000000
0
1000000
1000000
223710.95
0
223710.95
223710.95
3279150
19565.97 3312873.52
3333494.5
3820862
60377.78 3818169.17
3751314.4
3016972.1
60194.17 3020755.51
2963631.98
3713605
14583.33 3704763.86
3600450
3340795.5
39375 3306244.88
3179421
3033230.2
35750 3001860.43
2886712.4
2343824.9
19643.75 2268496.66
2358686.8

Home

GL Group Name
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Temp Funds (Money Market Fund)
Temp Funds (Money Market Fund)
Foreign Other Bonds
Foreign Other Bonds
Foreign Other Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds

SUMIF
Temp Funds (Money Market Fund)

Cost
34696.2
29643.8
32160.64
34431.25
1000000
223710.95
3279150
3820862
3016972.1
3713605
3340795.5
3033230.2
2343824.9

1,223,710.95 =SUMIF($A$2:$A$14,A20,$E$2:$E$14)

Home

GL Group Name
Foreign Other Bonds
Foreign Other Bonds
Foreign Other Bonds
Foreign Other Bonds
Foreign Other Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Temp Funds (Money Market Fund)
Temp Funds (Money Market Fund)

Cost
Accrued Interest Book Value Market Value
3279150
19565.97 3312873.52
3333494.5
3820862
60377.78 3818169.17
3751314.4
3882175.35
91475.83 3766438.12 3750060.64
3202800
92933.33 3094231.84
3099786
3016972.1
60194.17 3020755.51 2963631.98
3713605
14583.33 3704763.86
3600450
3340795.5
39375 3306244.88
3179421
3033230.2
35750 3001860.43
2886712.4
2343824.9
19643.75 2268496.66
2358686.8
4386849.5
18230.21 4223138.3
4352091.7
4935150
62500 4942589.78
5042300
1793715
44843.75 1778484.71
1805055
1250000
8319.91
1250000
998287.5
4844650
125000 4855622.93
5002550
901633
3653.13 875060.06
867590.05
1169024.4
15187.5 1197305.55
1296162
730828
8750 708039.23
734321
1815852.5
14583.33 1805113.22
1763405
34696.2
777.33
33585.93
32092.5
29643.8
555.03
29222.73
29535.08
32160.64
150
32038.54
32277.57
34097.92
235.88
34008.25
34060.72
33241.56
790.63
33073.23
32314.49
34251.6
162.92
34060.06
34248.98
33669.57
779.17
33307.62
33721.35
34431.25
443.14
34925.68
35008.82
1000000
0
1000000
1000000
223710.95
0 223710.95
223710.95

Home

GL Group Name
Foreign Other Bonds
Non Taxable Bonds
Taxable Bonds
Temp Funds (Money Market Fund)
Grand Total

Data
Sum of Book Value Sum of Market Value
17,012,468.16
16,898,287.52
33,916,719.61
33,887,032.45
264,222.04
263,259.51
1,223,710.95
1,223,710.95
52,417,120.76
52,272,290.43

Home

GL Group Name
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Taxable Bonds
Temp Funds (Money Market Fund)
Temp Funds (Money Market Fund)
Foreign Other Bonds
Foreign Other Bonds
Foreign Other Bonds
Foreign Other Bonds
Foreign Other Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds
Non Taxable Bonds

Cost
Accrued Interest Book Value Market Value
34696.2
777.33
33585.93
32092.5
29643.8
555.03
29222.73
29535.08
32160.64
150
32038.54
32277.57
34097.92
235.88
34008.25
34060.72
33241.56
790.63
33073.23
32314.49
34251.6
162.92
34060.06
34248.98
33669.57
779.17
33307.62
33721.35
34431.25
443.14
34925.68
35008.82
1000000
0
1000000
1000000
223710.95
0
223710.95
223710.95
3279150
19565.97 3312873.52
3333494.5
3820862
60377.78 3818169.17
3751314.4
3882175.35
91475.83 3766438.12
3750060.64
3202800
92933.33 3094231.84
3099786
3016972.1
60194.17 3020755.51
2963631.98
3713605
14583.33 3704763.86
3600450
3340795.5
39375 3306244.88
3179421
3033230.2
35750 3001860.43
2886712.4
2343824.9
19643.75 2268496.66
2358686.8
4386849.5
18230.21
4223138.3
4352091.7
4935150
62500 4942589.78
5042300
1793715
44843.75 1778484.71
1805055
1250000
8319.91
1250000
998287.5
4844650
125000 4855622.93
5002550
901633
3653.13
875060.06
867590.05
1169024.4
15187.5 1197305.55
1296162
730828
8750
708039.23
734321
1815852.5
14583.33 1805113.22
1763405

Home

Function keys in Microsoft Excel

Function Key

SHIFT

CTRL

F1

Display Help or the

Office Assistant

What's This?

F2

Edit the active cell

Edit a cell comment

F3

Paste a name into a

formula

Paste a function into a

formula

Define a name

F4

Repeat the last action

Repeat the last Find (Find

Next)

Close the window

F5

Go To

Display the Find dialog box

Restore the window size

F6

Move to the next pane Move to the previous pane

Move to the next workbook

window

F7

Spelling command

F8

Extend a selection

Add to the selection

Calculate all sheets in

all open workbooks
Make the menu bar
active

Calculate the active

worksheet
Display a shortcut menu
(right click)

F11

Create a chart

Insert a new worksheet

Insert a Microsoft Excel 4.0

macro sheet

F12

Save As command

Save command

Open command

F9
F10

Move the window

Resize the window
Minimize the workbook
Maximize or restore the
workbook window

Classification: Gecis Internal

Home

ALT

CTRL+SHIFT

ALT+SHIFT

Insert a chart sheet

Insert a new
worksheet

Save As command

Save command
Create names by using
row and column labels

Exit

Move to the previous

workbook window
Display the Macro
dialog box

Display Visual Basic

Editor
Print command

Classification: Gecis Internal

Home

Classification: Gecis Internal

To

Enter data by using shortcut keys

Press

Complete a cell entry

ENTER
Cancel a cell entry
ESC
Repeat the last action
F4 or CTRL+Y
Start a new line in the same cell
ALT+ENTER
Delete the character to the left of the insertion point, or delete the selection BACKSPACE
Delete the character to the right of the insertion point, or delete the selection DELETE
Delete text to the end of the line
CTRL+DELETE
Move one character up, down, left, or right
Arrow keys
Move to the beginning of the line
HOME
Edit a cell comment
SHIFT+F2
Create names from row and column labels
CTRL+SHIFT+F3
Fill down
CTRL+D
Fill to the right
CTRL+R
Fill the selected cell range with the current entry
CTRL+ENTER
Complete a cell entry and move down in the selection
ENTER
Complete a cell entry and move up in the selection
SHIFT+ENTER
Complete a cell entry and move to the right in the selection
TAB
Complete a cell entry and move to the left in the selection
SHIFT+TAB

Home

Work in cells or the formula bar by using shortcut keys

To
Start a formula
Cancel an entry in the cell or formula bar
Edit the active cell
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
Paste a name into a formula
Define a name
Calculate all sheets in all open workbooks
Calculate the active worksheet
Insert the AutoSum formula
Enter the date
Enter the time
Insert a hyperlink
Complete a cell entry
Copy the value from the cell above the active cell into the cell or the formula bar
Alternate between displaying cell values and displaying cell formulas
Copy a formula from the cell above the active cell into the cell or the formula bar
Enter a formula as an array formula
Display the Formula Palette after you type a valid function name in a formula
Insert the argument names and parentheses for a function, after you type a valid function name in a formula
Display the AutoComplete list

Classification: Gecis Internal

Press

Home

= (EQUAL SIGN)
ESC
F2
BACKSPACE
F3
CTRL+F3
F9
SHIFT+F9
ALT+= (EQUAL SIGN)
CTRL+; (SEMICOLON)
CTRL+SHIFT+: (COLON)
CTRL+K
ENTER
CTRL+SHIFT+" (QUOTATION MARK)
CTRL+` (SINGLE LEFT QUOTATION MARK)
CTRL+' (APOSTROPHE)
CTRL+SHIFT+ENTER
CTRL+A
CTRL+SHIFT+A
ALT+DOWN ARROW

Classification: Gecis Internal