ACADEMY OF CLASSICAL BALLET AND MODERN DANCES

2011-2012
STUDIO POLICIES AND PROCEDURES
It is understood that, by attending the Academy of Classical Ballet and Modern Dances, students and parents comply with all
Policies & Procedures as set out by the Academy. It is also understood that parents and students cannot hold their instructors or
the Academy liable or responsible for any type of injury, damages, lost or stolen items.

Age requirement
- Typically divided by age group, but also depends on progress and development. Teachers will assess the
student and will place them in the proper level. Please be advised that the administration will notify you if a
change of level is required.

Minimum of students per class

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A minimum of seven students is needed to open a class.

Appopriate dancewear (Some dancewear is available at the Academy)

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Ballet 3-9 year old: Pink tights, pink leotard and pink ballet shoes
Ballet 10 & up: Pink tights, black leotard and pink ballet shoes
Jazz / Contemporary: Black tights and bodysuit
Hip Hop: T-shirt or tank top (not showing belly), sweatpants, sneakers (inside shoes).
Stepdance : comfortable clothes, tap shoes

Requirements
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Appropriate dancewear and hairstyle are required for all students in all classes. Students are also required to
have proper equipment for any competitions or performances.
Instructors have the right to deny active participation to a student who is not properly attired for
classes. Students may be told to watch the class only or be asked to change into proper attire; as dance is a
discipline, this is an integral part of the experience.
Jewelry, chewing gum, food, street clothes & street shoes are forbidden in the studios for safety reasons and
to protect the dance studio facilities. We strongly urge that all jewelry be removed and left safely at home.

Communication
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The Academy website, at www.plie.ca, and our Facebook page are regularly updated with our special
events, so that everyone can have easy access to information about the busy life of our dance studio.
We require your email address to provide extra information to you and to answer any questions.
A bulletin board is also set up in the studio featuring our policies and special events.
Newsletters will be handed out to students; it is not however the Academys responsibility to ensure that
they get to the parents.
Invoicing and receipts are done through the Academys office.
Discussions between instructors, parents and students can be arranged by appointment only, not before,
during or between classes. Thank you for understanding that this allows our teachers to stay focused on
their class, tasks and students.
Please do not hesitate to contact the office to schedule an appointment at your convenience. We want to
establish an Open Door policy at the studio so that students, instructors and parents feel welcome to
discuss any questions or concerns. If you have any questions or concerns, please contact the studios by
telephone or email to make an appointment or visit us in person during office hours.

Stormy Weather
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The Academy will be closed whenever schools are closed due to inclement weather.
Call the Academy number for weekend storms (853-7543).
Extra classes may be offered if over two classes are missed because of stormy weather, or student can take
another class in the schedule to compensate for missed classes.

Change rooms
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Students should change in the washrooms or change room and leave all belongings either in the change
room or stored safely in a locker not in the waiting room, on the floors or in the corridors.
They may bring their dance shoes with them into the studios if they have a shoe change.
The Academy and its employees are not liable for lost or stolen items.

Cleanliness, Food & Drink

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No food or chewing gum is allowed in the studios or change rooms. Students are allowed, however, to bring
water.
All students must properly use garbage and recycling cans.

ZERO Tolerance for Bullying

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Zero tolerance for Bullying is in effect at the Academy.

Our anti-bullying policy is strictly enforced to ensure a positive environment for all students to learn and
enjoy the classes and activities at the studio.
Bullying includes any physical or emotional abuse as well as criticizing and gossiping about other students
in any form, either vocally, in gesture and body language, in writing or on the Internet.

No whispering is allowed in the changing rooms.

All students, parents and instructors at the Academy are expected to behave with good sportsmanship and
have a supportive attitude towards instructors, choreographers and all students. Failure to comply will
result in the dancers expulsion from the studio without reimbursement.

FINANCIAL POLICIES
It is understood that any student attending classes at the Academy or their parents/guardians - are obligated to pay all tuition
and related expenses incurred by the Academy for that student by that seasons year-end.

Terms, Refunds, Withdrawing from Classes and Trial class:

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Payments may be made by cheque payable to Academy of Classical Ballet or by cash.

All NSF cheques will carry a service charge of $10.
No refunds will be granted after 1month into the class.
Withdrawals, cancellations or change from classes must be made in writing. It is the clients responsibility
to contact the studio if they wish to withdraw from classes prior to the end of the first month of the session.
One or two classes are allowed as a trial.

PAYMENT METHODS:
Payment time:
- There are two registration sessions per year, fall and winter.
If your are not able to attend registration at these times, here are your options:
- Check for office hours to bring your payment.
- Place cheque under office door or at the front desk of the Arts and Culture Center.

Payment methods:
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Cash or cheques, are accepted at this time.

Post-dated cheques must be dated for the 15th of each month from Sept.Dec. and Jan.-June.
Cheques are to be completed at registration.

10% Family Tuition Discount off 2ND (or more) family member. Discounts only apply to regular classes;
there is no discount for summer camp.

Discounts:

Invoicing and receipts:

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Primarily done through the Academys registrar Charlaine Gauthier Soeler.

Youth Theatre:
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Cheques or cash are accepted at this time.

Cheques are to be completed in September for the year.
5 post-dated cheques are accepted for the 15th of the month, 2 for fall session and 3 for winter session.
Summer camp is obligatory for all those you want to stay in the ABC Youth Theatre Inc.

RECITALS, COSTUMES AND VIDEOTAPING:

Recitals:
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The recital will take place at the end of year. There will be an in house demonstration after first semester.
The theatre is booked a year in advance for early May / late June.
If a student is not intending to participate in the recital, we require notification in writing prior to February
first.

Costumes:
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Costumes are owned by the Academy. The Academy is responsible for all the fees incurred for the
costumes, cleaning, fixing and organizing. A fee of 15$ is added to the registration fee in order to help with
the care of the costumes.
Costumes will not be handed out to students until tuition is paid in full.

Videotaping:
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A videographer is hired by the studio to record our formal performances in any theatre. This is for the
safety of the children, since our recital is open to the public.
Videotaping and photography at our formal performances are not permitted except by prior written
permission of the studio.
Videotaping and photography of classes may only be done with permission from the instructor.
It is also understood that students may be photographed and have their names published in advertisements
and promotional materials.

Absentees
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We ask that all clients call our office when missing a class. This is for the safety of our students and as a
courtesy to let the dance instructor know why a child is not attending class.
It is the clients responsibility to contact the studio if the child is going to be absent, either once or for
several weeks for any reason.
Make-up classes can be scheduled with the teacher.

Thank you for your support and understanding.

Management of the Academy of Classical Ballet and Modern Dances