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Adding The Document Id To The Document File Name in SharePoint 2010

1) The document discusses adding a document ID to file names in SharePoint 2010 to make them unique. 2) It describes initially trying to use workflows but having issues, so instead using event receivers to rename files on the ItemAdded event. 3) The solution renames the file by getting the document ID from the item properties and concatenating it to the original file name before updating the item.

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HüseyinBaydur

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0% found this document useful (0 votes)

127 views

Adding The Document Id To The Document File Name in SharePoint 2010

Uploaded by

HüseyinBaydur

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Download as PDF, TXT or read online on Scribd

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27.5.

2015

Fljoss:

AddingthedocumentidtothedocumentfilenameinSharePoint2010

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SharePointAddingthebuiltinDocumentIDin
thedocumentfilename
(http://www.wombit.se/2013/10/24/sharepoint
2010documentidinfilename/)
October24,2013 TobiasEriksson(http://www.wombit.se/en/author/tobiaseriksson/)
SharePoint(http://www.wombit.se/tag/sharepoint2010/)
13Comments(http://www.wombit.se/2013/10/24/sharepoint2010documentidinfile
name/#disqus_thread)
Idiscoveredthatthishasbeendonemanytimesafterwedidit.Anyway,Iwillsharemyexperience.
Backin2010IwasinvolvedinaprojectwhichconsistedofcreatingastrictSharePointsitewithmetadata
orienteddocumentstorage.Nofolderswhatsoever,exceptfor10documentlibraries.Thisideawasntthat
hardtoimplementconsideringhoweasyitistocreatestaticmetadatainSharePointandaddingitto
ContentTypes.However,ifyouwanttoputalldocumentsinthesamecontainer,youwillhavetouse
uniquefilenames,otherwisefileswithsamenameswilloverwriteeachotherwithnewversions.
Now,howdoyoucreateauniquefilenamethatibasedonthefilenamewhichtheuserhasentered?Well,
youcanalwaysjustaddacustomIDorthelistitemIDintheendofthefilenameoryoucanusefolderslike
normalpeopleandpraythatnooneuploadsadocumentwithidenticalname.
InthiscasewehadalreadydecidedtouseSharePoint2010sbuiltinfeatureforgeneratingDocumentID.
ByusingthiswewillalsobeabletousesomeotherfeaturesthatisconnectedtotheDocumentID,like
searchandtheabilitytocreatedynamicURLs(whichiwillgetbackto).
OneoftherequirementswasthattheusershouldneverhavetoseetheirdocumentinSharePointwithout
theuniqueIDinthefilename.
Solvingtheproblemusingworkflow

Atfirst,wedidthisviaworkflowwhentheItemwascreatedbutweranintosomeissues.
Theworkflowsometimeskickedin10secondsaftertheitemwascreated.Iveseenthatthiscanbe
modified,butevenafterthatittooslow.
Iftheitemwasupdatedintheworkflow,theSystemAccountwouldhavebeenthemodifier.
Whenusers,aftersettingallmetadataandsavedtheform,theoldfilenamefromtheformwas
overwrittenwiththeonesetbytheworkflow.
Solvingtheproblemusingeventreceivers

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27.5.2015

AddingthedocumentidtothedocumentfilenameinSharePoint2010

WhenuploadingadocumentinSharePointitwilltriggeracoupleofevents.Inourcase,wewereinterestedin
ItemAddingandItemAdded.

ItemAdding
WewantedtouseItemAddingwhenrenamingthefilesothatitwasrenamedwhentheeditformwasdisplayed.
Well,thereisnoiteminItemAddingsowerescrewedthere?!IwouldassumethatusingItemAddingwecould
manipulatethedatabeforetheactualcommit,butno.Andnotafterthebasecalleither.

ItemUpdating,ItemUpdated
Willnotbetriggeredwhenuploading.
ItemAdded
ThisistheeventthatistriggeredrightaftertheItemiscommittedtothedocumentlibrary,andthisiswhat
wehadtoworkwith.
YoucantchangetheSPFile.Namebecauseitsonlyget,youwillhavetochangetheNameField
(FileLeafRef)intheSPListItemproperties.Youwillalsohavetotriggeranupdateforthischangetocommit,
rememberthatthiswilltriggertheUpdateevents.
Ifyouwanttopreventtheupdateeventfromtriggeryoucanalwaysjustsetbase.EventFiringEnabledto
falseandbackagainaftertheupdateisdone.Amoreusefulwaytodothis,istomakeanIDisposeable
Classthatyoucanwrapyourupdatecodewithasshownintheexample.Thisisalsosomethingthatyou
couldusetopreventendlessloopsintheupdateevent.
Basicallyitwouldlooklikethis
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publicoverridevoidItemAdded(SPItemEventPropertiesproperties)
{
SPListItemitem=properties.ListItem;
stringdocumentId;
if(item.TryGetDocumentId(outdocumentId))
{
//Preventtheupdateeventsfromfiering
using(newDisableSPItemEvents())
{
//Getthefilenameandfileextension.
varfileName=item[SPBuiltInFieldId.BaseName];
varfileExt=item[SPBuiltInFieldId.File_x0020_Type];
varnewFileName=string.Format("{0}_{1}.{2}",fileName,documentId,fileExt);
//BaseNameireadonlysowewillsetthefilenamebacktoFileLeafRef
item[SPBuiltInFieldId.FileLeafRef]=newFileName;
//Updatethelistitemwithoutcreatinganewversion
item.SystemUpdate();
}
}
base.ItemAdded(properties);
}

publicclassDisableSPItemEvents:SPItemEventReceiver,IDisposable
{
publicDisableSPItemEvents()
{
this.EventFiringEnabled=false;
}
publicvoidDispose()
{
this.EventFiringEnabled=true;

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27.5.2015

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AddingthedocumentidtothedocumentfilenameinSharePoint2010

}
}

publicstaticboolTryGetDocumentId(thisSPListItemitem,outstringdocumentId)
{
documentId=item.Fields.ContainsField("_dlc_DocId")?(string)item["_dlc_DocId"]:null;
returndocumentId!=null;
}

Andtheresultisthis

(http://wombitse.azurewebsites.net/wp

content/uploads/2013/10/Documents.jpg)
Theendresult

Youhavetomakepeopleawarethatiftheywanttouploadadocumentandadditasanewversiontoan
existing,theyhavetorenamethefilelocallywiththeIDbeforeuploading.

AboutTobiasEriksson

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AddingthedocumentidtothedocumentfilenameinSharePoint2010

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RogerAlsingnextpart:

DanielLidstrm Nicelyexplainedaboutthe

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4comments2yearsago

TobiasErikssonHiHector,thiscanbe

HenriMerkesdalVerycreative!Iwould

donebycreatingaWorkflowinSharePoint
designer.Justcreateaworkflowandaddthe
followingaction"SetNameto

havesaidthatitcouldn'tbedone,buthereit
is:)Thanksforsharing!

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Adding The Document Id To The Document File Name in SharePoint 2010

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