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Conference Day Checklist Venue Check

This document provides a checklist for ensuring a conference venue and registration area are properly prepared. It includes items to check for the venue such as room sizes, seating capacities, stage areas, exits and power as well as items for the registration desk like signage, name tags and VIP information. Additionally, it lists things to check in the conference room entrance like directional signs and the main conference room such as decorations, seating, microphones, lighting and supplies for speakers.

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Barby Angel
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216 views

Conference Day Checklist Venue Check

This document provides a checklist for ensuring a conference venue and registration area are properly prepared. It includes items to check for the venue such as room sizes, seating capacities, stage areas, exits and power as well as items for the registration desk like signage, name tags and VIP information. Additionally, it lists things to check in the conference room entrance like directional signs and the main conference room such as decorations, seating, microphones, lighting and supplies for speakers.

Uploaded by

Barby Angel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Conference day Checklist

Venue check:
Contact Person
Room Sizes (including ceiling height)
Seating Capacity
Theater style
Classroom style
Banquet Round tables
Stage Risers
Fire Exits
Doors, elevators
Power Availability
Secured Storage

Registration Desk checklist


Sign-in Board
Temperature
Cleanliness
Furniture arrangement
Flowers

Blank name tags (as unconfirmed guests arrive, make them a nametag and write
their names on something to keep track.
Check names of VIPs for script/introductions
Conference room entrance

Directional Signage

Welcome Sign

Entrance Piece At Door

Water Dispenser

Main conference room


The backdrop decorations are in place
Centerpieces
Sign Over Seating Cards
There are enough chairs
The microphones work
The lighting
Temperature are good
There are water and glasses available for the speakers.
Easels

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