Sample Project Management Plan

BASE Camp
Section 12
Avengers
(Student Names in Alphabetical Order by Last Name)
First Name Last Name 1
First Name Last Name 2
First Name Last Name 3
First Name Last Name 4
First Name Last Name 5
First Name Last Name 6
First Name Last Name 7

Page 1 of 24

Section 1: Client Overview

Team Avengers will be working with the BASE Camp Childrens Cancer Foundation along with the
president and program director, Teri Jones and Cindy Whitaker, as the project contact coordinators for
the organization. BASE Camp has been assisting Central Florida cancer patients and families since
1982.
According to St. Jude Childrens Research Hospital, there are ten major childhood cancers. Out of the
twelve types, leukemia and cancers of the brain and central nervous systems are the most common in
pediatric practice. Every year in the United States, about 13,500 children are diagnosed with cancer.
BASE Camp Childrens Cancer Foundation focuses its services for children and their families. Their
mission strives to give children and families support year-around and provide services to help make
the childrens journey comforting with rest, nourishment, encouragement, and strength.
BASE Camp offer several services for the children and their families who are battling cancer. Every
weekday the coordinators of BASE Camp provide hot meals to three local hospitals and outpatients
clinics. They also host monthly food drives that provide about 50 baskets of nonperishable food items
to pediatric cancer patients families. Additionally, a Parent Support Group is held monthly in
numerous locations such as hospitals, local restaurants, and clinics. The group is part of the American
Childhood Cancer Organization
They provide a Second Wish service to patients who have been diagnosed with cancer for a second
time. Lastly, the BASE Camp overnight camp occurs one night a month. The camp allows children to
interact with other kids who are going through the same situation. This networking activity helps the
children encourage and strengthen other patients to keep on fighting the battle.
Section 2: Proposed Solution
Team Avengers will raise $1,000 in cash and in-kind donations by June 25th, 2014 to help BASE
Camp host "Dinner and a Movie" at Arnold Palmer Hospital.
The pediatric cancer patients will benefit from the project in the future by receiving a DVD that will
bring them comfort while spending time with their families, to help keep their mind busy from their
treatments. They will also receive a hot meal that is different from the consistent everyday meal that
they receive from the hospital. The Dinner and a Movie will bring the children joy and nourishment
which will benefit the outcome of their health.
BASE Camp will be impacted and sustained in the future by gaining an awareness to the organization
as we come into contact with several business who are willing to lend a helping hand to children with
cancer. The money we raise will help BASE Camp to sustain their daily operations and to help provide
future services.

Page 2 of 24

Page 3 of 24

Section 3: Stakeholder Analysis

Support
Stakeholder

Need

Influence
(Hi/Lo)

(Positive
or
Neutral)

Strategy

Children with
Cancer and
Other
Hematological
Illnesses

Events to help distract

from everyday hospital
routine; variety and
genuine contributions
to show people care

Hi

Positive

Provide as much interaction

and variety with food, DVDs,
and other items they would
enjoy to help keep their minds
off of sickness

Families of
Children with
Cancer and
Other
Hematological
Illnesses

Peace of mind that

child is being taken
care of and in good
hands

Hi

Positive

Give reassurance that chosen

events are being held solely to
serve their family as best as
possible, Provide event details
to encourage participation

BASE Camp

To support children
with illness and their
families through tough
times by holding
events to provide
comfort, friends,
nourishment, and
encouragement along
the journey

Hi

Positive

Provide constant updates and

information about all events
contributing toward the
overarching Dinner and a
Movie SMART Goal, and
encourage participation

Team Avengers

Event to contribute a
fair share toward the
overarching Dinner
and a Movie SMART
Goal for BASE Camp

Hi

Positive

Constantly communicate and

monitor progress, help when
needed, and provide a positive
and productive atmosphere to
work in

Publix

Entices customers to
purchase additional
items from Publix

Hi

Positive

Our team asking for donations

from customers will influence
customers to spend more than
budgeted, and will increase
profits for Publix

American
Motor Sales
Inc.

We agreed to tell our

friends about American
Motor Sales Inc. who
are looking to buy a car

Hi

Positive

They are providing us with a

car to renovate and are giving
us the profits after resale. We
hope to raise $200 from this

Page 4 of 24

Public House

Positive image in the

community, New
Customers, and Free
advertising

Hi

Positive

Public House is offering a

discount for every customer
that donates a DVD.

GoFundMe.co
m

They will get 5% of

donations that people
donate to us

Hi

Neutral

A website we set up that allows

people to donate money easily
online towards our SMART
goal. We hope to raise $250
from this

Section 4: Project Plan

Event 1: Project Management Plan, Project Manager First Name Last Name 5
SMART Objective: By May 29, 2014 Team Avengers will complete the Project management Plan to achieve
team goals and to make an A.
Description: The Project Management Plan is an event the will help our team to formulate a plan for our
individual events. It will help us to plan everything out so we can succeed in reaching our goals. I envision the
event to be a success, we are a smart, driven, and close team. It will take long hours and lots of planning but as a
team it can be a success.

Event 2: Cookies for a Cure, Project Manager First Name Last Name 1
SMART Objective: Team Avengers will raise $200 in proceeds at the Winter Park Farmers Market by
Saturday, June 7th, 2014, to help the Base Camp organization provide dinner and a movie for the cancer patients
of Arnold Palmer Hospital.
Description: Cookies for a Cure is a fundraising event in which the Avengers will display and distribute Base
Camp Flyers at the Winter Park Farmers Market. The goal of this fundraiser is to inform the local community
of Base Camp and their organizations mission. The Avengers will be giving out free bake goods to anyone who
donates to Base Camps cause. By exhibiting our professionalism, acquired business skills, communication
skills and knowledge of the Base Camp Organization, the Avengers will reach our goal of $200 for this
fundraiser.

Event 3: Publix Donation, Project Manager First Name Last Name 6

SMART Objective: Team Avengers will stand in front of Publix on Saturday June 14th and collect donations of
money ($30 minimum), (10) DVDs, (20) candy bars, or (4 boxes) popcorn from customers of Publix.
Description: On June 14th, our team will attempt to collect relevant donations from Publix Customers for our
client, Base Camp, movie night. The team envisions the event to be a success. With the right marketing
strategies we should be able to entice customers to help out our cause, since Publix has a large amount of
customers visiting on a daily basis we are hoping for great outcome.

Page 5 of 24

Event 4: Flip that Car!, Project Manager First Name Last Name 2
SMART Objective: We will renovate a car that was provided to us by our sponsor American Motor Sales Inc.
on June 6th, and receive the profit from the resale with a goal of a $300 by June 15 th 2014.
Description: One of our sponsors, American Motor Sales Inc., has agreed to let our team renovate one of their
cars and give us whatever profit is made after resale. The car will be dropped off at my house and on June 6 th
our group will meet there to start renovations. We will wash, wax, shampoo carpets, vacuum, and detail the car.
I am anticipating that if all group members show up (7) this will take about 5 hours to complete. The following
week, American Motor Sales Inc. will resale the car and will provide us with the profit by June 15 th
Event 5: DVDs for JOY!, Project Manager First Name Last Name 3
SMART Objective: The Public House DVD drive will be completed on Saturday, June 21, 2014 and will result
with 60 DVDs and 40 boxes of theater candy for the children and families at Arnold Palmer cancer unit as part
of a dinner and a movie event.
Description: The event will consist of two team member working by the front door. As customer come in one
team member will check in the DVD and the other team member will put on the wrist band on the customer.
DVDs will valued at $5 (used) and $10 (new). The event should result in $300-$400 of in-kind donation.
Event 6: Silent Auction, Project Manager - First Name Last Name 7
SMART Objective: The Silent Auction will be completed by June 21st, 2014 and will result in a $200 cash
contribution toward Team Avengers $1,000 BASE Camp Dinner and a Movie Project.
Description: In comparison to the typical auction, a silent auction does not require an auctioneer. Instead of
verbal bids, bids are taken in writing; papers with item name, item value, minimum bid, minimum increase,
bidder name/contact number, and bid amount will all be set in front of each item. When time is called, all papers
will be collected and sorted by our team, and the highest bidder will be determined for each item. The bidder
will then be contacted to pick up their item and pay the notated bid amount in cash or check.
Event 7: GoFundMe.com, Project Manager First Name Last Name 2
SMART Objective: We will share our GoFundMe.com page with our friends and family through Facebook to
ask for donations and have a goal of $250 by June 25th 2014.
Brief Description: GoFundMe.com is a website that allows users to set up a fundraising page that can be
shared with others through the link to ask for donations. We chose this site because it is easy to navigate and is
compatible with Facebook. We will share the link with our Facebook friends and ask for their support for our
cornerstone project. Our page went live on May 26th, 2014 and we have a deadline of June 25th, 2014 to raise
$250. If all group members continue to post the link on Facebook throughout the next 30 days we should be
able to reach our goal.
Event 8: Reflections Report, Project Manager First Name Last Name 4
SMART Objective: By June 20, 2014 Team Avengers will complete the Reflections Report with the hopes of
receiving a 90 percent or above on the assignment.
Description: The Reflection Report is an event the will help our team reflect on our events that we have
managed and participated in to provide BASE Camp with the necessary items to host a Dinner and a Movie.
Being able to provide a fun activity for pediatric cancer patients will be a rewarding experience for the team. It
will allow us to reflect on our lives and learn to appreciate life. I envision the event to be a learning experience
and beneficial towards our future careers. We will learn how to work as a team and also manage a team by
delegating tasks.

Page 6 of 24

Expected Progress
1800

1600

1400

1200

1000

800

Expected Value (In Dollars)

600

400

200

Page 7 of 24

Page 8 of 24

Section 5: Work Breakdown Structure

A. The Work Breakdown Structure
Team Avengers wil raise $1,000 in cash and in-kind
donations by June 25th, 2014 to help BASE Camp host
"Dinner and a Movie" at Arnold Palmer Hospital."
By May29th, 2014
Team Avengers will
complete the Project
Management Plan to
achieve team goals
and to make an A.
Client
Overview:
Name
SMART Goal:
Name
Team Benefits:
Everyone
Identify
Stakeholders:
Everyone
Event, SMART
Objective, Vision:
Everyone

Team Avengers will stand

in front of Publix on June
14th and collect
donations of money ($30
minimum), (10) DVDs,
(20) candy bars, or (4
boxes) popcorn from
customers.

Site Visitation:
Name
Collection
Box: Name
Table and
Chairs: Naem
Show Up: All
Team Members

We will renovate a car

that was provided by
our sponsor American
Motor Sales Inc., and
receive the profit from
the resale with a goal of
a $300 by June 15th
2014.

Team Avengers will r

$200 in proceeds at t
Winter Park Farmers M
by Saturday, June 7th, 2
to help the Base Cam
organization provide d
and a movie for the ca
patients of Arnold Pal
Hospital.

Rags: Name

Table: Name

Visit Local
Carwash: Name

Bags: Name

Vacuum: Name

Hose: Name
Show Up: All
Team
Members

Flyers: Nam

Bake Goods:
Name

Line Graph:
Name
Work Breakdown
Structure: Name
and Name
Agenda and
Minutes: Name
Project Goal and
SMART Goal:
Name
Bright Impact: All
Team Members

Report Format:
Name and Name

Page 9 of 24

B.

Page 10 of 24

B.
Team Avengers wil raise $1,000 in cash and in-kind
donations by June 25th, 2014 to help BASE Camp host
"Dinner and a Movie" at Arnold Palmer Hospital."
On June 21, 2014 Team
Avengers will host a
DVD Drive at Public
House with the hopes of
obtaining 60 DVDs and
40 boxes of theater
candy for the BASE
Camp Foundation as
part of a Dinner and a
Movie event.
Flyer
Distribution:
Name

DVD
Collector:
Name and
Namen

Wrist Bands:
Name

The Silent Auction

will be completed by
June 21st, 2014 and
will result in a $200
cash contribution
toward Team
Avengers $1,000
BASE Camp Dinner
and a Movie Project.

Obtain Tickets
and Event
Banker: Name

Sports
Tickets and
Event Judge:
Name
Venue and
Event
Banker:
Name
Obtain
Tickets and
Event Host:
Name
Car Wash,
Movie
Tickets,
Event MC:
Name
Gift Baskets,
Gift Cards,
and Event
Judge: Name
Gift Baskets,
Gift Cards,
and Event
Banker: Name

We will share our

GoFundMe.com page
with our friends and
family through
Facebook to ask for
donations and have a
goal of $250 by June
25th 2014

By June 20, 2014

Team Avengers will
complete the
Reflections Report
with the hopes of
receiving a 90
percent or above on
the assignment.

Update Bright
Impact: Name

Project
Summary
(Section 1:
E) : All Team
Members

Post to
Facebook: All
Team
Memebers

Smart Goal:
Name

Email: All
Team
Members

Photos of
Events: Name,
Name, Name

Meeting
Minutes and
Agendas:
Name
Delivered
Funds, Good
and/or
Services:
Name

Line Graph:
Name

Reflections
Presentation:
All Team
Members

Page 11 of 24

The Task List

Event 1: Project Management Plan
Project Manager: Name
Event SMART goal: By May 29, 2014 Team Avengers will complete the Project management Plan to
achieve team goals and to make an A.
Task Breakdown:
Task

Description

Assigned
to
Name
Name

Resources

Duration

Deadline

Internet,
Clients
website
Team
Meeting,
Team
members
From our
own
thoughts

1 week

May 28,
2014

1 Week

May 28,
2014

1 week

May 28,
2014

Task 1:
Client
Overview
Task 2:
Smart Goal

Research and
type of Client
overview
Type up and
provide teams
smart goal

Task 3:
Team
Benefits

Provide info on
how teams
project will
give benefits
and be
sustained in
future
Provide info on
how
stakeholders
and fill in table

All Team
Members

Microsoft Word,
Computer,
Internet, Email

All Team
Members

Microsoft Word,
Computer,
Internet, Email

From
research
for our
project and
events

1 week

May 28,
2014

Provide info on
individual
events, smart
objectives, and
brief
description of
event and how
you envision it
Make a line
graph of events
in order of
expected
completion
Make a work
breakdown
structure chart
Provide agenda

All Team
Members

Microsoft Word,
Computer,
Internet, Email

From
research
and
planning
for your
events

1 week

May 28,
2014

Name
Name

Microsoft Word,
Computer

From Task
List

1 week

May 28,
2014

Name &
Name

Microsoft Word,
Computer,
Internet, Email
Microsoft Word,

From
Individual
Task List
From

1 week

May 28,
2014

1 week

May 28,

Task 4:
Identify
Stakeholder
s

Task 5:
Event,
Smart
Objective,
and Vision

Task 6: Line
Graph

Task 7:
WBS
Task 8:

Name
Name

Name

Microsoft Word,
Computer,
Internet, Email
Microsoft Word,
Computer,
Internet, Email

Sources

Page 12 of 24

Agenda and
Minutes

Task 9:
Project Goal
and Smart
Goal
Task 10:
Bright
Impact
Individual
Requiremen
t
Task 11:
Report
Format

and minutes
form client
meetingprofessionally
written and
formatted
Enter teams
Project Goal
(Smart Goal)
and Time Goal
on Bright
Impact
Enter
Individual
Events, Smart
Objectives, and
task onto
Bright Impact
Format Project
Management
Plan Document
and Create
Cover Page

Name

Computer,
Internet, Email

Client
Meeting at
BaseCamp
Office

2014

Name
Name

Microsoft Word,
Computer,
Internet, Email

From Team
meeting
and project
requiremen
ts

1 week

May 28,
2014

All Team
Members

Microsoft Word,
Computer,
Internet, Email

From
research
for our
project and
events

1 week

May 28,
2014

Name and
Name

Microsoft Word,
Computer,
Internet, Email

From
Assignmen
t
Instruction
s

1 week

May 28,
2014

Event 2: Cookies for a Cure

Project Manager: Name
Event SMART goal: Team Avengers will raise $200 in proceeds at the Winter Park Farmers Market
by Saturday, June 7th, 2014, to help the Base Camp organization provide dinner and a movie for the
cancer patients of Arnold Palmer Hospital.
Task Breakdown:
Task
Task 1:
Table

Description
Provide fold
out table.

Assigned to
Name

Task 2:
Bags
Task 3:
Flyers

Bag cookies

Name

Hand out
flyers

Jackie
Name

Task 4:
Bake
Goods

Bake goods

Name

Resources
Table
needed to
display
baked goods
Gift bags
Paper used
to printer
flyers
Flour, butter,
sugar, food
dye

Sources
Used from
home

Duration
Hour

Deadline
June 7, 2014

Michaels
Craft store
Used from
home

1 Hour

June 7, 2014

2 Hours

June 7, 2014

Used from
home

3.5 Hours

June 7, 2014

Page 13 of 24

Event 3: Publix Donation

Project Manager: Name
Event SMART goal: Team Avengers will stand in front of Publix on Saturday June 14th and collect donations
of money ($30 minimum), (10) DVDs, (20) candy bars, or (4 boxes) popcorn from customers of Publix.

Task Breakdown:
Task

Description

Task 1: Site
visitation

Visit a local
Publix and
request
permission
for fundraiser
on June 14th
Create a box
from
household
items for
people to
make
monetary
donations
Provide a
table from
home for use
at location
Bring chairs
from home
for team
members to
sit
Arrive at
Publix
location on
time and
ready to
work hard
and reach our
goal

Task 2:
Collection
Box

Task 3: Table

Task 4:
Chairs

Task 5:
Show up at
location

Assigned
to
Name;
Name

Resources

Sources

Duration

Deadline

Clients
memo

Publix

1 2 hours

June 13,
2014

Name

Box/Arts &
Craft
material

Household
supplies

15 minutes

June 13,
2014

Name

A table

Household
supplies

1 minute

June 13,
2014

Name

Chairs

Household
supplies

1 minute

June 13,
2014

All Team
Members

Chairs,
Collection
box, chairs

Publix;
Household
ideas

4 Hours

June 14,
2014

Page 14 of 24

Event 4: Flip that Car!

Project Manager: Name
Event SMART goal: We will renovate a car that was provided to us by our sponsor American Motor
Sales Inc., and receive the profit from the resale with a goal of a $300 by June 15th 2014.
Task Breakdown:
Task
Task 1:
Rags
Task 2:
Visit
Local
Carwash

Task 3:
Vacuum
Task 4:
Hose
Task 5:
Show up

Description
Bring old
rags/cut up
towels for
waxing the car
Visit a local
carwash and ask
if they have any
old supplies they
are willing to
donate to us
(sponges,
brushes, etc.)
Bring heavy duty
shop-vac to
vacuum the
inside of car
Bring hose to use
to wash car
Arrive at location
on time and be
ready to work
hard and Flip that
Car!

Assigned
to
Deven
Name

Resources

Sources

Duration

Deadline

Rags/towels

Household
supplies

15
minutes

June 6,
2014

Name

Sponges/soap

Local car
wash

2 hours

June 6,
2014

Name

Shop-vac

Household
supplies

1 minute

June 6,
2014

Name
Name
All Team
Members

Hose

Household
supplies
Wardrobe

1 minute

June 6,
2014
June 6,
2014

Wear clothes
you are willing
to get wet

10
minutes

*note: American Motor Sales Inc. will be providing us with all car waxing supplies

Page 15 of 24

Event 5: DVDs for JOY!

Project Manager: Name
Event SMART goal: The Public House DVD drive will be completed on Saturday, June 21, 2014 and
will result with 60 DVDs and 40 boxes of theater candy for the children and families at Arnold
Palmer cancer unit as part of a dinner and a movie event.
Task Breakdown:
Task
Task 1:
Flyers

Task 2:
DVD
Collector
Task 3:
DVD
Collector
Task 4:
Bands

Description
Pick up/Drop
off
posters/flyers
from Student
Union Print
Shop.
Collect
DVDs at the
door
Collect
DVDs at the
door
Hand out
wrist bands

Assigned to
Name

Resources
Cost of
Printing

Sources
Donated by
Private
Donor

Duration
1 hour

Deadline
June 4, 2014

Name

Box to hold
DVDs

Used from
home

1 1/2hour
(First Shift)

June 21,
2014

Name

Box to hold
DVDs

Used from
home

June 21,
2014

Name

Paper wrist
bands

Donated by
Public
House

1 1/2 hour
(Second
Shift)
3 hours

June 21,
2014

Page 16 of 24

Event 6: Silent Auction

Project Manager: Name
Event SMART goal: The Silent Auction will be completed by June 21st, 2014 and will result in a $200 cash
contribution toward Team Avengers $1,000 BASE Camp Dinner and a Movie Project.
Task
Description
Assigned to
Resources
Sources
Duration
Deadline
Task
Obtain at
Contact local
Name
Orlando
3 weeks
June 18,
least 4
attractions for
Science
2014
Orlando
ticket
Center,
Attraction
sponsorships
Ripleys
Tickets
Believe It or
Not, Dave &
Busters, etc.
Obtain at
Contact local
Deven Name
UCF
3 weeks
June 18,
least 2
sports teams
Athletics
2014
Sports
for ticket
(Football,
Tickets
sponsorships
Baseball,
etc.)
Find and
Research and
Name
Tables,
Winter Park
3 weeks
June 19,
Organize
contact
Chairs,
Community
2014
Venue
possible venues
Sound
Center,
Location
for event
System, and Dollar Store,
Decorations Party City,
etc.
Obtain at
Contact local
Jackie Name
Disney,
3 weeks
June 18,
least 2
parks and
SeaWorld,
2014
Theme
hotels for
Universal
Park
ticket/hotel
Studios,
Tickets/ 1
sponsorships,
Hilton,
Hotel Stay and create
DoubleTree,
& Handle
necessary
etc.
Paperwork spreadsheets
(Bid
and papers for
Sheets,
event
Master
List, etc.)
Obtain at
Contact local
Name
Bills Car
3 weeks
June 18,
least 2 Car car wash
Wash, AMC
2014
Wash
businesses and
at Waterford
Packages
movie theatres
Lakes, etc.
& 2 Movie for ticket
Tickets
sponsorships

Breakdown (Present to June 19th):

Page 17 of 24

Obtain at
least 2 Car
Wash
Packages
& 2 Movie
Tickets
Obtain at
least 1 Gift
Basket & 2
Gift Cards

Contact local
car wash
businesses and
movie theatres
for ticket
sponsorships
Contact local
businesses for
gift
bundles/baskets
and gift cards

Name

Bills Car
Wash, AMC
at Waterford
Lakes, etc.

3 weeks

June 18,
2014

Name

3 weeks

June 18,
2014

Obtain at
least 1 Gift
Basket & 2
Gift Cards

Contact local
businesses for
gift
bundles/baskets
and gift cards

Name

3 weeks

June 18,
2014

Event
Advertising

Advertise event
through social
media, personal
networking,
etc.

Everyone

Shops at
Waterford
Lakes, Red
Lobster,
Longhorn
Steakhouse,
etc.
Shops at
Waterford
Lakes,
Chipotle,
Tijuana
Flats, Lazy
Moon, etc.
Facebook,
Twitter,
Instagram,
WebCourses,
GEB3031
Lecture, etc.

3.5
weeks

June 21,
2014

Page 18 of 24

Task Breakdown (Day of Event):

Task
Event
Banker
Event
Banker
Event
Banker
Event MC

Event
Judge

Guest
Relations
& Assist
Where
Needed
Event
Judge

Event
Setup and
Teardown

Description
Sort bidding sheets
alphabetically,
collect money from
winning bidders
Sort bidding sheets
alphabetically,
collect money from
winning bidders
Sort bidding sheets
alphabetically,
collect money from
winning bidders
Provide
announcements
(time limits),
oversee music and
atmosphere
Monitor tables,
pick up pens and
bid sheets when
time is called,
make sure sheets
follow bidding
rules, deliver items
as winning bidder
pays
Oversee event and
participants to
make sure things
are going
smoothly; operate
at every position as
needed
Monitor tables,
pick up pens and
bid sheets when
time is called,
make sure sheets
follow bidding
rules, deliver items
as winning bidder
pays
Set up tables and
decorations, lay
out bid sheets and
bid items

Assigned to
Name

Resources
Cash Box

Name

Name

Sources
.

Duration
1 hour

Deadline
June 21, 2014

Cash Box

1 hour

June 21, 2014

Cash Box

1 hour

June 21, 2014

Name

2 hours

June 21, 2014

Deven Name

2 hours

June 21, 2014

Jackie Name

2 hours

June 21, 2014

Name

2 hours

June 21, 2014

All Team
Members

1 hour for
Setup, 1
hour for
Teardown

June 21, 2014

Page 19 of 24

Event 7: GoFundMe.com
Project Manager: Name
Event SMART goal: We will share our GoFundMe.com page with our friends and family through
Facebook to ask for donations and have a goal of $250 by June 25th 2014.
Task Breakdown:
Task
Update
Bright
Impact

Post to
Facebook

Email

Description
Every few days
check on our
donations and
update our
bright impact
$1,000 goal
Post the link to
our
GoFundMe.com
page to
Facebook and
kindly ask
friends/family
for donations
Email the link
to our
GoFundMe.com
page to relatives
who may be
willing to help
out but dont
have a
Facebook
account

Assigned
to
Name

Resources

Sources

Duration

Deadline

Bright Impact
Website, Go
Fund Me
website

Internet

10
minutes a
week

June 25,
2014

All Team
Members

Facebook
website, Go
Fund Me
website

Internet

10
minutes a
week

June 25,
2014

All Team
Members

Email, Go Fund
Me website

Internet

10
minutes a
week

June 25,
2014

Page 20 of 24

Event 8: Reflections Report

Project Manager: Name
Event SMART goal: By June 20, 2014 Team Avengers will complete the Reflections Report with the
hopes of receiving a 90 percent or above on the assignment.
Task Breakdown:
Task
Task 1:
Project
Summary
(Section 1:
E)
Task 2:
Smart Goal
Task 3:
Photos of
Events
Task 4:
Meeting
Minutes and
Agendas
Task 5:
Delivered
Funds,
Good and/or
Services
Task 6: Line
Graph

Task 7:
Reflections
Presentation

Description
Provide
information
about lesson
learned,
success and
failures.
Type up and
provide
teams smart
goal
Provide
photos of the
events.
Keep track of
all of the
meeting
minutes and
agendas
Create a table
that list the
goods and/or
services that
were given to
the client
Make a line
graph of
events in
order of
expected
completion
Put together
the final
Reflections
Presentation

Assigned
to
All Team
Members

Resources

Sources

Duration

Deadline

Microsoft
Word,
Email

Personal
Experience
and thoughts

1 week

June 20,
2014

Name

Microsoft
Word,
Email

1 Week

June 20,
2014

Name,
Name,
Deven

Microsoft
Word,
Computer,
Internet,
Camera
Microsoft
Word,
Internet

Team
Meeting,
Team
members
From the
events

3 weeks

June 20,
2014

Bright
Impact

4 weeks

June 20,
2014

Name

Name

Microsoft
Word,
Email

The overall
contribution
from the
events.

4 weeks

June 20,
2014

Name

Microsoft
Word,
Computer

From Task
List

4 weeks

June 20,
2014

All Team
Members

Microsoft
Word,
Computer,
Internet,
Email

Events,
Clients
Meeting,
Hospital
Visit

3 weeks

June 20,
2014

Page 21 of 24

Appendix Meeting Management Documents

Cornerstone Meeting Agenda
Meeting Date:
Meeting Location:
Team Name:

5/23/14
Meeting Time:
9:30am
BASE Camp Office | 650 N. Wymore Rd., #103, Winter Park, FL 32789
Avengers
Section Number:
12

Agenda:
-

Team and Client Introductions

Tour
New Business
o Preferred Communication Method
Hours of Operation
Best times to contact
o Greatest need(s) this semester?
Discussing potential SMART goals
o Interaction with Kids
o Past Successes/Failures
o Promotional Material
Questions for Team Avengers
Client Agreement Form
Closing Remarks Thank you!

Page 22 of 24

Cornerstone Meeting Minutes

Meeting Date:
Meeting Location:
Team Name:

5/23/14
Meeting Time:
9:30am
BASE Camp Office | 650 N. Wymore Rd., #103, Winter Park, FL 32789
Avengers
Section Number:
12

Attendees:
Name
-

Terri Jones

Cindy Whitaker

Team Member Name

Team Member Name

Jackie Name

Team Member Name

Deven Name

Team Member Name

Team Member Name

Role
-

BASE Camp President & Founder

BASE Camp Program Director

Project Plan Manager

Project Plan Manager

Secretary

Client Contact

Team Member

Team Member

Treasurer

Notes:
- Client Introduction with Mrs. Whitaker and Mrs. Jones
New Business
- Program Overview
o Welcome Video
o Program Descriptions
o Important Documents
Tax Exemption Forms
Arnold Palmer Hospital Volunteer Form
BASE Camp Foundation Contribution Form
BASE Camp Letterhead
UCF Cornerstone Group Instructions
- Goal/Project Discussion
o Dinner & Movie
Delivers every Friday afternoon/night, but flexible to our teams availability.
May split team and deliver 6/25/14 and 7/2/14
Dinner Sponsor (with variety!)
Approximately 60 DVDs
20 G
20 PG
Page 23 of 24

 20 PG13
Portions of popcorn and candy
40 full-sized candy bars
40 single-serving popcorns
o Goal can be completed by:
Raising only funds to buy food and DVDs
Obtaining only food and DVDs through sponsorship to count toward
monetary value
Or a mix of both methods

o To be created with BASE Camp logo and name:

Flyers and Menus to be delivered with food and movies
Flyers requesting gently used DVDs and/or candy donations
Stickers to place on DVDs
-

Preferred Method of Communication

o Text or Phone, per Mrs. Cindy Whitaker

Signed Client Agreement Form

Tour
o Talias CoverGirl Room
o Boys Game Room
o Prom Dress Storage
o Family Room
o Offices

Closing Remarks
o Given BASE Camp shirts
o Thank you for choosing us! Terri & Cindy
o Thank you for having us, it was very nice to meet you! Team Avengers

Meeting Adjourned at 10:30am

"St. Jude Children's Research Hospital." . N.p., n.d. Web. 29 May 2014.
<http://www.stjude.org/stjude/v/index.jsp?vgnextoid=f87d4c2a71fca210VgnVCM1000001e0215acRCRD>.
"B.A.S.E. Camps." . N.p., n.d. Web. 29 May 2014. <http://basecamp.org/>.
Page 24 of 24