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Business Letter

This document provides an example of the parts of a business letter, including the letterhead, date, recipient's name and address, salutation, body, closing, signature, and any enclosures. It discusses including a letterhead template from a word processing program and briefly mentions dropping some formality once a working relationship is established, while still keeping letters brief and organized. The example letter is requesting a meeting to discuss becoming a supplier to the recipient's supermarket business and is signed by Alexander Gervitas, with two newspaper articles enclosed.

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110 views1 page

Business Letter

This document provides an example of the parts of a business letter, including the letterhead, date, recipient's name and address, salutation, body, closing, signature, and any enclosures. It discusses including a letterhead template from a word processing program and briefly mentions dropping some formality once a working relationship is established, while still keeping letters brief and organized. The example letter is requesting a meeting to discuss becoming a supplier to the recipient's supermarket business and is signed by Alexander Gervitas, with two newspaper articles enclosed.

Uploaded by

api-244595553
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Figure 4-1

Parts of a Business Letter


A business letter should be typed
and error-free.

Writing Would you use Q template


from a word-processing program

that crea ted a letterh ead for you?

If you are enclosing a document, such as an ad to be run in a news


paper, you would key "ene" (for "enclosed' ) below your name and
address (and below the cc: line, if t here i one) at the left margin. Then
you would add an abbreviated description of the material.
Once you establish a working relationship with someone, you might
drop some formality. Remember the qualities of good commun ication,
however, and alway keep the letter brief and organized.
Word-proce 'sing software usually includes various templates to use
for letters. You can pick the one you th ink most effectively conve s the
"look" you want for you r business.

Gervitas Bakery

456 Elm Ave.

Woodbury, NJ 09876

(3 09) 555 -1432

[email protected]

Your
Business's
Address

May 4,20--

Date

Recipient's
Name and
Address

Ms. Cathryn vVhyte


Vice President, Purchasing
Brennan's Supermarkets
123 Winterthur Hwy.
New Castle, DE 56432

Salutation

Dear Ms. Whyte:


I have been a successful, independent wholesaler of baked goods to central
cw Jer ey for fi ve years. My business , Gervitas Bakery, has been named
Gloucester County's Favori te Bakery three years in a row. (Please see the
enclosed articles from the Woodbury Times.)

Body

I am now interested in reaching more distant markets. The Brennan's


Supermarke name is synonymous with quality among consumers all along the
eastern seaboard, and I believe that adding my products to your other fine
otferings would enhance the sales and reputation of both our businesses .
I would like to discuss the possibility of becoming a supplier to Brennan's
Supermarkets. May I contact you or a member of your department? I can be
reached at the address, phone number, or e-mail address above, and I look for
ward to your reply.
Thank you for your time and attention.
Sincerely,

} - Your Name, Written and Printed

ClOSing

Alexander Gervitas
Ene: Times articles (2)

78

Chapt

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