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Oakridge Relational Arithmetic Computer Logical Engine
Oracle Corporation is an American multinational computer technology corporation that
special in developing.
Oracle Applications are in inance head there are ! applications.
". #eneral Ledger
$. Accounts %aya&le
'. Accounts Receiva&les
(. i)ed Assets.
*. Cash +anagement
!. Enterprise , -usiness .a).
/n supply chain management head.
". /nventory
$. %urchasing 0%O1
'. Order +anagement.
(. 2ystem Administration.
General ledger (GL): /t is an application o3 4nancial general ledger it is central
representing. 5hen 6e are de4ning ma7or control 3eatures generate reports 3or
organi8ation ./t is a Reporting entity in 6hich recording day to day &usiness transactions and
also it 6ill determine ( c9s are
". Currency
$. Calendar
'. Chart o3 accounts
(. Accounting convention method.
Accounts Payable (AP): /t is used to record the any type o3 payment s in an organi8ation.
Accounts Receivable (AR): /t is used to record the any amount receiva&le o3 an
organi8ation.
Fixed Assets (FA): /t is used to maintain the 4)ed assets related data.
as! "anage#ent ("): /t is used to maintain the cash related activities.
Enterprise $usiness %ax (E$%): /t is used to maintain the ta) related activities.
urrency
Currency is used to record the accounting transactions. Each country having their o6n
currency. .here are t6o types o3 currencies in oracle.
". +onetary Currency
$. :on +onetary Currency
"onetary urrency: /t is used to record the day to day &usiness transactions.
Eg: /:R; <2=; #-%; Etc
&on "onetary urrency: /t is used in the calculations to record the statistical in3ormation.
Eg: Cm; %ercentages; +eter; etc
'tep(: =e4ne Currency
:: #eneral Ledger 2uper <ser ,> setup ,> currencies ,> de4ne
alendar
Calendar is used to identi3y dates in the day to day &usiness transactions. .here are t6o
types o3 calendars.
". Accounting Calendar
$. .ransaction Calendar
Accounting alendar: 5e can de4ne calendar up to '!* periods in oracle. /3 it is lea3 year
then 6e can de4ne up to '!! periods per year type. .here are t6o types o3 years.
Calendar ?ear
iscal ?ear
'tep(: =e4ne period type
%eriod type is used to de4ne year type and num&er o3 periods 3or accounting calendar.
:: #eneral Ledger 2uper <ser ,> setup ,> 4nancials ,> calendars ,> types.
'tep): =e4ne Accounting Calendar
:: #eneral Ledger 2uper <ser ,> setup ,> 4nancial ,> calendars ,> Accounting .
%ransaction alendar: /t is used in the average &alances processing 3eature. /t 6ill
determine 6hich day 6orking @ 6hich day is holiday in an organi8ation.
'tep (: =e4ne transaction calendar
:: #eneral Ledger 2uper <ser ,> setup ,> 4nancials ,> calendars ,> .ransactions.
Flex *elds
/t is a 4eld 6hich is made up &y segments. .here are $ types o3 Ae) 4elds
". Bey Ae) 4eld
$. =escriptive Ae) 4eld
+ey ,ex *eld: /t is a mandatory Ae) 4eld 6hich is used to capture key in3ormation o3 an
organi8ation. .here are total '8 key Ae) 4eld in oracle application.5e have a ' key Ae) 4elds
in a #eneral Ledger .
". Accounting Ae) 4eld .
$. Reporting attri&utes accounting Ae) 4eld .
'. #L ledger Ae) 4eld .
-escriptive ,ex*eld: /t is a optional Ae)4eld 6hich is used to capture the additional
in3ormation o3 the organi8ation.
!art o. Account
Chart o3 account nothing &ut an Accounting structure o3 Organi8ation. /t 6ill &e de4ned using
Accounting key Ae)4eld.
'tep(: =e4ne Chart o3 Account
:: #L2< ,> setup ,> inancial ,> le) 4elds ,> Bey ,> segments .
'eg#ent /uali*ers : .here are $ 2egment Cuali4ers ". Allo6 &udgeting $. Allo6 posting .
0alue set : /t is determine the 3eatures o3 segment values .
2tep " : =e4ne value set
: : #L2< ,> setup ,> inancials ,> Ae)4eld ,> validation ,> sets .
2tep $ : =e4ne company segment value set .
2tep ' : =e4ne department segment value set .
2tep ( : =e4ne account segment value set .
2tep * : =e4ne 3uture segment value set .
2tep ! : Assigned value set to the segments .
2tep D : Assign Cuali4ers to the segments .
0alues : It is used to de4ne the segment values .
: : #L2< ,> setup ,> 4nancials ,> Ae)4elds ,> key ,> values .
2tep " : =e4ne company segment values 4nd key 4eld segment .
2tep $ : =e4ne department segment values .
2tep ' : =e4ne Account segment values
2tep ( : =e4ne 3uture segment values .
%opics in ledger :1
Log in to Oracle0ok1
Create :e6 <ser0ok1
Currency0ok1
Calendar0ok1
Chart o3 Account
Ealue set
Ledger
Responsi&ility
Open the #L periods
Fournal 2ource
Fournal Categories
Entering @ %osting 7ournal
Fournal Reverse 0s6itch dr @ cr ;Change sign1
Fournal -atch
Auto copy &atch
2uspense Fournal
Recurring Fournal
Auto %ost
Auto Reverse
Fournal Approval
Allocation
2eCuential :um&ering
/nter company
-udgets
.ranslation
Revaluation
Reporting Currency
Rollup #roups @ 2ummary template
Consolidation
2econdary Ledger
=e4nition Access 2et
Ledger set
Cross Ealidation Rules
Aliases
=ata Access 2et
=escriptive le) ield
inancial 2tatement #enerator
Create :e6 <ser
: : 2A ,> security ,> user ,> =e4ne.
=e4ne Currency
: : #L2< ,> setup ,> currencies ,> de4ne .
Flex *elds : /t is used 4eld 6hich is made up &y segments. .here are $ types o3 Ae) 4elds
". Bey Ae) 4eld
$. =escriptive Ae) 4eld
Bey Ae) 4eld : /t is a mandiatory Ae)4eld 6hich is used to capture the mandiatory or key
in3ormation o3 an organi8ation
=escriptive Ae) 4eld :/t is a optional Ae)4eld 6hich is used to capture the additional
in3ormation o3 the organi8ation .
Char o3 accounts 6ill &e de4ned using key Ae)4eld . .here are total '8 key Ae) 4eld in oracle
application ; 6e have a ' key Ae) 4elds in a general ledger .
(. Accounting Ae) 4eld .
*. Reporting attri&utes accounting Ae) 4eld .
!. #L ledger Ae) 4eld .
!art o. account : Chart o3 account means accounting structure o3 the organi8ation .
: : #L2< ,> setup ,> inancial ,> le) 4elds ,> Bey ,> segments .
'eg#ent /uali*ers : .here are $ 2egment Cuali4ers ". Allo6 &udgeting $. Allo6 posting .
0alue set : /t is determine the 3eatures o3 segment values .
2tep " : =e4ne value set
: : #L2< ,> setup ,> inancials ,> Ae)4eld ,> validation ,> sets .
2tep $ : =e4ne company segment value set .
2tep ' : =e4ne department segment value set .
2tep ( : =e4ne account segment value set .
2tep * : =e4ne 3uture segment value set .
2tep ! : Assigned value set to the segments .
2tep D : Assign Cuali4ers to the segments .
0alues : It is used to de4ne the segment values .
: : #L2< ,> setup ,> 4nancials ,> Ae)4elds ,> key ,> values .
2tep " : =e4ne company segment values 4nd key 4eld segment .
2tep $ : =e4ne department segment values .
2tep ' : =e4ne Account segment values
2tep ( : =e4ne 3uture segment values .
.here are total D types o3 accounts
". E)penses
$. Revenue
'. Assets
(. Lia&ilities
*. O6nership /stock holders eCuity 0capital ;shares; de&entures1
!. -udget =r.
D. -udget Cr.
Accounting onvention "et!od : /t 6ill determine 6hat method you are using in the
organi8ation record the transaction . .here are $ types o3 methods
". Accrual method
$. Cash &asis method .
Accrual method : /3 6e use this method 7ournal entry 6ill &e created &y system each @ every
transaction irrespective o3 cash .
Cash &asis method : In this method 7ournal entry created &y system 6hen cash taking place
transaction .
Ledger : /t9s a reporting entity in 6hich recording day to day &usiness transaction @ also it
6ill determine ( c9s are
". Currency
$. Calendar
'. Chart o3 accounts
(. Accounting convention method.
2tep " : =e4ne Retained earning account
2tep $ : =e4ne ledger
: : #L2< ,> setup ,> 4nancials ,> Accounting setup manager ,> Accounting setup .
Responsibility: /t is nothing &ut a group o3 tasks 6hich are per3ormed &y the speci4c
person .
2tep " : =e4ne #L Responsi&ility
: : 2ystem administrator ,> security ,> Responsi&ility ,> =e4ne .
2tep $ : Assign ledger to the responsi&ility
: : system administrator ,> %ro4le ,> system .
2tep ' : Assign Responsi&ility to the user
: : 2ystem administrator ,> security ,> user ,> de4ne .
General ledger periods : there are * types o3 period status
". :ever opened
$. Open
'. Closed
(. uture
*. %ermanent closed .
2tep" : open the #L periods : : #eneral ledger ,> setup ,> open/closed .
2tep$ : check the programme status
2tep' : check the period status
2ournal source : /t is a one o3 the 7ournal component it 6ill determine the source o3 the
7ournal .
2tep" : =e4ne 7ournal sources :: #L ,> setup ,> 7ournal ,> sources
2ournal ategories : /t 6ill determine the purpose o3 the 7ournals
2tep$ : =e4ne 7ournal category :: #L ,> setup ,> 7ournal ,> categories .
2ournals : /t is used record the day G to Gday &usiness transaction it contains =e&it @ Credit
lines al6ays de&it must &e eCual to the credit .
"anual 3ournals : Entering the 7ournals in the oracle manual application is called a
manual . +anual 7ournal created in $ 6ays
". /ndividual or single 7ournal
$. Fournal &atch .
2tep" : Create 7ournal : : 7ournal ,> enter ,> ne6 7ournal .
2tep$ : %ost the 7ournal
2tep' : EnCuiry account &alances .
2tep( : Huery the 7ournal to check the posting status .
$alance types : .here are ' types o3 &alance types
". Actual
$. -udget
'. Encum&rance
Actual : /t is no planning o3 paying cash 3or any organi8ation .
-udget : /t is having some planning &ased on this &udget to take a decision @ having limits .
Encum&rance : /t is reverse amount 6hich is taken 3rom the &udget planning amount 3or
speci4c purpose .
2ournal Reverse : /t is a 3eature is used to reverse the 7ournals 6hich are enterd &y mistake
or as per the &usiness reCuirement purpose . .here are are $ types o3 Reverse method .
". 26itch =e&it @ credit +ethod .
$. Change sign +ethod .
26itch =e&it @ credit +ethod: /n case o3 s6itch =r @ Cr method system 6ill create the ne6
7ournal entity 6ith e)act opposite lines.
2tep" : Huery the 7ournal 6hich you 6ant to reverse .
2tep$ : Huery the reversal 7ournal @ post it .
2tep' : check the accounts &alances
!ange sign : /n case o3 change sign method system 6ill create ne6 reversal 7ournal entry
6ith negative amount.
2tep" : set pro4les option 7ournals
2tep$ : create 7ournal @ post it .
2tep' : Huery the 7ournal 6hich you 6ant to reverse using change sign method.
2tep( : Huery the reversal 7ournal @ post it
2ournal $atc! : /t is used group the 7ournal &ased on certain parameters .
2tep" : =e4ne 7ournal &atch
2tep$ : Huery the 7ournal &atch to check the status.
Auto copy batc! : /t is used to create ne6 &atch &y copying e)isting 7ournal &atch .
2tep" : Huery the 7ournal &atch 6hich 6e 6ant to copy .
2tep$ : Huery the ne6 &atch @ post it
!ange period : /t is used to change the 7ournal period &e3ore the posting .
2tep" : Create 7ournal @ change the period .
'uspense 3ournal : /t is used to post the un&alanced the 7ournals
2tep" :=e4ne suspense account.
2tep$ : Ena&le suspense account 3eature at ledger level .
2tep' : =e4ne suspense account rules
2tep( : Enter un&alance 7ournal @ %ost it .
2tep* : Huery the 7ournal to check the suspense account at 7ournal.
Recurring 3ournal : Fournals 6hich are repeating each and every accounting period is
called a recurring 7ournal . .here are ' types o3 recurring 7ournal.
". 2tandard Recurring 7ournal
$. 2keleton Recurring 7ournal
'. ormula Recurring 7ournal
2tandard Recurring 7ournal : Fournal 6hich are eIecting same account @ same amount each
@ every accounting period is called a standard recurring 7ournal
2tep": Create standard recurring 7ournal &atch.
2tep$ : Huery the recurring 7ournal 6indo6 @ post it
2keleton recurring 7ournal : /3 6e create recurring 7ournal 6ith the partial in3ormation i.e.;
skeleton recurring 7ournal
2tep" : Create skeleton recurring 7ournal
2tep$ : Huery the skeleton 7ournal @ post it
ormula recurring 7ournal : /n case o3 3ormula recurring 7ournal ; 7ournal line amount 6ill &e
calculated &y system using 3ormulas .
2tep " : =e4ne 3ormula recurring 7ournal
2tep$ : Huery the 3ormula recurring 7ournal @ post it .
Post : /ts nothing &ut a updating the &alances
Auto post : Auto post 3eature is used to post the 7ournals automatically &y system running
programme.
2tep": =e4ne the auto post criteria set
2tep$ : Create 7ournal 6ith auto post criteria set
2tep' : Huery the 7ournal to check the posting status
Auto reverse : /t is used to reverse the 7ournal automatically the system using
programme .
2tep": =e4ne auto reversal criteria set
2tep$ : Assign auto reversal criteria set to the ledger.
2tep' : Create 7ournal @ posting 6ith the same category .
2tep( : Run programme automatic reversal .
2tep* : Huery the ne6 reversal 7ournal @ posted .
2ournal Approval : /t is used to de4ne the authori8ation limited to approach 3or the
sources .
2tep" : Ena&le 7ournal approval at ledger
2tep$ :Ena&le 7ournal approval @ sources
2tep' : =e4ne Approval limites 3or employees
2tep( : =e4ne ne6 user @ assign employee to user
2tep* : Create 7ournal approval @ posting
Allocation : /t is used to distri&ute the amount to the various e)pensive heads using simple
3ormula.
Like 3ormula is cost pool amount J usage 3actor / .otal usage 3actor K target amount .
2tep": =e4ne cost pool a/c @ usage 3actor a/c .
2tep$ : =e4ne parent department .
2tep' : Enter cost pool 7ournal @ post it
2tep( : Create @ post stat 7ournal .
2tep* : =e4ne allocation 3ormula.
2tep! : Huery the mass allocation @ post it.
'e/uential nu#bering : /t is used to assign uniCue num&ers to the various concepts .
.he concepts are 7ournal ;Accounts paya&le payments ; Accounts paya&le /nvoices ;
Accounts receiva&le /nvoices ; Accounts Recieva&le Reciepts etc.;
2tep" : Assign seCuential num&ering pro4le option at responsi&ility level.
2tep$ : =e4ne seCuential num&ering .
2tep' : Assign seCuential num&ering to the category.
2tep( : Create 7ournal @ %ost it.
Inter co#pany : A transaction 6hich is taking place &et6een the t6o companies 6ith in
the group is called a inter company transaction .
Intra co#pany : A transaction 6hich is taking place &et6een the $ companies 6ith in the
group @ 6ith in the legal entity is called a intra company.
2tep" : =e4ne inter company paya&le @ inter receiva&le accounts.
2tep$ : Assign inter company Huali4ers to the company segment
2tep' : ena&le intra company 3eature at ledger level
2tep( : =e4ne legal entity .
2tep* : Assign legal entity to the ledger .
2tep! : Complete operating units ; inter company accounts @ intra company rules .
2tepD : Create intra company 7ournal @ post it .
2tep8 : Huery the inter company 7ournal to check the 7ournal
$udgets : /t is used 3or &etter planning @ controlling purpose . -udget can &e de4ned up to
!0 periods . .here are $ types o3 &udget
". %lanning &udget
$. unding &udget
%lanning &udget : /n case o3 planning &udget 7ust 6e are planning &ut there 6ill not &e any
controlling @ &udget 7ournals .
unding &udget : /n this &udget 6e can plan either revenue or e)penses and also controlling
@ &udget 7ournals also &udget .
2tep" : =e4ne reserve 3or encum&rance A/c @ &udget e)penses A/c .
2tep$ : Ena&le &udgetary control at ledger level .
2tep' : =e4ne &udget
2tep( : Huery the &udget to check the latest open year status .
2tep* : =e4ne &udget organi8ation .
2tep! : =e4ne or Create &udget 7ournal .
2tepD : Huery the &udget 7ournal @ post it
2tep8 : Enter 7ournal 6ith the &udget Account .
2tepL : Check the 3unds availa&ility .
%ranslation : /t is used to translate the &alances 3rom 3unctional currency to 3oreign
currency .
.here are ' types o3 rates 6hich are used in the translation
". %eriod average rate
$. %eriod end rate
'. Mistorical rates.
2tep": =e4ne commulative translation ad7ustment a/c.
2tep$ : =e4ne rate types .
2tep$.": =e4ne E)change rate
2tep$.$ : Assign commulative C.A a/c @ E)change rate type to ledger.
2tep$.' : Run translation
2tep$.( : Run programme trial &alance , .ranslation
Revaluation : /t is used to identi3y unreali8ed gain/loss amount . 5hich is occurring due to
the 3oreign currency e)change rates Auctuation .
2tep" : =e4ne unreali8ed gain /loss account .
2tep$ : =e4ne e)change rate type
2tep' : =e4ne e)change rate
2tep( : Create @ post 3oreign currency 7ournal
2tep* : +odi3y the e)change rate in ne)t day
2tep! : Run revaluation
2tepD: Huery the revaluation 7ournal @ post it
Reporting urrency : /t is used translate the &alances 3rom 3unctional currency at
transaction level .
2tep" : =e4ne rounding diIerences tracking a/c .
2tep$ : =e4ne e)change rate type
2tep' : =e4ne e)change rates
2tep(: Assign rounding diIerences tracking a/c to the ledger
2tep* : Complete the reporting currencies setup step
2tep! : =e4ne reporting ledger #L Responsi&ility
2tepD : Assign reporting ledger to #L responsi&ility
2tep8 : Assign #L Responsi&ility to the user .
2tepL : Open in the periods in Reporting ledger.
2tep"0 : Create @ post 7ournal the primary ledger.
2tep"" : Huery the 7ournal @ Reporting the ledger to check the status.
Roll up groups 4 su##ary te#plate : /t is used to group the parent values .
2tep" : =isa&le Rollup groups at chart o3 account level.
2tep$ : =e4ne rollup groups
2tep' : Assign Rollup groups to the parent values.
2tep( : =e4ne summary template.
2tep* : /nCuiry the account &alances using summary template .
onsolidation : /t is used to consolidation the multiple su&sidiary ledger into single parent
ledger.
2tep": =e4ne ReCuire 2u&sidiary @ parent ledgers .
0i1 =e4ne parent ledger .
0ii1 =e4ne su&sidiary ledger
0iii1 =e4ne su&sidiary $ ledger
2tep$ : =e4ne parent @ su&sidiary ledgers #L Responsi&ility .
0i1 =e4ne parent ledger #L Responsi&ility
0ii1 =e4ne su&" #L Responsi&ility
0iii1 =e4ne su&$ #L Responsi&ility
2tep' : Assign ledgers to the #L responsi&ility
0i1 Assign parent ledger to the #L Responsi&ility
0ii1 Assign su&" ledger to the #L Responsi&ility
0iii1 Assign su&$ ledger to the #L responsi&ility
2tep( : Assign parent @ su&sidiary #L responsi&ility to the user
2tep* : Open periods in parent @ su&sidiary ledger.
0i1 %arent ledgers
0ii1 Open periods in 2u&" ledgers.
0iii1 Open periods in 2u&$ ledgers.
2tep! : =e4ne E)change rate type.
2tepD : =e4ne E)change rate type the su&" @ su&$ to parent type
0i1 =e4ne E)change rate &et6een <2= @ REL currency
0ii1 =e4ne E)change rate &et6een #-% @ REL currency
2tep8 : Complete transaction option in parent @ su&sidiary ledger
0i1 %arent ledger
0ii1 2u&" ledger C.A a/c
0iii1 2u&$ ledger C.A a/c
2tepL: =e4ne consolidation mapping
0i1 2u&" 6ith parent mapping
0ii1 2u&$ 6ith parent mapping
2tep"0 : =e4ne consolidation set
2tep"" : Create @ post 7ournal in each su&sidiary " @ $ ledgers
2tep"$ : Run .ranslation in each su&sidiary " @ $ ledgers
2tep"' : Run consolidation trans3er
2tep"( : Huery the consolidation 7ournal @ parent ledger @ post it.
'ecurity Rules : /t is used to restrict the users 3rom entering segment values
'econdary ledger : /t 6ill represent the primary ledger accounting in3ormation 6hen
3ollo6ing .hings are diIer compare to primary ledger
2tep": =e4ne e)change rate type
2tep$: =e4ne e)change rate
2tep' : =e4ne secondary ledger
2tep( : =e4ne secondary ledger #L responsi&ility
2tep* : Assign secondary ledger to the #L Responsi&ilty
2tep! : Assign #L responsi&ility to the user .
2tepD : Open the periods in the secondary ledger
2tep8 : enter 7ournal @ post in the primary ledger.
2tepL : Huery the 7ournal in secondary ledger @ post it
-e*nition Access set : /t is a ne6 3eature option in R"$ . /t is used to provide use ; modi3y
or vie6 access to the various de4nition . /t 6ill 6ork at responsi&ility level .
2tep" : =e4ne de4nition access set
2tep$ : Assign =e4nition access set responsi&ility
2tep' : Ena&le 2ecurity 3or calendar
2tep( : Huery the calendar to check the =e4nition access set Result
2tep* : #rant modi3y Access to the calendar
0i1 Huery =e4nition Access set to provide the modi3y access to the calendar
0ii1 Ena&le 2ecurity at 2egment level
0iii1 =e4ne security rules
0iv1 Assign 2ecurity rules at responsi&ility
0v1 Enter 7ournal to check the security rules ledger
ross validation rules (0R) : /t is used to restrict the user 3rom entering code
com&ination . /t 6ill 6ork at chart o3 account level .
2tep": Ena&le CER at chart o3 account level
2tep$ : =e4ne CER
2tep' : Enter 7ournal to check the CER
Aliases : /t is used to de4ne shirt name 3or account code com&ination .
2tep" :=e4ne Aliases
2tep$ : Recompile the chart o3 account
2tep' : Enter 7ournal to check the alias results
-ata Access sets : /t is used to provide read or 6rite Access to 3ull ledger or &alancing
segment value or management segment value
2tep" : Ena&le / assign management Cuali4er
2tep$ : =e4ne data access set
2tep' : Assign data access to the responsi&ility.
2tep( : Assign #L Responsi&ility to the user
2tep* : Enter 7ournal to check the data access set result
o#binations : /t is used to de4ne the ne6 code com&ination 6hen allo6 dynamic is
disa&le and also used to ena&le or disa&le e)isting code com&ination .
-escriptive Flex Field (-FF) : /t is used optional Ae) 4eld to capture the additional
in3ormation o3 the organi8ation.
2tep" : Ena&le = 7ournal entry screen
2tep$ : Enter 7ournal 6ith = in3ormation
2tep' : =e4ne code com&ination in the com&ination 6indo6
2tep( : Enter 7ournal 6ith the ne6 code com&ination
Financial 'tate#ent Generator (F'G) : /t is a tool 6hich is used to customi8e the
4nancial report as per the company reporting reCuirement. 2# having * components
". Ro6 set
$. Column set
'. Content set
(. Ro6 order set
*. =isplay set
Ro6 set @ column set are mandiatory sets @ remaining ' are optinal
Ro6 set : /t is determine 3ormat @ content o3 ro6s . /t includes accounting in3ormation etc.
Column set : /t is determine 3ormat @ content o3 columns .
Content set : /t is used to generate the reports 3or multiple departments separately at a
time
Ro6 order set : /t is determine ho6 the accounting in3ormation 6ill display in the report.
=isplay set : /t is determine 6hich account should &e display in report @ 6hich account
should not display in report.
2tep" : =e4ne ro6 set
2tep$ : =e4ne column set
2tep' : =e4ne report
2tep( : =e4ne Report set
2tep* : Run 2# Report
"ulti Organisation 'tructure : /t is used to capture the multiple company in3ormation
using in single data&ase .
Org structure
-usiness #roup 0MR1 ,> Ledger 0#L;A1,> Legal Entity 0E-.;C+1 ,> Operating unit 0A%; AR;
%O;O+1 ,> /nventory organi8ation 0/1,> 2u& inventory organi8ation 02/1
$usiness Group : /t9s a highest level data in the +ulti org structure it secures the MR data.
Operating <nit : /t is nothing &ut a ma7or &usiness division one legal entity contains multiple
operating unit &ut one operating unit must &e associate one legal entity.
/nventory organi8ation : /t is nothing &ut a 6arehouse or manu3acturing plant 6here 6e are
storing the goods . One operating unit contains multiple /nventory organi8ation &ut one
inventory organi8ation must &e associate one operating unit .
2u& inventory 02/1 : /t is a part in the inventory organi8ation . One inventory organi8ation
contains multiple 2/ &ut one 2/ must &e associate 6ith one inventory organi8ation.
2tep" : =e4ne currency
2tep$ : =e4ne location
2tep': =e4ne -usiness #roup
2tep(: =e4ne Ledger
2tep*: =e4ne MR Responsi&ility
2tep! : Assign pro4le options to the MR Responsi&ility
2tepD: Assign MR Responsi&ility to the user
2tep8: =e4ne #L Responsi&ility
2tepL : Assign pro4le option to #L Responsi&ility
2tep"0: Assign #L responsi&ility to the user
2tep"": open the periods in #L responsi&ility
2tep"$: =e4ne legal entity
2tep"': Assign legal entity to the ledger
2tep"(: =e4ne operating unit
2tep"*: Run replicate seed data 3rom 3or each operating unit
2tep"!: =e4ne inventory organi8ation responsi&ility
2tep"D: Assign pro4le option to inventory responsi&ility
2tep"8: Assign inventory responsi&ility to the user
2tep"L: =e4ne 6ork day calendar
2tep$0: =e4ne /nventory organi8ation
2tep$": =e4ne su& inventory
"O: 'ecurity pro*le /t is used to access multiple operating units 3rom single responsi&ility
.
"O: Operating unit /t is used to access one operating unit 3rom single responsi&ility
"ultiple organisation Access control ("OA): /t is used to access multiple operating
unit in3ormation 3rom single responsi&ility . .o achieve this 6e 6ill use multiple organi8ation
security pro4le option.
2tep": =e4ne +OAC security pro4le
2tep$: =e4ne all reCuired responsi&ilities 3or %O; A%; O+; AR; A; C+; E-.
2tep': Assign pro4le option to the responsi&ility 3or %O ; A%; O+; AR; A; C+; E-.
2tep(: Assign Responsi&ilities to the user 3or %O ; A%; O+; AR; A; C+; E-..
Purc!asing (PO)
/t is used to capture the purchasing activities o3 organi8ation .
Re/uisitions : .here are $ types o3 ReCuisitions
". /nternal ReCuisition
$. %urchase ReCuisition
Re/uest For 5uotations RF5 : .here are ' types o3 RH
". Catalogue RH
$. 2tandard RH
'. -id RH.
5uotations : .here are ' types o3 Huotations
". Catalogue RH
$. 2tandard RH
'. -id RH.
Purc!ase orders : .here are ( types o3 purchase orders
". 2tandard %O
$. %lanned %O
'. -lanket %urchase Agreement
(. Contract %urchase Agreement
-elivery : .here are ' types o3 delivers
". =irect delivery
$. 2tandard delivery
'. /nspection delivery
.here are $ cycle 4nancial ". %rocure to %ay cycle 0%$%1 $. Order to Cash 0O$C1
PO Integration

PO setups : .here are * %O setups ".options $. Employee './tem (.2upplier *.%O 2etups
". Options : /t is nothing &ut a controlling eatures at operating unit level . .here are '
types o3 options
0i1. inancial options
0ii1. %urchasing options
0iii1. Receiving options
inancial options : /t 6ill &e shared &y purchasing ;Account paya&le ; i)ed assets @ /nternet
e)posure.
2tep": =e4ne 4nancial options
ree on -oard : /t 6ill determine 6here o6nership o3 goods change 3rom supplier to
organi8ation.
%urchasing options : /t 6ill &e shared &y the purchasing application
2tep$: %urchasing options
Receipt close point : /t 6ill determine 6hich place at 6hich stay 6e are sending ;
con4rmation to the supplier 6e have receive goods 3rom carrier .
En3orce lot Cuantity : /t 6ill determine 6hether 6e can enter lot Cuantity at the time o3
purchase order creation .
=ispositon : /t 6ill determine 6hether 6e can copy /not item related in3ormation to %O 3rom
ReCuisition
Allo6 item description : /t 6ill determine 6hether 6e can modi3y or not item description at
the time o3 document creation .
+atch approval level : using o3 this option to checking o3 goods Cuality 3or each and every
stages like $ 6ay; ' 6ay; ( 6ays .
2tep' : Receiving options
A2: control action 0 advance shipping notice 1: /t is used 3or &ased on Assurance or note or
promissory note to receiving the goods.
R+2 Receipt routing 0Return material acceptance 1 : this method 6ill determine in 6hich
method goods 6ill &e received 6hen customers returns goods to the organi8ations.
Allo6 cascade transaction : /t 6ill determine 6hether 6e can receiving goods or not in the
multiple inventory organi8ation .
)6 E#ployee
2tep" : =e4ne 7o&s
2tep$ : =e4ne employees
2tep' : Assign 7o&s to employees
2tep(: Assign manager to the clerk
2tep*: =e4ne user @ assign to employees
76 Ite#
/t is nothing &ut a product &ut a product . /t 6ill &e de4ned the inventory . there are D key
Ae) 4eld in the inventory
". /tem categories
$. Account Aliases
'. /tem Catalogs
(. 2ales orders
*. 2ystem items
!. 2tock locators
D. Oracle service item Ae) 4eld
/tem categories : /t is used to de4ne the items
2tep" : =e4ne item category structure
2tep$ : /tem categories structure values
0i1 =e4ne 3amily segment value
0ii1 =e4ne class segment value
Category codes : /t is used to group the items
2tep": =e4ne category codes
2tep$: =e4ne category sets
2tep': =e4ne item
86 'upplier
Either organi8ation or person 6ho is selling goods or services to the organi8ation is called a
supplier
.here are ' level o3 in3ormation in the supplier record .
". Meader
$. Address
'. 2ite
2tep" : =e4ne supplier
Approval #roups : /t is used to de4ne the approval authori8ation limits.
2tep": =e4ne Approval groups 3or employees
Approval group Assignments : /t is used to assign the approval groups the 7o&s.
2tep": Assign Approval groups to the %O clerk 7o& .
2tep$: Assign Approval groups to the %O manager 7o&
=ocument types : /t is used to determine the 3eatures o3 purchasing document .
-uyer : A person 6ho is &uying goods and services &ehal3 o3 organi8ation is called a &uyer.
2tep : =e4ne &uyers
Re/uisitions : ReCuisition created &y employees 6hen there is a reCuirement . there are $
types
". /nternal ReCuisition
$. %urchase ReCuisition
ReCuisition contains ' levels o3 in3ormation
". Meader
$. Lines
'. =istri&utions 0Accounting in3ormation1
/nternal ReCuisition : /t is used to move goods one inventory organi8ation to other inventory
organi8ation.
%urchase ReCuisition : /t 6ill &e created &y employees @ 2end to the purchasing department
6hen there is ReCuirement.
2tep" : Create %urchase ReCuisition
2tep$: Check the ReCuisition status
Re/uest .or 5uotations : RH 6ill &e created &y &uyers @ senders to the suppliers . .here
are ' types
". Catolague
$. 2tandard
'. -/=
RH9s can &e created &y $ 6ays
+anual
Automatic
+anual Creation : Entering RH9s manually in oracle purchasing is called manual creation .
Catalogue RH : .his 6ill &e used 3or regular items . /t contains ' levels o3 in3ormation
Meader
Lines
%rice &reaks.
2tep : Create Catalogue RH
2tandard RH : /t is used 3or Occasional items . /t contains ' levels o3 in3ormation
Meader
Lines
%rice &reaks
2tep : Create 2tandard RH @ %rint the RH
-/= RH : /t is used 3or high volume o3 items 6hich are reCuire special shipment . /t contains
' levels
Meader
Lines
2hipments
2tep": Create -/= RH
2tep $: Auto create RH
5uotations : Huotations 6ill &e Received &y suppliers @ entered in oracle purchase. .here
are ' types
". Catalogue Huotations
$. 2tandard Huotations
'. -/= Huotations
Huotations can &e create in $ 6ays
+anual Creation
Automatic
2tep : Create +anual Catalogue Huotation
2tep: Create 2tandard Huotation
-/= Huotation: Create -/= Huotation and Auto create Huotation
5uote Analysis : /t is <sed to Analy8e the Huotations and select the &est one.
Purc!ase Orders : /t9s a legal document 6hich 6ill &e created &y organi8ation and send to
the suppliers to &uy goods @ services. /t contains ( levels o3 in3ormations .
Meader
Lines
2hipment
=istri&ution
.here are ( types o3 purchase orders
". 2tandard
$. %lanned
'. -lanket purchase agreement
(. Contract purchase agreement
%urchase orders can &e created in $ 6ays
+anual creation
Automatic
2tandard purchase order : /t9s a one time purchase order it 6ill &e created &y organi8ation @
send to the supplier to &uy goods @ services . 5hen 6e kno6 the terms @ conditions ; #oods
@ services ; %rice ; Huantity ; =istri&ution and =elivery schedule.
2tep" : Create standard purchase order
2tep $: Check the purchase order status
Planned Purc!ase Order : /t is a agreement &et6een supplier @ organi8ation to &uy goods
or services . /t 6ill &e created 6hen 6e kno6 the terms @ conditions ; #oods or services ;
%rice; Huantity ; =istri&ution @ delivery 2chedule may &e a6are o3 or may not &e .
Later 2chedule release 6ill &e created 6ith re3erence o3 planned purchase order to o&tain
goods 3rom suppliers.
2tep": Create %lanned purchase order
2tep $: Create 2chedule Release
$lan9et Purc!ase Order: /t is a long term agreement &et6een the supplier @ organi8ation
to &uy goods or services . /t 6ill &e created 5hen 6e kno6 the terms @conditions ; #oods or
services and %rice .Later -lanket release 6ill created 6ith re3erence o3 -lanket %urchase
Order.
2tep ": Create -lanket %urchase Agreement
2tep$: Create -lanket release
2tep ': Check the release amount in the &lanket purchase agreement
ontract Purc!ase Agree#ent : /t 6ill &e created &y organi8ation and sent to suppliers to
&uy goods or services. 5hen 6e kno6 the terms @ conditions . Later 2tandard %urchase
order 6ill &e created 6ith re3erence o3 control purchase agreement to o&tain the goods or
services.
2tep": Create contract %urchase agreement .
2tep$: Create standard purchase order 6ith re3erence o3 control purchase agreement .
2tep': Check the release amount in the contract purchase agreement
Auto reate Purc!ase order : Creating purchase order 6ith re3erence o3 either Cuotation
or reCuisition is called auto create purchase order .
2tep ": Auto create purchase order
2tep$: open inventory %eriods
O&1:and 5uantity : Check On,Mand Availa&ility material in the /nventory Organisation
Receiving : Al6ays Receiving 6ill &e done at /nventory organi8ation . .here are ' types o3
receipt rating method .
". =irect delivery
$. 2tandard Receipt
'. /nspection
=irect =elivery : /n this method goods directly delivered to 4nd destination 0i.e.; /nventory
Organisation1
2tep ": Create %urchase order 6ith receipt routing direct delivery
2tep$: Receive the goods
2tep': Check the receiving status in purchase order
2tep(: Check On,Mand Huantity
2tandard Receipt: /n case o3 standard receipt routing method 4rst goods 6ill &e received at
one place then move to the 4nal destination.
2tep" : Create purchase order 6ith Receipt Routing method standard receipt
2tep$: Receive the goods
2tep ': Check the Receiving .ransactions 2tatus in the Receiving transaction summary
6indo6 .
2tep(: =eliver goods to 4nal destination
2tep*: Check the receiving the status in the receiving transaction summary 6indo6
/nspection : /n this method 4rst goods 6ill &e received at one place second inspection team
inspect the goods ; inally 6e move to 4nal destination.
2tep": =e4ne %ro4le option inspection o3 Responsi&ility level
2tep$: Create purchase order 6ith receipt routing inspection reCuired.
2tep ' : Receiving the goods
2tep(: Check the receiving transaction in receiving transaction summary 6indo6
2tep*: /nspect the goods
2tep!: Check the Receiving transaction status in the receiving transaction summary 6indo6
2tepD: =eliver goods to 4nal destination
2tep8: Check the receiving transaction status in receiving transaction summary 6indo6
Returns: 0i3 any damaged1 Returns 6hich are used to record goods details 6hich are sent
&ack to supplier
2tep": Check the On,Mand Cuantity
2tep$: Return the goods to supplier
2tep ': Check On,Mand Huantity
AO;&%' PA<A$LE (AP)
Accounts %aya&le is used to capture the payments o3 organi8ations.
AP Integration
Pay Group: /t is used to #roup the suppliers .
2tep": =e4ne pay group
Pay#ent %er#s : .his is are used to determine the payment schedule 3or involves . .here
are $ types
". :ormal payment terms
$. %ro)ima payment terms
:ormal payment terms : =e4ne payment terms
%ro)ima payment terms : E)ample 3or this terms is Electricity &ill and .elephone &ill
2tep: =e4ne pro)ima payment terms
Options : /t is nothing &ut a controlling 3eatures and operating unit ..here are ' types o3
options
". inancial options
$. %aya&le options
'. %aya&le system setup.
2tep: =e4ne inancial options
%aya&le Option : /t 6ill &e shared &y only Accounts %aya&le.
2tep": =e4ne %aya&le option
:ote :
Prorate: %rorate means distri&ute the ratio &asis or Across the invoice.
'yste# Account: /t means single line account.
Prorate %ax : /t is de4ne the 6ant to create a separate line.
Operating unit : /t means ma7or &usiness level
Allo= ad3ust#ent to paid invoice: /t 6ill determine 6hether 6e can changes or not 3or
invoices a3ter making payment.
Allo= re#it to account over ride: 5hether 6e can make changes or not supplier &ank
account at the time o3 invoice creation.
Allo= re#it to supplier over ride: /t 6ill determine 6hether 6e can change remit to
supplier or not at the time o3 invoice creation . 0overrideKchanges1
Allo= #atc!ing account override: /t 6ill determine 6hether 6e can change or not
incoice distri&ution account 6hen 6e match 6ith purchase order.
%rans.er PO description ,ex *eld in.or#ation: /t 6ill determine 6hether %O descriptive
Ae) 4eld in3ormation need to &e trans3er to the invoice or not at the time o3 matching .
Allo= address c!ange : 5hether 6e can make changes or not 3or address at the time o3
payment creation.
=iscount dateK Last date o3 discount received ; =ue dateK Last day o3 payment
Al=ays ta9e discount : /t means to make payment to take discount at payment date 6ith
in '0 days
'eparate re#ittance advice delivery : /t is nothing &ut sending invoice in3ormation
along 6ith cheCue.
%ypes o. pay#ent #et!ods :.here are mainly ( types payment methods
". Check 0payment only 6ith cheCues1
$. Electronic 0payment only online 3und trans3er 6ith E.1
'. 5ire 0payment only 6ith document or letter pad and electronic mode1
(. Clearing 0payment mode 3or 6ith dra6 cash 3rom &ank 1
Payable syste# setup: .his 6ill &e shared &y accounts paya&le application.
2tep: =e4ne paya&le system setup
0alidate Application Accounting -e*nition:
2tep: Run Ealidate Application Accounting =e4nition %rogramme.
Invoices : /nvoice 6ill &e received 3rom the supplier 3or goods or services ; %urchased and
entered in the paya&le system . /t contains ' level o3 in3ormation
". Meader
$. Lines
'. =istri&ution
.here are "$ types o3 invoices in A%. .here are
". 2tandard /nvoice
$. Credit memo
'. =e&it +emo
(. %repayment
*. E)pense report
!. /nterest invoice
D. Recurring invoice
8. +i)ed invoice
L. %urchase order match
"0. .ransportation invoice
"". Retainage Release /nvoice
"$. 5ith holding .a) invoice
/nvoice can &e created $ 6ays
". +anual
$. /mport or Automatic
+anual /nvoice Creation: +anual invoice can &e created &y $ 6ays
". /ndividual invoice
$. -atch invoice
". 'tandard Invoice : A trade invoice 6hich 6ill &e received 3rom the supplier and
entered in the paya&le system.
2tep": =e4ne standard invoice
2tep$: Check the suppliers outstanding &alances
2tep': =e4ne -ank
2tep(: =e4ne &ank &ranch
2tep*: =e4ne internal &ank account
2tep!: =e4ne payment document
2tepD: =e4ne supplier &ank account
Pay#ents : %ayments can &e done in $ 6ays
". 2ingle or individual payment
$. -atch payment
2ingle or individual payment: /ssuing one cheCue at a time is called a single payment .
.here are ' types o3 payment
0i1. Huick payment
0ii1. +anual payment
0iii1. Re3und payment
0i1. Huick payment:
2tep" : Create payment
2tep$: Huery the invoice to check the payment status
2tep': Check the supplier &alance
redit "e#o: /t9s a negative amount invoice ./t 6ill reduce the supplier &alance it 6ill &e
created &y supplier and send to the organi8ation . 5hen supplier 3ound same amount need
to &e given &ack to the organi8ation
2tep": Create credit memo
2tep$: Check the supplier &alances
-ebit "e#o : /t is a negative amount invoice 6hich 6ill reduce the supplier &alance it 6ill
&e created &y organi8ation and sent to the supplier 6hen organi8ation 3ound some amount
need to get 3rom the supplier.
2tep": Create de&it memo
2tep$: Check the supplier &alances
Prepay#ent : /t is a advance payment made &y organi8ation to the supplier later ad7usted
to 3uture invoices . .here are $ types o3 prepayment. ". %ermanent $..emporary
".%ermanent %repayment : /t9s a advance payment 6hich cannot &e ad7ust against 3uture
/nvoices.
$..emporary %repayment : /t9s a advance payment 6hich can &e ad7usted against 3uture
invoices .
2tep": Create %ermanent payment invoice
2tep$: Check the prepayment invoices status
2tep': Convert %ermanent tp temporary prepayment
2tep(: Create standard invoices and apply prepayment
2tep*: Check the prepayment /nvoices status
Expenses Report : /t is used to reim&urse the employee &usiness related e)penses . .here
are $ types o3 e)pense report . ". E)penses Report 6ithout prepayment $. E)penses report
6ith prepayment.
2tep ": =e4ne E)penses report prepayment
2tep $: =e4ne e)penses report option at paya&le option
2tep': =e4ne e)pense report
2tep(: Run E)pense report e)port programme
2tep*: Assign payment method to the supplier
2tep!: Run E)pense Report e)port programme
2tepD: Huery the e)pense report and validated
Interest Invoice : /t 6ill &e created &y automatically system to make interest payment to
the supplier on over due invoices.
2tep": =e4ne interest invoice option at paya&le option
2tep$: Ena&le allo6 interest invoice at paya&le system setup
2tep': =e4ne interest rate
2tep(: Ena&le allo6 interest invoice 3eatures o3 supplier header
2tep*:Create invoice 6ith the old date
2tep!: Create payment
2tepD: Huery the interest invoice 3or veri4cation
Recurring invoice: /nvoices 6hich are repeating each and every accounting period is
called a recurring invoice.
2tep": =e4ne recurring invoice special calendar
2tep$: =e4ne distri&ution set : =istri&ution sets are used to de3ault the accounting
in3ormation at the time o3 invoice created . .here are $ types
". ull distri&ution set
$. 2keleton distri&ution set
ull distri&ution set : /n case o3 3ull distri&ution set 6e 6ill &e entering percentage o3 amount
and accounting in3ormation at the time o3 distri&ution set creation
2keleton distri&ution set: /t 6ill &e entering only accounting at the time o3 distri&ution set
de4nition &ut percentage o3 amount 6ill &e entered at the time invoice creation.
2tep": =e4ne skeleton distri&ution set
2tep$: =e4ne recurring invoice template
2tep': Huery the recurring invoice and validate
!ange %ypes :.here are ( types
". Constant
$. /ncreasing
'. =ecreasing
(. 2pecial /nvoice
PO "atc! Invoice : +atching invoice 6ith the purchase order is called a %O +ethod
2tep": Create standard invoice and match 6ith the purchase order .
"ixed Invoice : /t is used to enter invoices 6ith either Nve or Gve amount.
Retainage release invoice : /t is nothing &ut a holding the some part o3 the amount 3rom
supplier payment.
2tep": Enter retainage account in the 4nancial option
2tep$: Enter retainage amount in the supplier record
2tep': Create comple) service agreement
2tep(: Create standard invoice and match 6ith the comple) service
2tep*: Release the retainage amount.
>it! :olding %ax (5M.1: /t 6ill &e created &y automatically system to make ta) amount
payment to the ta) authority.
/nvoce components: .here are ( types
". Line
$. %ax
'. Freig!t
(. "iscallaneous
2tep": =e4ne 5M. options or paya&le options
2tep$:=e4ne 5M. 2pecial calendar
2tep': =e4ne .a) authority as a supplier
2tep(: =e4ne 5M. Code
2tep*: Assign 5M. group in the paya&le option
2tep!:Ena&le 5M. at supplier header and site; also assign 5M. #roup
2tepD: Create invoice and validate
2tep8: Huery the 5M. /nvoice and validate
Pay1On1Receipt: it is using this 3eature invoice 6ill &e created automatically &y system.
5hen 6e receive the goods in the purchasing
2tep": Ena&le %ayonreceipt at supplier site
2tep$: create purchase order
2tep': Receive the goods
2tep(: Huery the invoice num&er in A% and validate
-ebit "e#o .ro# R%' %ransaction (Return1to1supplier): .his 3eature is used to create
=e&it memo automatically system. 5hen 6e return goods to the supplier.
2tep": Create =e&it +emo 3rom R.2 .ransaction at the supplier header and site level.
2tep$: Create %urchase order
2tep': Receive the goods
2tep(: Return #oods to the supplier
2tep*: Cuery the =e&it +emo A% invoice 6indo6
$atc! Invoices: /t is used to group the invoices &ased on certain parameter
2tep": =e4ne %ro4le option at responsi&ility level
2tep$: Create invoice &atch
2tep': Huery the invoice &atch to check the invoice status
Invoice ancel: it is used to cancel only unpaid invoices
2tep": Huery the invoice 6hich 6e 6ant to cancel
"anual Pay#ent: /t is used to record the payments 6hich are done outside o3 the oracle.
2tep": Create +anual payment
Re.und: it is used to get &ack amount 3rom the supplier. /t can &e created 6ith re3erence o3
either =e&it memo or Credit memo.
2tep": Create re3und .ransaction
'top pay#ent: it is used to initiate stop payments 6hen 3unds are not availa&le in the
&ank account.
2tep": Huery the payment document 3or 6hich 6e 6ant stop payment.
Release t!e stop: it is used to release payment document 3rom stop initiated.
2tep": Huery the payment document 6hich 6e 6ant to release.
0oid t!e pay#ent docu#ent : (void ?cancelled ) it is nothing &ut a cancel the payment
document
2tep": Ena&le allo6 void and re,issue option at paya&le option
2tep$: Huery the payment document 6hich 6e 6ant to void
Re1issue t!e c!e/ue: it is nothing &ut a canceling the old cheCue and issuing the ne6
cheCue.
2tep": Ena&le allo6 void and reissue at paya&le option
2tep$: Cuery the payment document num&er 3or 6hich 6e 6ant to reissue
2tep': Cuery the ne6 payment document to check the status
:old: it is used to prevent 3urther action on invoices
.here are $ types o3 holds
". +anual hold
$. 2ystem hold
". +anual hold: it 6ill &e placed on invoices manually and it 6ill &e released manually
6hen the dispute is settled
2tep": =e4ne invoice hold reason
2tep$: =e4ne release reasons
2tep': Enter invoice and place hold
2tep(: Release the hold and invoices
$.2ystem Mold: it is placed on invoices &y system. 2ystem holds can9t &e released
manually. .hese holds 6ill &e release &y system automatically 6hen 6e recti3y the
Errors.
2tep": Enter /nvoice and place system hold
2tep$: Recti3y the Error to Release system hold
'upplier #erge: /t is used to merge the suppliers 6hen one supplier is take over or merge
another supplier &usiness.
2tep": =e4ne :e6 supplier
2tep$: Run 2uppliers merge programme
2tep': Cuery the invoice to check the supplier merge result
%rans.er to General ledger:
2tep": Run Create Accounting %rogramme
2tep$: Huery the 7ournals in #L and post
Process categories: .here are ( types o3 process categories
". /nvoices
$. +anual
'. %ayments
(. .hird party merge.
AO;&%' REEI0A$LE (AR)
Accounts Receiva&le is used to record the customers collection in3ormation .
Order G .o G Cash 0O$C1:
AR Integration :
2tep": Assign /tem Ealidation organi8ation to the operating unit
AR +ey Flex Fields : .here are $ key Ae) 4elds in AR.
". 2ales ta) location le) 4eld.
$. .erritory le) 4eld.
2ales ta) location le) 4eld : /t is a +andatory Ae) 4eld 6hich is used to capture the ta)
in3ormation o3 an organi8ation . 6e can de4ne up to "0 segments in one structure @ one
segment is mandatory i.e.; state segment .
2tep": =e4ne sales ta) location structure .
.erritory le) ield : /t is a optional Ae) 4eld 6hich is used to identi3y the sales 3or particular
territory @ also ascertain pro4t 3or each territory . 5e cannot de4ne ne6 territory structure
&ut 6e can add up to $0 segments 3or e)isting structure .
2tep": +odi3y territory Ae) 4eld structure
'yste# Options : /t is nothing &ut a controlling 3eatures at operating unit level.
2tep": =e4ne system option
2tep$: Run Ealidate application accounting de4nition program.
2tep': Open AR %eriods
Pay#ent %er#s : /t is used to determine the payment 2chedule 3or invoices
2tep": =e4ne payment .erms
2tep$: =e4ne Collectors
Re#it to Address : An Address 6here customers should sent Receipts .
2tep": =e4ne Remit to Address
2tep$: =e4ne Receipt 3rom locations
Application Rule 'ets : /t 6ill determine ho6 receipt amount should &e applied against
various invoices components. .he /nvoice Components are
". Line
$. .a)
'. reight
(. inancial Charges
2tep": =e4ne Application Rule set.
usto#er Pro*le lass : /t is used to group the customers &ased certain parameters .
Classi3ying 3ollo6ing 6ays customers.
". #ood Customer
$. Average Customer
'. -elo6 average customer
2tep": =e4ne Customer pro4le class
2tep$: +odi3y the de3ault pro4le class
usto#er : Either person or organi8ation 6hom 6e are selling goods or services is called a
customer .
Customer record contains ' levels o3 in3ormation.
". Customer header
$. Address site
'. -usiness purpose site
2tep": =e4ne Customer
:ote :
2old to party: A customer address 6here 6e are sending invoices @ delivery the goods etc.;
-ill to: A customer address 6here organi8ation mailing invoices
2hip to : A customer address 6here delivering the goods
=unning 2ite : An address 6here organi8ation sending remainder letters to the customer.
2tatement site : A Customer address 6here organi8ation mailing statements.
2tep": Assign %arty .a) pro4les
:: E-.,>%arties,>%atry ta) pro4les
%ransactions: /t is nothing &ut a invoices 6hich 6ill &e created &y organi8ation and send to
the customer . /t contains ' levels o3 in3ormation.
". Meader
$. Lines
'. =istri&ution
.here are D types o3 transactions .
". /nvoice
$. =e&it memo
'. Credit memo
(. =eposit
*. #uarantee
!. Charge &ack
D. -ills Receiva&le
.ransaction can &e created $ 6ays ".+anual $. Auto invoice
+anual .ransaction Creation: Creating /nvoice +anually in the AR is called a manual
transaction creation. +anual transaction can &e entered in $ 6ays
". 2ingle or /ndividual transaction
$. -atch .ransaction.
2ingle or /ndividual transaction:
". Invoice %ransaction : A trade invoice 6hich 6ill &e created &y organi8ation to the
customers 6hen 6e sold goods.
2tep": =e4ne .ransaction type
%ransaction 'ources : /t 6ill determine transaction type and num&ering 3or transaction @
transaction &atches. .here are $ types o3 transaction sources.
". +anual
$. /mported
2tep$: =e4ne manual .ransaction sources
2tep': Create /nvoice transaction
Receivable activities: /t is used to de3ault the accounting in3ormation 3or receipts at the
time o3 receipts creation 3or some o3 activities . .he activities are
". Earned discount
$. <nearned discount
'. Re3und
(. +iscellaneous
2tep": =e4ne Earn discount receiva&le activity
2tep$ : =e4ne unearn discount receiva&le activity
2tep': Create or +odi3y -ank account
Receipt lasses : /t 6ill determine receipt creation method ; Remittance method ;
clearance; %ayment and &ank account 3or Receipts.
2tep": =e4ne Receipt Class
Receipt 'ources: /t 6ill determine receipt class payment method &ank account receipts
3or transactions and num&ering 3or &atch receipts . .here are $ types o3 receipt sources.
". +anual
$. Automatic
2tep": =e4ne manual Receipt sources
2tep$: =e4ne Automatic Receipt sources
Receipts : Receipt is used to record customer collection details .Receipts can &e created in
$ 6ays
". +anual
$. Automatic
+anual Receipts: /t can &e created in $6ays
". 2ingle or /ndividual
$. -atches Receipt
2tep": Enter or Create Receipt
<nidenti4ed :/ts nothing &ut a received the amount &ut not yet identi4ed the customer.
<napplied: Received the amount and identi4ed the customer &ut not yet applied against
invoice.
Applied : Received the amount ; identi4ed the customer and also applied against invoice.
2tep$: Check the transaction &alance sheet
2tep': Check the customer &alance
Auto Accounting : /t is used to de3ault the accounting in3ormation 3or AR invoices in the
distri&ution 6indo6 . 5e can auto accounting rules 3or receiva&le account;Revenue account;
reightaccount ;and .a) account.
2tep": =e4ne Auto accounting rule 3or receiva&le account .
2tep$: =e4ne Revenue account
2tep': =e4ne reight account
)6-ebit "e#o %ransaction: /t 6ill &e created &y organi8ation and send to the customer ;
6hen customer is less charged.
2tep": =e4ne +emo lines
2tep$: =e4ne de&it memo transaction type
2tep': =e4ne memo source
2tep(: Create de&it memo transaction
76redit #e#o %ransaction: /t 6ill &e created &y organi8ation and send to the customers;
6hen customer is over charged . .here are $types credit memos.
".Credit memos against speci4c transaction
$.On,Account,credit memo
Credit memos against speci4c transaction: /n this method receiva&le 6ill reduce the invoice
&alance transaction due 6hen 6e create credit memo.
2tep": =e4ne Credit memo transaction type
2tep$: =e4ne credit memo transaction source
2tep': Assign credit memo source to the transaction source
2tep(: Create credit memo against speci4c transaction
2tep*: Huery the original transaction to check the &alance due
2tep!: Check the customer &alance
On1Account1redit #e#o: /t is general credit memo 6hich 6ill created &y organi8ation
and send to the customer . 6hen organi8ation need to give amount to customer.
2tep": =e4ne memo lines
2tep$: Create on,account,credit memo
2tep': Check the customer &alance
86-eposit transaction: /t is advance payment made &y customer to organi8ation later it
6ill &e ad7usted against 3uture invoices.
2tep": =e4ne deposit transaction type
2tep$: =e4ne deposit transaction sources
2tep': Create deposit transaction
2tep(: Enter receipt and apply against deposit
2tep*: Check the commitment &alance in the deposit transaction
2tep!: Create the invoice transaction and ad7ust deposit amount
@6Guarantee %ransaction: /t is a assurance to the customer to &uy goods and services.
2tep": =e4ne guarantee transaction type
2tep$: =e4ne guarantee transaction source
2tep': Create guarantee transaction
2tep(: Create invoice transaction 6ith re3erence o3 guarantee transaction
2tep*: Enter receipt and apply against invoice transaction
2tep!: Check the guarantee &alance
A6!arge $ac9 %ransaction: /t is nothing &ut a closing the original invoice and create a
ne6 invoice 3or remaining amount 6ith ne6 due date.
2tep": =e4ne or modi4ed charge &ack receiva&le activity
2tep$: =e4ne charge &ack transaction type
2tep': +odi3y charge &ack transaction source
2tep(: Create /nvoice transaction
2tep*: Enter receipt 6ith partial amount and create charge &ack remaining amount
2tep!: Huery the charge &ack transaction in transaction 6indo6
2tepD: Huery the invoice transaction to check the &alance due
Invoice Rules and Accounting Rules:
Invoices Rules: /t 6ill determine the accounting period in 6hich receiva&le amount 6ill &e
recogni8ed &y system.
.here are $ types o3 invoice rules:
". -ill in Advance 0in this method receiva&le 6ill recogni8ed receiva&le amount starting
o3 pro7ect1
$. -ill in Arrears 0in this method receiva&le 6ill recogni8ed receiva&le amount ending o3
pro7ect1
Accounting Rules: /t 6ill determine the accounting period in 6hich revenue amount 6ill &e
recogni8ed &y system.
.here are ( types o3 accounting rules.
". i)ed schedule
$. Earia&le schedule
'. =aily revenue rate all periods
(. =aily revenue rate partial periods
i)ed 2chedule: /n this method duration o3 pro7ect and revenue percentage o3 each
accounting period 6ill &e entered at the time o3 accounting rule de4nition.
2tep": =e4ne 4)ed schedule accounting rule
Earia&le 2chedule: /n this method 6e cannot enter duration o3 the pro7ect 6hile de4ne
accounting rule. -ut; 6e can enter duration o3 the pro7ect at the time o3 invoice creation.
Revenue percentage can &e entered only 4rst period o3 the pro7ect 3or remaining periods
system 6ill calculate the prorate &asis remaining percentage amount at the time o3 invoice
creation.
2tep": =e4ne varia&le schedule accounting rule
2tep$: /nvoice 6ith invoicing rule &ill in advance and accounting rule 4)ed schedule
2tep': Run revenue recogni8e program
2tep(: /nvoice 6ith invoicing rule ; in arrears and accounting rule varia&le schedule
2tep*: Run revenue recogni8e program
%ransaction $atc!: /t is used group invoices &ased on certain parameters.
2tep": Create transaction &atch
%ransaction -eletion: 6e can delete only incomplete transaction.
2tep": Ena&le allo6 transaction deletion
2tep$: Huery the transaction 6hich you 6ant delete.
Receipt $atc!: /t is used to group the receipts &ased on certain parameters . .here are '
types o3 &atches
". +anual regular &atch
$. +anual regular &atch
'. Automatic &atch
+anual Regular -atch: /n case o3 manual regular &atch receiva&le 6ill update the customer
&alances as soon as save the records.
2tep": Create receipt &atch
+anual Huick &atch: /n this &atch receiva&le 6ill not &e update customer &alances as soon
as save the &atch . Receiva&le 6ill update customer &alances 6hen 6e run post Cuick cash
program. %ost Cuick cash program 6ill use auto cash rule set to apply receipts against
invoices.
2tep": =e4ne auto cash rule set
Auto cash Rule set: /t 6ill determine ho6 the receipt amount should applied against various
invoices 6hen 6e run post Cuick cash program. Auto cash rule set having * rules
". Clear the account
$. Clear post due invoices
'. Clear post due invoices grouped &y payment term
(. +atch payment 6ith invoice
*. Apply to the oldest invoice 4rst
2tep$: Assign auto cash rule set to the customer
2tep': Enter manual Cuick &atch
"iscellaneous Receipt: :on G/nvoice related receipts is called miscellaneous receipts such
as income on investment . /nterest on &ank deposits.
2tep": =e4ne miscellaneous receiva&le activities
2tep$: Enter +iscellaneous Receipts
Receipt Reversal: /t is nothing &ut a cancelling the receipt . .here are $ types o3 receipt
reversal
". 2tandard Reversal
$. =e&it memo Reversal
2tandard Reversal: /n this method receiva&les 6ill cancel the receipt as 6ell as associate
receipt application against invoice.
2tep": Huery the invoice to check the &alances
2tep$: Reverse the receipt
2tep': Huery the invoice transaction to check the &alance due
=e&it memo Reversal: /n this method receiva&le 6ill create de&it memo instead o3 cancelling
receipts and associate application .
2tep": Huery the receipt 6hich you 6ant to reverse
2tep$: Huery the de&it memo in transaction 6indo6
Re#ittance: /t is nothing &ut a sending cheCues or receipt details to the &ank 3or
collection . .here are ' types
". Create
$. Approved
'. ormat
Remittance can &e done in $ 6ays
". +anual
$. Automatic
+anual Remittance: 2electing the cheCues or Receipts details manually to deposit in the
&ank is called a manual remittance.
2tep": Create Remittance &atch
2tep$: Approve the Remittance &atch
2tep': ormat the remittance &atch
2tep(: Check the receipt status
Re.und: /t is used to return e)cess amount to the customer.
2tep": =e4ne re3und receiva&le activity
2tep$: Create invoice transaction
2tep': Enter receipt 6ith e)cess amount and remaining amount keep as a unapplied or on
account
2tep(.": Create Remittance &atch
2tep(.$: Approve and 3ormat remittance &atch
2tep(.': Huery the receipt and create re3und transaction
2tep*: Huery the invoice in the A%
$alance For=ard $illing ycles $F$: /t is used to generate consolidate statement 3or
the customer
2tep": Ena&le sho6 &illing num&er at system options
2tep$: =e4ne &alance 3or6ard &illing cycle
2tep': =e4ne --C payment terms
2tep(: =e4ne pro4le class 6ith --C
2tep*: =e4ne customer
2tep!: Create invoice transaction
2tepD: Enter the receipt
2tep8: #enerate &alance 3or6ard &illing cycle
>rite1OB: /t is used to record the &adde&ts 3or organi8ation
2tep": =e4ne 6riteoI limits at system options
2tep$: =e4ne user 6rite oI approval limits
2tep': =e4ne 6rite oI receiva&le activity
2tep(: Create invoice
2tep*: Check the customer &alance
2tep!: Enter receipt 6ith less amount and create 6rite oI 3or remaining amount
2tepD: Check the customer &alance and check the transaction &alance due
APCAR &etting : /t is used to netup the &alances &et6een A%/AR
2tep": =e4ne :etting account value
2tep$: =e4ne A%/AR netting &ank account
2tep': Assign netting &ank account to the A%/AR Receipt class
2tep(: Ena&le allo6 payment o3 unrelated transaction at system options
2tep*: =e4ne A%/AR :etting seCuential :um&ering
2tep!: Assign 2eCuential num&ering to A%/AR netting category
2tepD:=e4ne A%/AR :etting agreement
2tep8: Create /nvoice transaction
2tepL: Enter A% invoice
usto#er $an9 Account:
2tep": =e4ne Customer &ank account
2tep"0: Create netting agreement
2tep"": Check the AR transaction &alance due
2tep"$: Check the :etting Receipt
2tep"': Check the A% /nvoice %ayment amount
2tep"(: Cuery the payment document
%rans.er to GL:
2tep": Run create accounting program
2tep$: Huery the 7ournals in the #L and %ost it.
FIDE- A''E%'
A is used to maintain the 4)ed assets related in3ormation .
A /ntegration:
FA +ey ,ex *elds : .here are ' types o3 key Ae) 4elds .
(6 Category Ae) 4eld
)6 Location Ae) 4eld
76 Asset key Ae) 4eld Optional
ategory ,ex *eld: /t is used to category the assets ; it is a mandatory Ae) 4eld . 5e
cannot de4ne ne6 category structure ; &ut 6e can add upto D segments in the e)isting
structure and minimum segments are $ +a7or and minor.
2tep": +odi4ed the e)isting structure
Location Flex *eld: /t is a mandatory Ae) 4eld 6hich is used to identi3y 6here the asset is
located and also to 4nd out 6hat are all asset located and also to 4nd out 6hat are all asset
located in the particular location . 6e cant de4ne ne6 structure &ut 6e can add upto D
segments 3or e)isting structure ; " is mandatory segment 6hich is state segment.
2tep": +odi3y location structure .
General
Ledger
Pro3ect
Accounting
Fixed
Assets
Accounts
Receiva&le
Accounts
%aya&les
Asset 9ey ,ex *eld : /t is a optional Ae) 4eld 6hich is used to group the assets 6hich are
using 3or one division ; as per reporting reCuirements . 5e cant de4ne ne6 structure &ut 6e
can add upto "0 segments 3or e)isting structure 3or ma)imum.
2tep": +odi4ed the asset key Ae) 4eld
0alues
2tep": =e4ne category Ae) 4eld segment values 3or +a7or and +inor category.
2tep$: =e4ne Location Ae) 4eld segment values 3or country; state ; City and -uilding .
2tep': =e4ne Asset key Ae) 4eld segment values
'yste# controls: /t is nothing &ut a controlling 3eatures at instance level .
2tep": Run validate application accounting de4nition program
2tep$ : =e4ne iscal years
Asset calendar : /t is used only one period open not more than one period . One time is
closed a period cannot re,open that period again.
2tep": =e4ne Asset calendar
Prorate convention calendar : /t is used to determine depreciation start date in the asset
4rst year.
2tep": =e4ne %rorate convention calendar.
-epreciation "et!ods: .hese methods are used to calculate the depreciation on various
assets . .here are * types o3 methods.
". lat rate +ethod 0constant1
$. Calculated +ethod 0depends on asset li3e1
'. %roduction +ethod 0&ased on units produced1
(. .a&le method 0&ased on rate picked 3rom the ta&le1
*. ormula method 0&ased on 3ormula itsel31
Flat rate "et!od: /n this method 6e are a6are o3 depreciation rate and asset li3e 6ill &e
depends on rate . 5e can use 3ollo6ing 3ormula to calculate depreciation
0Asset cost G scrap value1 ) Rate
=ep K ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
(EE
2tep": =e4ne lat rate method
alculated "et!od: /n this method depreciation rate 6ill &e depends on asset li3e . 6e can
use 3ollo6ing 3ormula to calculate depreciation.
Asset cost G scrap value
=ep K ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Li3e o3 the asset
2tep": =e4ne Calculation method
Production basis #et!od: /n this method depreciation rate 6ill &e calculated &ased on
the units produced &y asset . 6e 6ill use 3ollo6ing 3ormula to calculate depreciation.
Asset cost G scrap value
=ep K ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,) :o. o3 units produced
:o.o3 units production capacity
2tep": =e4ne %roduction method
2tep$: Enter production capacity or units 3or each asset
.a&le +ethod: /n this method depreciation rate 6ill &e picked 3rom the ta&le . 6here 6e can
de4ne the each period depreciation rate.
2tep": =e4ne ta&le rate method
For#ula basis #et!od: /n this method depreciation rate 6ill depends on 3ormula.
2tep": =e4ne 3ormula &asis method.
Asset $oo9s: Asset &ook 6ill determine ledger; calendars ; accounting rules and natural
accounts 3or assets. .here are ' types o3 asset &ooks.
". Corporate &ook
$. .a) &ook
'. -udget &ook
orporate boo9: /t is used to maintain data as per the corporate reporting data
reCuirement.
2tep": =e4ne corporate &ook
Asset categories: /t is used to group the assets &ased on depreciation and rate.
2tep": =e4ne asset category
Asset additions : Entering assets on the oracle i)ed asset is called a asset addition.
.here are various type o3 assets .
". Capitalised
$. Consturction /n progress 0C/%1
'. E)penses
(. #roup
Assets can &e created 3ollo6ing methods
". =etailed addition
$. Huick addition
'. +ass addition
(. 5E- A=/
2tep": =e4ne =etailed addition
2tep$: Huick Addition
2tep": +ass Addition
2tep$: Run create accounting program
2tep': Run mass addition create program in A%
2tep(: Enter details prepare mass addition 6indo6 in i)ed Asset
2tep*: Run mass addition
2tep!: Huery the asset to check the result
-epreciation: Reducing the asset value as per usage is called a depreciation
2tep": Run =epreciation
2tep$: Huery the asset to check the depreciation amount
IP Asset: Assets 6hich are in construction in progress is called a C/% assets. 0&uildings1
2tep": Create C/% asset
2tep$: Capitalised C/% asset
2tep': Huery the asset to enter asset cost
%ax boo9: /t is used to maintain the data as per the ta) reporting reCuirement . =ata 6ill &e
trans3er one
Corporate &ook to the ta) &ook &y running 3ollo6ing $ programs
". /nitial +ass copy
$. %eriodic mass copy
Initial "ass copy: /t is used to copy data 3rom corporate &ook to the ta) &ook 4rst time.
2tep": =e4ne ta) &ook
2tep$: Assign category to the ta) &ook
2tep': Run /nitial mass copy
2tep(: Check or Cuery the assets in the ta) &ook
Periodic #ass copy: /t is used to trans3er periodic change data 3rom corporate &ook to ta)
&ook.
2tep": Create asset
2tep$: Run periodic mass copy
2tep': Huery the assets in the ta) &ook
Asset %rans.er : /t re3ers changes in the assignment in3ormation . /t can &e done in to $
6ays
". 2ingle asset trans3er
$. +ass or group asset trans3er.
'ingle Asset trans.er: Changing the assignment in3ormation 3or one asset transaction is
called a single asset trans3er.
2tep": Huery the asset 6hich 6e 6ant to make changes
2tep$: Re Cuery the asset to check the assignment details
"ass %rans.er : Change assignment in3ormation 3or group o3 assets is called mass
trans3er .
2tep": Create mass transaction &atch
2tep$: Run 4nal mass trans3er
2tep': Huery the assets to check the mass trans3er result
!anges : Changes 6ill re3er modi4cations in the 3ollo6ing 3eatures o3 assets
". Asset cost
$. =epreciation method
'. %roduction capacity
(. li3e o3 the asset
Changes can &e done in $ 6ays
". single asset change
$. +ass or group assets change
'ingle asset c!ange: Changing asset details 3or one asset in one transaction is called a
single asset
Change .
2tep": Huery the asset 3or 6hich 6e 6ant to make change
2tep$: Huery the asset to check the result.
"ass asset c!ange : +ass asset details 3or group o3 assets in one transaction is called a
mass changes.
2tep": Create mass change previe6 &atch
2tep$: Run 4nal mass changes &atch
2tep': Huery the asset to check mass change result
Revaluation : /t 6ill &e carried out only in the asset cost . /t can &e done in $ 6ays
(6 single asset Revaluation
)6 +ass or group asset revaluation
"ass asset revaluation: Changing the asset cost 3or group o3 asset in one transaction is
called a mass
Revaluation.
2tep": Create mass revaluation previe6 transactions
2tep$: Run 4nal mass revaluation transaction
2tep': Huery the asset to check the mass revaluation result
Re1 classi*cation : /t is nothing &ut a changing the asset category in3ormation. /t can &e
done in $ 6ays.
". 2ingle asset reclassi4cation
$. +ass asset reclassi4cation
'ingle asset reclassi*cation:
2tep": =e4ne ne6 asset category
2tep$: Huery the asset to change category 6hich 6e 6ant
2tep': Re Cuery the asset to check the result
"ass re classi*cation : Changing the category in3ormation 3or group o3 asset in one
transaction is called
A mass reclassi4cation
2tep": create mass reclassi4cation previe6 transaction
2tep$: Run 4nal mass reclassi4cation transaction
2tep': Huery the asset to check the mass reclassi4cation
Retire#ent: Removing asset 3rom services is called a retirement. /t can &e done in $ 6ays
(62ingle asset retirement
)6 +ass asset retirement
'ingle asset retire#ent: Removing one asset 3rom services in one transaction is called
single asset retirement
2tep": Run depreciation 3or asset
2tep$: Run depreciation 3or latest period
2tep': Huery the asset 6hich 6e 6ant to retire
2tep(: Huery the asset to check the retirement result
"ass asset retire#ent: Removing the group o3 assets 3rom services in one transaction is
called a mass retirement
2tep": Create mass retirement previe6 transaction
2tep$: Run 4nal mass retirement transaction
2tep': Cuery the assets to check mass retirement result
Re F Instate : -ring &ack retired assets in to services is called a re instate. /t can &e done
in t6o 6ays .
". 2ingle Asset reinstate
$. +ass asset reinstate
'ingle asset re instate: -ring &ack to one retired asset to service is called single asset
2tep": Run calculate gain @ loss program.
2tep$: Huery the asset 6hich you 6ant to re instate
2tep': Huery the asset to check the reinstate result
"ass Asset reinstate: -ring &ack to group o3 retired assets to service is called mass asset
reinstate.
2tep": Huery the mass transaction num&er
2tep$: Huery the asset to check the result
Fixed asset trans.er to GL:
2tep": Run create accounting program
2tep$: Huery the 7ournals in #L and post it.
as! "anage#ent
/t is used to capture the cash related activities o3 the organi8ation . .here are main 3ollo6ing
( topics in
C+ .
". Reconciliation
$. -ank account trans3er
'. Cash 3orecasting
(. Cash pooling
/nvoice ,, %ayment
Reconciliation
/nvoice , Receipts
" Integration
2tep": Assign -alancing segment values to the legal entity
General
Ledger
Accounts
Receivable
Accounts
Payable
as!
"anage#ent
2tep$: =e4ne 2ystem parameters
2tep': Run validate application accounting de4nition program
$an9 state#ent: /t contains $ levels o3 in3ormation
(6 Meader
)6 /mport
/t can &e created in $ 6ays
". +anual creation
$. /mport creation
"anual creation : Entering &ank statement manually in the oracle application is called a
manual creation
2tep": Create &ank statement
I#port ban9 state#ent: Create &ank statement auto matic using program is called a
&ank statement import.
2tep": Run &ank statement import
Reconciliation: Either payments or receipts matching 6ith &ank statement is called
reconciliation . /t can &e done in $ 6ays
". +anual Reconciliation
$. Auto Reconciliation
"anual Reconciliation: /t can &e created in $ 6ays
". payment Reconciliation
$. Receipt Reconciliation
Pay#ent Reconciliation:
2tep": Cuery the payment document to check the status
2tep$: Reconcile the payment document
2tep': Huery the payment document to check the status
2tep(: Huery the payment document in A%
Receipt Reconciliation:
2tep": Huery the receipt to check the status
2tep$: Reconcile the receipt
2tep': Huery the receipt to check the status
Auto Reconciliation: /t is used to reconcile either payment or receipts automatically using
program.
2tep": =e4ne &ank transaction code
2tep$: Create &ank account statement
2tep': Run auto reconciliation program
2tep( : Huery the &ank statement to check the result
;n Reconcile : /t is used to reconcile statement change to un reconcile the statement.
2tep": Huery the &ank statement
2tep$: Huery the receipt to check the result
$an9 account trans.ers: /t is used to trans3er money 3rom one internal account to other
internal &ank account.
2tep": Ena&le &ank account trans3er authori8ation
2tep$: create ne6 &ank account
2tep': de4ne either intra or inter company setups in #L
2tep(: create &ank account trans3er
2tep*: clear the payment &ank transaction
2tep!: clear the receipt &ank transaction
2tepD: Run create accounting program 3or trans3er to #L
2tep8: Huery the cash management in #L and post them
Enterprise $usiness %ax (E$%)
/t is used to maintain the ta) related in3ormation. .here are $ types o3 ta)es
". =irect .a) 0 %roperty ta);income ta)1
$. /ndirect ta) 0 2ales ta); service ta)1
-irect tax : .he ta) 6hich can &e collected 3rom the peoples income .
Indirect tax: .he ta) 6hich can &e collected indirectly 3rom the citi8ens .
E$% :irearc!y
2tep": =e4ne #eographical codes
2tep$: Complete 4rst party legal entity party ta) pro4le
2tep$: =e4ne .a) regime
2tep(: =e4ne .a)
2tep*: =e4ne ta) status
2tep!: =e4ne ta) 7urisdiction
2tepD: =e4ne ta) rate
2tep8: =e4ne ta) rules
2tepL: Ena&le make ta) availa&le on transaction
.a)es %ax
status
.a)
7urisdiction
.a) rate
Accounts Payable invoice =it! tax :
2tep": Assign ta) details to the suppliers
2tep$: Create invoice
Accounts Receivable invoice =it! tax :
2tep": Create invoice transaction
'ub Ledger Accounting ('LA)
/t is used to de4ne ne6 accounting methods 6ith ne6 accounting rules
2tep": Create /nvoice in A%
2LA 2teps:
2tep": =e4ne accounting derivation rule 0A=R1
2tep$: =e4ne 7ournal line de4nition 0FL=1
2tep': =e4ne Application Accounting de4nition 0AA=1
2tep(: =e4ne su&ledger accounting methods 02LA+1
2tep*: Assign ne6 accounting method to the ledger
2tep!: Run validate application accounting de4nition program
2tepD: Huery the invoice and accounting to check the result
'tructure 5uery Language
/n 2HL ' levels o3 tiers Application
". =esktop tier
$. Application .ier
'. =ata&ase tire
=ata 6ill &e stored in data&ase in the ta&le 3ormat . .a&le contains Ro6s and columns;
Column 6ill represent 4eld in the ta&le and ro6s 6ill represent the record in the ta&le.
%OA- : O.OA=9 is a tool 6hich is used to accessing to the oracle data&ase.
2tep": Login in .OA=
2tep$: .a&le name
0i1 /nvoice ta&le
0ii1 Huery ta&les
0iii1 5here condition
0iv1 A:= condition
0v1 /: condition
0vi1 L/BE condition
0vii1 #reater than condition
0viii1 Less than command
0i)1 -et6een command
2tep': .o display selected columns
2tep(: Foining ta&le
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