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Importing Excel Data Into Koha: Kanika Goyal

This document provides a 3-step process for importing Excel data into the Koha library management system: 1. Use MarcEdit to convert the Excel file to a .mrk format file by mapping Excel fields to MARC fields. 2. Use MarcEdit again to convert the .mrk file to a .mrc format file, which is the raw MARC format needed for Koha. 3. Import the .mrc file into Koha using the "Stage MARC Records for Import" tool to complete the process of getting the Excel data into Koha.

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103 views

Importing Excel Data Into Koha: Kanika Goyal

This document provides a 3-step process for importing Excel data into the Koha library management system: 1. Use MarcEdit to convert the Excel file to a .mrk format file by mapping Excel fields to MARC fields. 2. Use MarcEdit again to convert the .mrk file to a .mrc format file, which is the raw MARC format needed for Koha. 3. Import the .mrc file into Koha using the "Stage MARC Records for Import" tool to complete the process of getting the Excel data into Koha.

Uploaded by

walaba06
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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2.

Importing Excel data into Koha


Kanika Goyal
Delhi Technological University
2010
Suppose you have records of your library in excel data sheet format and want them to import into
Koha. But how will you do this? Koha will not let you import excel records directly. Well here is
a very simple solution for you which will let you import your excel records in Koha easily. First,
we will convert excel file into Marc file and then will import it into Koha.
Follow the given steps to import your excel records into Koha
2.1. Converting from Excel format into .mrk format
First, we will convert excel format into .mrk format. For this we will use MarcEdit. You can
download it from http://people.oregonstate.edu/~reeset/marcedit/html/downloads.html.
Now open it and select Add-ins-->Delimited Text Translator.

Click Next when the following window appears.

Browse for your excel file.

Locate your excel file by choosing the format Excel File(*.xls).

Similarly, fill all the other entries such as Output File, Excel Sheet Name and check UTF-8
Encoded (if required) and Click Next.

Now you will be prompted for mapping the fields to recognise the fields by standard marc
format.
Suppose for Field 0 that is first column I entered Map to: 022$a( Valid ISSN for the continuing
resource) and then click on Apply.

Note
You can customize Indicators and all other things, for more information on marc21 format visit
the official library of congress site.
Similarly map all other fields and then Click on Finish.

And then a window will appear indicating that your Marc Text File(*.mrk) has been created.

Click Close and we have created a .mrk file from .xls file in this step. You can view the file by
double clicking on it.
2.2. Convert .mrk file to .mrc
We will convert .mrk file that we have created in the above step into raw Marc format that can be
directly imported into Koha.
For this again open MarcEdit and Select MARC Tools.

Next Select MarcMaker to convert .mrk file into .mrc format.

Locate your input file and name your output file. Then Click Execute.

And it will show you the Result.

Click Close and now we have raw Marc records wih us (.mrc file).
2.3. Import .mrc into Koha
More information on importing records into Koha can be found in the 'Stage MARC Records for
Import' section of this manual.
Finally we will import above created .mrc file into Koha.
Click on Tools in your Koha staff client

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