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Basic Duties and Responsbilities of The Office Professional

The document outlines the key responsibilities of an office professional beyond basic clerical tasks. It discusses that an office cannot function solely on administrative duties and must also focus on specialized management functions like developing policies, making decisions, planning, and staff management. It then lists the main areas of focus for an office professional, including administrative duties, communication, records management, word processing, reprographics, and basic computing, accounting, and data processing skills.

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Joyce Celine Santillan
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1K views10 pages

Basic Duties and Responsbilities of The Office Professional

The document outlines the key responsibilities of an office professional beyond basic clerical tasks. It discusses that an office cannot function solely on administrative duties and must also focus on specialized management functions like developing policies, making decisions, planning, and staff management. It then lists the main areas of focus for an office professional, including administrative duties, communication, records management, word processing, reprographics, and basic computing, accounting, and data processing skills.

Uploaded by

Joyce Celine Santillan
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Can the office function by itself? Can the corporate manager -keyboard? -edit, and photocopy documents?

? -attend to telephone calls? -open and sort mails? -maintain files? -and at the same time perform specialized management functions productively?

DEFINITELY NOT!!!

Developing

policies Making decisions Projecting for future operations Planning and organizing new projects Staffing and directing operations to make sure that objectives are being met.

1.

ADMINISTRATIVE DUTIES

The office professional applies his or her skills to ... a. arrange meetings and conferences b. Prepare business itineraries c. Coordinate travel arrangements d. Attend to visitors e. Make and keep appointments f. Order supplies and g. Supervise staff

2. COMMUNICATION
A large portion of the office professionals task centers around assisting the executive in communication. He or she should be able to... a. Handle incoming and outgoing mails b. Use the telephone c. Transmit facsimiles and other forms of telecommunications d. Use shipping services

3. RECORDS MANAGEMENT This includes knowledge of the... a. various filling systems b. Filing supplies and equipment

This covers records management procedures and organization and control of the filing system.

4. WORD PROCESSING The office professional is expected to be skilled in keyboarding letters, reports and other business documents. Proofreading and editing are added skill requirements. Accurate transcription from dictated materials are called for most of the time.

5. REPROGRAPHICS
This is the process of making copies of correspondences, reports and other documents. It refers to any piece of mechanical or electrical equipment that produces multiple copies of an original document. The office professional should be able to use copying and duplicating processes and determine the type best suited for each reproduction job.

6. COMPUTING, ACCOUNTING, and DATA PROCESSING


Data processing is organizing, storing, and retrieving numerical data with the use of computer software. Such data may include.. Orders Purchases Accounts payable Sales Accounts receivable Inventory
All professionals should have working knowledge of basic computations and accounting to handle simple tasks like handling petty cash, checking accounts, and keeping accounting records.

a. b.

c.
d. e. f.

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