You have multiple deadlines to meet. How do you prioritize your tasks?

Prioritise tasks is essential for effective time management. Start by assessing the urgency and importance of each task. Focus on high-priority tasks that are both urgent and critical to the overall goals or objectives. Consider factors such as deadlines, impact on other projects or team members, and potential consequences of delay. Break down larger tasks into smaller, actionable steps to manage them more efficiently. Additionally, consider your own bandwidth and energy levels, tackling tasks that require the most concentration or creativity during periods of peak productivity. Regularly review and adjust your priorities as deadlines evolve or new tasks arise, staying flexible and adaptive to ensure you meet all deadlines effectively.

Urgent and important should be taken first on priority. This will help in saving image, will establish credibility , will help in maintaining trust and off course will act as a deterrent from avoidable criticism.

Break it down so that you stand back from the pressure! Assess your tasks: Begin by listing all tasks with their deadlines and categorise them based on urgency and importance. Plan your schedule: Allocate time for each task, avoiding multitasking, and focusing on one task at a time. Communicate with stakeholders: Keep stakeholders informed, update them on task status, and negotiate deadlines if necessary. Delegate or outsource: If overwhelmed, consider delegating tasks that are not your core competency or outsourcing specialised tasks to colleagues. Review and improve: Evaluate your prioritisation process as you go, seek feedback if you can, and identify areas for improvement to enhance efficiency.

Keep things simple. Enter the tasks you need to do daily, then cross them off when you've done them. Anything you've not completed, move it to the next day. If you move a task 5 days in a row its not worth doing.

Consider the urgency to get things accomplished. Also, look at what can be delegated so more task can be done at the same time.

I guess the common input would be to prioritise your tasks. Prioritising is easier said than done. Knowing vs acting is different. Many people know they need to prioritise tasks but never get to it. Why? Because you don't see the alignment in the urgency/importance and your personal goals. I think a little tweak can be done here i.e. yes to prioritising + alignment. The task may be urgent/important to your "eg boss" but it is not so urgent/important to you (assuming completion of this task made no progress to your role/ goal). Suggest when we prioritise, have separate columns to my goal vs team goal. Perhaps with this realisation, you can decide which task(s) are of higher value contribution to act upon.

The number one problem I see in leadership is that everything becomes most important and everything has the same sense of urgency. This can never be the case. One must take a step back, put all projects on the board, collaborate across teams where necessary, and come up with a true sense of urgency and importance. This can be based on a number of factors. Some of them include: * How does this project impact the company's goals? * If two projects provide similar results, which of the projects can be completed more quickly and efficiently? Is that second project therefore necessary/ * Who on the team needs to be brought into a project that will allow for it to be managed and delivered as expected? +1 Involve the right teams & individuals.

Beware of the "tyranny of the Urgent"! Urgent & Important tasks naturally get prioritized, but ignoring the "Not Urgent & Important" tasks can undermine strategic objectives over the long term. A helpful decision filter is evaluating tasks through the "Fast - Easy - Profitable" decision matrix. Rate the task 0-5 for each factor, and then take the total to help further prioritize for maximum impact.

When faced with multiple deadlines, I prioritize my tasks by considering several factors: 1. Urgency 2. Importance 3. Impact 4. Dependencies 5. Time Required 6. Personal Capacity 7. Flexibility

When you manage project, hierarchization, or task prioritization, is vital for ensuring projects stay on track. It involves assessing factors like: deadlines, complexity, dependencies, and stakeholder needs to determine which tasks should take precedence. By effectively prioritizing tasks, project managers can allocate resources efficiently, mitigate risks, and ultimately drive successful project outcomes. Simple example Imagine you're planning a big birthday party. Sure, sending out invitations seems urgent, but setting up decorations and preparing food come first. Plus, you want to check in with the guest of honor to make sure everything meets their expectations. It's a delicate dance of timing, complexity & keeping everyone happy :)

One of the best ways to stick to the estimated time and maximize effort is to apply the MFO Technique ( Massive Focus on Outcome) This technique allows you to focus on the end result of the task instead of the process! Reason is that the process efforts can easily be maximized once our mind is 1000% focused on the results. It also helps to clearly understand the WHY of the task so that the HOW automatically unlocks to facilitate the WHAT of it.

Time & effort in tandem to which is more important to get the job done and with stakeholders blessings. There's no 1 size fits all as many areas play the part. Look at what's the key things to achieve and priorotize towards it with the best outcome to manage as many needs. There is always tradeoffs in such a situation.

Always prioritize tasks which are urgent and important, then important but not urgent then urgnent but not important and then nor urgent not too important. Kind of a matrix you may build and then decide accordingly.

I’ve heard a few coaches and mentors take this approach and love the snowball effect it creates: Do the hardest task first; when you have the most energy for it. Then when the satisfaction comes of scratching that item off, you’re more energized to accomplish the rest. You’ll always want to account for immediate needs with deadlines, but squeezing that difficult task in first is hugely beneficial. Plus studies show doing something you don’t want to do has positive impacts on brain function, coupled with a reward, and you’re on a winning streak to begin the day!

In my experience, accurately estimating time and effort for tasks is both an art and a science. Breaking tasks into subtasks offers clarity, but it's also crucial to embrace flexibility, recognizing that unexpected variables often influence how much time a task truly requires. This approach, balanced with learning from past experiences, allows for more realistic planning and a focused effort on what yields the greatest impact.

Para optimizar tiempos es importante un check list de lo que quiero lograr y qué necesito para lograrlo, una vez definido esto trazamos una meta de tiempo con un margen de error mínimo considerando que a veces podemos tardar un poco más o un poco menos de lo que estipulamos. A veces ser multifuncionales no es bueno puesto que queremos hacer todo a la vez y a veces terminamos haciendo poco por el impulso de querer todo al mismo tiempo, por eso es importante el check list en orden de prioridades y dedicarle el tiempo a cada una de ellas por separado para lograr tener avances.

First I will definitely calculate the time and effort, according to this i will prioritise my work and do one by one. Prioritising a task is very difficult when u don’t know time and effort so this is one of the best way to done.

Estimating the time and effort required to complete tasks can vary greatly depending on the nature of the tasks, your familiarity with them, and other factors. However, here is a general guideline for estimating time and effort. 1. Assess task complexity 2.Consider dependencies 3. Use past experience.4 Review and adjust. It's also helpful to break down larger tasks into smaller, more manageable sub-tasks to make estimating time and effort more accurate

I think understanding an estimated amount of time and effort would be good to start if you’re in a position of balancing many tasks. With this outlook, you can better understand the feasibility, reschedule other tasks accurately, and be open with your team about whether extra hands are needed. If the task is assumed to be a time killer or require a dedicated block of hours of top performers, or whatever combination, that’ll be a great place to understand how to get started with the least impact to your schedule or others as well. The next steps can be factored and are important, but I feel this is a great place to be ready to pounce.

One of the ways I've managed to complete tasks is by sorting them through a list of most urgent > least urgent. And the most valuable/impactful task comes on top. For example, I've got two tasks urgently requiring my attention: one is getting some data ready for our CEO, and another is clarifying a query with a customer. So, in this case, the customer comes first, whereas the CEO is most likely to understand and be cooperative.

I follow this sage advice: Critical things first; important things next; wish list things last. Do this every day and stuff gets done!!

Some ways I find helpful: Prioritise tasks based on importance and impact- try to focus on tasks that need urgency in delivering them, and importance in terms of impact. Ensure to constantly reassess priorities as circumstances change.

For task prioritization, I focus on two key aspects: value and impact. Value involves assessing how much a task contributes to overarching goals, like revenue or customer satisfaction, and impact looks at how it influences other tasks and stakeholders. In doing this, I ensure each task aligns with my core principles and contributes meaningfully to set objectives. This method not only helps in efficient time management but also ensures that the most critical and beneficial tasks are given priority.

Uma das técnicas mais eficazes é a Matriz de Eisenhower, que consiste em dividir as tarefas em quatro, de acordo com sua urgência e importância. Para isso, tente responder as perguntas: qual será o resultado dessa tarefa? Ela está alinhada com meus objetivos de longo prazo? Quais serão as consequências se eu não realizá-la? Classificando as tarefas de acordo com o seu valor de impacto, você poderá focar naqueles que realmente farão a maior diferença. Faça o teste e veja como sua produtividade pode aumentar.

I believe that you rank them closest to cash. How will you or the company benefit fastest financially. Measure quickly the impact and value that this project brings to the group.

I would consider the impact of each task on the overall project or goal. Tasks that significantly contribute to the project’s success would be prioritized. If I have two tasks with similar deadlines but one requires less effort and has a higher impact on the project, I would prioritize the high-impact task.

Priorização de tarefas não se trata apenas de organizar sua lista de afazeres; trata-se de tomada de decisão estratégica para maximizar eficiência e resultados. Ao enfatizar valor e impacto, podemos garantir que cada ação esteja alinhada com objetivos gerais, promovendo produtividade e impulsionando o sucesso. No mundo acelerado de hoje, dominar essa habilidade é essencial para se manter competitivo e alcançar um crescimento sustentável. Lembre-se, não se trata apenas de fazer tarefas, mas sim de fazer as tarefas certas, no momento certo, pelos motivos certos.

I always prioritize tasks by impact to my customer base and the ability to move a market. It may seem counter-intuitive, but it always helps when planning to get more focused, narrower and deeper On your ideal target prospect Or customer. This intense focus will help you prioritize more efficiently. This is your lowest cost of acquisition, shortest sales cycle and most likely to buy over and over again.

You have to be open to being adjustable with a priority list. Priorities can change and rebalance, depending on many factors. Analyzing what task belongs where and when and being able to shift is key. For example, if you unexpectedly have an hour long meeting cancel, you have a shift in your daily tasks and can move a higher priority item that will not take long to complete up to today unexpectedly. The same process can be applied to reprioritization when an urgent request comes through. You constantly have to be open to reassessment and rebalancing of tasks to stay on top of priorities that provide the most value and complete in the most optimal way.

You have to prioritize as per 2 aspects 1- The impact of doing the task to the business. 2- The feasibility So , you will have 4 choices on such matrix 1- High impact with feasibility you should put it as top priority 2- High impact with low feasibility, you should begin in planning to have it done in the long run . 3- High feasible with low impact , you should do it as Quick win . 4- Low feasibility with low.impact where you should neglect .

J’ai longtemps chargé mes journées et optimisé la moindre minute de mon agenda, mais je reportais tjs des tâches car des imprévus se greffaient donc je reportais cette charge de travail le soir ou le week-end ! Je me fixais des délais serrés pour la satisfaction client alors que ces derniers ne me l’avaient pas demander ! Quand j’étais enceinte la fatigue ne me permettait plus d’engranger autant d’heures et pour tenir j’ai dû m’organiser autrement, je me suis fixée 3 demis journées/semaine d’indispo et j’ai réussi à m’arrêter seulement 15 jours avant ma date d’accouchement. Il faut se planifier du temps en OFF, cela permet d’avoir du vrai temps de qualité à la réflexion, à la production. Prenez le temps d’avoir du temps !!!

This is probably the most important step - a regular review and adjustment of priorities. This is crucial because priorities can change with new information, goal shifts, task progress, or team feedback. I make it a habit to reassess my task list at least weekly, ensuring that I'm always focused on what's most critical at any given time. This ongoing process requires a blend of vigilance, adaptability, and commitment, enabling me to stay on track and meet deadlines efficiently and confidently.

One thing I have found helpful is that I will break it down, have an overview while communicate with stakeholders involved making them understand I am working on their requests. Also negotiate time with them (stakeholders) if they can add few day to the deadline.

Prioritization in agile is the act of deciding in what order the agile team will work on the requirements in a project. Understanding prioritization is essential for all projects, but it becomes specifically critical in agile as an agile project is time-boxed with a fixed set of resources which requires prioritization in order to accommodate the time and budget constraints. Further prioritization process helps the agile team to consider the bare minimum features necessary to create customer value. In order to process agile prioritization, it is essential to understand the factors that a product owner needs to consider before determining the priorities.

Reviewing and adjusting your priorities is an essential aspect of personal and professional growth. It involves taking a step back, evaluating your current commitments, goals, and responsibilities, and ensuring that you are dedicating your time and energy to what truly matters to you.

Se alguma atividade nova aparecer pelo caminho, é preciso remanejar a lista de prioridades, mas sem esquecer as atividades que já estão aguardando por uma resolução, assim fica garantido que as atividades mais antigas não ficarão esquecidas.

Parce que la vie n'est faite que d'imprévus, de surprises, bonnes ou mauvaises, vous devrez avoir la souplesse et la réactivité requise, et modifier aussi souvent que nécessaires vos priorités, quitte à en abandonner certaines au profit d'autres.

All things can commence simultaneously. Their speed or velocity can be different and destiny is not surety. Relevancy is key to usefulness and success.

In addition to the structured steps of prioritizing tasks, it's valuable to consider the human aspect of task management. Personal well-being and team dynamics play a crucial role in productivity. For instance, recognizing when to take a break for mental refreshment or understanding the unique strengths and weaknesses of team members can greatly enhance overall efficiency. Sharing experiences where mindfulness and emotional intelligence have positively impacted task completion can provide insightful lessons. This holistic approach, combining structured prioritization with an understanding of human factors, can lead to more sustainable and effective task management.

One thing to consider is to not “miss the forest for the trees”. Failure by over analyzing is real. Consider which deadlines can realistically be met, which ones hold the most weight and which ones can likely be broken. Take immediate action to attack the biggest threat, and adjust along the way.

Adding to all that has been mentioned. Listing what’s important and urgent helps. As a commercial leader I prioritise based on what will have an immediate impact on revenues. Another smart way is to initiate tasks which would take time to implement to ensure it’s rolling. Then jump to immediate ones.

When considering how to prioritize tasks, there are several additional factors to keep in mind. 1. Resource availability 2. Strategic alignment. 3 task management.

It's also important to consider your energy levels and productivity patterns. We all have times when we’re more alert and focused. Try to schedule your most important tasks for these times. Also, don’t forget to take breaks. It might seem counterintuitive, but taking short breaks can actually improve focus and productivity. Lastly, remember that it’s okay to say no sometimes. Taking on too many tasks can lead to burnout. It’s better to do a few tasks well than many tasks poorly.

Do the takes that will take the least amount of time to complete, first. That way you can quickly relieve the bog of small tasks and give yourself the time to do the bigger tasks that take more concentration. Like cleaning out your inbox of tasks. Save the lengthy emails for later, odds are that everyone knows the lengthy emails are going to take more time.

Recognize your peak mental energy times during the day and schedule your most challenging tasks accordingly. Lastly, from a mental health perspective, have just a few key ones that you can actually check off, which will make you feel accomplished. That is key to coming back and doing it again.

To help an organization grow and achieve its goals, vision is essential. It helps to develop a good relationship with team members and encourage them to achieve their full potential. Using communication, positivity and empathy will ensure the work environment to be effective and enjoyable energy. Vision reflects the organization's new and existing core values. Provides direction for the organization. Inspires and excites employees and customers. It makes the organization unique and able to achieve sustainable growth. A good team vision will challenge employees to reach a goal. That goal should be attainable and align with the company's overall approach. Vision relates to what the team does and helps push them to do it better.

A mí me sirve mucho el establecer prioridades y diferenciar entre lo importante y lo urgente. Es importante también tener en cuenta los tiempos.

To manage my projects effectively, especially when facing multiple deadlines in one sprint, I start by evaluating tasks based on their criticality. I prioritize the crucial tasks with the greatest impact and focus on completing them first before moving on to less critical ones. Additionally, I implement time boxing, allocating specific time slots for each task to ensure I stay focused and meet deadlines. This approach enables me to maintain a clear understanding of my workflow without experiencing burnout.