Excel SUMIF Function: Formula, How to Use and Examples

The SUMIF function in Excel is a versatile tool that enables you to sum values based on specific criteria, such as a true or false condition. This feature makes it perfect for conditional summation tasks like totaling sales over a particular amount, adding up expenses in specific categories, or summing scores above a threshold. Whether you're working with Excel formula SUMIF for single criteria or expanding to SUMIFS with multiple criteria, this Excel tutorial will show you how to efficiently filter and sum data.

In this article, we’ll explain SUMIF function in Excel and demonstrate how to use SUMIF with multiple criteria, along with Excel SUMIF examples that showcase its flexibility.

What is the SUMIF Function in Excel

The SUMIF function in Excel allows you to sum data within a specified range based on a single condition, making it an essential part of Excel formulas for tasks like filtering totals by category, date, or other attributes. Whether you need to sum if a certain text or sum if dates fall within a particular range, this function proves to be a handy tool. Advanced scenarios may require combining SUMIF with other functions like MATCH function in Excel or FILTER Excel function for refined data analysis.

Excel Formula SUMIF: Syntax

SUMIF(range, criteria, [sum_range])

This function accepts range, criteria(condition) which checks things like >, <,=, and sum_range(optional argument) as its argument and returns the sum of the sum_range or the range according to the given arguments. The arguments are discussed below.

SUMIF Function Parameters

Arguments of the SUMIF function are the following:

• range: The range of cells you want to evaluate based on the criteria.
• criteria: The condition that determines which cells to sum.

Note: sum_range (optional): The range of cells to sum if different from the range to evaluate. If sum range not mentioned, it calculates the sum of same range as criteria condition.

Return Value:

This function sums the numbers in the given range and returns the numerical value of the sum. 

How to Use SUMIF Function in Excel

The SUMIF function is a powerful tool, but it only takes a few simple steps to use it effectively. Here are the following steps to effectively use SUMIF in Excel formula.

Step 1: Open MS Excel

Step 2: Select the Cell for the Result

Select the cell in which you want to display the result of the SUMIF Function.

Step 3: Enter the SUMIF Function and specify the range

Start typing the Formula starting with the '=SUMIF(' in the selected cell and also specify the range of the cells you want to evaluate. For example, if you want to evaluate cells 'B2' to 'B11', type 'B2:B11',.

Step 4: Define the Criteria

Enter the criteria for summing the values. For example, if you want to sum cells where the value is "Apple", Select cell E4(Apple).

Step 5: Drag the Formula

Step 6: Preview the Result

How to Use Excel SUMIF with Dates

The SUMIF function with dates allows you to add values based on specific date criteria, ideal for tracking sales or events within a certain timeframe. For example, to sum all values after January 1, 2023, enter =SUMIF(B2:B11, ">01/01/2023", C2:C11).

Step 1: Open MS Excel

Step 2: Select the Cell

Select the cell in which you want to display the output.

Step 3: Enter the SUMIF Function and specify the range

Start by typing =SUMIF( in the selected cell and enter the range of cells the dates you want to evaluate. For example, if your dates are in column B from B2to B10, type B2:B10,.

Step 4: Define the Criteria

Enter the date criteria. For instance, if you want to sum values for dates after January 1, 2023, type " >01/01/2023",.

Step 5: Enter the Sum Range

Enter the range of cells that contain the values you want to sum. For example, if these values are in column B from B2 to B10, type B2:B10).

Example SUMIF Function

An Excel sheet has been taken as an example and the SUMIF function has been used in several formats.

Input:

Then we will apply the SUMIF() function to the above table:

Output:

• The Output after using the SUMIF Formula

How to Use SUMIFS with Multiple Criteria in Spreadsheet

Below are some examples of SUMIF Function in Excel:

Step 1: Enter the data Set

Step 2: Enter the Formula for multiple criteria

=SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2], ...)

• sum_range: The range to add.
• criteria_range1, criteria1: The first range and condition pair.
• [criteria_range2, criteria2] (optional): Additional ranges and conditions.

Example : To sum the Sales where Product is "Product A" and Category is "Electronics":

=SUMIFS(C2:C10, A2:A10, "Product A", B2:B10, "Electronics")

Conclusion

The SUMIF function is an essential tool for anyone working with data in Excel, allowing you to add up values based on specific criteria quickly. With a solid understanding of its syntax and practical applications, you’re now equipped to use SUMIF in various scenarios, from tracking budgets to analyzing sales. Start using SUMIF in your projects to save time and improve the accuracy of your data analysis!

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