Power BI Free vs Power BI Pro vs Power BI Premium Last Updated : 08 May, 2025 Comments Improve Suggest changes Like Article Like Report Power BI is a tool developed by Microsoft to help users connect to various data sources and create interactive reports. It allows you to visualize your data in a way that makes it easier to see patterns and insights. Power BI was built using some of the features from Excel, like Power Query, Power Pivot, and Power View to help you analyze and visualize your data. It works together with these first three fundamentals:Power BI Desktop: A desktop application for data extraction, data modeling, dashboard creation and report creation. Windows desktop software called Power BI Desktop.Power BI service: An online SaaS (Software as a Service) application is the Power BI service.Power BI Mobile Apps: Power BI offers mobile apps for Android, iOS, and Windows that allow user to interact with Power BI dashboards and reports.Power BI Desktop Or Power BI FreePower BI Desktop is a free app you can install on Windows. It helps to connect to many types of data sources like Excel, Azure, Salesforce, SharePoint, JSON, XML and ODBC databases. You can clean, combine and transform your data and build interactive reports. But you can not share reports online without upgrading. A basic interface of the Power BI Desktop can be seen below: Power BI ProThe main difference between Pro and Free is that users who have a Power BI Pro license can access each other's data, reports and dashboards when using Pro. Additionally you can make App workspaces. There is a 10 GB per Pro user data storage limit for Power BI Free and Pro. A below shown comparative analysis would be displayed if you try to start your Power BI Pro journey while purchasing the license. Pro users can share content and work with free and PPU users if a Power BI Premium capacity holds the content. Power BI PremiumPower BI Premium uses the Power BI Report Server to deploy and distribute Power BI reports. It improves speed, handle bigger workloads and removes the need for individual licenses for viewers. Premium plans vary based on memory and processing power and help businesses to scale better. These features can be summarized as shown below:PowerWith a Power BI Premium Per User (PPU) license you get all Power BI Pro features plus Premium features like advanced AI, big data prep and faster performance. Only users with a PPU license can access PPU workspaces. To share content everyone must have a PPU license unless the workspace is in Premium capacity. Microsoft provides Power BI Pro and Premium pricing currently as follows: Difference between Power BI Free, Power BI Pro and Power BI Premium Good for Personal use and learning with real-time dashboards and reports.FeaturesPower BI FreePower BI ProPower BI PremiumLicense typePower BI Free per-user licensePower BI Pro licensePower BI Premium per user (PPU) licenseSharing with OthersAccessibility towards the content they produce on their own.Share dashboards, publish material to other workspaces subscribe to dashboards and reports and share with Pro-licensed users.Share dashboards, publish material to other workspaces, subscribe to dashboards and reports and share with PPU-licensed users.Premium Workspace FeaturesConsume material that Pro or PPU users have shared with them.Provide material to users with PPU or free licensing.Make material available to consumers with both free and paid licenses.Max Storage10 GB/User100 TB100 TBPricingFree$9.99Per user/month$20Per user/month $4,995Per capacity/monthAdvantageUsers can make data preparation easier, get insights faster and manage data more efficiently across the business by buying licenses.Scalable for large teams no need for individual licenses for viewers and advanced featuresIdeal for organizations no need to buy individual licenses for viewers.DisadvantageThe free Power BI option only lets you work on your own computer. You can't share, collaborate or publish reports. It's good for learning or experimenting alone or in a shared network.Individual licensing for every user within the same organization is costly.You can't create reports or manage dashboards with the free version. To make reports users need to buy individual Power BI Pro licenses.Microsoft provides both of these choices Pro and Premium as a monthly subscription service. You can connect to more than 70 data sources, publish content online and export data to Excel using Power BI Free. The free version has several restrictions. Comment More infoAdvertise with us M mdeis23qn Follow Improve Article Tags : Power BI Technical Scripter 2022 Power BI Similar Reads Power BI Tutorial | Learn Power BI Power BI is a Microsoft-powered business intelligence tool that helps transform raw data into interactive dashboards and actionable insights. It allow users to connect to various data sources, clean and shape data and visualize it using charts, graphs and reports all with minimal coding.It’s widely 5 min read Introduction & Setup the Power BIWhat is Business Intelligence?Business Intelligence is the talk of a new changing and growing world that can be defined as a set of concepts and methodologies to improve decision-making in business through the use of facts and fact-based systems. The Goal of Business Intelligence is to improve decision-making in business ideas a 6 min read Power BI - IntroductionPower BI is a software developed by Microsoft that helps you to turn raw data into clear and useful information. It helps to create interactive charts, reports and dashboards so you can easily understand your data. Whether you work in business, research or any field that uses data Power BI makes it 5 min read Power BI - Key ComponentsPower BI is a data visualization and business intelligence tool created by Microsoft. It helps us to turn raw data into easy to understand reports and interactive dashboards which non-technical users can also create easily. In this article, we will understand its key components.Components of Power B 4 min read Power BI - Practical ApplicationsA feature of Microsoft Office 365 called Power BI gives business users access to insights from their data. Users of the software can visualize information using a range of tools, such as graphs and diagrams. In other words, Power BI serves as a link between your data and the individual who will ulti 7 min read How to Install Power BI on Windows?Power BI is a business analytics tool developed by Microsoft where "BI" stands for Business Intelligence. It is used to connect, visualize and analyze data from various sources. You can create interactive dashboards, reports, graphs and charts with just a few clicks. Power BI also helps with data cl 3 min read Power BI - Data Sources and its typeIn Power BI a data source is simply where your data originally comes from. It could be a file stored on your computer, a database, an online service or any other place that Power BI can connect to. These data sources are important because they provide the basic information that Power BI uses to crea 4 min read Differences Between Microsoft Power BI and SSRSSSRS and Power BI are both Business Intelligence (BI) tools that are made to show data to users in a easy to understand way. Even though Microsoft made both but they are designed for different types of users and used for different purposes. In this article, we will see the differences between Power 3 min read Power BI Free vs Power BI Pro vs Power BI PremiumPower BI is a tool developed by Microsoft to help users connect to various data sources and create interactive reports. It allows you to visualize your data in a way that makes it easier to see patterns and insights. Power BI was built using some of the features from Excel, like Power Query, Power P 4 min read The Power BI Query EditorPower BI - How to edit in Power BI App?Power BI is a data visualization application that lets you connect, transform and find insights into the most pressing matters of your business. It helps in sourcing your data and creating visual dashboards, KPIs, and reports by editing the data as per your concerns. You can collaborate, share and i 8 min read Power BI - DAX Date FunctionsDAX date functions are built-in functions that help you work with date and time values. These functions allow you to create new columns, calculate differences between dates, extract parts of a date like day, month or year and handle time-based calculations in your reports.To understand these functio 3 min read Power BI - How to Add Conditional Columns?Creating insightful reports often requires data to be organized and categorized based on specific conditions. Conditional columns helps change or add values in a column based on logic you define. In this article, we’ll learn how to create conditional columns using Power Query Editor.Step 1: Open Pow 2 min read DAX Aggregate Functions in Power BIMicrosoft Power BI is a tool that helps businesses to analyze data and create interactive reports and visualizations. It can connect to various data sources such as Excel, SQL databases, cloud services, etc and can perform aggregate functions on them for analysis. In this article we will learn about 6 min read Power BI - Excel IntegrationPower BI and Excel integration combine the data visualization and reporting capabilities of Power BI with the spreadsheet functionality of Excel. By linking the two users can analyze and manipulate Power BI data directly within Excel. This is vey useful tool for those who prefer working in Excel but 3 min read PowerBI Dash Board VisualisationPower BI - Dashboard IntroductionPower BI allows users to convert data into visuals and graphics to explore and analyze data, collaborate on interactive dashboards and reports. A Power BI dashboard is one page that shows different charts and visuals all designed to explore and interact with your data easily.How to Create a Simple D 5 min read Power BI - Dashboard ActionsA single page, or palette, is what is referred to as a Power BI dashboard and it employs visualizations to convey a story. As it can only fit on one page, a well-designed dashboard delivers only the essentials of the scenario. Dashboards are a feature of the Power BI service. When utilizing Power BI 8 min read Power BI - Create a Stacked Bar ChartSometimes there is a range of scenarios where it is hard to convey the information in a table and written format. Under such situations, Bar charts make things easier and more understandable. What are Stacked Charts & Bar Charts? Stacked charts are a sort of bar chart which are multiple-series i 3 min read Power BI - How to add Reports to Dashboards?Power BI Dashboards help you to view and summarize important information from your reports in one place. You can add an entire report or just specific parts like charts, cards or tables to a dashboard. You can also mix multiple reports into one dashboard. In this article, we’ll learn how to add full 3 min read Power BI - Report Level FiltersFilters in Power BI sort data and knowledge based on some selected criteria. That is, you'll select particular fields or values within fields and view only the information related to them. as an example, you've got a dataset related to a store's sales. Now, using the filters you'll filter out unnece 2 min read Power BI - How to Format Matrix?Power Bi is an extensively used operation as it helps in storing, assaying, calculating, etc. data. Power Bi contains numerous functions that are used to maintain and show data in a presentable way. Matrix is one of the Power Bi is handy functions, it's a collection of figures that are arranged into 4 min read Power BI - SlicerPower BI slicers are interactive filters that allow us to easily refine and analyze specific parts of our data. They provide a simple way to focus on important part of a dataset which helps in making data exploration and decision-making faster. A slicer helps filter data directly in our report such 6 min read Power BI - How to Format a Card?Cards in Power BI help us display a certain value, corresponding to different dynamic scenarios. For example, want to know the total population of the world, and the population of a certain country by a slicer, all can be achieved by cards in Power BI. In this article, we will learn how to format a 5 min read Power BI - Format Multi-Row CardMulti-Row cards in Power BI help us display multiple values, corresponding to different dynamic scenarios. For example, want to know the total population of the world, the average world's economy, annual total deaths all in a single card, to achieve such tasks we use multi-row cards. Under the field 6 min read Power BI - How to Create a Map?A map only locates the location as a data point, whether it's a continent, country, state, city, etc. Maps can also be plotted with the help of latitude and longitude. Maps can be useful, to know the current running business over different geographical locations. For example, if geeks for geeks want 3 min read Power BI - How to Format MapMaps are the visualizations that display dataset values on the basis of location. The location can be state, country, city, pin code, etc. We have various options to format maps. We can apply different styles to map, add legends, customize the colors of the bubbles, etc. In this article, we will lea 6 min read Power BI - How to Create a Treemap?A TreeMap in Power BI is a visualization that helps us to display hierarchical data through a set of nested rectangles. Each rectangle represents a category or subcategory and their size reflects the value they represent. Larger values are shown as larger rectangles making it easy to identify trends 3 min read Power BI - How to Format Tree Map?Tree Maps are the visualizations that display dataset values in the form of a hierarchical rectangle-cut format. We prefer Tree Map whenever we want to show large hierarchical data, in a limited space, with a better color combination, we have treemap as our first choice, also when we have a correlat 6 min read Connect Power BI Desktop with Power BI ServicePower BI Desktop is the system version of Power BI present in the local system, It is downloaded as a free application. The comprehensive report authoring tool for report designers is Power BI Desktop. You can connect to many data sources through the desktop and then turn the data into a data model. 5 min read Power BI - Create a TableTables are a way to represent data in the form of rows and columns. By default, the Power BI desktop creates a table itself, whenever data is dragged under the visualizations section. But, here will learn how to create the table manually, if not created by Power BI, we will also look at some aggrega 2 min read Power BI - How to Format Table?Sometimes we want to show data in tabular format for that we have two options here one is a table and another one is a matrix. This article deals with Tables in Power BI. You can use this dataset to follow along with this article. The topic that will be covered in the articles are: Creating a simple 4 min read Power BI - Create a Stacked Column ChartSometimes there is a range of scenarios where it is hard to convey the information in the form of a table and written format. Under such situations, Column charts make things easier and more understandable. Let's understand what is stacked column chart is and how to create a stacked column chart. Wh 3 min read Power BI - How to Format Stacked Column Chart?Formatting is a technique to enhance the looks of the charts by giving a cosmetic appearance to the chart title and chart legend. Titles are given to the X and Y axis to add clarity for the user. Formatting commands are applied to a chart for the identical reason they're applied to a worksheet: they 5 min read Power BI - Create 100% Stacked Column ChartA 100% stacked column chart is formed by bar lines, which show the proportion of each data value in the form of percentages. This chart is generally, used when we want to match the ratios of different column values, with different fields. For example, if we want to compare the salary and bonus of ea 4 min read Power BI - Create 100% Stacked Bar ChartPower BI 100% stacked bar chart is used to display the relative percentage of multiple data series in stacked bars, where each stacked bar's total (cumulative) always equals 100%. In other words, A 100% stacked bar chart in power bi is a type designed to show the relative chance of multiple data ser 3 min read Power BI - Format Stacked Bar ChartFormatting is a technique to enhance the looks of the charts by giving a cosmetic appearance to the chart title and chart legend. Titles are given to the X and Y axis to add clarity for the user. Formatting commands are applied to a chart for the identical reason they're applied to a worksheet. they 4 min read Power BI - How to Create a Stacked Area ChartA stacked area chart is formed by combining the line chart, with the shaded area under that line. This chart is generally, used when we want to see the trends, that which field is performing better, in a particular time frame. For example, considering the stock prices of different companies, in the 3 min read Power BI - Format Area ChartAn area chart is a combination of a line chart with an area covered below the line. We could add a secondary y-axis, with just 2 mouse clicks Power BI. We have various options to format area charts, we can change the value of the x-axis, y-axis, its title, etc. We can also add various options like s 11 min read Power BI - Create a Radial Gauge ChartA radial Gauge chart looks similar to a speedometer of a Car. A gauge chart is a half-circle chart, which tells whether a target is achieved or not. Gauge charts are generally used to measure the progress toward a goal. In this article, we will learn how to create a radial gauge chart in Power BI. C 4 min read Power BI - Explain Key Performance Indicators (KPIs) dashboardsKey Performance Indicators (KPIs) are important metrics that help businesses to evaluate their performance in achieving strategic objectives. In Power BI, KPIs provide a visual representation of progress toward goals by comparing actual performance with target values. They act as essential tools for 3 min read Power BI _ Format KPIs ChartPower BI - Format Clustered Bar ChartA clustered bar chart is a horizontal chart, which could present multiple bars in the form of a cluster. The horizontal bars basically group together, as they are under the same, y values. We have various options to format clustered bar charts, we can change the value of the x-axis, y-axis, its titl 9 min read Power BI _ Format Clustered Bar ChartPower BI - How to Create a Waterfall Chart?A waterfall chart shows a running value as quantities are added or subtracted. It’s helpful to visualize how an underlying value is influenced by a series of positive and negative changes. The columns are usually encoded using color so that you can quickly identify increments and decrements. In a wa 2 min read Power BI - Format Waterfall ChartA waterfall chart is generally used to check the trend in the data, with its ups and downs at particular intervals. We have various options to format waterfall charts, we can change the value of the x-axis, y-axis, its title, etc. We can also add various options like Breakdown, Gridlines, and data l 8 min read Power BI - Create a Filled MapA filled map is similar to a map in Power BI. A filled map, allocates a certain area of the location mentioned, while a map only locates the location as a data point, whether it's a continent, country, etc. Filled maps can be useful, to know the exact boundaries of a location, whether it is a countr 3 min read Power BI - Format Filled MapFilled Maps are the visualizations that display dataset values on the basis of location with the area allocated for that region. The difference between a map and a filled map is that a map only shows the data points for the selected location, but a filled map selects the area portion of that locatio 6 min read Power BI - How to Create a Scatter Chart?A Scatter chart is a chart, representing data points, spread on a graph, to show the column values. It helps us analyze and summarise the data very efficiently. We can also add legends, bubble sizes, and animations to this chart. This graph is widely used because it can show better visualizations in 4 min read Power BI - Format Scatter ChartScatter charts are data distribution charts, in the form of data points. We have various options to format scatter charts, we can change the value of the x-axis, y-axis, its title, etc. We can also add various options like zoom slider, markers, and grid lines in the scatter chart. In this article, w 8 min read Showing Trends with Line ChartsPower BI - Format Line ChartA Line chart shows data in the form of a line. It is generally used when we have to show, continuous data graphically. We could add a secondary y-axis, with just 2 mouse clicks in Power BI. We have various options to format line charts, we can change the value of the x-axis, y-axis, its title, etc. 10 min read Power BI - How to Create a Shape Map?A shape map is similar to a map in Power BI. A shape map, shows the comparison between different regions, using different color shades, on a given value. For example, suppose the number of corona cases is higher in Uttar Pradesh, with respect to Haryana. In that case, the Uttar Pradesh state will be 4 min read Power BI - Format Donut ChartA donut chart is a circular chart, which could present values of a dataset in the form of slices of a donut. The donut chart is exactly the same as a pie chart, the only difference is pie chart has a circle, but a donut chart has a hole in the circle. We have various options to format donut charts, 6 min read Power BI - Format Pie ChartA pie chart is a circular chart, which could present values of a dataset in the form of slices of a circle.  We have various options to format pie charts, we can change the value of the legends, rotation, detail labels, etc. In this article, we will learn how to format a pie chart in Power BI and ex 6 min read Power BI - Format Ribbon ChartA ribbon chart is a type of column chart, with ribbons joining each other. If the legends property is not added to the ribbon chart, then the ribbon chart is the same as the column chart. If we add legends to our chart, then a string of ribbons will be joined for each legend's values, showing the ra 8 min read Power BI - Create a R Script VisualAn R script is different from R visuals. It helps transform our data into statistical analysis and machine learning algorithms on our datasets. It creates beautiful charts, with statistical measures. To make R Script Visual, we need to have some prerequisites i.e. Installing R in the System, and Che 4 min read Power BI - Format Line and Stacked Column ChartA Line and Stacked Column chart is a combination of a line chart with a stacked column chart. We could add a secondary y-axis, with just 2 mouse clicks in Power BI. We have various options to format line and stacked column charts, we can change the value of the x-axis, y-axis, its title, etc. We can 11 min read Power BI - Format Line and Clustered Column ChartA Line and Clustered Column chart is a combination of a line chart with a clustered(segregated) column chart. We could add a secondary y-axis, with just 2 mouse clicks in Power BI. We have various options to format line and clustered column charts, we can change the value of the x-axis, y-axis, its 11 min read DAX IntroductionPower BI - How to Create Calculated Columns?Power BI Desktop there are two data modification options known as Calculated Table and Calculated Column. These two options can add a whole new table referring to existing tables and a column to any existing table using existing columns of the respective table. Calculated Columns and Calculated Tabl 3 min read Power BI- FunctionsDAX is a very powerful feature provided with Power BI from Microsoft. DAX stands for Data Analysis Expressions. As we can understand from the name DAX consists of the functions and expressions that are used to manipulate the data or the reports. These expressions help to perform analysis of the data 5 min read Power BI- DAX Window FunctionThe filter and value functions in DAX are some of the most complex and powerful and differ greatly from Excel functions. The lookup functions work by using tables and relationships, like a database. The filtering functions let you manipulate data context to create dynamic calculations. The WINDOW fu 5 min read Power BI - DAX Logical FunctionsData analysis expressions, or DAX, are formulas or expressions used in calculations and data analysis. These expressions contain a variety of different functions, operators, and constants that are all evaluated collectively as a single formula to yield the desired outcomes (value or values). DAX for 5 min read Power BI - DAX Information FunctionsData Analysis Expressions, or DAX, are formulas or expressions that are used for calculations and data analysis. These expressions consist of a number of different functions, operators, and constants that are all evaluated together as a single formula to produce the desired results (value or values) 5 min read Power BI - DAX TEXT FunctionsDAX is a collection of operators, constants, and functions that can be used to compute and return one or more values in an expression or formula. To put it simply, DAX gives you the ability to create new data from data that already exist in your model. DAX Text Functions Tables and columns can be us 11 min read Power BI- DAX Index FunctionData filtering is one of the most widely used data analysis techniques. Data filtering eliminates the clutter and makes important information visible to everyone, whether they are financial experts, data scientists, marketers, or salespeople. Filtered data often results in a subset of data that may 4 min read Power BI - DAX Trigonometric FunctionsMicrosoft Power BI uses Data Analysis Expressions (DAX) to create custom calculations including measures, columns and tables. By understanding DAX we can develop high-performance data models for more efficient analysis. Among the many DAX functions trigonometric functions such as sine, cosine and ta 4 min read Power BI - DAX COUPDAY Financial FunctionData Analysis Expressions is referred to as DAX in Power BI. It is an expressive language for formulas that are also utilized in Power BI and other visualization tools. It is utilized to create many kinds of formulae. We have all been utilizing various Excel functions in MS Excel for a very long tim 5 min read Power BI - DAX Depreciation FunctionsFormulas that do financial computations, including net present value and rate of return, use financial functions in DAX. These features are comparable to those found in Microsoft Excel's financial features. Microsoft added about 50 additional DAX capabilities to Power BI in July 2020. Some users may 9 min read Power BI - Distinct() functionData Analysis Expressions (DAX) include many functions that return a table rather than a value. The table isn't displayed but is used to provide input to other functions. For example, you can retrieve a table and then count the distinct values in it or calculate dynamic sums across filtered tables o 2 min read Power BI - DAX Math FunctionsPower BI help users to visualize and interpret data easily and one of its key features is Data Analysis Expressions (DAX) which allows us to create custom calculations for our reports and dashboards. They are used for a variety of calculations and DAX Math Functions helps us to perform mathematical 13 min read Power BI - DAX Counting FunctionsData Analysis Expressions (DAX) in Power BI provides a set of functions that help us to calculate values such as counts, sums and averages. These counting functions are important for analyzing data and summarizing key insights. Whether we're working with entire tables or specific columns, DAX counti 3 min read Power BI- DAX Bitwise FunctionsTo generate formulas and expressions in Excel data models for Power BI, Analysis Services, and Power Pivot, Data Analysis Expressions (DAX), a group of functions and operators, can be combined. Data Analysis Expression is a feature of the Power BI toolset that enables business analysts to maximize t 2 min read Top 30 Power BI Interview Questions and Answers (For Fresher & Experienced) Power BI is a powerful business analytics tool developed by Microsoft, renowned for its interactive visualizations and business intelligence capabilities. It's widely adopted across various industries, making it a valuable skill for professionals in data analysis and reporting. Top companies like Mi 15+ min read Like