Layout and Views in Presentation Tool
Last Updated :
10 May, 2022
Microsoft PowerPoint provides different types of tools to make presentations presentable and interactive for different purposes like for business, for class, for projects, etc. Layout and Views tools are one of the presentation tools. The View in power points is the look of the working space that helps you to modify your slides as you desire. Slide Layout depicts the layout of your slide it contains placeholder boxes, various formatting and positioning contents like titles, body text, charts, SmartArt, videos, etc. In this article, we will discuss Layout and Views tools in detail.
Views Tool
View tool is all about looks that matter same with the presentation viewing presentation differs according to the need of users. Or we can say that this tool allows you to view your presentation in different ways according to your requirement. For example, if a user wants to read the presentation, wants to make a note of it, wants to sort the slides according to their use. Then he/she can use the presentation view.
Views in PowerPoint are divided into two parts:
1. Presentation Views: This part of views contains all the views that are required for the purpose of presenting your slides to others or as well as for you too. It is divided into five types and each of them has a specific purpose.
- Normal View: It’s the basic view when you start building your slides. It is generally used for writing and designing a presentation and consists of two default boxes one is for title or heading and the second is for multiple tasks.
- Outline View: It is made up of main text, titles, and any important images from each slide in an outline manner.
- Slide Sorter: Mainly used when user wants to sort their slides in a manner they desired. Or we can say that this view option is used when the user wants their slides in the thumbnail form.
- Notes Page: It is the important view among all the views. It makes the slides look like a page and using this view you can make your notes easily from the slides.
- Reading View: This view is used to read your slides in a way that you are reading some books.
2. Master Views: This part of view allows you to change the standard slide layouts that are in-built in PowerPoint. Or we can say that it allows modifying slide and slide layouts.
- Slide Master: It allows you to instantly modify your slides and allows you to apply various formatting styles on your slides.
- Handout Master: This view converts your slides into a page that has a by default header and footer. And you can print these slides into handouts as well. It contains 6 slides on one page. If you modify the handout master the same changes will appear on all the pages of the printed handout.
- Notes Master: This view is mainly used when user wants to take print of their slides and notes. It contains 2 slides on one page. Or we can say that it changes the look of the presentation into the notes pages view. You are allowed to change the content of the not master.
How to access the views tab in PowerPoint?
There are two ways to access views in PowerPoint:
1. Go to the views tab as shown below in the image.
2. Go to the quick access tab to access views in PowerPoint as shown in the below image.
How to apply slide sorter view?
To apply a sorter view on the current presentation follows the following steps:
Step 1: Open Microsoft PowerPoint and then create slides.
Step 2: Go to the View and choose slide sorter from the presentation view and you will get the following result.
Slide Layouts
Slide Layout shows all the available layouts for your slide containing placeholder boxes, various formatting and positioning contents like titles, SmartArt, body text, charts, videos, blank slides as well, etc. It also contains the color, fonts, effects, and backgrounds of the slides. Powerpoint provides a build-in slide layout and custom layouts so you can use them according to your requirements. For example, if you want to present your ideas for business growth, a class presentation, first page for the details, want to include different topics separately, want a blank ppt for rough work. For all these works and uses PowerPoint presentation slide layouts for you to make it easy to create presentations for varied types of works and people.
Parts of Slide Layouts
- Title Slide: It is a basic layout consisting of two placeholders by default when we open blank slides.
- Title and Content: It is a layout with two placeholders for title, headings, illustrations, or images.
- Section Header: This type of layout is used when you want to separate the major topics from other topics.
- Two Content: It consists of 3 placeholders one is for the title and the other is for content
- Comparison: As the name suggests it is used for making comparisons between different points in a slide.
- Title Only: It consists of only title and heading placeholders for the slides.
- Blank: This is one of the common layouts and it didn’t consist of any placeholders
- Content with Caption: This layout is for making content with captions available
- Picture with Caption: This layout is for describing pictures and images with captions available
How to access Slides Layout for your slides?
To access the slides layout for your slide follow the following steps:
Step 1: Open Microsoft PowerPoint.
Step 2: Now go to the Home and then click on the layout option and you will get a list of predefined layouts. Now choose one of them according to your requirement.
For example, here, we have selected a comparison layout so we will get the following output:
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