How to Make a Resume

Creating a standout resume might seem daunting, but it's your key to landing that dream job. Your resume is more than just a list of jobs; it's your personal marketing tool that highlights your skills, experiences, and achievements in a way that attracts potential employers. Nowadays it's everyone's concern how to make a resume that is ATS friendly and reflects your skills and knowledge.

In this article, we'll walk you through the essential steps to build a resume that gets noticed by hiring managers and recruiters. We'll cover resume templates, effective resume formats, and tips for writing powerful resume bullet points. Building your resume is crucial for different job applications, how to highlight your professional experience and the best ways to list your education and certifications.

Before, moving on to how to write a resume even if you’re a fresher and have no experience, let us understand what is resume and why it is important.

What is a Resume

A resume is a concise document that summarizes your skills, experiences, and achievements to showcase your qualifications for a job. Understanding resume writing how to is essential for creating a compelling resume that stands out. When learning how a resume is written, it’s important to focus on formatting, clarity, and relevance. Effective resume writing involves choosing the right structure, highlighting your most significant accomplishments, and tailoring the content to the job you’re applying for. By mastering how to write a resume, you can create a powerful tool that captures the attention of potential employers and helps you advance in your career.

Why a Resume is Important

If you want paychecks, you’ve to sell yourself first and a resume is that one tool or document that lists out your features and USPs that will help you to sell yourself in the job market. Within one or two pages, a resume convinces recruiters if they want to call you for a job interview or not. (That much power your resume holds)

So, if you want to bag your first interview or want to interview at your dream company or for a dream job role, it’s very important for you to write a strong and power-packed resume with correct keywords and relevant skills that will persuade recruiters to hit “I want to interview you” button. 

How to Make a Resume (Full Guide)

Choose Your Desired Resume Format

• Reverse chronological resume format
• Functional or Skilled Focused resume format
• Hybrid Format
• Dos and Don’ts of Resume Layout 
• What resume format is best for ATS

Most people have two options when it comes to getting an interview call - A++ top-tier level resume or an “I know someone here” referral. No matter which group you belong to, it’s important to up your resume game and understands the strategies that are used to land an interview from your dream company within a week, if not days. Before you dive into the resume-building process, you have to decide on the right resume format that will take you up the ladder. If you’ve already decided to write your resume on a text editor like MS Word, it’s highly recommended you should keep your HANDS OFF from them. 

Formatting your resume on a basic text editor will not waste your time but also your effort. We recommend that you should use a resume builder tool like GeeksforGeeks Online Resume Builder - Free. Our resume builder is fast, simple, and free to use. Moving onto resume formats that you can use to format your resume. 

There are three types of resume formats: reverse chronological, functional or skills-based, and hybrid. You should choose the format that suits the type of job you are applying for and your level of experience.

Types of Resume Formats

1) Reverse chronological Resume Format - This highlights your career advancement and emphasizes the relevant job experience. It’s an absolute fan favorite of recruiters. However, it doesn’t show your skills much so if you’re someone with highly relevant job experience, you can opt for this resume format.

2) Functional/skills-based Resume Format – Are you a fresher with no job experience? Opt for a functional or skill-based resume format if you have skills to brag about but no relevant work experience. 

3) Hybrid Resume Format – Now, this resume format is preferred by most recruiters and loved by job seekers with diverse skillsets and job experience. It combines the best elements of both reverse chronological and functional resume format and provides space for the right keyword. 

If you’re wondering which resume format is best for ATS, go for the reverse chronological resume format. When it comes to resume layout, you need to mind these tips while formatting your resumes:

• Page Count: Keep your resume to one page. Max 2 if you’ve 7+ of experience and it’s relevant to your job role. Recruiters get 1000+ resumes every day and it gets tough to go through resumes with more than 2 pages. 
• Heading Tag: If you’re choosing an H1 tag or an H2 tag to write your headlines in your resume, then ensure that all headlines have the same tag.
• White space: Keep enough white space in your resume. Negative space is needed to make your resume look professional.
• PDF or Word: Download your resume as a PDF document as it can be read by most ATS. If the job description mentions that you need to send the doc file as a .doc, then send your resume like that as old ATS can’t read PDF files.

 Add your contact information

The most important and overlooked section of your resume is the contact information section which is right under your name. Even if you write everything correctly but haven’t provided your contact details, HRs can’t reach out to you even if they want to contact you. Ensure that everything on your contact information is up to date and triple-check the details if needed. 

Things that you should include are: 

• First Name / Last Name - Mention the name that is provided on your social security card or if you’re in India, it should match the name that’s provided on your PAN card or Aadhaar card.
• Phone Number - Only provide the phone number that is reachable.
• Email Address - Don’t provide an unprotected email address. Your email address should be like this: “[email protected]”. Avoid providing email addresses like [email protected], [email protected]
• Location - Your residential address should be the same as the one where you stay or relocated.
• Social Media URLs - If you’re a software developer, mention your Github profile. If you’re a designer, then Behance profile and if you’re a writer, provide your personal blog that showcases your abilities. Don’t forget to include your LinkedIn account as most recruiters go through LinkedIn to see your online presence. 

Write a Resume Headline that Can Stand You Out From the Crowd

A resume headline is a short, one-line statement that conveys who you are as a candidate. It is important to write a headline that grabs the recruiter's attention and encourages them to read your qualifications in more depth. Your resume headline is often the first thing recruiters read so impress them within seconds by writing a short and concise headline. Keep it relevant to your job skills and make sure that you put the right keywords that are relevant to the job posting.

Some resume headlines examples for you to check out:

• Goal-Oriented Senior Accountant with 6+ Years of Accounting Experience in XYZ Company.
• Successful Manager of Dozens of Online Marketing Campaigns
• Award-Winning Video Editor Skilled in Web Design and Video Editing
• Detail-Oriented History Student with Curatorial Experience

Include a professional summary

The first impression is your last impression. This phrase stands true to date. An effective resume introduction can make or break you no matter what type of job you're applying for. Your summary or objective can give the opportunity to impress the recruiter so carefully write your resume summary/objective. Don’t know where to write a resume summary or objective? We got you covered.

A resume summary is a 2-3 sentence summary of your working experience. Unless you're a recent college grad or changing careers, you should use a resume summary in almost any scenario.

On the other hand, a resume objective implies the goal of your resume. It conveys why you want to work in that particular field and the motivation behind it. When writing a resume summary, include an objective of 2-3 lines. If you’re changing your career or have no significant work experience, make sure to write a resume objective.

Add your work experience

• Tips: 
  • If you’re a fresher, keep the education section at the top, and if you’re an experienced person or did work in FAANG companies or big coming, then put work experience at the top.
  • If you’re a backend intern, make sure you’re writing the designation as a software engineering intern. 
  • Make sure you’re covering up your tasks in 2-3 points.

Now we’re down to the most important part of the resume - work experience. If an add sells a product with just a few words, your resume does the same with you by selling you on the basis of your past work experience and achievements. Learning to write this section is a bit tough but once you master writing the perfect work experience section, 80% work is done here and after this you will know how to write and resume. So, let’s see how to list your work experience: Your work experience should be written in reverse chronological order as ATS can scan reverse chronological resume format easily.

It should be something like this:

Job title | Company Name | Date of employment 

Accomplishments & Achievements

1. Job title: Keep it on top of your resume so that recruiters can easily see what position you’re applying for.
2. Company name: Mention the company you are working in or working for.
3. Date of employment: Mention the timeframe of your employment in all the companies you worked for. Ensure that format is like this - dd/mm/yyyy. It is important to mention as ATS parses it only then.
4. Accomplishments and achievements: This is where you mention your core achievements that will in turn bag you - your dream job. List your achievements or responsibilities according to your job role.

Tips:

• If you’re a fresher, keep the education section at the top and if you’re an intern or worked in FAANG companies or big companies, then make sure to put the work experience section at the top.
• If you’re a backend intern, instead of writing your job title as “Backend Intern”, write it as a “Software Engineering Intern”. You should always write the job title mentioned in the job description.
• Don’t write 10-15 points covering your job responsibilities. Recruiters don’t have the time to go through all of the responsibilities. Keep it to 2-3 points max.
• Mention achievements in terms of how exactly you helped the company grow, reach quarterly quotas, and so on. Numbers play a big role when it comes to convincing your future employers what exactly you achieved.

Mention your Soft and Hard Skills

Now that you mastered writing your work experience section, it’s time to dive into your skills section. There’re 2 types of skills:

• Soft Skills: These are your personal skills like social skills, communication skills, personal traits, career attributes, leadership, critical thinking, and management.
• Hard/Technical Skills: Hard Skills are measurable skills that you can measure like how proficient you’re in that particular skill. The use of technical skills frequently requires specialized tools and the technologies needed to use them.

A good resume should cover both. However, it’s highly advisable that you should mention those skills in which you’re fluent and not just at a beginner level. To know more about how to list your key technical skills, read our article 7 Key Technical Skills to List on Your Resume in 2022.

Once you list your hard skills with your experience level, double-check your skills section and remove any skill you feel you’re not confident in and don’t LIE even if your life depends on it. Lying about skills can get you in serious trouble later on and can get you blacklisted too.

Include your education

The next section is all about your educational background, achievements, and projects. We’ll keep it short and concise for you. List your educational background in this way:

• Program Name. E.g.: “MBA in Marketing”
• University Name. E.g.: “Mumbai University”
• Years Attended. E.g.: “06/2019-05/2021”
• (Optional) CGPA. E.g.: “CGPA: 8”
• (Optional) Academic achievements. If you have written any interesting papers or excelled in any courses, do describe them.

Let’s move on to some tips that will help you perfect your educational background, achievement, and project section:

1. Only keep the last 2 educational qualifications or examinations you’ve given.
2. Only add those projects which are relevant to your job opening - projects which have more number of features.
3. Projects to list- API-based projects, Portfolio-based projects, and Full-stack projects.
4. Add as many numbers as you can while listing achievements - add your highest ranking in CP or the highest number of problems you solved on GeeksforGeeks or XYZ. 
5. Don’t add intra-college achievements as it put forth a negative impression on recruiters.
6. Don’t add “President of the xxx club” if you’re applying for tech roles. 

Mention Other Sections (Optional)

All the sections we’ve covered are must-haves but there are a few more sections that are optional and don’t hold much significance. These are like booster sections that can give you an extra wow effect.

The following sections can be added to your resume:

1. Languages - If you’re multilingual and can be handy with different languages, do mention that in your resume. However, avoid mentioning language that you’re not proficient in as it can get you in trouble later on if you’re not able to help your colleagues when they require your help with the said language.
2. Hobbies and Interests - Have extra space in your resume? Add up your hobbies and interests. It shows how you’re as an individual.
3. Volunteering Experiences - Some studies show that volunteering has a greater impact on hiring. It shows that you’re an empathetic person by nature and can be loyal to the company. 
4. Courses, Certifications, and Awards - Do you have any certifications or awards that can show you off and is relevant to the job position you applied for? Note them down in the resume as it shows your expertise in the said field.

Customize Your Resume According to the Job Posting

We’re almost at the end of the article. It’s time to format your resume in such a way that ATS can scan your resume smoothly. To understand the term ATS better, you should know ATS stands for Applicant Tracking System. It is software used to manage the entire application process for employers. This system compiles, scans, and ranks all of the applications.

According to a survey done, 98% of Fortune companies are using ATS to scan their resumes. ATS segments resume into various sections: Work Experience, Education, Skills, etc. Next, it looks for precise keywords and qualifications to see if you fit the job description. So it’s important to tailor your resume as per the job description and for how to resume writing. Resumes that don't comply with the basic requirements are automatically discarded. A job candidate's resume is ranked based on its relevance (the best resume appears at the top of the recruiter's pipeline).

Proofread Your Resume With Correct Formatting

Now that you’re done with your resume writing task, it’s time to do the most important task - Proofread your resume. Here’s the checklist we’ve for you:

• Resume fonts - Stick to Ubuntu, Roboto, Overpass, or traditional fonts like Helvetica, Garamond, or Georgia. Your font should be 10-11 and don’t ever go with Comic Sans (only if you want to look like a joker)
• Check tenses - Describe the current work you are doing in the present tense, and use the past tense to describe jobs from the past.
• Resume action words - Use resume action words like “Chaired”, “Controlled”, “Executed”

Also Read:

• Free Online Resume Builder By GeeksforGeeks – Create Your Resume Now!
• 10 steps to write an Effective Resume

Conclusion

In conclusion, learning how to write a resume resume is a crucial step in advancing your career and landing your desired job. Start by selecting a clean and professional format, then focus on highlighting your key skills, experiences, and accomplishments. Tailor each section to the job you’re applying for, ensuring that your qualifications align with the employer's needs. Building your resume is very beneficial for you so remember to use clear and concise language, and proofread your resume to eliminate any errors. By following these steps, you can create a resume that effectively showcases your strengths and sets you apart from other candidates, increasing your chances of success in the job market.