How to use the COUNTIF Function in Google Sheets

The COUNTIF function in Google Sheets is an essential tool for users who need to perform conditional counting within their spreadsheets. Whether you are organizing data, analyzing trends, or tracking performance, the COUNTIF formula allows you to count cells based on criteria that you set. This makes it easier to quickly assess large datasets without the need for manual counting.

By applying specific conditions—such as numerical values, text, or dates—COUNTIF helps you extract meaningful insights and speeds up your data analysis. With just a few simple steps, you can count data points that meet your exact needs, making your spreadsheet tasks much more efficient.

Google Sheets COUNTIF Function

The COUNTIF function in Google Sheets counts the number of cells within a given range that meet a specific condition. It’s useful for conditional counting, such as counting how many times a particular value or criteria appears, like counting sales greater than a certain number or how many times a word appears in a list.

How It Works

• Range: Select the cells to check.
• Criterion: Define the condition (e.g., a number, text, or logical expression).
• Count Matching Cells: The function counts how many cells in the selected range meet the condition.
• Return the Result: The function returns the total number of matching cells.

Google Sheets COUNTIF Function Syntax

Here is the syntax of COUNTIF Google Sheets:

COUNTIF(range, criterion)

• Range: The range of cells to evaluate.
• Criterion: The condition used to determine which cells to count (can be a number, text, or expression).

How to Use the COUNTIF Function in Google Sheets

The COUNTIF function in Google Sheets counts cells based on specific criteria, such as numbers, text, or dates. It’s perfect for quickly counting cells that meet certain conditions, like counting cells with values above a threshold or containing certain words. Learn how to use the COUNTIF function for efficient data analysis in Google Sheets.

Step 1: Select the Cell for the Result

Choose the cell where you want the count result to appear, e.g., C2.

Step 2: Identify the Range

Determine the range of cells you want to evaluate (e.g., A2:A10 for regions).

Step 3: Define the Condition

Set the criteria for the cells to be counted, such as:

• A specific text value like "North".
• A numerical condition like ">300".

Step 4: Write the COUNTIF Formula

In the selected cell, type the formula:

=COUNTIF(A2:A10, "North")

• A2:A10: The range to evaluate (e.g., Regions).
• "North": The condition to match.

Step 5: Press Enter

Press Enter to apply the formula. The cell will display the count of cells that match the specified condition.

Also Read:

• How to Create a Scatter Plot with Lines in Google Sheets
• How to Change Cell Height and Width in Google Sheets
• Google Sheets IF, IFS, AND, OR Logical Functions